HomeMy WebLinkAbout2011 04 14 Oak Forest Wall and Beautification DAC Regular Meeting Minutes CITY OF WINTER SPRINGS, FLORIDA
MINUTES
OAK FOREST WALL AND BEAUTIFICATION
DISTRICT ADVISORY COMMITTEE
REGULAR MEETING
APRIL 14, 2011
CALL TO ORDER
The Regular Meeting of Thursday, April 14, 2011 of the Oak Forest Wall and
Beautification District Advisory Committee was called to Order by Chairperson Judy
Converso at 7:03 p.m., in the Commission Chambers of the Municipal Building (City
Hall, 1126 East State Road 434, and Winter Springs, Florida 32708).
Roll Call:
Chairperson Judy Converso, present
Vice Chairman Terry Patten, present
Committee Member Richard Lane, present
Committee Member Brian Oliver, absent
Advisory Committee Member Richard Lane led the Pledge of Allegiance.
INFORMATIONAL AGENDA
INFORMATIONAL
100. Not Used.
CONSENT AGENDA
CONSENT
200. Office Of The City Clerk
Requesting Approval Of The January 13, 2011 Oak Forest Wall And Beautification
District Advisory Committee Regular Meeting Minutes.
"I MAKE A MOTION THAT WE ACCEPT THEM (JANUARY 13, 2011
MINUTES)." MOTION BY ADVISORY COMMITTEE MEMBER LANE.
SECONDED BY CHAIRPERSON CONVERSO. DISCUSSION.
VOTE:
COMMITTEE MEMBER LANE: AYE
CHAIRPERSON CONVERSO: AYE
VICE CHAIRMAN PATTEN: AYE
MOTION CARRIED.
CITY OF WINTER SPRINGS,FLORIDA
MINUTES
OAK FOREST WALL AND BEAUTIFICATION
DISTRICT ADVISORY COMMITTEE
REGULAR MEETING-APRIL 14,20ll
PAGE 2 OF 7
AWARDS AND PRESENTATIONS
AWARDS AND PRESENTATIONS
300. Not Used.
400. REPORTS
Chairperson Converso explained to the Committee Members Ordinance 2011-OS
Amending the Uniform Requirements for City Boards and Committees that was
Approved by the City Commission, on February 28, 2011.
PUBLIC INPUT
No one spoke.
PUBLIC HEARINGS AGENDA
PUBLIC HEARINGS
500. Not Used.
REGULAR AGENDA
REGULAR
600. Community Development Department — Urban Beautification Services
Division
Review Of Budget.
Mr. Steven Richart, Urban Beautification Services Division Manager, Community
Development Department introduced this Agenda Item and discussed the Maintenance
Budget. Mr. Richart noted, "This is the Maintenance Budget `191' Fund and it—captures
what we have spent and what we are going to spend; and brings us up-to-date as to where
we are at financially in the Maintenance Budget."
Further discussion ensued regarding the Budget review.
Mr. Richart distributed a document to the Committee Members entitled `Proposed Fiscal
Year 2011-2012' which is `What is being proposed for the Budgets'.
CITY OF WINTER SPRINGS,FLORIDA
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OAK FOREST WALL AND BEAUTIFICATION
DISTRICT ADVISORY COMMITTEE
REGULAR MEETING-APRIL 14,2011
PAGE 3 OF 7
Continuing, Mr. Richart added, "The Debt Service Fund pays the loan that we have for
building the project years ago. The Debt Service amount was refinanced for a lower
rate."
Then, Mr. Richart explained, "The Fiscal Year starts October 1 St, of every year and it
ends September 30th, so this is for Fiscal Year 2012. We expect to collect the fifty-two
thousand nine hundred forty dollars ($52,940.00). There is a little interest — twenty-five
dollars ($25.00) for the year. That gives us fifty-two thousand nine hundred sixty-five
dollars ($52,965.00) that we expect to have in revenues for next year." Chairperson
Converso asked, "Now the only thing that adjusts that would be like `Foreclosures'
because we are not collecting taxes from them?" Mr. Richart replied, "The way this
works is that we collect our assessments which are not taxes; through the Tax Bill."
Mr. Richart added that we have to include the discount if we pay early as noted on the
Tax Bill. Mr. Richart stated, "With foreclosures, we get our money. Our collection rate
is really good."
Further discussion.
Mr. Richart commented that tonight, the Committee Members need to Vote on this
proposed Budget before it goes to the City Commission.
Discussion on expenditures ensued.
Vice Chairman Terry Patten stated, "I feel comfortable with the numbers that you have
shown to us and my recommendation to the Chairperson would be that we go ahead and
make a Motion to give you(Mr. Richart) the authority to propose this."
"I MAKE A MOTION TO ACCEPT THE BUDGET AS READ." MOTION BY
ADVISORY COMMITTEE MEMBER LANE. MOTION DIED FOR LACK OF A
SECOND.
"I MAKE A MOTION THAT WE ACCEPT THE PROPOSED BUDGET WITH
EXCEPTION AS MR. RICHART HAS INDICATED, WITHIN A RANGE OF
TWO TO THREE HUNDRED DOLLARS ($200.00 TO $300.00); THAT HE HAVE
THE AUTHORITY TO GO AHEAD MOVE FORWARD WITH IT AND IF IT BE
MORE THAN APPROXIMATELY THREE HUNDRED DOLLARS ($300.00)
THAT HE WOULD COME BACK AND LET US KNOW WHAT THOSE
CHANGES ARE." MOTION BY VICE CHAIRMAN PATTEN. SECONDED BY
ADVISORY COMMITTEE MEMBER LANE. DISCUSSION.
C[TY OF WINTER SPRINGS,FLORIDA
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DISTRICT ADVISORY COMMITTEE
REGULAR MEETING-APRIL 14,2011
PAGE 4 OF 7
VOTE:
VICE CHAIRMAN PATTEN: AYE
COMMITTEE MEMBER LANE: AYE
CHAIRPERSON CONVERSO: AYE
MOTION CARRIED.
REGULAR
601. Community Development Department — Urban Beautification Services
Division
Maintenance Items And Progress Report.
Mr. Richart introduced this Agenda Item and discussed the progress of the Maintenance
Items.
Discussion.
Advisory Committee Member Lane inquired, "The main entrance to Oak Forest, that
wooded area on the North side..." Mr. Richart asked, "...Which street?" Advisory
Committee Member Lane replied, "Winter Springs Boulevard — is there a spring there?"
Mr. Richart commented, "I do not know if there is a spring there or not. I will ask."
Discussion ensued about the property and whether it could be used maybe as a small
park.
Mr. Richart added, "I know that there is a network of drainage Easements through there.
I will check into it. I will let you know."
REGULAR
602. Community Development Department — Urban Beautification Services
Division
Discussion Of Recommending To The City Commission A Reduction In The Oak
Forest Wall And Beautification District Advisory Board Meetings To One Time Per
Year.
Mr. Richart stated, "Right now we have four (4) meetings per year with the option of
having an Emergency Meeting. We are budgeted at four (4) meetings. One of the things
that brought this on is that we barely had a quorum for two (2) meetings last year."
Next, Mr. Richart noted, "The question is—we are trying to reduce costs and trying to be
more efficient. So, is it more efficient to have an annual meeting — one meeting a year
with the option of an Emergency meeting as a second meeting."
CITY OF WINTER SPRINGS,FLORIDA
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DISTRICT ADVISORY COMMITTEE
REGULAR MEETING—APRIL 14,2011
PAGE 5 OF 7
Tape 1/Side B
Mr. Richart added, "My thoughts are, if we have a problem, we can call a meeting. What
are your thoughts? What is important to you because you represent the people."
Chairperson Converso added, "You definitely need a meeting to accept a proposed
Budget. It may be this time of the year that is best to do that. It is hard to say that you
are going to have a second Emergency meeting; I think Emergency meetings are
Emergency meetings; we have three (3), we may have two (2), we may have none. So, I
do not know if you can put a number to Emergency meeting. Other than it is an
Emergency meeting at the discretion of you and the Chair."
Mr. Richart commented, "It would be the Chair's sole discretion. In other words, if I
wanted to have a meeting, I would call the Chair and say `we should probably call one'."
Chairperson Converso stated, "I would be comfortable with an annual meeting knowing
that we can have `emergency' meetings as they arise." Mr. Richart added, "If we had
more than one (1) we would just have to reallocate some money to be able to cover the
cost. Because we just Budget for two (2)."
Mr. Richart suggested, "You all will Vote tonight on what you want to do; and we could
actually do the date. Then I would send in an (Agenda) Item to the Commission to get
them to Approve it."
Chairperson Converso asked, "How would it carry out for the rest of the year, because
our next meeting is in three (3) months?" Mr. Richart replied, "What I would advise us
to do is to—think about it; I think May, because we do have the complete Budget ready."
Then, Mr. Richart added, "I can email you the quarterly Budgets and anything that
happens. I could keep you in touch by email."
Continuing, Chairperson Converso inquired, "If we set our annual meeting, May 2012 to
commence, what do we do between now and 2012?" Mr. Richart responded, "It will
have to be Approved by Commission providing that they Approve it before the next
meeting, then I would assume that our next meeting would be—in May."
Chairperson Converso noted, "So, we would just by-pass the next couple ones?" Mr.
Richart stated, "Yes — because we would have an immediate savings or we could say
effective — maybe we could have one (1) more meeting in July and that could be it. If
you want, this is up to you."
Vice Chairman Patten stated, "If we budgeted for two (2), one (1) scheduled meeting and
one (1) `emergency' Meeting, if we do not have the `emergency' meeting, we would just
simply save that two hundred fifty [dollars] ($250.00) and vice versa."
CITY OF WINTER SPRINGS,FLORIDA
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DISTRICT ADVISORY COMMITTEE
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PAGE 6 OF 7
"I AM COMFORTABLE MAKING A MOTION THAT WE GO TO AN ANNUAL
MEETING; STARTING WITH MAY 2012 WOULD BE THE NEXT MEETING.
WE BUDGET FOR TWO (2) MEETINGS. THE SECOND ONE WOULD BE
THE EMERGENCY MEETING. I WOULD SAY BETWEEN NOW AND NEXT
MAY, ONLY CALL A MEETING IF IT IS AN EMERGENCY MEETING."
MOTION BY CHAIRPERSON CONVERSO. SECONDED BY VICE
CHAIRMAN PATTEN. DISCUSSION.
MR. RICHART MENTIONED, "DO NOT FEEL — THAT YOUR POSITION ON
THIS COMMITTEE IS ANY LESS IMPORTANT BECAUSE WE ARE NOT
MEETING AS MANY TIMES. YOUR INVOLVEMENT WITH THIS BOARD IS
VITAL, YOU ARE THE VOICE OF THE PEOPLE, YOU ARE THE
OVERSIGHT TO THE FINANCIALS — VERY IMPORTANT TO HAVE YOUR
SERVICES. DO NOT FEEL LIKE THIS IS GOING AWAY BECAUSE IT IS
NOT."
VOTE:
CHAIRPERSON CONVERSO: AYE
VICE CHAIRMAN PATTEN: AYE
COMMITTEE MEMBER LANE: AYE
MOTION CARRIED.
Chairperson Converso asked, "Are we loosing any Seats of folks before next May?"
Assistant to the City Clerk Carol Lallathin replied, "I believe that Terry [Patten] is up
sometime in 2012." Chairperson Converso then remarked, "So, we have a full Board
four (4) Members or do we need a fifth person?" Assistant to the City Clerk Lallathin
noted, "We are still needing a fifth person."
Mr. Richart inquired, "Can we ask to re-do the number of inembers on the Board; do we
need to have that many?"
Assistant to the City Clerk Lallathin commented, "I am not sure what we have to have for
an annual meeting; that is something we will have to check into."
Mr. Richart mentioned that Arbor Day is April 30th, [2011] at the Central Winds Park and
stated that each Winter Springs resident will be able to get a free tree. Mr. Richart noted,
"We are going to have a neat format this year; you are going to be able to drive off of
(State Road) 434 into the Park; drive to the pick-up area and get your tree."
CITY OF WINTER SPRINGS,FLORIDA
MINUTES
OAK FOREST WALL AND BEAUTIFICATION
DISTRICT ADVISORY COMMITTEE
REGULAR MEETING—APRIL 14,2011
PAGE 7 OF 7
ADJOURNMENT
Chairperson Converso adjourned the Regular Meeting at 8:06 p.m.
R ECTFU LY S IBMITTED:
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AS� T NT TO T�IE ..I i'Y CLERK
NOTE: These Minutes were approved at the May 17,2012 Oak Forest Wall and Beautification District Advisory Committee Regular
Meeting.