HomeMy WebLinkAbout2012 11 19 Informational 101 Hometown Harvest Expenses-Revenue ReportCOMMISSION AGENDA
ITEM 101
November 19, 2012
Special Meeting
Informational
X
Consent
Public Hearings
Regular
KS
CC
City Manager Department
REQUEST:
The Parks and Recreation Department wishes to provide the Commission a financial recap
of the 2012 Hometown Harvest Event.
SYNOPSIS:
The purpose of this item is to inform the City Commission regarding the Expenses /Revenue
from the 2012 Hometown Harvest Special Event.
CONSIDERATIONS:
• The 2012 Winter Springs Hometown Harvest was held on October 13, 2012.
Staff received many positive comments from event attendees.
• On September 24, 2012, the City Commission approved Agenda Item #101 with
a maximum Hometown Harvest event budget of $4,156. Staff worked diligently
to reduce expenditures and increase income.
• Revenue of $3,500 was brought in through vendors and sponsors. Total expenses
were $3,134. These details are outlined in attachment #A.
• In -Kind donations for the event totaled $950.
FISCAL IMPACT:
$3,500 Revenue from Sponsors and Vendors
$3,134 Expenses for Hometown Harvest Community Event
$ 366 Net Gain
Informational 101 PAGE 1 OF 2 - November 19, 2012
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas /Agenda Item information, Homeowner's Associations /Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
Staff requests the City Commission receive and review the information provided in this
Agenda Item.
ATTACHMENTS:
Attachment A - 2012 Hometown Harvest Revenue and Expense Report
Informational 101 PAGE 2 OF 2 - November 19, 2012
ATTACHMENT "A"
2012 HOMETOWN HARVEST IN -KIND DONATIONS
SPONSOR
REMAX TOWN & COUNTRY
(PAINT /SUPPLIES AND PUMPKINS FOR KIDS
ZONE /HAY RIDES, MAGICIAN)
PUBLIX (CONTEST PRIZES, WATER)
STONEWOOD PRIZES FOR STAGE
CHICK -FIL -A (HOSPITALITY DONATION)
O
O
O
un
T
&n
AMOUNT
O
O
O
O
\O
69
00.0S$
00'001$
O
O
O
O
N
69
Total:
2012 HOMETOWN HARVEST REVENUE
VENDOR
TAMMY KRACK
JULIE COODY - CONCESSION SVS.
PAINTBALL MANIA
TIJUANA FLATS
CHAMPIONSHIP MARTIAL ARTS
O
O
O
O
un
&n-
SPONSOR
HERBA CHIROPRACTIC
W�
La
MODERN PLUMBING
O
O
O
O
O
M
Yi
O
O
O
O
un
M
Yi
VENDORS:
AMOUNT
00'001$
00'001$
00'001$
00'001$
00'001$
Total:
SPONSORS:
AMOUNT
O
O
O
O
v-,
69
O
O
O
O
O
69
00.00S$
Total:
TOTAL REVENUE:
2012 HOMETOWN HARVEST EXPENSES
COMMENTS
STAGE /SOUND
ENTERTAINMENT
CITY STAFFING (OT)
VDR NAME/ITEM DESC
AXISPRO
ENNIS PRUITT
CITY STAFFING (OT)
$3,134.00
AMOUNT
O
O
O
O
N
N
69
00'00S$
$434.00
TOTAL EXPENSES: