The URL can be used to link to this page

Home My WebLink About2012 12 10 Regular 605 Senior Transportation COMMISSION AGENDA Informational Consent ITEM605 Public Hearings Regular X December 10, 2012KSCC Regular MeetingCity ManagerDepartment REQUEST: The Parks and Recreation Department is requesting the City Commission to authorize the City Attorney to prepare a one year agreement with options for renewals and the City Manager to execute the agreement between the City of Winter Springs and Lynx for senior transportation services, and provide direction on the potential charging of a new passenger fee. SYNOPSIS: Parks and Recreation Department is requesting the City Commission to authorize the City Attorney to prepare a one year agreement with options for renewals and the City Manager to execute the agreement between the City of Winter Springs and Lynx for senior transportation services. Additionally, staff is seeking Commission input and direction on the potential charging of a new passenger fee to cover a portion of the costs of these services. CONSIDERATIONS: The MV Transportation Agreement for Senior Center Transportation was originally  approved on March 24, 2003. We have used MV Transportation for 10 years and are currently paying $29,674 annually for this service. MV Transportation informed the Parks and Recreation department that they would be  increasing their hourly fee by 40%; from $85/hr to $119/hr, therefore, we looked for alternatives Parks and Recreation staff has reviewed the ridership and determined that all users  need this service because they have no other means of transportation. The Senior Transportation Program brought between 10-20 Winter Springs seniors to  Regular 605 PAGE 1 OF 3 - December 10, 2012 and from the Senior Center twice a week. The new agreement with Lynx would be a cost decrease to the City of $4,588  annually and provide a similar level of service; the only difference is that seniors will have to call ahead and schedule a pick up time with Lynx, and Lynx is committed to be there at their house within their service window for pick up. Should the Senior Center need transportation more than 2 days per week, the cost per  hour would not change per agreement. OPTIONAL CONSIDERATION: Lynx has provided an option to apply a Passenger  Fee to the riders of the bus daily. This would be a $1-$4 (to be determined) per one- way fare as listed on the attached chart. This would also reduce the annual agreement price for the City as listed based on the passenger fee selected. FISCAL IMPACT: Option 1 Under this option, the City would pay the $25,086 contractual amount to Lynx annually to provide senior transportation, with no passenger fee. This amount represents a $4,588 cost savings over the prior year amount. Funds for this purpose are budgeted in FY 2012, Parks & Rec Account 7250-53188. Option 2 This option includes passing on a portion of the transportation costs to passengers. Under one way this option, the City pays the above annual cost, reduced by funds generated by a passenger fee established to use senior transportation, with the resultant City cost as follows. $1 fee = $22,534 $2 fee = $19,982 $3 fee = $17,430 $4 fee = $14,878 Lynx would handle all fee collections. If the Passenger Fee (Option 2) is chosen, staff will bring back a Resolution to moralize this fee. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Regular 605 PAGE 2 OF 3 - December 10, 2012 RECOMMENDATION: The Parks and Recreation Department is requesting the City Commission to authorize the City Attorney to prepare a one year agreement and the City Manager to execute the agreement between the City of Winter Springs and Lynx for senior transportation services selecting either Option 1 or Option 2, as follows: Option 1 City pays the $25,086 annually to provide senior transportation with no passenger fee. Option 2 one way passenger fee City pays the above annual cost, reduced by the a established to use senior transportation with the resultant City cost as follows: $1 fee = $22,534 $2 fee = $19,982 $3 fee = $17,430 $4 fee = $14,878 If the Passenger fee is chosen, staff will bring back a Resolution to moralize this fee. ATTACHMENTS: Attachment A - City of Winter Springs Senior Center Shuttle Regular 605 PAGE 3 OF 3 - December 10, 2012 DRAFT 20121128 0708 City of Winter Springs Senior Center Shuttle The City of Winter Springs is currently contracting with MV Transportation to provide transportation services for eleven seniors from their residences to the Winter Springs Senior Center two days per week and the last Sunday of each month. The current hourly contract rate is $85.27 per revenue hour. MV invoices for three revenue hours each day service is provided. There is currently no passenger fare associated with the trips. The City of Winter Springs officials indicated that they may be interested in adding a passenger fare to subsidize the service. Transportation to indicate which participants will be traveling by no later than 5pm the day prior to service provision. MV Transportation will schedule the trips on one to two vehicles to most efficiently provide the service. Services can only be provided as a group trip with origins and destinations with the City of Winter Springs and to/from the same location (i.e., from individual homes to one common facility or from one common facility to individual homes). LYNX will - passenger trip basis, less fares collected (if the City chooses to charge a fare). LYNX will provide sufficient back-up to show trips provided and fares collected. Projected Per One-Way Savings Over Annual Cost One-Way Passenger Current to Winter Passenger Fare Contract Springs Trip * Current $11.63 $0.00 $29,674 N/A Contract $9.83 $0.00 $25,086 15% $8.83 $1.00 $22,534 24% $7.83 $2.00 $19,982 33% Proposal * $6.83 $3.00 $17,430 41% $5.83 $4.00 $14,878 50% * Cost per one-way passenger trip to be evaluated annually following the close of