HomeMy WebLinkAbout2013 03 11 Informational 103 Boards and Committees New Start Times and Dates COMMISSION AGENDA
Informational X
Consent
ITEM 103 Public Hearings
g
Regular
March 11, 2013 KS ALLL
Regular Meeting City Manager Department
REQUEST:
The City Clerk is requesting that the City Commission review the information in this
Agenda Item related to their Board and Committee Meeting start times, in consideration of
some recent changes.
SYNOPSIS:
The City Commission has a number of Boards and Committees and some meet on a
monthly basis, and some meet quarterly. One Committee meets annually.
A few months ago, the Mayor and City Commission were advised about a change to the
Code Enforcement Board meeting day. Since then, some of the City's other Boards and
Committees, specifically the Bicycle and Pedestrian Advisory Committee, the Parks and
Recreation Advisory Committee, and the Tuscawilla Lighting and Beautification District
Advisory Committee Members have agreed to some kind of a change to the time when
their Regular Meetings will begin.
This Agenda Item is being presented to keep the Mayor and City Commission informed
about the current meeting times/days for the City's Boards and Committees.
CONSIDERATIONS:
The following list includes the City's current Boards and Committees and their current
meeting day and time:
Bicycle and Pedestrian Advisory Committee:
Regular Meetings are scheduled on a quarterly basis, on the third Wednesday of March,
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June, September, and December
at 5:30 p.m. (This is a new meeting time for this Advisory Committee).
Board of Trustees:
Regular Meetings are scheduled on a quarterly basis, on the second Tuesday of February,
May, August, and November
at 5:30 p.m.
Code Enforcement Board:
Regular Meetings are scheduled on a monthly basis, on the fourth Tuesday of each month
at 5:30 p.m. (This reflects a relatively new meeting day of the month for this Board).
Oak Forest Wall and Beautification District Advisory Committee:
A Regular Meeting is scheduled annually, on the second Thursday of May
at 7:00 p.m.
Parks and Recreation Advisory Committee:
Regular Meetings are scheduled on a quarterly basis, on the first Tuesday of February,
May, August, and November
at 6:00 p.m. (This is a new meeting time for this Advisory Committee).
Planning and Zoning Board/Local Planning Agency:
Regular Meetings are scheduled on a monthly basis, on the first Wednesday of each month
at 5:30 p.m.
Tuscawilla Lighting and Beautification District Advisory Committee:
Regular Meetings are scheduled on a quarterly basis, on the third Wednesday of January,
April, July, and October
at 5:30 p.m. (This is a new meeting time for this Advisory Committee).
Districting Commission:
Meets every three (3) years per the City Charter, and the newest Districting Commission
recently appointed is scheduled to begin meeting very soon. (Day and time to be determined
soon).
Concluding, the Bicycle and Pedestrian Advisory Committee, the Parks and Recreation
Advisory Committee, and the Tuscawilla Lighting and Beautification District Advisory
Committee have made recent changes to their Regular Meeting start times, as reflected
above.
FISCAL IMPACT:
As all of these Boards and Committees Budgets were submitted and approved for Fiscal
Year 2012-2013, there are no cost savings to the current Budget with the recent change in
meeting times.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
Informational 103 PAGE 2 OF 3-March 11,2013
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas/Agenda Item information, Homeowner's Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
The Bicycle and Pedestrian Advisory Committee, the Parks and Recreation Advisory
Committee, and the Tuscawilla Lighting and Beautification District Advisory Committee
Members have approved the changes.
Furthermore, Office of the City Clerk Staff have been sending all of the applicable Board
and Committee Members courtesy reminders of any new start time(s), as applicable.
RECOMMENDATION:
Staff requests the City Commission receive and review the information provided in this
Agenda Item.
ATTACHMENTS:
None.
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