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HomeMy WebLinkAbout2013 04 22 City Commission Regular Meeting Minutes CITY (JF WINTER SFRINGS, FLGIRIDA ���TE�' �� s,� �. � � �' * � � Tncorporated � • 1959 ' r,y���► WE"��'��� CITY COMMISSION 11�IINITTES R�GITLA►R MEETIIYG MONDAY, �1PRIL 22, 2013 - 5:15 P.M. CITY HALL—COMMISSION CHAMBERS 1�26 EAST STATE ROAD 434,WINTER SFRINGS, FLORIDA Mayor Charles Lacey Deputy Mayar Cade Resnick - Seat Four Commissianer Jean Havey - Seat One Commissioner Rick Brown- Seat Two Commissioner Pam Carroll - Seat Three Cammissioner Joanne M. Krebs - Seat Five CTI'Y OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-APRIL 22,2013 PAGE 2 OF 12 CALL TO ORDER The Regular Meeting of Monday April 22, 2013 of the City Commission was called to Order by Mayor Charles Lacey at 5:15 p.m. in the Commission Chambers of the Municipal Building(City Hall, 1126 East State Road 434, Winter Springs,Florida 32708). Roll Call: Mayor Charles Lacey,present Deputy Mayor Cade Resnick, absent Commissioner Jean Hovey, absent Commissioner Rick Brown,present Commissioner Pam Carroll,present Commissioner Joanne M.Krebs,present City Manager Kevin L. Smith,present City Attorney Anthony A. Garganese,present City Clerk Andrea Lorenzo-Luaces,present A moment of silence was held. The Pledge of Allegiance followed. INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbadm on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press RepresentaNves who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. No discussion. CTTY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-APRIL 22,2013 PAGE 3 OF 12 INFORMATIONAL 101. Finance and Administrative Services Department REQiTEST: The Finance Department and the City Manager are pleased to announce that the City of Winter Springs has received the Distinguished Budget Presentation Award for Fiscal Year 2013. FISCAL IMPACT: The award program application fees for the Distinguished Budget Award are $350. These fees are routinely budgeted in Finance and Administrative Services(division 1300). COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respecNve Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such inform ation. Tlus information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. This Agenda Item was not discussed. "MOTION TO APPROVE (INFORMATIONAL AGENDA)." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER KREBS. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. CONSENT AGENDA CONSENT 200.Office of the City Clerk REQUEST: Requesting the City Commission Review and Approve the Monday,Apri18,2013 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to the approval of this Agenda Item. CTI'Y OF WINTER SPRINGS,FLORIDA MINUTES CTTY COMMISSION REGULAR MEETING-APRIL 22,2013 PAGE 4 OF 12 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respecdve Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This informallon has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to Approve the Monday, April 8, 2013 City Commission Regular Meeting Minutes. There was no discussion on this Agenda Item. CONSENT 201 Community Development Department-Arbor Division REQUEST: The Community Development Department,Arbor Division, asks that the City Commission approve the request of Lisa Shuman to remove two (2) Specimen oak trees from her property at 300 Panama Road. The resident is concerned with the proximity of tree roots to the home and driveway. FISCAL IMPACT: If this request is approved,the applicant will pay a $35 arbor permit fee to the Arbor Fund(110) and be required to install eight(8)Replacement Credits or pay a total of$2,000 into the tree bank. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the request of Lisa Shuman to remove two(2) Specimen oak trees from her property at 300 Panama Road. The resident is concerned with the proa�imity of tree roots to the home and there is significant damage to the driveway. Staff finds the existing damage to the driveway and potenNal of damage to the structure of the home as an extraordinary circumstance or hardship as referenced in Section 5-8(b)of the Arbor Ordinance. No discussion. CTfY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-APRIL 22,2013 PAGE 5 OF 12 CONSENT 202. Parks and Recreation Department REQUEST: The Parks and Recreation Department is requesting the City Commission to approve the award of bid for Celebration of Freedom Fireworks Display to Creative Pyrotechnics and authorize the City Manager and City Attorney to prepare and execute a 3 year agreement for the period July 4,2013-July 4,2015 with Creative Pyrotechnics. FISCAL IMPACT: The cost of the Fireworks show for FY 2013 is $10,000,which will be covered in full by a sponsorship from Meritage Homes. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall,posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Parks and Recreation Department recommends the City Commission to approve the award of bid for Celebration of Freedom Fireworks Display to Creative Pyrotechnics and authorize the City Manager and City Attorney to prepare and execute a 3 year agreement for the period July 4,2013 -July 4,2015 with Creative Pyrotechnics. "MOTION TO APPROVE (CONSENT AGENDA)." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER KREBS. DISCUSSION. RELATED TO CONSENT AGENDA ITEM "202", MAYOR LACEY COMMENTED, "WE ARE GRATEFUL TO HAVE MERITAGE CONTRIBUTE TEN THOUSAND DOLLARS ($10,000.00) TO BE THE FIItEWORKS SPONSOR, AND I THINK THAT GOES BACK TO THE WAY MERITAGE WAS TREATED WHEN THEY WERE PUTTING IN THE WINTER SPRINGS VILLAGE." MAYOR LACEY FURTHER REMARKED THAT HE THOUGHT BECAUSE OF WHAT CITY STAFF DID TO ASSIST WITH NUMEROUS ISSUES, MERITAGE WAS PLEASED AND WANTED TO PARTNER WITH THE CITY IN THIS EVENT. FURTHER COMMENTS FOLLOWED ON THE FUNDING OF THE EVENT. VOTE: COMMISSIONER BROWN: AYE COMMISSIONER CARROLL: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-APRIL 22,2013 PAGE 6 OF 12 ❖❖ AGENDA NOTE: AWARDS AND PRESENTATIONS "303" WAS HELD NEXT, FOLLOWED BY THE REST OF THE AGENDA AS NOTED. ❖❖ AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 303. Office of the Mayor REQUEST: Presenting a Proclamation to the Office of the City Clerk in honor of Municipal Clerks Week 2013—May 5`h through May llth,2013. Mayor Lacey read a Proclamation recognizing Municipal Clerks week for 2013. REPORTS REPORTS 400. Office of the City Attorney—Anthony A. Garganese,Esquire No Report. REPORTS 401. Office of the City Manager—Kevin L. Smith No Report was given. REPORTS 402. Office of the City Clerk—Andrea Lorenzo-Luaces,MMC No Report. REPORTS 403. Office of Commissioner Seat Two-The Honorable Rick Brown Commissioner Rick Brown thanked the Veterans who were being honored at tonight's City Commission meeting. Mayor Lacey agreed with Commissioner Brown's comments. REPORTS 404. Office of Commissioner Seat Three-The Honorable Pam Carroll Commissioner Pam Carroll also agreed with what Commissioner Brown said about honoring the Veterans. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-APRIL 22,2013 PAGE 7 OF 12 Secondly, Commissioner Carroll noted that she had attended the Seminole County Centennial Festival and noted it was well done. REPORTS 405. Office of Commissioner Seat Four/Deputy Mayor-The Honorable Cade Resnick Absent. REPORTS 406. Office of Commissioner Seat Five-The Honorable Joanne M.Krebs No Report. REPORTS 407. Office of the Mayor-The Honorable Charles Lacey No Report was given. REPORTS 408. Office of Commissioner Seat One-The Honorable Jean Hovey Absent. PUBLIC INPUT No one addressed the City Commission at this time. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department-Planning Division REQUEST: The Community Development Department - Planning Division requests that the City Commission hold a Public Hearing to consider the Final Engineering Plans and Aesthetic Review Package for The Offices at Winding Hollow, a professional office development consisting of six (6) single-story buildings having a total of 19,230 square feet of professional office space on 2.9 acres of property located on the west side of Winding Hollow Boulevard just south of State Road 434. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-APRIL 22,2013 PAGE 8 OF 12 FISCAL IMPACT: The potential tax revenue of the proposed office park development is as follows: Retail(19,230 Square Feet) Units (19,230 square feet)assessed at$90/square foot: $1,730,700.00 assessed tax value(19,230 x 90= 1,730,700) $1,730,700/1000= 1,730.70 1,730.70(2.5600)=$4,430.59 $4,430.59(less the 4% statutory discount)_$4,253.37 tax revenue Taxes naid on vacant land now(data obtained from Seminole County Property Appraiser) $100 assessed value for entire parce1100/1000=0.1 0.1 x 2.5600=0.256 $OZ56 tax revenue Total Potential Tax Revenue: $4,253.62 (4,253.37+0.256=4,253.62) COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. AddiNonally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff and the Planning&Zoning Board recommend that the City Commission: 1. Approve the Final Engineering Plans for the Offices at Winding Hollow Development. 2. Approve the Aesthetic Review package for the Offices at Winding Hollow Development subject to elimination of the banding presently connecting the front windows for each proposed office building. Mr. Randy Woodruff, AICP, Senior Planner, Community Development Department began the discussion on this Agenda Item and spoke on some of the aspects of this proposed project. During his presentation, Mr. Woodruff noted, "In response to Staff's comments and recommendation, the applicant has eliminated the banding that was previously connecting the front windows." The screened wall was briefly addressed as requested by Commissioner Krebs who asked about tall it was. Mr. Woodruff noted it would be "Six feet (6')." Commissioner Krebs then inquired, "How far from the nearest neighbor is it? Mr. Woodruff answered by saying, "I believe there is a 125 foot Utility Easement—that separates the nearest home from the proposed project." Mayor Lacey opened the "Public Input"portion of the Agenda Item. CTI'Y OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-APRIL 22,2013 PAGE 9 OF 12 No one spoke. Mayor Lacey closed the "Public Input"portion of the Agenda Item. "MOTION TO APPROVE." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. VOTE: COMMISSIONER KREBS: AYE COMMISSIONER BROWN: AYE COMMISSIONER CARROLL: AYE MOTION CARRIED. Mayor Lacey said, "Final Engineering and Aesthetic Review are approved." REGULAR AGENDA uECUi.� 600. Office of the City Manager REQUEST: The City Manager is requesNng the Commission receive a preliminary overview of the Fiscal Year 2014 Budget. FISCAL IMPACT: No funding is requested at this time. This report lays the necessary framework for discussions relative to the FY 2014 Budget. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Manager recommends that the Commission receive a preliminary budget overview from staff on the FY 2014 Budget. City Manager Kevin L. Smith introduced this Agenda Item and stated, "Just briefly wanted to give you a snapshot of the revenue picture as we see it from a preliminary basis point in this FY (Fiscal Year) 2014. Most noticeable point that I wanted to make is that you can see our property tax revenue is actually slated to increase in 2014. That's the first time that's happened in the past six(6)budget cycles. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-APRIL 22,2013 PAGE 10 OF 12 As a reminder, as you all well know, the tax base has decreased over the last four(4)to five(5)years in a total of about twenty-nine percent (29%). Information from David Johnson's (Seminole County Property Appraiser) office indicates that we'd be looking at a four to five percent(4-5%) increase tlus coming year." With additional comments, Manager Smith noted, "Because of Florida TRIM (Truth in Millage) Law, if we were to set a milage rate at anything above this rolled back rate, not this current rate,but above that rolled-back rate; so for example, if we set our millage rate at 2.4 mils, which is below the current rate,but above the rolled-back rate, we will be required to—advertise a notice of tax increase,when we publish our Budget." Furthermore, Manager Smith stated, "Relative to pressure from expenses on the health insurance side and so on and so forth, it's difficult to say at this point whether or not we'll need the money or what the resulting millage rate will be but that'll all be flushed out before we come back to you all with your July 1 Budget." Manager Smith noted, "The main point I wanted to make is that we're in an appreciating value situation now and rolled-back rate will now come into play where it hasn't in the past. Other than that,we stand ready to stick to the same approach we've taken in the past, sans any different direction from this body and we'll have a Budget by July 1." Commissioner Brown noted, "Outstanding." ❖❖ AGENDA NOTE: THE FOLLOWING ADDITIONAL PUBLIC INPUT WAS HELD NEXT,AS NOTED. ❖❖ PUBLIC INPUT No one addressed the Mayor and City Commission. Brief discussion. Mayor Lacey called a Recess at S:34 p.m. The Meeting reconvened at approximately S:47 p.m. ❖❖ AGENDA NOTE: THE FOLLOWING AWARDS AND PRESENTATIONS WERE DISCUSSED NEXT, AS DOCUMENTED. ❖❖ AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300.Office of the Mayor and City Commission REQUEST: Mayor Lacey and the City Commission wish to recognize Mr. James Smith, Jr., current Winter Springs resident, and former service member of the United States Air Force, for his many contributions to the United States of America,for his heroic service during the Korean War and for freedom for the citizens of this great country and their fellow citizens. With the assistance of the City Commission, Mayor Lacey gave a brief introduction on the Honor Flight Network program. CITY OF WINTER SPRINGS,FIARIDA MINUTES CITY COMMISSION REGULAR MEETING-APRIL 22,2013 PAGE 11 OF 12 Mayor Lacey then presented a Proclamation to Mr. James Smith, Jr. in recognition of his service to our country, for his service in the United States Air Force,and in recognition of his upcoming Honor Flight. AWARDS AND PRESENTATIONS 301. Office of the Mayor and City Commission REQUEST: Mayor Lacey and the City Commission wish to recognize Mr. Paul Nusbeitel, current Winter Springs resident, and former service member of the United States Navy, for his many contributions to the United States of America,for his heroic service during World War II and for freedom for the citizens of this great country and their fellow citizens. Mr. Paul Nusbeitel, former service member in the United States Navy and World War II, was presented with a Proclamation in honor of his service to our country,and in recognition of his upcoming Honor Flight. AWARDS AND PRESENTATIONS 302. Office of the Mayor and City Commission REQUEST: Mayor Lacey and the City Commission wish to recognize Mr. William Vaught, current Winter Springs resident, and former service member of the United States Navy, for his many contributions to the United States of America,for lus heroic service during the Korean War and for freedom for the citizens of this great country and their fellow citizens. Mayor Lacey presented a Proclamation to Mr. William Vaught in recognition of his service to our country and for his service in the United States Navy, for his service during the Korean War, and in recognition of his upcoming Honor Flight. Mayor Lacey closed this segment of the meeting by thanking Winter Springs residents, Mr. and Mrs. Ed and Nancy Riordan for their efforts as part of the Honor Flight Network in this area, and particularly for the Veterans of Winter Springs. ❖❖ AGENDA NOTE: THE LAST ITEM ON THIS AGENDA, "PUBLIC INPUT" WAS HELD AS DOCUMENTED NEXT. ❖❖ PUBLIC INPUT No one spoke. CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY GOMMISSION REGULAR MEETING—APRIL 22,2013 PAGE 12 OF 12 I ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 6:00 p.m. RESPECTFULLY SUBMITTED: � � .-..- { �; ✓ LORENZ4-LUACES,MMC CI'�'Y CLERK AFPROVED: � M� CN� ' Y N�TE: These Minutes were approved at the May 13,2d13 City Commission Regular Meeting.