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HomeMy WebLinkAbout2013 04 08 City Commission Regular Meeting Minutes CITY OF WINTER SPRINGS, FLORIDA ���TER 04 s� � � � z � * c� U iq Incorporated • I959 ' i,�coD WETRJ��c CITY COMMISSION MINUTES REGULAR MEETING MONDAY, APRIL 8, 2013 - 5:1� P.M. CITY HALL—COMMISSION CHAMBERS 1126 EAST STATE ROAD 434,WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Cade Resnick - Seat Four Commissioner Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Pam Carroll - Seat Three Commissioner Joanne M. Krebs - Seat Five CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-APRIL 8,2013 PAGE 2 OF 11 CALL TO ORDER The Regular Meeting of Monday, April 8, 2013 of the City Commission was called to Order by Mayor Charles Lacey at 5:15 p.m. in the Commission Chambers of the Municipal Building(City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayar Cade Resnick, present Commissioner Jean Hovey, present Commissioner Rick Brown, present Commissioner Pam Carroll, present Commissioner Joanne M. Krebs, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present City Clerk Andrea Lorenzo-Luaces, present A moment of silence was held. Members of Boy Scout Troop 787 led the Pledge of Allegiance. Mayor Lacey asked the City Commission, "Do you accept the Agenda? Commissioner Rick Brown noted his agreement. Hearing no objections, Mayor Lacey stated, "Without objection, it is adopted." INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: Tt►is Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-APRIL 8,2013 PAGE 3 OF 11 RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. No discussion. INFORMATIONAL 101. Community Development Department-Urban Beautification Services Division REQUEST: The Community Development Department, Urban Beautification Division, is requesting that the City Commission review the FY 2012/13 Annual Reports for the Tuscawilla Lighting and Beautification District(TLBD) and the Oak Forest Wall and Beautification District(OFWBD). FISCAL IMPACT: Staff is reporting that the financial condition of both the TLBD and OFWBD Special Assessment Areas is very good. The assessment revenues will continue to be monitored related to the minor elevations in collection delinquencies. With respect to the TLBD Maintenance (184 Fund) Special Assessment,there are approximately 100 parcels that should be included in the program beginning with the November 2013 Tax Bill. Staff will be bringing these to the City Commission for approval at a public hearing in August 2013. The additional parcels are expected to generate about $11,000 in additional revenue for the 184 Fund - Maintenance, thereby decreasing the amount of fund balance reduction as mentioned in the "Considerations" section of this agenda item. With respect to debt service for the Special Assessment Areas, TLBD Phase II (213 Fund) and OFWBD (214 Fund)are both on track to be retired earlier than originally expected, with the final debt payments due in FY 2017. Elimination of the debt in these funds may afford an opportunity for the City to reduce special assessment costs or allow for the residents to propose additional enhancements in their communities. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. This Agenda Item was not discussed. CITY OF WINTER SPRINGS,FLORIDA MINU1'6S CITY CC}MMISStON REGULAR MEE"1'ING-APRIL 8,2013 Pt1GE 4 OF 11 "MOTION TO AP'PROVE (INFORMATIONAL AGENDA)." MOTION BY DEPUTY MAYOR RESNICK. SECONDED BY C4MMISSIONER KREBS. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. CCINSENT AGENDA CONSENT 24Q. Police Department REQUEST: The Police Department is reqaesting that the Commission approve the expenditure of$7,$04 from Local Law Enforcement Trust Fnnds for the purchase of replacement respirators and filters from Thermo Fisher Scientifc and new gym equipment from "Get RX'D", and the expenditure of$18,100 fram Federal Law Enforcement Trust Funds for the purchase of thirty-eight patrol vehicIe rit7e maunts from Dana Safety Sapply and six replacement ballistic shields from Special Praducts Grou�. FISCAL IMPACT: Funding far the purchases af this equipment will come fram the Local Law Enfarcement Trust Fund monies totaling $7,800.00 and from the Federal Law Enforcement Trust Fund monies totaling �18,100.00 and wili have no impact an the Generat Fund budget.As of March 21,2013,there was a current balance af $14,088 in the Local Trust Fund and $25,585 in the Federal Trust Fund. COMMUNICATION EFF4RTS: This Agenda Item has been electronically farwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.AdditionalIy, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded ta the individuals noted above, and which is alsa available on the City's Website, LaserFiche,and the City's Server; has been sent ta applicable City Staff,Media/Press Representatives who have requested AgendaslAgenda Item information,Homeowner's AssaciatianslRepresentatives an file with the City, and all individuals who have reqaested such information. This information has also been posted outside City Bail, pasted inside City I�a11 with additianai capies available for the Generai Pubiic, and posted at five (5) different locations around the City. Furthermore, this information is also available ta any individual requestars. City Staff is always willing to discuss this Agenda Item ar any Agenda Item with any interested individuals. RECOMMENDATIpN: The Police Departrnent recommends the Commission a��rove the expenditure of$7,800.00 from the Lacal Asset Farfeiture Trus# Fund and $1$,100A0 from the Federal Asset Farfeiture Trust Fund and the utilization of Therma Fisher, Get RX'D, Dana Safety Supply and Special Products Group to purchase the items. There was no discussion on this Agenda Item. CONSENT 201. Parks and Recreation Department REQUEST: The Parks and Reereation Department requests that the City Cornmission approve the execution of the Seminole County Day Camp Provider Agreement for Summer Camp Scholarships and to authorize the City Manager and City Attarney ta prepare and execute any and all applicable dacuments. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-APRIL 8,2013 PAGE 5 OF 11 FISCAL IMPACT: Up to $11,340 reimbursement from Seminole County for Camp scholarships via CDBG funding. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the execution of the Seminole County Day Camp Provider Agreement and to authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. No discussion. CONSENT 202. Public Works Department REQUEST: The Public Works Department requests City Commission authorization to approve Resolution 2013-08 and enter into a Highway Landscape Construction and Maintenance Agreement with the Florida Department of Transportation for landscape and sidewalk maintenance associated with the Grandeville project at the Winter Springs Town Center FISCAL IMPACT: Resolution 2013-08 and the Maintenance Agreement have no fiscal impact. The new improvements in the S.R. 434 right-of-way will be installed and maintained by the Grandeville development. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five(5) different locations around the CiTy. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-APRIL 8,2013 PAGE 6 OF I1 RECOMMENDATION: Staff recommends the City Commission approve Resolution 2013-08 and authorize the City Manager to enter into a Highway Landscape Construction and Maintenance Agreement with the Florida Department of Transportation for S.R. 434 landscape and sidewalk maintenance associated with the Grandeville at Town Center project, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. This Agenda Item was not discussed. CONSENT 203. Information Services Department REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. No discussion. CONSENT 204. Office of the City Clerk REQUEST: Requesting the City Commission Review and Approve the Monday, March 25, 2013 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no�scal impact related to the approval of this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-APRIL 8,2013 PAGE 7 OF I 1 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to Approve the Monday, March 25, 2013 City Commission Regular Meeting Minutes. There was no discussion on this Agenda Item. "MOTION TO APPROVE (CONSENT AGENDA)." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER KREBS. DISCUSSION. VOTE: COMMISSIONER BROWN: AYE COMMISSIONER CARROLL: AYE DEPUTY MAYOR RESNICK: AYE COMMISSIONER KREBS: AYE COMMISSIONER HOVEY: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used REPORTS REPORTS 400. Oftice Of The City Attorney—Anthony A. Garganese,Esquire City Attorney Anthony A. Garganese mentioned an email he had sent to the Mayor and City Commission last week that the Circuit Court ruled in the City's favor in a Stormwater Case. Attorney Garganese added for the Record that related to Jones v. City of Winter Springs, "In that longstanding Case, the Court declared the City's Stormwater Utility Ordinance constitutional and the Stormwater Fee a valid fee and not a tax." CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-APRIL 8,2013 PAGE 8 OF 11 REPORTS 401. Office Of The City Manager—Kevin L. Smith City Manager Kevin L. Smith asked that the Mayor and City Commission hear fram the Chief of Police about an upcoming event. Chief of Police Kevin Brunelle advised the Mayor and City Commission and all in attendance that tomorrow morning at 9:00 a.m. at the high school, an annual "Mock DUP' event was being held, and that all were welcome to attend. Commissioner Joanne M. Krebs added that this was an excellent event. REPORTS 402. Office Of The City Clerk—Andrea Lorenzo-Luaces,MMC No Report was given. REPORTS 403. Office of Commissioner Seat One-The Honorable Jean Hovey No Report. REPORTS 404. Office of Commissioner Seat Two-The Honorable Rick Brown No Report was given. REPORTS 405. Office of Commissioner Seat Three-The Honorable Pam Carroll Commissioner Pam Carroll mentioned an eAlerts received today about next Monday's Workshop, and that a couple of people she checked with had not received it. Commissioner Carroll suggested that perhaps people who only signed up far eAlerts, and not eCitizen, would have received it and asked if the City Manager could check into this. Manager Smith commented on this issue and said, "Certainly, I will look into this." Commissioner Jean Hovey mentioned that information about the upcoming Workshop has been on recent Utility bills. Related to communications, Commissioner Krebs asked if we know what the actual situations were and suggested, "If that is the case, then I think that we need to probably communicate that to the citizens in every way that we can and maybe even put it in our next newsletter, `Did you know'; and maybe we can get some more people to sign up, so that they are getting it the right way. Joanne(Dalka)can probably even help us." CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-APRIL 8,2013 PAGE 9 OF ll Ms. Joanne Dalka, Director, Information Services Department explained that within the eAlerts and eCitizen categories there are subcategories that people can sign up for and added, "I can check into that and see where-the parking falls; but if they didn't sign up for that subcategory,they would not get the eAlerts at all." Commissioner Carroll then said to Ms. Dalka, "Do you know if this one fell under eAlerts (parking) or eCitizen (notes)?" Ms. Dalka responded, "I do not know but I'll have to check on that for you to be sure." REPORTS 406. Office of Commissioner Seat Four/Deputy Mayor-The Honorable Cade Resnick Deputy Mayor Cade Resnick commented that it was good to see the Hayes Road Plaza project underway and thanked City Staff for their assistance. Secondly, for his colleagues on the dais, Deputy Mayor Resnick noted that Leadership Seminole has asked the City to partner with them and purchase a brick. Deputy Mayor Resnick added, "They did not suggest a dollar amount and Chris (Caldwell, Director, Parks and Recreation Department) can look up that infarmation but I thought as a group we could do simply like we did last time and each of us individually offer monies as representatives from the City; and I think we could give that to Chris (Caldwell) in the next week or so, if we do agree to it." Mayor Lacey said, "So as an individual, you were going to collect that information and forward it to us and let us make a decision individually what we want to do... Deputy Mayor Resnick added, "...If everybody is interested." REPORTS 407. Office of Commissioner Seat Five-The Honorable Joanne M.Krebs Commissioner Krebs stated, "I know the employees received a bonus from their departments recently but that the Department heads did not and those Department heads being Kip (Lockcuff, P.E., Director, Public Works/Utility Departments), Chris (Caldwell), Randy (Stevenson, ASLA, AICP, Director, Community Development), Andrea (Lorenzo-Luaces, City Clerk), Kevin (Brunelle), Joanne (Dalka), Shawn (Boyle, Director, Finance and Administrative Services Department), and Brian (Walters, Director, Economic Development Department). But I still wanted to say, `Thank you very much'. Sometimes you guys don't get recognized for the things that you do and I just wanted to let you know that I really appreciate everything you do for this City and thank you! I am sure the rest of the Commission feels the same way." With agreement from others, Mayor Lacey added, "Thank you Commissioner Krebs and all of us join in." Commissioner Hovey added, "Thank you." REPORTS 408. Office of the Mayor-The Honorable Charles Lacey Mayor Lacey noted that Senator Rubio's office has asked again to use our facilities for their outreach to constituents and"Unless there is an objection from this Commission, we are going to offer that for April 25t" from 9:00 to 11:00 in the morning." No objections were voiced. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-APRIL 8,2013 PAGE 10 OF 11 PUBLIC INPUT No one addressed the Mayor and City Commission at this time. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used REGULAR AGENDA REGULAR 600. Office of the City Attorney, Office of the City Manager and Off ce of the City Clerk REQUEST: The City Attorney, City Manager and City Clerk request that the City Commission approve Resolution 2013-07 updating the City's public records policy. FISCAL IMPACT: None. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Attorney,City Manager,and City Clerk recommend approval of Resolution 2013-07. Attorney Garganese opened this Agenda Item with a brief overview of the proposed Resolution and pointed out, "This Policy does two (2) major things. One, it takes a very centralized handling of Public Records and decentralizes it more to the individual, City Official/City Employee,to handle those routine Public Requests that come in on a daily basis rather than have to go to through the Clerk's Office and log all of the requests. Many of the requests can be handled on a decentralized basis. That's very consistent with the Law as well. The other aspect is to actually address these devices regarding the handling of emails and texts from personal service devices where each individual will be predominantly responsible for managing their own accounts. That's practically how things are done today." CSTY OF WINTER SPRINGS,FLQRIDA MINtJTES CITY COMMISSIdN REGULAR MEETING—APRIL S,2013 PAGE]1 QF 11 RELATED TO RESOLUTION 2013-07, "MOTION TO APPROVE." MOTION BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER H(7VEY. DISCUSSI4N. VOTE: COMMISSIONER CARR4LL: AYE COMMISSIONER BROWN: AYE C4MMISSIQNER KREBS: AYE COMMISSIONER HOVEY: AYE DEFUTY MAYOR RESNICK: AYE MOTION CARRIED. Mayor Lacey summarized, °`Resolution 2013-07 is approved." PUBLIC INPUT No one spake. In ather City business,the upcoming City Commission Workshap on On-Street Parking,scheduled for Monday, April 15, 2013 was briefly rnentioned. a�JOU�uvMENT Mayor Lacey adjourned the Regutar Meeting at 5:30 p.m. RESPEC;'TF ZTL L Y S L/BMITTE`D: � ! �- L R� ZO-LUACES, MMC CITY� '�RK ; , AP l'ROVED: � � ,� �,� ��� � �' MA � `CHA , � ��Y � N01'E: These Mirmtes were approved a,`tt�e April 22,2013 City Commission Regular Meeting.