Loading...
HomeMy WebLinkAbout2013 02 11 City Commission Regular Meeting Agenda CITY OF WINTER SPRINGS, FLORIDA . ANT R o+� r? I r to Incorporated ........9 1959 CITY COMMISSION AGENDA REGULAR MEETING MONDAY, FEBRUARY 11, 2013 - 5:15 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Cade Resnick- Seat Four Commissioner Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Pam Carroll - Seat Three Commissioner Joanne M. Krebs - Seat Five PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-FEBRUARY 11,2013 PAGE 2 OF 13 CALL TO ORDER Roll Call Invocation Pledge Of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: The Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. INFORMATIONAL 101. Parks and Recreation Department REQUEST: The Parks and Recreation Department wishes to inform the City Commission of the results of the 2013 Scottish Highland Games Special Event. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-FEBRUARY 11,2013 PAGE 3 OF 13 FISCAL IMPACT: The Scottish American Society of Central Florida paid: • Central Winds Park rental revenue of$6,000 less $3,000 (due to onetime City sponsorship for 2013 games only) for a net park rental revenue of$3,000, and • a $3,000 donation (per contract) for future City special events. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Additional advertising through Disney Radio promoting Caitlyn Boyd, the 2012 "Brave" look-a-like contest winner. The Central Florida Scottish American Society advertised the games brochure on their website. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CONSENT AGENDA CONSENT 200. Public Works Department REQUEST: The Public Works Department requesting the City Commission validate the Staff recommendation finding the Jesup's Landing sitework to be built in substantial accordance with the Final Engineering plans and to accept the public infrastructure for ownership and maintenance, subject to satisfactory completion of the remaining open punchlist items. FISCAL IMPACT: There is no fiscal impact associated with this site acceptance. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-FEBRUARY 11,2013 PAGE 4 OF 13 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission validate the Staff recommendation finding the Jesup's Landing sitework to be built in substantial accordance with the approved Final Engineering plans and accept the public infrastructure for ownership and maintenance, subject to completion of all open punchlist items as noted on Exhibit A prior to issuance of any Certificates of Occupancy. CONSENT 201. Public Works Department REQUEST: The Public Works Department requests the City Commission's authorization to enter into an Engineering Services Agreement with Pegasus Engineering, LLC in the amount of$97,739.89 for design of a right-turn deceleration lane on S.R. 434 eastbound at Winding Hollow Boulevard FISCAL IMPACT: The project is entirely federally funded and has no budget impact to the City. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-FEBRUARY 11,2013 PAGE 5 OF 13 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Staff is scheduled to attend the Winding Hollow HOA meeting on February 21, 2013 to present the project, collect input, and answer questions. Additional public outreach activities such as meetings, workshops, informational flyers, etc., will be scheduled as needed. RECOMMENDATION: Staff recommends the Commission authorize entering into an Engineering Services Agreement with Pegasus Engineering, LLC in the amount of$97,739.89 for design of a right-turn deceleration lane on S.R. 434 eastbound at Winding Hollow Boulevard, and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CONSENT 202. Office of the City Clerk REQUEST: Requesting the City Commission Review and Approve the Monday, January 28, 2013 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no fiscal impact to the approval of this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-FEBRUARY 11,2013 PAGE 6 OF 13 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to Approve the Monday, January 28, 2013 City Commission Regular Meeting Minutes. CONSENT 203. Police Department REQUEST: The Police Department requests the Commission accept the 2013 Florida Department of Law Enforcement - Edward Byrne Memorial Justice Assistance in the amount of$2,803.00 and to utilize these funds to purchase emergency life-saving trauma kits. FISCAL IMPACT: These grant revenues and related expenditures were not included in the FY 2013 Police Department Budget request pending a decision on the award from FDLE. The Budget was already approved prior to this grant being awarded. The trauma kits will cost $2,803.00. Therefore, there is no additional fiscal impact on the FY 2013 Budget relative to this agenda item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-FEBRUARY 11,2013 PAGE 7 OF 13 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the Commission approve the acceptance of the 2013 Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance in the amount of $2,803.00 to purchase the trauma kits, and authorize the City Manager and Mayor to execute any and all required grant documents. CONSENT 204. Information Services Department REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-FEBRUARY 11,2013 PAGE 8 OF 13 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. CONSENT 205. Community Development Department-Arbor Division REQUEST: The Community Development Department, Arbor Division, asks that the City Commission approve the request of Doug Hunt to remove one (1) Specimen Sweetgum tree from his property at 705 South Edgemon Avenue. The resident is concerned with the proximity of the tree roots to his home. FISCAL IMPACT: If this request is approved, the applicant will pay a $25.00 arbor permit fee to the Arbor Fund (110). CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-FEBRUARY 11,2013 PAGE 9 OF 13 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the request of Mr. Hunt to remove one (1) Specimen Sweetgum tree from his residence at 705 S Edgemon Avenue. Staff is recommending approval due to the fact that several large roots have cracked the driveway and are growing under the foundation of the home. Staff finds that this qualifies as an extraordinary circumstance or hardship as referenced in Section 5-8(b) of the Arbor Ordinance. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Office of the Mayor and City Commission REQUEST: Mayor Lacey and the City Commission wish to recognize Mr. Arnie Nussbaum for his many contributions to the City of Winter Springs. AWARDS AND PRESENTATIONS 301. Office of the City Manager REQUEST: The City Manager requests that the Commission receive a status report on the City's economic development activities from Economic Development Director Brian Walters. RECESS CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-FEBRUARY 11,2013 PAGE 10 OF 13 REPORTS REPORTS 400. Office of the City Attorney-Anthony A. Garganese, Esquire REPORTS 401. Office of the City Manager-Kevin L. Smith REPORTS 402. Office of the City Clerk-Andrea Lorenzo-Luaces, MMC REPORTS 403. Office of Commissioner Seat Three - The Honorable Pam Carroll REPORTS 404. Office of Commissioner Seat Four/Deputy Mayor- The Honorable Cade Resnick REPORTS 405. Office of Commissioner Seat Five - The Honorable Joanne M. Krebs REPORTS 406. Office of the Mayor- The Honorable Charles Lacey REPORTS 407. Office of Commissioner Seat One - The Honorable Jean Hovey REPORTS 408. Office of Commissioner Seat Two - The Honorable Rick Brown PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a "Public Input" form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-FEBRUARY 11,2013 PAGE 11 OF 13 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Office of the City Attorney REQUEST: The City Attorney, City Manager, and Police Chief request that the City Commission consider First Reading of Ordinance No. 2013-02 which proposes to update the City's noise regulations. FISCAL IMPACT: There is no direct fiscal impact related to the adoption of the Ordinance. However, additional electronic equipment will need to be purchased by the Police Department in order to adequately enforce the new low frequency sound standards set forth in Ordinance 2013-02. The estimated cost of the electronic equipment is approximately $ 5,300.00. Also, the electronic equipment will likely need annual routine maintenance and the cost of that maintenance will be funded from the Police Department's recurring annual equipment maintenance budget which is approved annually by the City Commission. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Attorney, City Manager, and Police Chief recommend that the City Commission pass Ordinance No. 2013-02 on First Reading and authorize Ordinance No. 2013-02 be publicly advertised for Second Reading and adoption at an upcoming regular City Commission meeting. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-FEBRUARY 11,2013 PAGE 12 OF 13 PUBLIC HEARINGS 501. Community Development Department- Planning Division REQUEST: The Community Development Department - Planning Division requests that the City Commission hold a Public Hearing for the First Reading of Ordinance 2013-01, which proposes to administratively rezone 2.9 acres of property located on the west side of Winding Hollow Boulevard just south of State Road 434 from C-2 (General Commercial) to C-1 (Neighborhood Commercial). FISCAL IMPACT: The proposed administrative rezoning of the property from C-2 (General Commercial) to C-1 (Neighborhood Commercial) lays the groundwork for the development of 19,000 square feet of office space which will add non-residential taxable value to the City's tax roll. A detailed fiscal impact analysis will be performed for staff review and assessment. This analysis will be part of the agenda item for the City Commission's consideration of the final engineering and aesthetic review for the proposed project. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Both the Winding Hollow Homeowners Association (HOA) president and property owners within one hundred fifty (150) feet of the subject property have been notified by US mail. In addition, a yellow sign noting the date and time of the public hearing has been erected on the property. RECOMMENDATION: Both staff and the Planning & Zoning Board recommend that the City Commission hold a Public Hearing for the First Reading of Ordinance 2013-01, which proposes to administratively rezone 2.9 acres of property located on the west side of Winding Hollow Boulevard just south of State Road 434 from C-2 (General Commercial) to C-1 (Neighborhood Commercial). CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-FEBRUARY 11,2013 PAGE 13 OF 13 REGULAR AGENDA REGULAR 600. Not Used PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a"Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a"Public Input" form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) ADJOURNMENT •• PUBLIC NOTICE •• This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1)or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at(407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" -per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing,he or she will need a record of the proceedings, and that, for such purpose,he or she may need to ensure that a verbatim record of the proceedings is made,which record includes the testimony and evidence upon which the appeal is to be based" -per Section 286.0105 Florida Statutes.