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HomeMy WebLinkAbout2013 03 25 City Commission Regular Meeting Agenda CITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION AGENDA REGULAR MEETING MONDAY, MARCH 25, 2013 - 5:15 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Cade Resnick - Seat Four Commissioner Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Pam Carroll - Seat Three Commissioner Joanne M. Krebs - Seat Five Scan with your smart device to view electronically PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – MARCH 25, 2013 PAGE 2 OF 14 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department Scan with your smart device to view electronically REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – MARCH 25, 2013 PAGE 3 OF 14 INFORMATIONAL 101. Community Development Department - Arbor Division Scan with your smart device to view electronically REQUEST: The Community Development Department, Arbor Division, wishes to inform the City Commission of the details of Arbor Day 2013. FISCAL IMPACT: The Arbor Fund (110) has $1,000 budgeted and available to purchase trees, promotional items and materials for the Arbor Day Event. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Arbor Day 2013 and the FYN Event will be advertised in the City's Water Bills, by E-Alert, by Direct Email to local Home Owners Associations, on the Electronic Message Board in front of City Hall, and in several local newspapers. RECOMMENDATION: Staff requests that the City Commission receive and review the information provided in this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – MARCH 25, 2013 PAGE 4 OF 14 CONSENT AGENDA CONSENT 200. Public Works Department Scan with your smart device to view electronically REQUEST: The Public Works Department requesting authorization to enter into a contract agreement with CM Engineering Services Florida, PLLC for construction of the North Village Walk Sidewalk Improvements (ITB #001/13/BF) in the amount of $239,145.89 plus a contingency of $10,854.11, for a total authorization of $250,000. FISCAL IMPACT: The project cost is $239,145.89 plus a contingency in the amount of $10,854.11, for a total of $250,000, funded by a Community Development Block Grant (CDBG) with Seminole County. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Written construction notices will be issued to all residents in the affected construction areas approximately one week before construction is scheduled to begin. RECOMMENDATION: Staff recommends the City Commission approve the award of the North Village Walk Sidewalk Improvements project to the low bidder, CM Engineering Services, in the amount of $239,145.89 plus a $10,854.11 contingency, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – MARCH 25, 2013 PAGE 5 OF 14 CONSENT 201. Public Works Department Scan with your smart device to view electronically REQUEST: Public Works Department Requests the City Commission Approve the 2nd Amendment to Seminole County Transportation Plan Interlocal Agreement. FISCAL IMPACT: The 2nd Amendment to the Seminole County Transportation Plan has no fiscal impact to the City of Winter Springs. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: It is recommended that the City Commission Approve the 2nd Amendment to the Seminole County Transportation Plan Interlocal Agreement and authorize the City Manager and City Attorney to prepare any and all applicable documents for execution by the Mayor. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – MARCH 25, 2013 PAGE 6 OF 14 CONSENT 202. Office of the City Clerk Scan with your smart device to view electronically REQUEST: Requesting the City Commission Review and Approve the Monday, March 11, 2013 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact related to the approval of this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Additionally, the day after the March 11, 2013 City Commission Regular Meeting, a copy of the draft Minutes was emailed to Deputy Mayor Cade Resnick to keep him informed. RECOMMENDATION: The City Commission is respectfully requested to Approve the Monday, March 11, 2013 City Commission Regular Meeting Minutes. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – MARCH 25, 2013 PAGE 7 OF 14 CONSENT 203. Office of the City Attorney Scan with your smart device to view electronically REQUEST: The City Attorney requests that the City Commission grant final approval of a tentative settlement that was reached at mediation in the auto accident case Sharon Goff v. City of Winter Springs. FISCAL IMPACT: The settlement is covered by the City’s insurance policy. However, the City has a per incident deductible for this type of case in the amount of $25,000. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Attorney and City Manager recommend approval of the settlement reached at mediation. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – MARCH 25, 2013 PAGE 8 OF 14 [[298,304,514,367][13][B,I,][Times New Roman]]RECESS REPORTS REPORTS 400. Office of the City Attorney - Anthony A. Garganese, Esquire REPORTS 401. Office of the City Manager - Kevin L. Smith REPORTS 402. Office of the City Clerk - Andrea Lorenzo-Luaces, MMC REPORTS 403. Office of the Mayor - The Honorable Charles Lacey REPORTS 404. Office of Commissioner Seat One - The Honorable Jean Hovey REPORTS 405. Office of Commissioner Seat Two - The Honorable Rick Brown REPORTS 406. Office of Commissioner Seat Three - The Honorable Pam Carroll REPORTS 407. Office of Commissioner Seat Four/Deputy Mayor - The Honorable Cade Resnick REPORTS 408. Office of Commissioner Seat Five - The Honorable Joanne M. Krebs CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – MARCH 25, 2013 PAGE 9 OF 14 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner’s Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a “Public Input” form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department - Planning Division Scan with your smart device to view electronically REQUEST: The Community Development Department – Planning Division requests that the City Commission hold a public hearing to approve Second Reading and Adoption of Ordinance 2013-01, which proposes to administratively rezone 2.9 acres of property located on the west side of Winding Hollow Boulevard just south of State Road 434, from C-2 (General Commercial) to C-1 (Neighborhood Commercial). FISCAL IMPACT: The proposed administrative rezoning of the subject property from C-2 (General Commercial) to C- 1 (Neighborhood Commercial) lays the groundwork for the development of 19,230 square feet of office space which will add non-residential taxable value to the City's tax roll. A detailed fiscal impact analysis will be performed for staff review and assessment. This analysis will be part of the agenda item for the City Commission's consideration of the final engineering and aesthetic review for the proposed project. Staff anticipates submittal of said document by early April 2013. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – MARCH 25, 2013 PAGE 10 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Pursuant to section 166.041(3)(c)1., Florida Statutes, the City provided notification of the proposed rezoning to the property owner via U.S. Mail. Further, as required by section 20-28 of the City Code, notice of the public hearing was posted at city hall and on the subject property, and by providing written notice via U.S. Mail to all real property owners adjacent to and within 150 feet of the subject property. As an additional courtesy, the City also provided written notice to the president of the Winding Hollow Homeowners Association via U.S. Mail. Each notice contained information regarding the substance of the proposed rezoning and the date and time of the public hearing. RECOMMENDATION: Both staff and the Planning & Zoning Board recommend that the City Commission approve Second Reading and Adoption of Ordinance 2013-01, which proposes to administratively rezone 2.9 acres of property located on the west side of Winding Hollow Boulevard just south of State Road 434, from C-2 (General Commercial) to C-1 (Neighborhood Commercial). REGULAR AGENDA REGULAR 600. Finance and Administrative Services Department Scan with your smart device to view electronically REQUEST: The City Manager is requesting City Commission acceptance of the Comprehensive Annual Financial Report (CAFR) as presented for the Fiscal Year Ended September 30, 2012. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – MARCH 25, 2013 PAGE 11 OF 14 FISCAL IMPACT: This report has no direct financial impact on the City. However, the information presented in the CAFR is used by investors and citizens to help determine the overall financial health of the City of Winter Springs. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Additionally, the 2012 CAFR will be posted to the City's website within one week of acceptance. RECOMMENDATION: It is recommended that the Commission accept the Comprehensive Annual Financial Report (CAFR) as presented for the fiscal year ended September 30, 2012. REGULAR 601. Parks and Recreation Department Scan with your smart device to view electronically REQUEST: The Parks and Recreation Department requests the City Commission receive a status update relative to previously approved operational improvements at our Splash Playgrounds at Trotwood & Torcaso Park. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – MARCH 25, 2013 PAGE 12 OF 14 FISCAL IMPACT: Fiscal Impact of previously approved operational changes as follows: Cost savings of $11,025.  Revenue reduced by $10,941.  Results in Net Gain of $84.  COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends to continue these operational improvements at our Splash Playgrounds. REGULAR 602. Office of the City Clerk Scan with your smart device to view electronically REQUEST: The City Clerk is requesting the City Commission consider the updated information in this Agenda Item, primarily related to possible dates for the Mayor and City Commission's 2013 Board and Committee Appreciation Dinner. FISCAL IMPACT: There are no specific costs related to this Agenda Item; however, any applicable costs for a Board and Committee Appreciation Dinner were noted in the previous Agenda Item, provided to the Mayor and City Commission for their March 11, 2013 City Commission Regular Meeting. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – MARCH 25, 2013 PAGE 13 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Deputy Mayor Cade Resnick was informed of the discussions from the March 11, 2013 City Commission Regular Meeting, including this proposed event; and Office of the City Clerk Staff have been in recent contact with the proposed venue and have received additional dates that are noted in this Agenda Item for consideration. RECOMMENDATION: For their 2013 Board and Committee Appreciation Dinner, the Mayor and City Commission are requested to select one (1) or two (2) dates if possible, [two (2) would be helpful in the case of an emergency] and authorize the City Clerk to handle the invitation style and event details for the Mayor and City Commission, as deemed appropriate. PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a “Public Input” form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner’s Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a “Public Input” form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) ADJOURNMENT CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – MARCH 25, 2013 PAGE 14 OF 14  [[1121,1794,1132,1846][11][B,I,][Times New Roman]] [[1132,1794,1144,1846][11][B,I,][Times New Roman]] [[1141,1794,1508,1846][11][B,I,][Times New Roman]]PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 [[1080,2468,1389,2521][11][,I,][Times New Roman]]Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 [[2107,2742,2260,2795][11][,I,][Times New Roman]]Florida [[300,2794,457,2847][11][,I,][Times New Roman]]Statutes.