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HomeMy WebLinkAbout2013 03 25 City Commission Regular Meeting Minutes CITY OF WINTER SPRINGS, FLORIDA �i`��NTER 04 S� � ir � "i^� ~ * Vf U Incorporated � • I959 ' .ticoD WE�RJ�.c CITY COMMISSION MINUTES REGULAR MEETING MONDAY, MARCH 25, 2013 — 5:1� P.M. CITY HALL—COMMISSION CHAMBERS 1126 EAST STATE ROAD 434,WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Cade Resnick - Seat Four Commissioner Jean Hovey - Seat One Commissioner Rick Brown- Seat Two Commissioner Pam Carroll - Seat Three Commissioner Joanne M. Krebs - Seat Five CTTY OF WINTER SPRINGS,FLORIDA MINUTES CTI'Y COMMISSION REGULAR MEETING-MARCH 25,2013 PAGE 2 OF 14 CALL TO ORDER The Regular Meeting of Monday, March 25,2013 of the City Commission was called to Order by Mayor Charles Lacey at 5:15 p.m. in the Commission Chambers of the Municipal Building(City Hall, 1126 East State Road 434, Winter Springs,Florida 32708). Roll Call: Mayor Charles Lacey,present Deputy Mayor Cade Resnick,present Commissioner Jean Hovey,present Commissioner Rick Brown,present Commissioner Pam Carroll,present Commissioner Joanne M. Krebs,attended via telephone at 5:26 p.m. City Manager Kevin L. Smith,present City Attorney Anthony A. Garganese,present City Clerk Andrea Lorenzo-Luaces,present A moment of silence was held, followed by the Pledge of Allegiance. INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. AddiNonally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. Deputy Mayor Cade Resnick asked about the Hayes Road project CTI'Y OF WINTER SPRINGS,FLARIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 25,2013 PAGE 3 OF 14 Mr. Bobby Howell,AICP, Planner, Community Development Department pointed out,"Per the Building Official, we have reviewed the Plans. We're awaiting response on the comments. We have a Permit that's ready to be issued for a sales trailer. The Applicant has not come by and picked that up,as of yet." Further remarks followed that the delay was not related to concerns on behalf of City of Winter Springs Staff. INFORMATIONAL 101. Community Development Department-Arbor Division REQLTEST: The Community Development Department, Arbor Division, wishes to inform the City Commission of the details of Arbor Day 2013. FISCAL IMPACT: The Arbor Fund (110) has $1,000 budgeted and available to purchase trees, promotional items and materials for the Arbor Day Event. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on t6e City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda wluch has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item informallon, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Arbor Day 2013 and the FYN Event will be advertised in the City's Water Bills, by E-Alert, by Direct Email to local Home Owners Associations, on the Electronic Message Board in front of City Hall, and in several local newspapers. RECOMMENDATION: Staff requests that the City Commission receive and review the information provided in this Agenda Item. This Agenda Item was not discussed. "MOTION TO APPROVE (INFORMATIONAL AGENDA)." MOTION BY COMMISSIONER BROWN. MAYOR LACEY SAID, "SECONDED BY DEPUTY MAYOR RESNICK." DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. CTI'Y OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 25,2013 PAGE 4 OF 14 CONSENT AGENDA CONSENT 200. Public Works Department REQiTEST: The Public Works Department requesting authorization to enter into a contract agreement with CM Engineering Services Florida, PLLC for construction of the North Village Walk Sidewalk Improvements (ITB #001/13BF) in the amount of$239,145.89 plus a contingency of$10,854.11, for a total authorization of$250,000. FISCAL IMPACT: The project cost is $239,145.89 plus a contingency in the amount of $10,854.11, for a total of $250,000, funded by a Community Development Block Grant(CDBG)with Seminole County. COMMUNICATION EFFORTS: Tlris Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda wWch has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Written construction notices will be issued to all residents in the affected construction areas approacimately one week before construction is scheduled to begin. RECOMMENDATION: Staff recommends the City Commission approve the award of the North Village Walk Sidewalk Improvements project to the low bidder, CM Engineering Services, in the amount of $239,145.89 plus a $10,854.11 contingency, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. No discussion. CONSENT 201. Public Works Department REQUEST: Public Works Department Requests the City Commission Approve the 2nd Amendment to Seminole County Transportation Plan Interlocal Agreement. FISCAL IMPACT: The 2nd Amendment to the Seminole County Transportation Plan has no fiscal impact to the City of Winter Springs. CTTY OF WINTER SPRINGS,FLORIDA MINUTES CTI'Y COMMISSION REGULAR MEETING-MARCH 25,2013 PAGE 5 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda wluch has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: It is recommended that the City Commission Approve the 2nd Amendment to the Seminole County Transportation Plan Interlocal Agreement and authorize the City Manager and City Attorney to prepare any and all applicable documents for ezecution by the Mayor. There was no discussion on this Agenda Item. CONSENT 202. Office of the City Clerk REQITEST: Requesting the City Commission Review and Approve the Monday, March 11, 2013 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to the approval of this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda wluch has also been electronically forwarded to the individuals noted above,and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Additionally, the day after the March 11, 2013 City Commission Regular Meeting, a copy of the draft Minutes was emailed to Deputy Mayor Cade Resnick to keep him informed. CITY OF WINTER SPRINGS,FIARIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 25,2013 PAGE 6 OF 14 RECOMMENDATION: The City Commission is respectfully requested to Approve the Monday,March 11,2013 City Commission Regular Meeting Minutes. No discussion. CONSENT 203. Office of the City Attorney REQLTEST: The City Attorney requests that the City Commission grant final approval of a tentative settlement that was reached at mediation in the auto accident case Sharon Goff v. City of Winter Springs. FISCAL IMPACT: The settlement is covered by the City's insurance policy. However, the City has a per incident deductible for this type of case in the amount of$25,000. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Attorney and City Manager recommend approval of the settlement reached at mediation. This Agenda Item was not discussed. "MOTION TO APPROVE (CONSENT AGENDA)." MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR RESNICK. DISCUSSION. VOTE: COMMISSIONER CARROLL: AYE DEPUTY MAYOR RESNICK: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. CTTY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 25,2013 PAGE 7 OF 14 AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used REPORTS REPORTS 400. Office Of The City Attorney—Anthony A. Garganese,Esquire No Report. REPORTS 401. Office Of The City Manager—Kevin L. Smith City Manager Kevin L. Smith mentioned that Memorial Day in 2013 falls when the second City Commission Regular Meeting would normally be held, and asked the Mayor and City Commission if they wanted to have a second Regular Meeting in May. "WITH THE MIlVIMALIST AGENDAS THAT WE HAVE BEEN HAVING,THANKS TO TAE GREAT WORK OF OUR MANAGER AND HIS STAFF, I THINK WE SHOULD GO AHEAD AND NST SKIP THAT MEETING. I THINK WE CAN COVER EVERYTHING IN ONE (1) MEETING IN MAY, ESPECIALLY HEADING INTO THE SUMMER — THAT IS A MOTION:' MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER HOVEY. DISCUSSION. VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER CARROLL: AYE COMMISSIONER BROWN: AYE DEPUTY MAYOR RESNICK: AYE MOTION CARRIED. REPORTS 402. Office Of The City Clerk—Andrea Lorenzo-Luaces,MMC No Report was given. REPORTS 403. Office of the Mayor-The Honorable Charles Lacey No Report. CPTY OF WINTER SPRINGS,FLt}RIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 25,2d13 PAGE 8 QF 14 ������M �Wi r REPORTS 444.Office of Cammissiouer Seat One-The Honarable Jean Havey No Report was given. REPQRTS 405. O�ce af Commissioner Seat Twa-The Honarable Rick Brown Na Repart. REPORTS 4d6, Clffice of Commissianer Seat Three-The Hanorabie Fam Carrall Cammissioner Pam Carroll spoke of the City af Winter Springs' "Spring Fami2y Festival"and stated,"Weil done, and thank you to Parks and Recreation." REPORTS 40"7. Office of Commissioner Seat FourlDeputy Mayor-The�Ionorable Cade Resnick Deputy Mayor Resnick said that he agreed with Commissioner Carroll on the City's"Spring Family Festival". REPORTS 40$. Office of Commissioner Seat Five-The Honorable Joanne M,I£rebs Commissioner Joanne M.Krebs was not in attendance at this time. PUBLIC INPUT Ms. Nancy Niemetschek, 36� Twelve Oaks Drive, Winter Springs, Florida: nated that her comments related to Pubtic Hearings Agenda Item "500" on this Agenda and hoped the City Commission would keep as many of#he trees,which will help with beautification and property values of the Winding Hollow subdivision. Ms. Sharon Testerman, 1101 Shadowbrook Trail, Winter Springs, Flvrzda: asked about the praposed re-zaning for the W inding Ho11ow subdivision. CTI'Y OF WINTER SPRINGS,FIARIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 25,2013 PAGE 9 OF 14 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department-Planning Division REQiTEST: The Community Development Department —Planning Division requests that the City Commission hold a public hearing to approve Second Reading and Adoption of Ordinance 2013-01, wluch proposes to administratively rezone 2.9 acres of property located on the west side of Winding Hollow Boulevard just south of State Road 434,from C-2(General Commercial)to C-1 (Neighborhood Commercial). FISCAL IMPACT: The proposed administrative rezoning of the subject property from C-2 (General Commercial) to C-1 (Neighborhood Commercial)lays the groundwork for the development of 19,230 square feet of office space which will add non-residential taxable value to the City's tax roll. A detailed fiscal impact analysis will be performed for staff review and assessment. This analysis will be part of the agenda item for the City Commission's consideration of the final engineering and aestheNc review for the proposed project. Staff anticipates submittal of said document by early Apri12013. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above,and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applica6le City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different Iocallons around the City. Furthermore, tWs information is also available to any individual requestors. City Staff is always willing to discuss tlus Agenda Item or any Agenda Item with any interested individuals. Pursuant to section 166.041(3)(c)1., Florida Statutes, the City provided notification of the proposed rezoning to the property owner via U.S. Mail. Further, as required by section 20-28 of the City Code, notice of the public hearing was posted at city hall and on the subject property, and by providing written notice via U.S.Mail to all real property owners adjacent to and within 150 feet of the subject property. As an additional courtesy, the City also provided written notice to the president of the Winding Hollow Homeowners Association via U.S. Mail. Each notice contained information regarding the substance of the proposed rezoning and the date and time of the public hearing. RECOMMENDATION: Both staff and the Planning & Zoning Board recommend that the City Commission approve Second Reading and Adoption of Ordinance 2013-01, which proposes to administratively rezone 2.9 acres of property located on the west side of Winding Hollow Boulevard just south of State Road 434, from C-2 (General Commercial)to C-1 (Neighborhood Commercial). City Attorney Anthony A. Garganese read Ordinance 2013-01 by"Title" only and then stated, "This Ordinance is subject to that binding Lot Split Agreement that was approved by the City Commission which further imposes a binding Covenant running against the land to limit the property to `Office Use', unless otherwise approved by the City Commission. All of those documents including the binding Covenant have been recorded against the property." CTTY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 25,2013 PAGE 10 OF 14 Mayor Lacey opened the "Public Input"portion of the Agenda Item. No one spoke. Mayor Lacey closed the "Public Input"portion of the Agenda Item. "I WILL MAKE A MOTION TO APPROVE(ORDINANCE 2013-01):' MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: DEPUTY MAYOR RESNICK: AYE COMMISSIONER CARROLL: AYE COMMISSIONER HOVEY: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. REGULAR AGENDA xECUi.nu 600. Finance and Administrative Services Department REQiTEST: The City Manager is requesting City Commission acceptance of the Comprehensive Annual Financial Report(CAFR) as presented for the Fiscal Year Ended September 30,2012. FISCAL IMPACT: This report has no direct financial impact on the City. However,the information presented in the CAFR is used by investors and citizens to help determine the overall financial health of the City of Winter Springs. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbaNm on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above,and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss tlus Agenda Item or any Agenda Item with any interested individuals. Additionally,the 2012 CAFR will be posted to the City's website within one week of acceptance. CTI'Y OF WINTER SPRINGS,FLARIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 25,2013 PAGE 11 OF 14 RECOMMENDATION: It is recommended that the Commission accept the Comprehensive Annual Financial Report (CAFR) as presented for the fiscal year ended September 30,2012. Mr. Shawn Boyle, Director, Finance and Administrative Services Department briefly spoke on this Agenda Item and the Comprehensive Annual Financial Report(CAFR). Ms. Tamara Campbell, CPA, Manager - Audit & Accounting Services, McDirmit Davis & Company, LLC, 605 East Robinson Street, Orlando, Florida: addressed the Mayor and City Commission on the 2012 Audit and stated, "Once again, the City received an unqualified report which is the highest report you can get; also our "MANAGEMENT LETT'ER" states that there are no current year or prior year findings which is a good indication of the financial management of the City, and the good internal controls and policies and procedures in place. Also, our report on intemal controls and compliance states that the City is in compliance with what we tested, and as well this year, there was a Florida single audit and the City met those requirements and were in compliance with the grant requirements and everything related to those. Our "MANAGEMENT LETTER" states that the City is in compliance with the investment of public funds and also that the City does not meet any conditions of fmancial emergency." Commissioner Krebs joined the meeting via telephone at 5:26 p.m. Further comments concluded this Agenda Item. Mayor Lacey stated, "Commissioners,we need a Motion to accept the Annual Report..." "...MOTION TO ACCEPT." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER CARROLL. DISCUSSION. MAYOR LACEY SUMMARIZED,"MOTION TO ACCEPT THE CAFR(COMPREHENSIVE ANNUAL FINANCIAL REPORT)FOR LAST FISCAL YEAR." VOTE: COMMISSIONER HOVEY: AYE COMMISSIONER BROWN: AYE COMMISSIONER CARROLL: AYE DEPUTY MAYOR RESNICK: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. REGULAR 601. Parks and Recreation Department REQUEST: The Parks and Recreation Department requests the City Commission receive a status update relative to previously approved operational improvements at our Splash Playgrounds at Trotwood&Torcaso Park. CITY OF WINTER SPRINGS,FIARIDA MINUTES CITY COMMISSION REGULAR MEETING-MARCH 25,2013 PAGE 12 OF 14 FISCAL IMPACT: Fiscal Impact of previously approved operational changes as follows: • Cost savings of$11,025. • Revenue reduced by$10,941. • Results in Net Gain of $84. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above,and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this informallon is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends to continue these operational improvements at our Splash Playgrounds. Mr. Chris Caldwell, Director, Parks and Recreation Department commented on positive results related to the City's Splash playgrounds and spoke on attendance numbers,revenues,and reduced closures. Furthermore, Mr. Caldwell stated, "We feel that these operational improvements have been received and appreciated by our residents and we recommend to continue these improvements to maintain a high level of service." In closing,Mayor Lacey said to Mr. Caldwell, "Good job." REGULAR 602. Office of the City Clerk REQiTEST: The City Clerk is requesting the City Commission consider the updated information in this Agenda Item, primarily related to possible dates for the Mayor and City Commission's 2013 Board and Committee Appreciation Dinner. FISCAL IMPACT: There are no specific costs related to tWs Agenda Item; however, any applicable costs for a Board and Committee Appreciation Dinner were noted in the previous Agenda Item, provided to the Mayor and City Commission for their March 11,2013 City Commission Regular Meeting. CTfY OF WINTER SPRINGS,FLARIDA MINUTES CTTY COMMISSION REGULAR MEETING-MARCH 25,2013 PAGE 13 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally,portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above,and which is also available on the City's Website, LaserFiche, and t6e City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss tlus Agenda Item or any Agenda Item with any interested individuals. Deputy Mayor Cade Resnick was informed of the discussions from the March 11, 2013 City Commission Regular Meeting, including this proposed event; and Office of the City Clerk Staff have been in recent contact with the proposed venue and have received additional dates that are noted in this Agenda Item for consideration. RECOMMENDATION: For their 2013 Board and Committee Appreciation Dinner,the Mayor and City Commission are requested to select one (1) or two (2) dates if possible, [two (2) would be helpful in the case of an emergency] and authorize the City Clerk to handle the invitation style and event details for the Mayor and City Commission,as deemed appropriate. Related to a Board and Committee Appreciation Dinner for 2013, discussion began on dates of availability for Mayor Lacey and the City Commission. With further comments on possible dates, Mayor Lacey summarized, "We have complete agreement on August 9`�', (2013)." No objections were voiced. PUBLIC INPUT No one spoke. In other City business related to the Board and Committee Appreciation Dinner, further discussion followed on when this event would begin. City Clerk Andrea Lorenzo-Luaces suggested the event could start at 6:30 p.m. or 7:00 p.m. Mayor Lacey said to City Clerk Lorenzo-Luaces, "I think you have the best information on what works for everyone, so we will leave that entirely in your hands." C[TY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REUULAR MEETING—MARCH 25,2013 PAGE 14 OF 14 ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 5:35 p.m. RESPECTFULL Y SUBMITTED: ,` : � � AND LORENZO-LUACES,MMC CITY;C�LERK APPROT�ED: 9 r�, :' �, � / �1AY0�C RI.L•�LAC« NOTE: These Minutes were approved at the Apri18,2013 City Commission Regular Meeting.