HomeMy WebLinkAbout2013 03 11 Informational 101 Spring Family FestivalCOMMISSION AGENDA
ITEM 101
March 11, 2013
Regular Meeting
Informational
X
Consent
Public Hearings
Regular
KS
CC
City Manager Department
REQUEST:
The Parks and Recreation Department wishes to inform the City Commission about the
planning efforts of the 2013 Spring Family Festival.
SYNOPSIS:
The 2013 Spring Family Festival event is scheduled to be held on Saturday, March 16, from
5:OOpm — 9:OOpm in the Winter Springs Town Center. Family activities will include
community groups with live music and singing from the entertainment stage, kids games,
balloon artist, face painting, mini -car show, food & business vendors.
CONSIDERATIONS:
• In 2010, the City Commission directed the Parks and Recreation Department
to develop a Spring Community Event located in the town center that is similar to our
Fall Hometown Harvest.
• The inaugural Spring Family Festival in 2012 unfortunately ended early due to
inclement weather.
• We have collaborated with local businesses, community groups and local schools to
brings kids and families out to celebrate the start of Spring.
• This yeas, we have added a special car show to our event.
• The Parks and Recreation department has met regularly with the Internal Command
Structure (ICS) Special Events committee to discuss ideas and plans for the event.
• The Parks and Recreation Department has raised all necessary funds for the event
Informational 101 PAGE 1 OF 2 - March 11, 2013
through Sponsorships, Vendor Fees, and donations.
FISCAL IMPACT:
All funds necessary to support our event were raised through sponsorships, vendor fees &
donations. No City tax dollars will be used for the event, other than for approved public
safety costs.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas /Agenda Item information, Homeowner's Associations /Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
We will advertise the spring event via established distribution channels.
RECOMMENDATION:
Staff requests the City Commission receive and review the information provided in this
Agenda Item.
ATTACHMENTS:
Attachment A - 2013 Spring Family Festival Budget
Informational 101 PAGE 2 OF 2 - March 11, 2013
2013 Spring Family Festival BUDGET
ATTACHMENT A
EXPENSES:
COMMENTS
AMOUNT
VENDOR
$2,200.00
AXISPRO
Stage /Sound
$150.00
DISPOSALL
Portalets
$100.00
FLASH -RITE, INC.
Barricades
$137.00
SUNBELT RENTALS
Light Towers
$600.00
Kids Games Area
Attractions /Games /Supplies
$250.00
CITY STAFFING (OT)
City Staffing (OT)
TOTAL EXPENSES:
$3,437.00