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Home My WebLink About2013 07 22 Consent 205 Resolution 2013-26, Winding Hollow Turn Lane FDOT/LAP Supplemental Agreement COMMISSION AGENDA Informational Consent X ITEM205 Public Hearings Regular July 22, 2013KSKL Regular MeetingCity ManagerDepartment REQUEST: The Public Works Department requests the City Commission's authorization to approve Resolution 2013-26 and enter into a Local Agency Program Supplemental Agreement with the Florida Department of Transportation to provide additional funding for surveying and right-of-way mapping for the proposed right-turn deceleration lane on S.R. 434 eastbound at Winding Hollow Boulevard SYNOPSIS: The design for a right-turn deceleration lane on S.R. 434 eastbound at Winding Hollow Boulevard is a federally funded City project currently in the early stages of design. This agenda item is for the approval of a Resolution and Local Agency Program (LAP) Supplemental Agreement with FDOT to provide an additional $39,780 in federal funds to complete the necessary surveying and right-of-way mapping. CONSIDERATIONS: At the January 28, 2013 City Commission meeting, the Commission approved  Resolution 2013-04 and a Local Agency Program Agreement with FDOT for the design of Intersection Improvements at S.R. 434 and Winding Hollow Boulevard. The design phase of the project was federally funded for up to $100,000, and the design is currently in progress. During the early stages of the design, it was determined by FDOT, in consultation  with the City's engineering and survey consultants, that additional surveying and right- of-way mapping was required to comply with the applicable state and federal Consent 205 PAGE 1 OF 3 - July 22, 2013 standards. The additional work costs $39,780, and FDOT has agreed to amend the City's Local Agency Program Agreement to fully fund the additional work. This agenda item is requesting City Commission approval of two items:  1.Resolution #2013-26, which authorizes the City Manager to enter into a Local Agency Program Supplemental Agreement with the Florida Department of Transportation (see Attachment 1). 2.A Local Agency Program (LAP) Supplemental Agreement between the City and the Florida Department of Transportation (FDOT) for funding in the amount of $39,780 for additional surveying and right-of-way mapping (see Attachment 2). The Local Agency Program (LAP) Supplemental Agreement is FDOT's  standard form for amending LAP Agreements. Resolution 2013-26 is required by FDOT for the adoption of the LAP Supplemental  Agreement. FISCAL IMPACT: The project is entirely federally funded and has no fiscal impact to the City. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission approve Resolution 2013-26 and provide authorization for the City Manager to enter into a Local Agency Program Supplemental Agreement with the Florida Department of Transportation to provide additional funding for surveying and right-of-way mapping for the proposed right-turn deceleration lane on S.R. 434 eastbound at Winding Hollow Boulevard, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. ATTACHMENTS: Consent 205 PAGE 2 OF 3 - July 22, 2013 1.Attachment 1 - Resolution 2013-26 (2 pages) 2.Attachment 2 - Local Agency Program Supplemental Agreement (4 pages) Consent 205 PAGE 3 OF 3 - July 22, 2013 Attachment1 RESOLUTION NO. 2013-26 A RESOLUTION OF THE CITY COMMISSION OF WINTER SPRINGS, FLORIDA AUTHORIZING THE CITY MANAGER TO ENTER INTO A SUPPLEMENTAL LOCAL AGENCY PROGRAM AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR DESIGN OF A RIGHT-TURN DECELERATION LANE ON S.R. 434 AT WINDING HOLLOW BOULEVARD; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS , the State of Florida Department of Transportation and the City of Winter Springs desire to facilitate the design of a right-turn deceleration lane on S.R. 434 eastbound at Winding Hollow Boulevardand, WHEREAS , the State of Florida Department of Transportation has requested the City of Winter Springs to execute and deliver to the State of Florida Department of Transportation the Supplemental Local Agency Program Agreement for the aforementioned project, FPN #432642-1-38-01. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF WINTER SPRINGS, FLORIDA, AS FOLLOWS: SECTION I – The City Commission of the City of Winter Springs hereby authorizes the City Manager to make, execute, and deliver to the State of Florida Department of Transportation the Supplemental Local Agency Program Agreement for the aforementioned project, FPN #432642-1-38-01. SECTION II – The City Clerk of the City of Winter Springs is hereby directed to send copies of this Resolution and the executed Supplemental Local Agency Program Agreement to FDOT and all other persons as directed by the Mayor and City Commission. SECTION III - This Resolution shall take effect immediately upon adoption by the City Commission. Passed and adopted this _____ day of ____________________, 2013. CITY OF WINTER SPRINGS, FLORIDA ___________________________________ CHARLES LACEY, MAYOR ATTEST: ________________________________ ANDREA LORENZO-LUACES, CITY CLERK Attachment2 525-010-32 PRODUCTION SUPPORT 09/11 Page 1of 4 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION SUPPLEMENTAL NO.FPN LOCAL AGENCY PROGRAM 1432642-1-38-01 SUPPLEMENTAL DUNS NO.CONTRACT NO. AGREEMENT 80-939-7102AQX 80 The Florida Departmentof Transportationand the City of Winter Springsdesire to supplement the originalAgreemententered into and executed on March 20, 2013as identified above. All provisions in the original Agreementand supplements, if any, remain in effect except as expressly modified by this supplement. The changes to the Agreementand supplements, if any, are described as follows: PROJECT DESCRIPTION Intersection Improvements at SR 434 and Winding Hollow Boulevard Name Length N/A Intersection at SR 434 and Winding Hollow Boulevard Termini Description of Work: Design a right-turn lane on S.R. 434 eastbound at Winding Hollow Boulevard in Winter Springs. The work includes permitting, design surveying, right-of-way mapping and legal descriptions that would be required for the right-of-way acquisition. The project also includes public meetings with the Winding Hollow HOA Board and area residents. Reason for Supplement and Supporting Engineering and/or Cost Analysis : To add $39,780.00to the projectfunding for surveying and right-of-way mappingfor the turn lane associated with this project.Said revision is reflected on the Schedule of Funding, attached hereto and incorporated herein, as Page 2. 525-010-32 PRODUCTION SUPPORT 09/11 ADJUSTED EXHIBIT “B”SCHEDULE OF FUNDING Page 2of 4 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION SUPPLEMENTAL NO.FPN LOCAL AGENCY PROGRAM 1 432642-1-38-01 SUPPLEMENTAL DUNS NO.CONTRACT NO. AGREEMENT 80-939-7102AQX 80 FUNDING TYPE OF WORK (1)(2)(3)(4)(5) By Fiscal Year PREVIOUS TOTALADDITIONALCURRENT TOTALTOTAL AGENCYTOTAL STATE & PROJECT FUNDSPROJECTFUNDSPROJECTFUNDSFUNDSFEDERALFUNDS Planning FY: 2008-2009 FY: 2009-2010 FY: 2010-2011 FY: 2011-2012 FY: 2012-2013 FY: 2013-2014 Total Planning Cost$0.00$0.00$0.00$0.00$0.00 Project Development & Environment (PD&E) FY: 2008-2009 FY: 2009-2010 FY: 2010-2011 FY: 2011-2012 FY: 2012-2013 FY: 2013-2014 Total PD&E Cost$0.00$0.00$0.00$0.00$0.00 Design FY: 2008-2009 FY: 2009-2010 FY: 2010-2011 FY: 2011-2012 FY: 2012-2013$100,000.00 $100,000.00 $100,000.00 FY: 2013-2014$ 39,780.00 $ 39,780.00 $ 39,780.00 Total Design Cost$100,000.00$ 39,780.00$139,780.00 $0.00 $139,780.00 Right-of-Way FY: 2008-2009 FY: 2009-2010 FY: 2010-2011 FY: 2011-2012 FY: 2012-2013 FY: 2013-2014 Total Right-of-Way Cost$0.00$0.00$0.00$0.00$0.00 Construction FY: 2008-2009 FY: 2009-2010 FY: 2010-2011 FY: 2011-2012 FY: 2012-2013 FY: 2013-2014 Total Construction Cost$0.00$0.00$0.00$0.00$0.00 Construction Engineering and Inspection (CEI) FY: 2008-2009 FY: 2009-2010 FY: 2010-2011 FY: 2011-2012 FY: 2012-2013 FY: 2013-2014 Total CEI Cost$0.00$0.00$0.00$0.00$0.00 Total Construction &CEI Costs$0.00$0.00$0.00$0.00$0.00 TOTAL COST OF THE PROJECT$100,000.00$39,780.00$139,780.00$0.00$139,780.00 525-010-32 PRODUCTION SUPPORT 09/11 Page 3of 4 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION SUPPLEMENTAL NO.FPN LOCAL AGENCY PROGRAM 1 432642-1-38-01 SUPPLEMENTAL DUNS NO.CONTRACT NO. AGREEMENT 80-939-7102AQX80 IN WITNESS WHEREOF, the parties have caused these presents to be executed the day and year first above written. AGENCY(CITY OF WINTER SPRINGSSTATE OF FLORIDA DEPARTMENT OF TRANSPORTATION By:By: Name:Name:Frank J. O’Dea, P.E. Title:Title:Director of Transportation Development Attest:Attest: Name: Name: Title:Title:Administrative Assistant Date: Date: Legal Review: See attached Encumbrance Form for date of funding approval by Comptroller. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION525-010-40 LOCAL AGENCY PROGRAM AGREEMENT PROJECT MANAGEMENT OFFICE 08/06 Page4 of 4 EXHIBIT “1” SINGLE AUDIT ACT Federal Resources Awarded to the Recipient Pursuant to This Agreement Consist ofthe Following: Federal Agency: Federal Highway Administration CFDA #: 20.205Highway Planning and Construction Amount: $139,780.00 Compliance Requirement: AllowableActivities :To be eligible, most projects must be located on public roads that are not functionally classified as local. The major exceptions are the Highway Bridge Replacement and Rehabilitation Program, which provides assistance for bridges on and off the federal-aid highways,highway safety activities,bicycle and pedestrian projects, transportation enhancement activities, the recreational trails program, and planning, research, development, and technology transfer. Proposed projects meeting these and other planning, design, environmental, safety, etc., requirements can be approved on the basis of state and local priorities within the limit of the funds apportioned or allocated to each state. Allowable Costs: Eligible activities and allowable costs will be determined in accordance with Title 23 and Title 49 C.F.R.and the OMB cost principles applicable to the recipient/sub-recipient. Eligibility: By law, the federal-aid highway program is a federally assisted stateprogram that requires each state tohave a suitably equipped and organized transportation department. Therefore, most projects are administered by or through state Departments of Transportation(State DOTs). Projects to be funded under the federal-aid highway program are generallyselected by State DOTs or Metropolitan Planning Organizations (MPOs), in cooperation with appropriate local officials, as specified in 23 U.S.C. and implementing regulations. Territorial highway projects are funded in the same manner as other federal-aid highway projects, with the territorial transportation agency functioning in a manner similar to a state DOT.Most FederalLand Highway Program (FLHP)projects are administered by the Federal Highway Administration (FHWA)Office of Federal Lands Highway and its Divisions or by the various Florida Land Management Agencies (FLMAs). Under the FLHP, projects in the Indian Reservation Road (IRR) Program are selected by Tribal Governments and are approved by the Bureau of Indian Affairs (BIA) and the FHWA. Dueto recent legislation, Tribal Governments meeting certain requirements may now administer various IRR projects on behalf of the BIA and FHWA. The Fish and Wildlife Service (FWS) and the National Park Service (NPS) select projects in the Refuge Road and Park Roads and Parkways Programs, respectively. For the Forest Highway Program, the Forest Service, the States and the FHWA jointly select projects. Compliance Requirements Applicable to the Federal Resources Awarded Pursuant to This Agreement Are As Follows: The recipient of Local Agency Program (LAP) funding must comply with the statutory requirements in Sections 112.061, 215.422, 339.12, and 339.135, Florida Statutes, and Title23 and Title 49, C.F.R.