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HomeMy WebLinkAbout2013 05 13 City Commission Regular Meeting Agenda CITY OF WINTER SPRINGS, FLORIDA 4 st) z U 0 Incorporated • 1959 • i,eGOD W E TRNP CITY COMMISSION AGENDA REGULAR MEETING MONDAY, MAY 13, 2013 - 5:15 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Cade Resnick- Seat Four Commissioner Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Pam Carroll - Seat Three Commissioner Joanne M. Krebs - Seat Five 0a 0 0o Scan with your smart device to view electronically PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 13,2013 PAGE 2 OF 16 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department 0:' 6.0 0 ; a . 0 Scan with your smart device to view electronically REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 13,2013 PAGE 3 OF 16 INFORMATIONAL 101. Finance and Administrative Services Department 0" 0 1� 1 r - Ch. W— Scan with your smart device to view electronically REQUEST: City Manager and the Finance and Administrative Services Department transmitting the City's Second Quarter Financial Report for Fiscal Year 2013. FISCAL IMPACT: As presented in the dashboard report. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 13,2013 PAGE 4 OF 16 INFORMATIONAL 102. Finance and Administrative Services Department _En ,4V411115.1.11 D � D 0 0 Scan with your smart device to view electronically REQUEST: The City Manager and the Finance and Administrative Services Department providing the Investment Report for the 2nd quarter of Fiscal Year 2013 (quarter ending March 31, 2013) as prepared by PFM Asset Management LLC. FISCAL IMPACT: The weighted average yield at March 31, 2013 is .25%. The weighted average yield at December 31, 2012 was .28%. This portfolio has an average maturity of 95 days. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Additionally, the investment report will be placed on the City's website within one week of acceptance in the section titled Budgets and Financial Documents. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 13,2013 PAGE 5 OF 16 CONSENT AGENDA CONSENT 200. Public Works Department El 0Irc IV— Scan with your smart device to view electronically REQUEST: The Public Works Department requests the City Commission's authorization to enter into an Engineering Services Agreement with AECOM Technical Services, Inc. in the amount of$149,095.00 for design of Intersection Improvements at S.R. 434 and Tuskawilla Road (Market Square) FISCAL IMPACT: The project is entirely federally funded and has no budget impact to the City. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. The design phase of the project includes extensive public outreach activities with the applicable stakeholders, such as meetings, workshops, interviews, informational flyers, and surveys. RECOMMENDATION: Staff recommends the Commission authorize entering into an Engineering Services Agreement with AECOM Technical Services, Inc. in the amount of $149,095.00 for design of Intersection Improvements at S.R. 434 and Tuskawilla Road (Market Square), and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 13,2013 PAGE 6 OF 16 CONSENT 201. Community Development Department 0" 0 .V.:,:•''' 0 - W— Scan with your smart device to view electronically REQUEST: The Community Development Department requests that the City Commission approve Resolution 2013-09 recognizing the retirement of Michael J.Scheraldi from the position of Building Official. FISCAL IMPACT: There is no fiscal impact if Resolution 2013-09 is approved. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: It is recommended that the City Commission approve Resolution 2013-09 in recognition and honor of Michael Scheraldi and his 23 years of dedicated service to the City of Winter Springs. CONSENT 202. Information Services Department 0!77' 0 44 0, f o• Scan with your smart device to view electronically REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 13,2013 PAGE 7 OF 16 FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. CONSENT 203. Public Works Department - Stormwater Division 0 0 0 °— Scan with your smart device to view electronically REQUEST: The Public Works Department - Stormwater Division requesting City Commission authorization to obtain a Public Drainage Easement at 244 Morton Lane for the amount of$3,870 FISCAL IMPACT: The purchase price of the drainage easement is $3,870 and is included in the project budget, funded by the Stormwater Utility Fund, line code #3800-65000-30162 CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 13,2013 PAGE 8 OF 16 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission provide authorization to obtain a Public Drainage Easement at 244 Morton Lane for the amount of $3,870, subject to the City Attorney's review and input, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CONSENT 204. Office of the City Clerk 00 �' 13 ti Scan with your smart device to view electronically REQUEST: Requesting the City Commission Review and Approve the Monday, April 15, 2013 City Commission Workshop Minutes. FISCAL IMPACT: There is no fiscal impact related to the approval of this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 13,2013 PAGE 9 OF 16 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to Approve the Monday, April 15, 2013 City Commission Workshop Minutes. CONSENT 205. Office of the City Clerk D 0 ....44.1. kit; IA o.ti 0 .aF ! Scan with your smart device to view electronically REQUEST: Requesting the City Commission Review and Approve the Monday, April 22, 2013 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to the approval of this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 13,2013 PAGE 10 OF 16 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to Approve the Monday, April 22, 2013 City Commission Regular Meeting Minutes. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Office of the Mayor and City Commission REQUEST: Recognizing Winter Springs High School in honor of their First Place Winning Character Key Entry in the Leadership Seminole Character Key Video Contest 2013. AWARDS AND PRESENTATIONS 301. Parks and Recreation Department REQUEST: Presentation of a Trophy to the City of Winter Springs by the Winter Springs Grizzlies who participated in a Spring 8 on 8 League and won the State Championship. AWARDS AND PRESENTATIONS 302. Office of the City Manager REQUEST: Presentation of Resolution Number 2013-09 recognizing Mr. Michael Scheraldi for his 23 years of dedicated service as an Employee of the City of Winter Springs and expressing our Appreciation on behalf of the Mayor and City Commission, City Manager, City Staff, and Citizens of the City of Winter Springs. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 13,2013 PAGE 11 OF 16 AWARDS AND PRESENTATIONS 303. Office of the Chief of Police REQUEST: Recognizing Corporal Clark Schneider on his promotion to the rank of Sergeant with Winter Springs Police Department. AWARDS AND PRESENTATIONS 304. Office of the City Manager and Finance and Administrative Services Department REQUEST: Presentation of the City's Second Quarter Financial Report for the 2013 Fiscal Year. (Quarter ending March 31, 2013) [This is related to Informational Agenda Item '101'1 AWARDS AND PRESENTATIONS 305. Office of the City Manager and Finance and Administrative Services Department REQUEST: Presentation providing the Investment Report for the Second Quarter of Fiscal Year 2013 (Quarter ending March 31, 2013) As prepared by PFM Asset Management LLC. [This is related to Informational Agenda Item '102'1 RECESS REPORTS REPORTS 400. Office of the City Attorney - Anthony A. Garganese, Esquire REPORTS 401. Office of the City Manager- Kevin L. Smith REPORTS 402. Office of the City Clerk- Andrea Lorenzo-Luaces, MMC CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 13,2013 PAGE 12 OF 16 REPORT S 403. Office of Commissioner Seat Three - The Honorable Pam Carroll REPORTS 404. Office of Commissioner Seat Four/Deputy Mayor- The Honorable Cade Resnick REPORTS 405. Office of Commissioner Seat Five - The Honorable Joanne M. Krebs REPORTS 406. Office of the Mayor- The Honorable Charles Lacey REPORTS 407. Office of Commissioner Seat One - The Honorable Jean Hovey REPORTS 408. Office of Commissioner Seat Two - The Honorable Rick Brown PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a"Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a "Public Input" form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 13,2013 PAGE 13 OF 16 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department - Planning Division 0!77' 0 0 Scan with your smart device to view electronically REQUEST: The Community Development Department - Planning Division requests the City Commission hold a public hearing for the approval of 1) Final Engineering Plans and 2) Aesthetic Review for a RaceTrac convenience store and gas station, located south of the intersection of US 17-92 and SR 419. FISCAL IMPACT: (See Attachment C -Fiscal Impact Analysis) COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the following: 1)Final Engineering Plans for Rac Trac, and 2) Aesthetic Review package for Race Trac. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 13,2013 PAGE 14 OF 16 PUBLIC HEARINGS 501. Community Development Department - Planning Division MA D ore-pa .4.11. .1311i:4 Scan with your smart device to view electronically REQUEST: The Community Development Department - Planning Division requests that the City Commission hold a public hearing to consider a newly proposed PUD Master Plan and the Preliminary Subdivision Plan for Seven Oaks, located on the south side of Shepard Road, north of Florida Avenue, east of Boat Lake, near the City's boundary with SR 17-92. FISCAL IMPACT: The proposed PUD Master Plan and the Preliminary Subdivision Plan for Seven Oaks lays the groundwork for the development of 138 single-family homes and 2.09 acres of future commercial property fronting Shepard Road. It is anticipated that the project will add both residential and non- residential taxable value to the City's tax roll. A detailed fiscal impact analysis will be performed for staff review and assessment. This analysis will be part of the agenda item for the City Commission's consideration of the final engineering and aesthetic review for the proposed project. Staff anticipates this analysis to accompany the Final Engineering Plan submittal. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the newly proposed PUD Master Plan and the Preliminary Subdivision Plan for Seven Oaks subject to the following conditions: 1. Subject to the conditions noted within the May 1, 2013 DRC Response Letter. 2. Subject to negotiation on the final layout of the clubhouse area. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 13,2013 PAGE 15 OF 16 REGULAR AGENDA REGULAR 600. Public Works Department o , 1 0 arf o Scan with your smart device to view electronically REQUEST: Public Works Department Requesting the City Commission Validate the 2012-2013 Solid Waste Survey Results Entitling the Franchisee to Receive the Performance Bonus, and Receiving the Annual Solid Waste Evaluation Report. FISCAL IMPACT: The Survey cost of$3,002 will be paid from the Solid Waste Fund. Waste Pro's share of the survey will be deducted from the $15,000 performance bonus for a net performance bonus of$13,499.00. The current residential solid waste rate of$18.10 per month remains unchanged since 2006. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: It is recommended that the City Commission Validate the Solid Waste Survey Results Entitling the Franchisee to Receive the Performance Bonus of$15,000.00 less survey costs payable from the Solid Waste Fund and also accept the Annual Evaluation Report for Waste Pro for the period of March 1, 2011 —February 28, 2012 as submitted by staff. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-MAY 13,2013 PAGE 16 OF 16 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a"Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a "Public Input" form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) ADJOURNMENT •:• PUBLIC NOTICE •:• This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at(407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" -per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" -per Section 286.0105 Florida Statutes.