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HomeMy WebLinkAbout2013 07 17 Consent 200 Approval of April 17, 2013 Regular Meeting Minutes 9:= K�A= CITY OF WINTER SPRINGS, FLORIDA ;=Xw MINUTES TUSCAW]ILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY ITT'EE REGULAR MEETING Matt!: APRIL 17, 2013 CALL TO ORDER The Regular Meeting of Wednesday, April 17, 2013 of the Tuscawilla. Lighting and Beautification District Advisory Committee was called to Order by Chairperson Mary Brook at 5.30 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434,Winter Springs,Florida 32708). Roll Call: Chairperson Mary Brook,present Vice Chairperson Helen Baker,present Committee Member Luci Coker,present Committee Member Donald Gilmore,present Committee Member Carolyn Wolf,present Deputy City Clerk Sarah Hart,present A moment of silence was followed by the Pledge of Allegiance. REGULAR AGENDA—PART I REGULAR 600. Office Of The City Clerk Requesting An Election Of Chairperson Be Held For 2013. Chairperson Mary Brook said, "Do we have any nominations for our Chairman for Tuscawilla Lighting and Beautification District?" Committee Member Carolyn Wolf nominated Chairperson Brook for Chairperson. "I MAKE A MOTION THAT WE VOTE FOR MARY BROOK TO BE THE CHAIRMAN." MOTION BY VICE CHAIRPERSON BAKER. SECONDED BY COMMITTEE MEMBER COKER. DISCUSSION. VOTE: CHAIRPERSON BROOK: AYE VICE CHAIRPERSON BAKER: AYE COMMITTEE MEMBER COKER: AYE COMMITTEE MEMBER GILMORE: AYE COMMITTEE MEMBER WOLF: AYE MOTION CARRIED. CITY OF WINTER SPRINGS,FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE KIN= REGULAR MEETING-APRIL 17,2013 PAGE 2 OF 7 REGULAR Oct: 601. Office Of The City Clerk C26-4 Requesting An Election Of Vice Chairperson Be Held For 2013 C=-4 Chairperson Brook said, "Do we have nominations for Vice Chair?" Committee Mmnber Donald Gilmore nominated Vice Chairperson Helen Baker. "I WOULD LIKE TO MAKE THE MOTION THAT WE ELECT HELEN BAKER AS VICE CHAIR[PERSON].11 MOTION BY COMMITTEE MEMBER C SECONDED BY VICE CHAIRPERSON BAKER. DISCUSSION. VOTE- COMMITTEE MEMBER C AYE COMMITTEE MEMBER GILMORE: AYE VICE CHAIRPERSON BAKER: AYE COMMITTEE MEMBER WOLF: AYE CHAIRPERSON BROOK: AYE MOTION CARRIED. INFORMATIONAL AGENDA INFORMATIONAL 100- Not Used ............................................................................................. CONSENT AGENDA CONSENT 200. Office Of The City Clerk Requesting Approval Of The January 16, 2013 Tuscawilla Lighting And Beautification District Advisory Committee Regular Meeting Minutes. "I MAKE A MOTION TO APPROVE THE MINUTES FOR THE JANUARY MEETING." MOTION BY COMMITTEE MEMBER C SECONDED BY CHAIRPERSON BROOK DISCUSSION. VOTE: VICE CHAIRPERSON BAKER: AYE COMMITTEE MEMBER COKER: AYE COMMITTEE MEMBER C AYR COMMITTEE MEMBER WOLF: AYE CHAIRPERSON BROOK: AYE MOTION CARRIED. CITY OF WINTER SPR INGS,FLORIDA MMUTES TUSCAWILLA UIGIMNG AND BEAUTIFICATION DISTRICT ADVISORY COMMV11 E REGULAR MEETING-APRIL 17,2413 PAGE 3 OF 7 AWARDS AND PRESENTATIONS 9MC4 C=-4 AWARDS AND PRESENT ATIONS 300. Not Used 400. REPORTS No Reports were given at this time. PUBLICINPUT Chairperson Brook opened "Public Input No one spoke. Chairperson Brook closed "Public Input". PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used ............... ....................................................................................................................................... REGULAR AGENDA-PART 11 REGULAR 602. Community Development Department—Urban Beautification Services Division Budget Review. Mr. Steven Rich art, Urban Beautification Services Division Manager, Community Development Department referenced the Maintenance Budget and mentioned that he had emailed a copy of that Maintenance Budget to the Committee Members. Mr. Richart then said, "Would you all like it to be emailed or printed out next time? Which is best, or both?" Chairperson Brook stated, "Probably both." Other Members of the Committee nodded in agreement. No one stated any objections to this. C= CITY OF WINTER SPRINGS,FLORIDA 9;XL3 MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY CO EE REGULAR MEETING-APRIL 17,2013 4c= PAGE 4 OF 7 Continuing the conversation, Committee Member Gilmore suggested that summaries be provided to the board instead of the whole detailed Budget Report and noted, "When you get right down to it, the only thing we really care about are the summary items under the Fund, '184'. So, rather than this board spending- a lot of its time looking over these tiny =—=0 little details, why don't we work with the summaries or primarily the '184' item." TS&. Richart inquired, "Is that the Consensus of everyone?" The Committee Members nodded in agreement. Mr. Richart then stated, "Okay." Mr. Richart then commented Rirther on requested details from previous years and added, "What I would say is maybe once a year I could give you details, or upon request." The Committee Members and Mr. Richart agreed that if there was a major or unusual purchase that details would be provided as well. Related to the "184" Fund, Mr. Richart reviewed revenues and expenses, foreclosures in the system, and new properties coming in. Furthermore, Mr. Richart explained, "It's pretty much business as usual with our Budget. I don't see any real issues here at all; so, we're in good shape." Next, Mr. Richart noted that an additional 116 properties needed to be brought into the Assessment which would bring one hundred and twenty dollars ($120.00) per property thus giving the Operating Budget an additional ten to eleven thousand dollars ($10,000-00 - $11,000.00) in revenue which will "Slow that drain from the Fund Balance a little bit." Additionally, Mr. Richart explained that, "In Fox Glen, there's thirty-six (36) lots that weren't brought into the Assessment originally, and — those were under construction I think when the TLBD (Tuscawilla, Lighting and Beautification District) was created and they were just never brought in. And then there's about twenty (20) various lots throughout Tuscawilla that just weren't brought in." Mr. Richart added, "We're going to ask the Commission to let us bring in these additional parcels, so we can collect the Assessment, but it'll only be on the maintenance side." Committee Member Wolf asked about the...UNRECOGNTZED GAIN/LOSS' amount of five hundred forty-eight dollars sixty-six cents ($548.66) shown on page 2 of the "184" Fund sheet. Mr. Richart explained that it was a gain of five hundred forty-eight dollars sixty-six cents ($548.66) and remarked, "I would have to ask Kelly Balagia, the Budget Analyst (Finance and Administrative Services Department) what it specifically is." With huther comments Mr. Richart stated, "I will find out." CITY OF WINTER SPRINGS,FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING-APRIL 17,2013 PAGE 5 OF 7 REGULAR 603. Community Development Department—Urban Beautification Services Division Review Of Maintenance Items And Progress Report. Mr. Rich art presented this Agenda Item, and with continued comments, discussion ensued about a bush on the median when you come out of the Country Club that is difficult to see over. With further remarks, Mr. Richart stated, "Let me look at that intersection and see." Another shrubbery problem just outside of Country Club Village was also mentioned as a concern. Committee Member Luci Coker offered to tie orange ribbons on the shrubs being discussed; to which Mr. Rich art said, "I can go out tomorrow and look at it," Furthermore, Mr. Rich art remarked, "We'll certainly take care of it." Discussion followed on re-sodding and landscaping efforts, and expenditures. Mr. Richart pointed out that "Hunter Industries has donated an internet based control system for our irrigation." Continuing, Mr. Rich art explained that "The Hunter Rep[resentative] (Nft. John Hemphill) that lives in Tuscawilla by the timer, it's his pet project. He's proud of Tuscawilla and he's given us I think well over ten thousand dollars ($10,000.00) worth of free supplies for that irrigation. So, I think at some point, we ought to thank him." Richart then explained that the control boxes for the fountains are rusting and is finding a company to purchase replacements from, for a small increase he is looking into getting upgraded stainless steel control boxes which going forward, should last longer than the current version. Next,possible upgrades to the front entrance wiring and connections were addressed, at a potential cost of about five to six thousand dollars ($5,000.00 to $6,000.00) and which could be considered for the upcoming Budget. Continuing the discussion, Mr. ichart said, "And then at that point, I think we'd see a payback within a few years,just in water savings." Mr. Richart further suggested that the irrigation and front entrance timers all be on one (1) control system and said, "We have a choice to make. We don't have to make it now but what I would like to do is to put it all on one (1) system — it's less components, it's better engineering, and it's easier to control. So, that's something we'll be looking at." Further comments briefly followed that vandalism had slowed down in the Tuscawilla community; that the Dyson Drive bridge work has been completed, and that the Units 12/12A Wall Assessment program is under discussion and in progress. CITY OF WINTER SPRINGS,FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING-APRIL 17,2013 PAGE 6 OF 7 In other City Business, Committee Member Gilmore expressed concern about having the Tuscawilla Lighting and Beautification District Advisory Committee meetings cut and =16.4 remarked, "TL BD (Tuseawilla Lighting and Beautification District [Advisory Committee]) is one of the few groups that actually represents some that our people in our community are being taxed for; and I believe that we should meet at least four (4) times a year and get an update." Brief comments followed on who would make this decision, to which Committee Member Gilmore said, "I would like to see a Motion that we maintain at least four (4) meetings a year." "I WILL MAKE THAT MOTION." MOTION BY COMMITTEE MEMBER GILMORE. SECONDED BY COMMITTEE MEMBER COKER. DISCUSSION. VOTE: CHAIRPERSON BROOK: AYE VICE CHAIRPERSON BAKER: AYE COMMITTEE MEMBER COKER: AYE COMMITTEE MEMBER GILMORE- AYE COMMITTEE MEMBER WOLF: AYE MOTION CARRIED. Next, Chairperson Brook noted that the next Regular Meeting of the Tuscawilla Lighting and Beautification District Advisory Committee would be Wednesday, July 17,2013. 1W. Richart mentioned that the new control boards for the fountains would be ready for installation in about four (4) weeks and that the fountains would be down while the equipment was being installed and added that when the work begins, "I will send an email." Committee Member Gilmore asked that Commissioner Pam Carroll be informed of the fountain repair time schedule so that she can put it in the"Tuseawilla Today" publication to inform the citizens. Mr. Richart remarked, "I'll let her know". With further comments, Committee Member Coker asked if we should include a thank you in the "Tuseawilla Today" publication to Mr. John Hemphill with Hunter Industries for his equipment contributions for the irrigation system. Mr. Richart suggested, "That would be a good place to put it - we could invite him to come in..." Committee Member Coker added, "...And present him with some under the 'AWARDS AND PRESENTATIONS'..." Mr. Rich art said, "...I could get him a plaque or something... Committee Member Coker added, "...In July?" Mr. Richart then stated, "Yes, I could do that. Let me ask him." CITY OF WINTER SPRINGS,FLORIDA M TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMrffEE REGULAR MEETING—APRIL 17,2013 PAGE 7 OF 7 =cz Mr. Rich art inquired, "Would that be agreeable to the board to invite him (Nft. Hemphill) to come and maybe give him a plaque?" Discussion followed on having Mr. Hemphill come to a meeting,prior to the article running in the "Tuscawilla Today". PUBLIC INPUT Mr. Gary Brook, 1631 Wood Duck Drive, Winter Springs, Florida: shared Mr. Richart had mentioned in a conversation that Mi. Richart was going to incorporate surge protection in his project which will be very help fW considering issues with lightning. Mr. Brook added, "Thanks!" Tape 1/Side B Further comments. ADJOURNMENT Chairperson Brook adjourned the Regular Meeting at 6:17 p.m. RESPECTFULLY SUOMtTTED: AND LORENZO-LUACES, MMC CITY CLERKAND SARAH HART DEPU'TY CITY CLERK NOTE: These Minutes were approved at the 2013 Tuscawifla Lighting and Beautification District Advisory Committee Regular Meeting.