HomeMy WebLinkAbout_2013 01 14 City Commission Regular Meeting Minutes CITY OF WINTER SPRINGS, FLORIDA
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CITY COMMISSION
MINUTES
REGULAR MEETING
MONDAY, JANUARY 14, 2013 - 5:15 P.M.
CITY HALL—COMMISSION CHAMBERS
1126 EAST STATE ROAD 434,WINTER SPRINGS, FLORIDA
Mayor Charles Lacey
Deputy Mayor Cade Resnick - Seat Four
Commissioner Jean Hovey- Seat One
Commissioner Rick Brown- Seat Two
Commissioner Pam Carroll - Seat Three
Commissioner Joanne M. Krebs - Seat Five
CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JANUARY 14,2013 PAGE 2 OF 21
CALL TO ORDER
The Regular Meeting of Monday, January 14, 2013 of the City Commission was called to Order by Mayor
Charles Lacey at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State
Road 434,Winter Springs,Florida 32708).
Roll Call:
Mayor Charles Lacey,present
Deputy Mayor Cade Resnick present
Commissioner Jean Hovey, present
Commissioner Rick Brown,absent
Commissioner Pam Carroll,present
Commissioner Joanne M.Krebs,present
City Manager Kevin L. Smith,present
City Attorney Anthony A.Garganese,present
A moment of silence was held, followed by the Pledge of Allegiance.
Commissioner Joanne M. Krebs asked if Consent "205" could be moved to the Regular Agenda for discussion.
Mayor Lacey confirmed this could be discussed at the beginning of the Regular Agenda.
INFORMATIONAL AGENDA
INFORMATIONAL
100. Community Development Department
REQUEST:
Community Development Department is advising the City Commission of the status of various current
planning projects.
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City's Website,LaserFiche, and the City's Server. Additionally,
portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been
electronically forwarded to the individuals noted above, and which is also available on the City's Website,
LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who
have requested Agendas/Agenda Item information,Homeowner's Associations/Representatives on file with
the City, and all individuals who have requested such information. This information has also been posted
outside City Hall, posted inside City Hall with additional copies available for the General Public, and
posted at five(5) different locations around the City. Furthermore, this information is also available to any
individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any
interested individuals.
RECOMMENDATION:
Staff requests the City Commission receive and review the information provided in this Agenda Item.
Deputy Mayor Cade Resnick asked about the Hayes Road Plaza project.
CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JANUARY 14,2013 PAGE 3 OF 21
Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department commented on an update
they had received from the owner in which they had asked their Architect to make some changes. Mr. Stevenson
added, "They plan to resubmit those Plans. This is their second review, so as soon as we get those back in, we
will have those under review in an attempt to get them a Building Permit as soon as possible."
Deputy Mayor Resnick asked if there were any hazards on the property should anyone jump the fences. Mr.
Stevenson noted, "If they jumped the fences, there are hazards there." Mr. Stevenson then said, "Our intent is to
have them finalize that site as soon as possible but they are making a few architectural changes."
INFORMATIONAL
101. Community Development Department—Arbor Division
REQUEST:
The Community Development Department,Arbor Division, is providing information to the City
Commission regarding the National Arbor Day Foundation's Tree City USA Designation and Growth
Award status for the City of Winter Springs.
FISCAL IMPACT:
There is no additional cost to the City for participation in the National Arbor Day Foundation's Tree City
USA Program,however,continued participation affords the City a higher ranking when applying for many
grants involving forestry and beautification,in addition to many other benefits of the program.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff,and is available on the City's Website,LaserFiche, and the City's Server.Additionally,
portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been
electronically forwarded to the individuals noted above, and which is also available on the City's Website,
LaserFiche, and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who
have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with
the City, and all individuals who have requested such information. This information has also been posted
outside City Hall, posted inside City Hall with additional copies available for the General Public, and
posted at five(5) different locations around the City. Furthermore,this information is also available to any
individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any
interested individuals.
RECOMMENDATION:
Staff requests the City Commission receive and review the information provided in this Agenda Item.
There was no discussion on this Agenda Item.
"MOTION TO APPROVE (INFORMATIONAL AGENDA)." MOTION BY COMMISSIONER HOVEY.
SECONDED BY COMMISSIONER CARROLL." DISCUSSION.
MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS.
CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JANUARY 14,2013 PAGE 4 OF 21
❖❖ AGENDA NOTE: CONSENT AGENDA ITEM "205" WAS DISCUSSED (AT THE
BEGINNING OF THE MEETING), WITHIN THE NEXT FEW PAGES, AND LATER IN THE
MEETING,AS SHOWN ON PAGES 14-16 OF THESE MINUTES. ❖•
CONSENT AGENDA
CONSENT
200. Utility Department
REQUEST:
The Utility Department is requesting authorization to procure the services of Reynolds Inliner, LLC to
perform Sanitary Sewer Line Rehab Work by Piggybacking off of the City of Orlando Contract for Cured-
in-Place Pipe rehabilitation.
FISCAL IMPACT:
The Utility Department has budgeted $200,000 in the Renewal and Replacement Fund for sewer and
manhole relining for FY 2012. The project cost of$191,965.00 will be paid from this fund. Funds will be
expended over the next 150 days.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff,and is available on the City's Website,LaserFiche, and the City's Server.Additionally,
portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been
electronically forwarded to the individuals noted above, and which is also available on the City's Website,
LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients,
Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's
Associations/Representatives on file with the City, and all individuals who have requested such
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public,and posted at five(5) different locations around the City.
Furthermore, this information is also available to any individual requestors. City Staff is always willing to
discuss this Agenda Item or any Agenda Item with any interested individuals.
In addition,residents in the affected areas will be notified prior to the work being performed.
RECOMMENDATION:
It is recommended that authorization be granted to piggyback off of the City of Orlando Contract No.
BI09-2570 with Reynolds Inliner, LLC for the rehabilitation of sanitary sewer lines and manhole
reconstruction at a cost of $191,965.00 plus a 5% contingency payable from the Utility Renewal and
Replacement line code(3610-65000-30030).
No discussion.
CONSENT
201. Public Works Department
REQUEST:
Public Works Department Requests the City Commission Approve the Interlocal Agreement Between
Seminole County and the City of Winter Springs for Maintenance of the Trail Overpass
FISCAL IMPACT:
No change to the current City costs for trail maintenance.
CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JANUARY 14,2013 PAGE 5 OF 21
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City's Website,LaserFiche, and the City's Server.Additionally,
portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been
electronically forwarded to the individuals noted above, and which is also available on the City's Website,
LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who
have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with
the City, and all individuals who have requested such information. This information has also been posted
outside City Hall, posted inside City Hall with additional copies available for the General Public, and
posted at five(5) different locations around the City. Furthermore,this information is also available to any
individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any
interested individuals.
RECOMMENDATION:
It is recommended that the City Commission Approve the Interlocal Agreement Between Seminole County
and the City of Winter Springs for Maintenance of the Trail Overpass and authorize the City Manager to
execute any and all applicable documents.
City Manager Kevin L. Smith said, "In his absence, Commissioner (Rick) Brown had contacted me and asked if
you all would be agreeable to pull item `201', that's relative to the Trail Overpass Interlocal Agreement, until he
returns."
Discussion followed on Commissioner Brown's concern with the City being allowed to hang Banners and with
Mr. Kip Lockcuff,P.E., Director,Public Works/Utility Departments.
Mayor Lacey noted, "I am just going from recollection of Commissioner Brown's comments on this subject
before— I thought his concern was that if we approve this Agreement as is, then it would be difficult to bring it
back up to get the accommodation that we wanted."
CONSENT
202. Community Development Department-Urban Beautification Services Division
REQUEST:
The Community Development Department, Urban Beautification Division, is requesting authorization
to decrease the City Standard Street Light Base Rate from $13.91 to $13.41 per month pursuant to a
revised rate schedule from Progress Energy, effective January 1, 2013. The revised rate represents
a decrease of$.50 per base street light as compared to the previous rate.
FISCAL IMPACT:
In addition to providing basic street light coverage on public streets throughout the city limits, the city is
required to reimburse the base rate of each streetlight in our Decorative Streetlight Program, on a
quarterly basis, to all qualified NSSLIA participants. The NSSLIA reimbursements are payable from
Streetlight Fund Line Code (1526-54312). As a result of the January 2013 Progress Energy Price Decrease
of $.50 per standard street light, the city will save approximately $12,000 for 1 year of service, if no
additional changes are made to the rate structure.
CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JANUARY 14,2013 PAGE 6 OF 21
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff, and is available on the City's Website,LaserFiche, and the City's Server.Additionally,
portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been
electronically forwarded to the individuals noted above, and which is also available on the City's Website,
LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who
have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with
the City, and all individuals who have requested such information. This information has also been posted
outside City Hall, posted inside City Hall with additional copies available for the General Public, and
posted at five (5) different locations around the City. Furthermore,this information is also available to any
individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any
interested individuals.
NSSLIA participants will be sent a notice of the rate decrease upon Commission approval of the new base
rate.
RECOMMENDATION:
The Community Development Department, Urban Beautification Division, recommends that the City
Commission approve the revised Street Light Base Rate of $13.41 per month, effective retroactively to
January 1,2013.
No discussion.
CONSENT
203. Community Development Department—Arbor Division
REQUEST:
The Community Development Department, Arbor Division, asks that the City Commission approve the
request of Milian Muglach to remove one(1) specimen live oak tree from her property at 912 Gazelle Trail.
The resident is concerned with the proximity of the tree to her home.
FISCAL IMPACT:
If this request is approved,the applicant will pay a$25.00 arbor permit fee to the Arbor Fund(110).
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff,and is available on the City's Website,LaserFiche, and the City's Server.Additionally,
portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been
electronically forwarded to the individuals noted above, and which is also available on the City's Website,
LaserFiche, and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who
have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with
the City, and all individuals who have requested such information. This information has also been posted
outside City Hall, posted inside City Hall with additional copies available for the General Public, and
posted at five(5) different locations around the City. Furthermore, this information is also available to any
individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any
interested individuals.
CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JANUARY 14,2013 PAGE 7 OF 21
RECOMMENDATION:
Staff recommends that the City Commission approve the request of Ms. Muglach to remove one (1)
specimen live oak tree from her residence at 912 Gaze11 Trail. Staff is recommending approval due to the
proximity of the tree to the home and the potential for the tree to cause considerable damage to the
structure. Staff finds that this qualifies as an extraordinary circumstance or hardship as referenced in
Section 5-8(b)of the Arbor Ordinance.
This Agenda Item was not discussed.
CONSENT
204. Information Services Department
REQUEST:
The Information Services Department requests authorization to dispose of surplus assets according to the
attached disposition sheets.
FISCAL IMPACT:
There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at
auction.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff,and is available on the City's Website,LaserFiche,and the City's Server.Additionally,
portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been
electronically forwarded to the individuals noted above, and which is also available on the City's Website,
LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients,
Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's
Associations/Representatives on file with the City, and all individuals who have requested such
information. This information has also been posted outside City Hall, posted inside City Hall with
additional copies available for the General Public,and posted at five(5) different locations around the City.
Furthermore, this information is also available to any individual requestors. City Staff is always willing to
discuss this Agenda Item or any Agenda Item with any interested individuals.
RECOMMENDATION:
Staff recommends that the City Commission approve the disposition of the attached list of surplus assets.
No discussion.
CONSENT
205. Parks and Recreation Department
REQUEST:
The Parks and Recreation Department is requesting that the City Commission approve Resolution 2013-01
updating and revising the schedule of fees for our Spring Break Camp and Civic Center facility rentals.
CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JANUARY 14,2013 PAGE 8 OF 21
FISCAL IMPACT:
Staff is projecting an additional $700 of revenue to be generated for the Spring Break program to cover
program costs.
In FY 2012, revenue was $13,900 for Civic Center facility rentals. Staff is projecting an increase of
approximately$3,500 in revenue for FY 2013 under the proposed new rate structure.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff,and is available on the City's Website,LaserFiche, and the City's Server.Additionally,
portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been
electronically forwarded to the individuals noted above, and which is also available on the City's Website,
LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who
have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with
the City, and all individuals who have requested such information. This information has also been posted
outside City Hall, posted inside City Hall with additional copies available for the General Public, and
posted at five(5) different locations around the City. Furthermore,this information is also available to any
individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any
interested individuals.
RECOMMENDATION:
The Parks and Recreation Department is recommending that the City Commission approve Resolution
2013-01 updating and revising the schedule of fees for our Spring Break Camp and Civic Center facility
rentals.
This Agenda Item was referenced at the beginning of this City Commission Meeting, and fully addressed at the
beginning of the Regular Agenda.
CONSENT
206. Public Works Department
REQUEST:
The Public Works Department requesting City Commission approval to enter into an agreement with
Seminole County for Community Development Block Grant funding of up to $250,000 for construction of
the North Village Walk Sidewalk Project-Phase 1.
FISCAL IMPACT:
The North Village Walk Sidewalk Project is funded up to $250,000 through a Community Development
Block Grant at no cost to the City. Leveraged funding will be provided by City Staff using in-kind services
consisting of Staff time only.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff,and is available on the City's Website,LaserFiche, and the City's Server.Additionally,
portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been
electronically forwarded to the individuals noted above, and which is also available on the City's Website,
LaserFiche, and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who
have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with
the City, and all individuals who have requested such information. This information has also been posted
outside City Hall, posted inside City Hall with additional copies available for the General Public, and
posted at five(5) different locations around the City. Furthermore,this information is also available to any
individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any
interested individuals.
CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JANUARY 14,2013 PAGE 9 OF 21
A Public Meeting has been scheduled for February 4, 2013 at 6:00 PM at City Hall. All area property
owners will be mailed a written meeting invitation and will be given contact information to submit
questions if they cannot attend the meeting. The City website will include project information that will be
regularly updated.
RECOMMENDATION:
Staff recommends the City Commission approve entering into an agreement with Seminole County for
Community Development Block Grant funding of up to $250,000 for construction of the North Village
Walk Sidewalk Project - Phase 1, subject to minor modifications by Staff and/or the City Attorney, and
authorize the City Manager and City Attorney to prepare and execute any and all applicable documents.
No discussion.
CONSENT
207. Office of the City Clerk
REQUEST:
Requesting the City Commission Review and Approve the Monday, December 10, 2012 City Commission
Regular Meeting Minutes.
FISCAL IMPACT:
There is no fiscal impact to the approval of this Agenda Item.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff,and is available on the City's Website,LaserFiche, and the City's Server.Additionally,
portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been
electronically forwarded to the individuals noted above, and which is also available on the City's Website,
LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who
have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with
the City, and all individuals who have requested such information. This information has also been posted
outside City Hall, posted inside City Hall with additional copies available for the General Public, and
posted at five(5) different locations around the City. Furthermore,this information is also available to any
individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any
interested individuals.
RECOMMENDATION:
The City Commission is respectfully requested to Approve the Monday, December 10, 2012 City
Commission Regular Meeting Minutes.
This Agenda Item was not discussed.
MOTION TO APPROVE (CONSENT AGENDA) NOT INCLUDING CONSENT AGENDA ITEM"205".
MOTION BY DEPUTY MAYOR RESNICK. SECONDED BY COMMISSIONER HOVEY.
DISCUSSION.
MAYOR LACEY ADDED, "IF THERE IS NO OBJECTION, WE HAVE UNANIMOUS CONSENT TO
ALSO PULL ITEM `201' FROM THAT, WE CAN PROCEED ON WITH THE VOTE ON THE REST
OF THE CONSENT AGENDA. SO, IS THERE OBJECTION TO PROCEEDING ALONG THAT
WAY?"
CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JANUARY 14,2013 PAGE 10 OF 21
COMMISSIONER HOVEY STATED, "I HAVE NO OBJECTION." HEARING NO OBJECTIONS,
MAYOR LACEY NOTED, "SO THE MOTION IS THEN AMENDED TO WHERE WE ARE NOW
VOTING ON THE ENTIRE CONSENT AGENDA WITHOUT ITEMS `201'AND `205'."
VOTE:
COMMISSIONER CARROLL: AYE
COMMISSIONER HOVEY: AYE
COMMISSIONER KREBS: AYE
DEPUTY MAYOR RESNICK: AYE
MOTION CARRIED.
AWARDS AND PRESENTATIONS
AWARDS AND PRESENTATIONS
300. Not Used
REPORTS
REPORTS
400. Office Of The City Attorney—Anthony A. Garganese,Esquire
City Attorney Anthony A. Garganese advised the Mayor and City Commission that "We're moving forward per
the City Commission's previous approval with the closing of 154 Lori Anne Lane. The Title Company that was
selected by the Broker for this Closing informed us after the Commission approved that item, that they cannot
issue title insurance for the project; so we found another title insurance company that will issue title insurance to
the new buyer, but they as a condition of Closing, are requesting a Resolution of the City Commission just
memorializing in writing that the sale was approved.
So, if we want to expedite the Closing, I'm recommending that the Commission approve Resolution number
2013-02 which I prepared, that basically just lays out how the City acquired the property through the Wyman
Fields transaction and Section 1, simply says that the City Commission of the City of Winter Springs hereby
memorializes and ratifies its' prior authorization granted on December 10th, 2012, to sell the property at fair
market value, and for the City Attorney and City Manager to prepare and execute all documents necessary to
facilitate the sale."
Mayor Lacey then said to Attorney Garganese, "You are requesting a Motion to approve (Resolution) 2013-02 as
you have just described it." Attorney Garganese stated,"Correct."
"I WILL MAKE THAT MOTION." MOTION BY COMMISSIONER HOVEY. SECONDED BY
COMMISSIONER CARROLL. DISCUSSION.
CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING--JANUARY 14,2013 PAGE 11 OF 21
VOTE:
DEPUTY MAYOR RESNICK: AYE
COMMISSIONER HOVEY: AYE
COMMISSIONER KREBS: AYE
COMMISSIONER CARROLL: AYE
MOTION CARRIED.
Mayor Lacey then noted that Resolution 2013-02 has passed.
REPORTS
401. Office Of The City Manager—Kevin L. Smith
Manager Smith advised the City Commission that, "Staff is working on a - Noise Ordinance and we anticipate
bringing that to you all at the February 11th meeting."
Secondly, Manager Smith noted that Staff had received some calls related to recycling pick-up conflicts over the
holidays and remarked, "We're going to look at some options with Waste Pro (of Florida) for possible pick-ups,
costs, and do a little analysis there; and certainly we'll come back to this dais before we proceed with that."
REPORTS
402. Office Of The City Clerk—Andrea Lorenzo-Luaces,MMC
No Report.
REPORTS
403. Office of Commissioner Seat One—The Honorable Jean Hovey
Commissioner Jean Hovey wished everyone a Happy New Year.
MOTION TO APPOINT MARY HOFFMAN TO THE DISTRICTING COMMISSION. MOTION BY
COMMISSIONER HOVEY. SECONDED BY COMMISSIONER KREBS. DISCUSSION.
VOTE:
COMMISSIONER KREBS: AYE
COMMISSIONER CARROLL: AYE
DEPUTY MAYOR RESNICK: AYE
COMMISSIONER HOVEY: AYE
MOTION CARRIED.
REPORTS
404. Office of Commissioner Seat Two—The Honorable Rick Brown
Absent.
CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JANUARY 14,2013 PAGE 12 OF 21
REPORTS
405. Office of Commissioner Seat Three—The Honorable Pam Carroll
Commissioner Pam Carroll mentioned she had received numerous thank you's from City Staff for the recent days
off around Christmas and New Year's and that everyone who had contacted her was very appreciative.
Secondly, Commissioner Carroll mentioned she would be going to Layer Elementary School for a reading event
and suggested that others could also stop by.
REPORTS
406. Office of Commissioner Seat Four/Deputy Mayor—The Honorable Cade Resnick
Deputy Mayor Resnick similarly noted the reading event at Layer Elementary School.
Next, Deputy Mayor Resnick said that he attended a Leadership Seminole growth project event and that they are
doing another brick program and inquired if anyone would be interested in participating.
Furthermore, Deputy Mayor Resnick noted that Leadership Seminole was having a bowling fundraiser and that
the cities were being challenged to buy a bowling lane for participation, and that this might be discussed further
through the Leadership Seminole organization.
REPORTS
407. Office of Commissioner Seat Five—The Honorable Joanne M.Krebs
Commissioner Krebs noted that the Scottish Highland Games were being held this weekend. Further comments.
REPORTS
408. Office of the Mayor—The Honorable Charles Lacey
Mayor Lacey mentioned that former Mayor John Bush had been their representative to the MetroPlan Orlando's
Citizens Advisory Committee and that he was resigning. Mayor Lacey asked the City Commission to consider a
replacement Appointment that could be made at the next City Commission Meeting.
Next, Mayor Lacey also mentioned the Scottish Highland Games and that some representatives of the Scottish
Highland Games would be speaking under"Public Input".
Lastly, Mayor Lacey said that he and Manager Smith had received an email before New Year from the Meritage
Homes Corporation asking for assistance with getting some Certificate of Occupancy's before the end of the year.
Mayor Lacey stated, "I just wanted to acknowledge the Staff who responded to that —they made some miracles
happen, in order to show customer service and Meritage (Homes Corporation) is exceedingly happy with how
Staff has responded."
Mr. (Randy) Stevenson; Mr. (Kip) Lockcuff; Mr. Brian Fields, P.E., City Engineer, Utility Department; Mr.
Michael Scheraldi, Building Official, Community Development Department; Ms. Zynka Perez, Storm Water
Utility Manager, Utility Department; and Mr. Clifton Mullis, Maintenance Mechanic II, Utility Department were
all recognized for their contributions.
CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JANUARY 14,2013 PAGE 13 OF 21
Mayor Lacey added, "They really put the good of our customer above their own holiday over New Years - and
our customer and therefore I, am very appreciative of that."
PUBLIC INPUT
Mr. Chip Crawford, 805 East Harwood Street, Orlando, Florida: as the President of the Scottish American
Society of Central Florida, Mr. Crawford spoke about the Scottish Highland Games and asked the"City to match
funds from the County to help us recoup costs that we've incurred this year to replace deteriorated equipment"
such as tents, fencing,and wood for the stages.
Continuing, Mr. Crawford noted, "The County has agreed to us—they will have a tent on the field to the tune of
three thousand dollars ($3,000.00) they're giving us, which looks like a corporate sponsorship. And, we in turn,
are asking the City to match that to help us recoup our expenses; so that we can maintain what we call,to raise the
festival standard-so we still look like we are putting on the best festival we can."
With further comments, Mayor Lacey inquired, "Looking forward, would you consider this to be an ongoing
request or would this be isolated?" Mr. Crawford responded, "This would be isolated."
Mr. Crawford noted that they are in the second of a three (3) year Contract and they pay "Six thousand [dollars]
($6,000.00) per year for the use of the park for the Saturday/Sunday and then, in addition, after the fact, we give
the City three thousand dollars($3,000.00) for repairs or improvements that would benefit both of us."
Discussion followed if one of the rental days could be waived.
With additional comments, Mr. Crawford added, "I have no intentions of ever leaving this place—I love it. This
is the best park I have been in, in a long time." Mr. Crawford added,"I am not going anywhere."
Attorney Garganese suggested that a Letter of Agreement, signed by both the parties would be appropriate.
"I WILL MAKE A MOTION THAT WE WAIVE ONE OF THE THREE THOUSAND DOLLAR
($3,000.00) FEES FOR 2013 AND GIVE ANTHONY (GARGANESE) AND KEVIN (SMITH) THE
AUTHORITY TO ENTER INTO THE AGREEMENT." MOTION BY COMMISSIONER HOVEY.
SECONDED BY COMMISSIONER KREBS. DISCUSSION.
VOTE:
COMMISSIONER HOVEY: AYE
DEPUTY MAYOR RESNICK: AYE
COMMISSIONER KREBS: AYE
COMMISSIONER CARROLL: AYE
MOTION CARRIED.
Mr. Carlton Cook, 1002 O'Hanlon Court, Oviedo, Florida: also commented on the Scottish Highland Games and
said that Winter Springs was their "home" and added, "This is the greatest venue I've ever seen." Mr. Cook
mentioned that they want to continue working with the Mayor,the City Manager, and the Police Department, and
thanked the City for their support.
Mr. Robert Miller, 679 Silvercreek Drive, Winter Springs, Florida: also thanked the Mayor and City Commission
for their vote for the Scottish Highland Games and also commented on the efforts and contributions of the Elected
Officials.
CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JANUARY 14,2013 PAGE 14 OF 21
PUBLIC HEARINGS AGENDA
PUBLIC HEARINGS
500. Not Used
•:••:• AGENDA NOTE: THE FOLLOWING AGENDA ITEM, WAS PREVIOUSLY LISTED
ON THE CONSENT AGENDA AS CONSENT "205" BUT WAS DISCUSSED NEXT AS PART
OF THE REGULAR AGENDA, FOLLOWED BY THE ORIGINAL REGULAR AGENDA
ITEMS,AS DOCUMENTED. •:••
REGULAR AGENDA
FORMERLY LISTED ON THE CONSENT AGENDA
Parks and Recreation Department
REQUEST:
The Parks and Recreation Department is requesting that the City Commission approve Resolution 2013-01
updating and revising the schedule of fees for our Spring Break Camp and Civic Center facility rentals.
FISCAL IMPACT:
Staff is projecting an additional $700 of revenue to be generated for the Spring Break program to cover
program costs.
In FY 2012, revenue was $13,900 for Civic Center facility rentals. Staff is projecting an increase of
approximately$3,500 in revenue for FY 2013 under the proposed new rate structure.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff,and is available on the City's Website,LaserFiche, and the City's Server. Additionally,
portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been
electronically forwarded to the individuals noted above, and which is also available on the City's Website,
LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who
have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with
the City, and all individuals who have requested,such information. This information has also been posted
outside City Hall, posted inside City Hall with additional copies available for the General Public, and
posted at five(5) different locations around the City. Furthermore,this information is also available to any
individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any
interested individuals.
RECOMMENDATION:
The Parks and Recreation Department is recommending that the City Commission approve Resolution
2013-01 updating and revising the schedule of fees for our Spring Break Camp and Civic Center facility
rentals.
Commissioner Krebs began the discussion and stated, "I really think if we're going to increase rates, we have to
offer a reason for someone to pay an increased rate within the building itself." Commissioner Krebs further
commented on earmarked Impact Fees.
CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JANUARY 14,2013 PAGE 15 OF 21
Continuing, Commissioner Krebs noted, "I was hoping that we could wait on the increase until we have those
improvements made and hopefully those improvements can be made real soon; or we front it and have those
improvements made and pay it back when those Impact Fees come in."
Discussion followed with Mr. Chris Caldwell, Director, Parks and Recreation Department who stated, "Those
future Impact Fees, they would be used for some serious renovations, absolutely. That was a hundred and twenty-
five thousand [dollars] ($125,000.00)that was earmarked for that—the Impact Fees."
Mr. Caldwell mentioned a cost benefit analysis Staff had done and said, "Our current costs, just to run that
facility, we weren't even getting into general maintenance, is about thirty-three thousand dollars ($33,000.00) a
year and we're pulling in only fourteen thousand [dollars] ($14,000.00)." Commissioner Krebs noted that that
information would have been helpful and added,"When we have numbers like that,we want to see them."
Deputy Mayor Resnick asked if there was a detailed plan related to future renovations, plan costs, and the
expectations. Mr. Caldwell responded, "We have not put together a detailed plan." Further related to
renovations, Mr. Caldwell explained, "We've brought in some Contractors and had them look at floor, ceiling,
walls, structure issues, yes. And, they haven't given us the details, but they've identified some of the problems
with the floors, some of the problems with the ceiling tile, some of the problems in the kitchen. We've addressed
electrical problems, a/c (air conditioning)problems and so we've done what is necessary to bring the building up
to a standard, and keep it safe."
Commissioner Hovey went over the City's costs and suggested it might be better to demolish the building and
build a new facility, to which Mr. Caldwell suggested that for a new building, costs might be near a million
dollars and that a different location might be better. Commissioner Hovey also asked about "Adding on to the
Senior Center and making it a Senior Center/Civic Center?"
Discussion followed next on having such a facility as an asset, issues with not raising costs, some recent
improvements that have been made, and that Staff feels that price is why many non-residents are renting the Civic
Center.
Break even costs, investing in the building, some parking issues. Regarding when the Senior Center could be
rented,Commissioner Carroll asked if this could be reconsidered.
Mr. Caldwell was asked what he would like to do, to which Mr. Caldwell mentioned other area venues and
suggested he needed to find out what other venues cost to rent out, and how we could break even. Discussion
followed on possibly holding a Workshop and raising some of the Fees noted in the Resolution. Commissioner
Krebs added,"I would ask the Commission to take part of this—to a Workshop." Commissioner Hovey stated, "I
agree."
Further comments followed on marketing and that could something be added to our Website to make it easier to
more directly access Civic Center information."
Commissioner Krebs noted that plans for a better facility should be in the Master Plan,but that currently, there is
no funding. Commissioner Krebs and suggested we find out more on the Lake Mary Events Center.
CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JANUARY 14,2013 PAGE 16 OF 21
Commissioner Hovey said to Mr. Caldwell, "Will you send me the information about the rental of the building
and I will send it to the PTA's (Parent-Teachers Associations) and have them put it out in the newsletters." Mr.
Caldwell responded by saying,"Thank you,I will."
"I WILL MAKE A MOTION TO APPROVE (RESOLUTION) 2013-01 — THE RAISING OF SPRING
BREAK RATES AS WE DISCUSSED IT, AND THEN TO COME BACK AT A LATER TIME WITH A
WORKSHOP." MOTION BY DEPUTY MAYOR RESNICK. SECONDED BY COMMISSIONER
CARROLL. DISCUSSION.
MAYOR LACEY ADDED, "IS IT THE CONSENSUS OF THE COMMISSION WITHOUT OBJECTION
THAT 2013-01 SHOULD BE AMENDED TO REMOVE THE CIVIC CENTER — INCREASES — TO
REMOVE THE INCREASES IN THIS RESOLUTION?" HEARING NO OBJECTIONS, MAYOR
LACEY CLARIFIED,"THE MOTION IS AMENDED—AND IT IS TO APPROVE RESOLUTION 2013-
01, TAKING OUT THE INCREASE IN FEES ONLY FOR RENTAL OF THE CIVIC CENTER."
VOTE:
DEPUTY MAYOR RESNICK: AYE
COMMISSIONER CARROLL: AYE
COMMISSIONER HOVEY: AYE
COMMISSIONER KREBS: AYE
MOTION CARRIED.
REGULAR AGENDA
REGULAR
600. Community Development Department-Planning Division
REQUEST:
Community Development Department-Planning Division requests the City Commission consider approval
of The Offices at Winding Hollow, LLC Developer's Agreement (DA) for real property located on the
southwest corner of S.R.434 and Winding Hollow Boulevard.
FISCAL IMPACT:
While there is no immediately measurable fiscal impact associated with this agenda item, approval of this
item does satisfy part of the requirements for allowing the development of 19,000 square feet of office space
which will pay ad valorem taxes. A specific fiscal impact report will be presented with the agenda item for
approval of the concept plan/fmal engineering for the project.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff,and is available on the City's Website,LaserFiche, and the City's Server.Additionally,
portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been
electronically forwarded to the individuals noted above, and which is also available on the City's Website,
LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who
have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with
the City, and all individuals who have requested such information. This information has also been posted
outside City Hall, posted inside City Hall with additional copies available for the General Public, and
posted at five(5) different locations around the City. Furthermore,this information is also available to any
individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any
interested individuals.
CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JANUARY 14,2013 PAGE 17 OF 21
RECOMMENDATION:
The Community Development Department-Planning Division recommends that City Commission approve
the Offices at Winding Hollow,LLC Developer's Agreement(DA).
Mr. Randy Woodruff, AICP, Senior Planner, Community Development Department presented this Agenda Item
for discussion.
Further comments followed on the Uses and what would happen if this project did not get built.
Attorney Garganese noted, "As the DA(Development Agreement) is written,the Use under paragraph 4.0 for the
property, will be `Professional Office Park'. In the event that that fell through, the property owner would require
an Amendment to the Development Agreement to initiate another Use on the property. Among the Uses that are
listed under `Neighborhood Commercial', would have to come to the Commission for an Amendment to the DA
(Development Agreement)."
Commissioner Krebs then said to Attorney Garganese, "Let's just say — one of those Uses is just totally
inappropriate in that area, for that particular neighborhood. At that time,we would be able to reject that?"
Responding, Attorney Garganese said, "The Commission would have to approve an Amendment to the
Development Agreement, other than `Professional Office Park'. The consideration for approving the Lot Split
was the fact that they represented to the Commission a `Professional Office Park' Use." Furthermore, Attorney
Garganese noted, "While there's an administrative Rezoning that's taking place, to change it to `Neighborhood
Commercial',the property will be bound by the Development Agreement, limiting the Use to `Professional Office
Park' unless the Commission approves otherwise, among the `Neighborhood Commercial' Uses, when that
Rezoning is effective."
Mayor Lacey stated, a Motion to approve the Offices at Winding Hollow Development Agreement would be
appropriate."
"MOTION TO APPROVE." MOTION BY COMMISSIONER KREBS. SECONDED BY
COMMISSIONER CARROLL. DISCUSSION.
VOTE:
COMMISSIONER CARROLL: AYE
COMMISSIONER HOVEY: AYE
COMMISSIONER KREBS: AYE
DEPUTY MAYOR RESNICK: AYE
MOTION CARRIED.
REGULAR
601. Community Development Department-Planning Division
REQUEST:
The Community Development Department — Planning Division is providing the City Commission with
information regarding Ordinance 2011-15, which revised Chapter 16, Signs and Advertising, of the City's
Code of Ordinances.
FISCAL IMPACT:
There is no immediately apparent fiscal impact to the city based upon retention of the changes made via
Ordinance 2011-15. Businesses that have employed the additional signage options contained in the
Ordinance have more tools at their disposal for advertising their businesses to the public, thereby
increasing their chances of success.
CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JANUARY 14,2013 PAGE 18 OF 21
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff,and is available on the City's Website,LaserFiche, and the City's Server.Additionally,
portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been
electronically forwarded to the individuals noted above, and which is also available on the City's Website,
LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who
have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with
the City, and all individuals who have requested such information. This information has also been posted
outside City Hall, posted inside City Hall with additional copies available for the General Public, and
posted at five(5) different locations around the City. Furthermore,this information is also available to any
individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any
interested individuals.
RECOMMENDATION:
Staff recommends the City Commission provide direction whether to:
1. Keep all provisions of Ordinance 2011-15 in the City's Code of Ordinances in place which are now
incorporated into Chapter 16,the Signs and Advertising Chapter of the City's Code of Ordinances; or,
2. Make revisions to the provisions of Ordinance 2011-15 as deemed appropriate by the City Commission,
which will require two (2)public hearings before the City Commission for approval; or,
3. Sunset all provisions contained in Ordinance 2011-15 and return Chapter 16 of the Code of Ordinances
to the language as it existed prior to adoption of Ordinance 2011-15, which will require two (2) public
hearings before the City Commission for approval.
Mr. Bobby Howell, MCP, Planner, Community Development Department introduced the Agenda Item for
discussion.
Comments followed on movement/animated signage.
With discussion, Mr. Stevenson stated, "We are aware of the movement—they're animated signs. We are aware
that we need to probably go back and take a look at that language. What we'd prefer, if the Commission will
allow us to do that, is as a separate issue, rather than tie it together with this one, something that seems to be
working.
Just so you know, we will be coming back to this Commission because that would require a Text Amendment
which will be two(2)Public Hearings and so forth, before this body,but we are aware of the animated sign issue,
the garden ornaments, and those type things and we will be addressing that in the very near future."
Discussion.
Commissioner Krebs stated, "When you addresses this, you will address people that are dressed like - clowns or
whatever, and possibly sign twirlers. These are all movements that take place." Whirly type signs were also
mentioned.
Continuing, Commissioner Krebs further commented that signs were meant to attract customers, and added, "I
don't want see a yard or a business with a hundred little pinwheel signs moving around—but there might be a sign
that has that within it."
CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JANUARY 14,2013 PAGE 19 OF 21
"I WOULD LIKE TO MAKE A MOTION THAT WE APPROVE ITEM `1. KEEP ALL PROVISIONS
OF ORDINANCE 2011-15..."' MOTION BY COMMISSIONER HOVEY. SECONDED BY DEPUTY
MAYOR RESNICK. DISCUSSION.
VOTE:
COMMISSIONER CARROLL: AYE
COMMISSIONER KREBS: AYE
DEPUTY MAYOR RESNICK: AYE
COMMISSIONER HOVEY: AYE
MOTION CARRIED.
Mayor Lacey then said, "Staff has referred to the fact that they are going to come back with a Text Amendment
that will address these animated signs. I would like that defmition to include addressing the pros and cons —not
`Amway' (Arena) signs, but other electronic signs, similar to what we have in front of City Hall and that the
Middle School has; because I think some simple issues of safety and attraction versus Discussion-attraction apply
there." Further comments.
Mr. Stevenson stated,"We will certainly look at that."
The Code was then briefly mentioned. Discussion continued.
REGULAR
602. Community Development Department
REQUEST:
The Community Development Department is requesting that the City Commission appoint an alternate
member for the Redevelopment Planning Agency (RPA), a group of elected officials from the members of
the 17-92 Community Redevelopment Agency(CRA)
FISCAL IMPACT:
There is no fiscal impact associated with this agenda item.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager,
City Attorney/Staff,and is available on the City's Website,LaserFiche, and the City's Server.Additionally,
portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been
electronically forwarded to the individuals noted above, and which is also available on the City's Website,
LaserFiche,and the City's Server; has been sent to applicable City Staff,Media/Press Representatives who
have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with
the City, and all individuals who have requested such information. This information has also been posted
outside City Hall, posted inside City Hall with additional copies available for the General Public, and
posted at five (5) different locations around the City. Furthermore, this information is also available to any
individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any
interested individuals.
CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING-JANUARY 14,2013 PAGE 20 OF 21
RECOMMENDATION:
The Community Development Department recommends that the City Commission appoint an alternate
member to the RPA.
"I THINK THAT WOULD BE A GREAT JOB FOR THE DEPUTY MAYOR TO DO, REGARDLESS
OF WHO THE DEPUTY MAYOR IS." MOTION BY COMMISSIONER KREBS. SECONDED BY
COMMISSIONER HOVEY. DISCUSSION FOLLOWED ON THE MEETINGS AND DEPUTY MAYOR
RESNICK'S CURRENT AVAILABILITY.
MAYOR LACEY CLARIFIED THE SUGGESTED MOTION AS, "THE DEPUTY MAYOR WILL BE
THE DESIGNATED ALTERNATE TO THE RPA(REDEVELOPMENT PLANNING AGENCY)."
VOTE:
COMMISSIONER HOVEY: AYE
DEPUTY MAYOR RESNICK: AYE
COMMISSIONER KREBS: AYE
COMMISSIONER CARROLL: AYE
MOTION CARRIED.
PUBLIC INPUT
No one addressed the City Commission at this time.
In other City business, Deputy Mayor Resnick noted there were some signs outside the Kee Wee Entertainment
District building. Captain Chris Deisler,Police Department said that they were looking into this matter and related
permitting issues.
Commissioner Carroll complimented Mayor Lacey on his `State of the City' presentation at the Oviedo-Winter
Springs Regional Chamber of Commerce Luncheon held last week.
MOTION TO APPOINT LAWRENCE CHMURA TO THE DISTRICTING COMMISSION. MOTION
BY DEPUTY MAYOR RESNICK. SECONDED BY COMMISSIONER KREBS. DISCUSSION.
VOTE:
COMMISSIONER KREBS: AYE
DEPUTY MAYOR RESNICK: AYE
COMMISSIONER HOVEY: AYE
COMMISSIONER CARROLL: AYE
MOTION CARRIED.
CITY OF WINTER SPRINGS,FLORIDA MINUTES CITY COMMISSION REGULAR MEETING—JANUARY 14,2013 PAGE 21 OF 21
ADJOURNMENT
Mayor Lacey adjourned the Regular Meeting at 6:26 p.m.
RESPECTFULLY SUBMITTED.
Iit _
ANDREA L N N.r UAC��MC
CITY CLE'.'
APPROVED.
//
1%,47.% CHARD
NOTE: These Minutes were Approved at the January 28,2013 City Commission Regular Meeting.
•