HomeMy WebLinkAbout2012 12 10 Consent 202 Outside Parks Landscape Maintenance Extension
COMMISSION AGENDA
Informational
Consent
X
ITEM202
Public Hearings
Regular
December 10, 2012KSCC
Regular MeetingCity ManagerDepartment
REQUEST:
The Parks and Recreation Department is requesting the City Commission to authorize the
City Attorney to prepare a one-year extension agreement and the City Manager to execute
the agreement between the City of Winter Springs and Dawnalee Corporation for
neighborhood parks landscape maintenance services as stated in section 2.1 of the 2011
agreement.
SYNOPSIS:
The Parks and Recreation Department is requesting approval from the City Commission to
extend for an additional one year the agreement for landscape maintenance at our
neighborhood parks. The scope of work includes regular mowing, weeding, edging, shrub
trimming, and irrigation maintenance services.
CONSIDERATIONS:
Parks and Recreation Neighborhood Parks Maintenance has been successfully
contracted out for past two years to Dawnalee Corp.
Section 2.1 of the 2011 agreement allows for two (2) additional one year terms.
No increase in cost for the 2013 agreement.
Monthly reports & evaluations of work performance are satisfactory in all areas.
Dawnalee has made significant improvements to parks, flower beds, turf and weed
control at our neighborhood parks.
Dawnalee’s customer service is excellent in regards to addressing and fixing any
irrigation breaks and on-site parks issues.
Included in the scopes of work is: regular mowing, weeding, edging, shrub trimming,
Consent 202 PAGE 1 OF 2 - December 10, 2012
fertilization, weed control, insect control, and irrigation maintenance services for
eleven (11) Neighborhood Parks.
The contract will commence on January 1, 2013 for a 12 month period and terminate
on December 31, 2013.
FISCAL IMPACT:
Funding for Landscaping Maintenance of Central Winds park is currently budgeted in the
Parks and Recreation – Parks and Grounds Budget Line Code (7230-53188) in the amount
of $56,388.00.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and
the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City’s Website, LaserFiche, and the City’s
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
The Parks and Recreation Department is requesting the City Commission to authorize the
City Attorney to prepare the one year extension agreement and the City Manager to execute
the agreement between the City of Winter Springs and Dawnalee Corporation for
neighborhood parks landscape maintenance service.
ATTACHMENTS:
Attachment A - 2012 Outside Parks Landscape Maintenance Addendum
Consent 202 PAGE 2 OF 2 - December 10, 2012
ADDENDUM TO
AGREEMENT FOR LANDSCAPE MAINTENANCE SERVICES
THIS ADDENDUM TO AGREEMENT FOR LANDSCAPE MAINTENANCE SERVICES
Addendum
CITY OF WINTER SPRINGS
made and entered into by and between the
DAWNALEE CORPORATION
located at 1126 East State Road 434, Winter Springs, Florida 32708, and , a
Florida Corporation at 216 Stoner Road, Winter Springs, Florida 32708.
WITNESSETH:
WHEREAS
, City and Service Provider previously entered into an Agreement for Neighborhood Parks
2011 and subsequently extended that Agreement through December 31, 2012; and
WHEREAS
, section 2.1 of the Agreement provided that the term of the Agreement may be extended for
two (2) additional one-year terms by mutual agreement of both parties; and
WHEREAS
, City and Service Provider mutually desire to extend the term of the Agreement for one (1)
year, as set forth herein.
NOW, THEREFORE
, for good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the parties covenant and agree as follows:
1.0 RECITALS.
The foregoing recitals are deemed to be true and accurate and are fully incorporated herein
by this reference.
2.0 EXTENSION OF TERM.
City and Service provider hereby agree to extend the term of the Agreement for
one (1) year, commencing on January 1, 2013 and terminating at the close of business on December 31, 2013.
3.0 OTHER TERMS AND CONDITIONS OF AGREEMENT.
All terms and conditions of the Agreement not
expressly modified by this Addendum shall remain in full force and effect.
IN WITNESS WHEREOF
, the parties hereto caused this Addendum to be executed by their duly
authorized representatives as of the date first written above.
CITY: SERVICE PROVIDER:
CITY OF WINTER SPRINGS, DAWNALEE CORPORATION,
a Florida municipal corporation.a Florida corporation.
_________________________ ____________________________
Kevin L. Smith,
Print Name:___________________
City Manager
Title:________________________
Date:________________ Date:_______________
ATTEST:
_________________________
Andrea Lorenzo-Luaces,
City Clerk