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HomeMy WebLinkAbout2012 09 24 City Commission Regular Meeting Agenda CITY OF WINTER SPRINGS, FLORIDA 'RN r"r 1 u to CITY COMMISSION AGENDA REGULAR MEETING MONDAY, SEPTEMBER 24, 2012 - 5:15 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Joanne M. Krebs - Seat Five Commissioner Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner S. Avery Smith- Seat Three Commissioner Cade Resnick- Seat Four PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-SEPTEMBER 24,2012 PAGE 2 OF 15 CALL TO ORDER Roll Call Invocation Pledge of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. INFORMATIONAL 101. Parks and Recreation Department REQUEST: The Parks and Recreation Department wishes to inform the City Commission about planning efforts for the 2012 Hometown Harvest event. FISCAL IMPACT: • In 2011,the Hometown Harvest event had final expenditures totaling $5,083, and final revenues totaling $6,050. • Staff has conducted a thorough evaluation of the budget and is proposing expenses for 2012 of $4,156. (Attachment#1). • Current projection for revenues from sponsorship and vendor booths for 2012 total $5,500. • Thus,projected Net revenue for the 2012 event is $1,344. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-SEPTEMBER 24,2012 PAGE 3 OF 15 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Promotional efforts related to the 2012 Hometown Harvest event include the City Newsletter, City website, City Hall electronic sign, e-Alerts, WS/Oviedo Chamber website, WS Life, Seminole Chronicle, Seminole Voice, and CF News 13 Community Calendar. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CONSENT AGENDA CONSENT 200. Parks and Recreation Department REQUEST: The Parks and Recreation Department is requesting the City Commission to authorize the City Attorney to prepare and the City Manager to execute the 2012-13 concessions agreement between the City of Winter Springs and Brian Susa, ILPA Distribution Concessions, regarding baseball concession operations at Central Winds Park. FISCAL IMPACT: No City funding required. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-SEPTEMBER 24,2012 PAGE 4 OF 15 RECOMMENDATION: The Parks and Recreation Department recommends that the City Commission authorize the City Attorney to prepare the agreement and the City Manager to execute the 2012-13 concession agreement between the City of Winter Springs and Brian Susa, ILPA Distribution Concessions, regarding baseball concession operations at Central Winds Park. CONSENT 201. Police Department REQUEST: The Police Department requests the Commission to approve the 2012 Interlocal Agreement between Seminole County Public Safety and the City and to authorize the city manager to execute any and all documents related to the agreement. FISCAL IMPACT: The General Fund budget will be reimbursed from these funds as purchases are made according to the agreement. There will be no adverse effects, as this is a reimbursement process. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Police Department requests the Commission to approve the 2012 Interlocal Agreement for Reimbursement of 911 Expenses and authorize the city manager to execute all documents related to this agreement. CONSENT 202. Information Services Department REQUEST: Information Services requests Commission approve renewal and payment of the MUNIS annual maintenance and support agreements in the amount of$71,212 and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. FISCAL IMPACT: $71,212. This item is budgeted in Information Services Department 1340-54633 (Maintenance Agreements and Contracts). CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-SEPTEMBER 24,2012 PAGE 5 OF 15 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Information Services requests Commission approve renewal and payment of the MUNIS annual maintenance and support agreements in the amount of $71,212 and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CONSENT 203. Information Services Department REQUEST: Information Services requests Commission approve renewal and payment of the Oracle annual maintenance and support agreement in the amount of$25,749.99 to Oracle America and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. FISCAL IMPACT: Oracle Database Support $14,714.29 Oracle App Server Support $11,035.70 Total $25,749.99 This item is budgeted in Information Services Department 1343. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-SEPTEMBER 24,2012 PAGE 6 OF 15 RECOMMENDATION: Information Services requests Commission approve renewal and payment of the Oracle annual maintenance and support agreement in the amount of$25,749.99 to Oracle America and authorize the City Manager and City Attorney to prepare and execute any and all applicable documents. CONSENT 204. Public Works Department REQUEST: The Public Works Department requests the City Commission approve the Jesup's Landing replat and authorize the plat to be recorded, subject to satisfaction of the recommended conditions of approval. FISCAL IMPACT: There is no fiscal impact for the City associated with this agenda item. The applicant is responsible for payment of all review and recording fees. The letter of credit ensures completion of all public infrastructure. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission approve the Jesup's Landing replat, subject to the conditions that the replat not be signed and released for recording until Staff receives: 1) the certified letter from the platting surveyor that the permanent reference monuments have been set in accordance with Florida Statutes; and 2) the new letter of credit in a form acceptable to the City Attorney. CONSENT 205. Parks and Recreation Department REQUEST: The Parks and Recreation Department requests the City Commission to authorize the Mayor to execute the Eighth Addendum to the Transportation Disadvantaged Services Agreement for Senior Center Transportation for a period not to exceed 90 days. FISCAL IMPACT: Budgeted in FY 13, Account 7250-53186. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-SEPTEMBER 24,2012 PAGE 7 OF 15 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Parks and Recreation Department recommends that the City Commission authorize the Mayor to execute the Eighth Addendum to the Transportation Disadvantaged Services Agreement for Senior Center Transportation, for a period not to exceed 90 days. CONSENT 206. Office of the City Clerk REQUEST: Requesting the City Commission Review and Approve the Monday, September 10, 2012 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no specific Fiscal Impact to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to Approve the Monday, September 10, 2012 City Commission Regular Meeting Minutes. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-SEPTEMBER 24,2012 PAGE 8 OF 15 AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Office of the Mayor Requesting the City Commission receive a presentation from Seminole County Public Schools, School Board Member, Dede Schaffner on the School Property Tax Referendum. AWARDS AND PRESENTATIONS 301. Office of the Mayor Requesting the City Commission receive an update from the Oviedo-Winter Springs Regional Chamber of Commerce. RECESS REPORTS REPORTS 400. Office of the City Attorney-Anthony A. Garganese, Esquire REPORTS 401. Office of the City Manager- Kevin L. Smith REPORTS 402. Office of the City Clerk-Andrea Lorenzo-Luaces, MMC REPORTS 403. Office of Commissioner Seat Two - The Honorable Rick Brown REPORTS 404. Office of Commissioner Seat Three- The Honorable S. Avery Smith REPORTS 405. Office of Commissioner Seat Four- The Honorable Cade Resnick REPORTS 406. Office of Commissioner Seat Five/Deputy Mayor- The Honorable Joanne M. Krebs CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-SEPTEMBER 24,2012 PAGE 9 OF 15 REPORTS 407. Office of the Mayor- The Honorable Charles Lacey REPORTS 408. Office of Commissioner Seat One- The Honorable Jean Hovey PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a"Public Input"form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Office of the City Manager REQUEST: The City Manager is requesting that the City Commission hold a Public Hearing relative to the approval of Resolution No. 2012-31, which establishes the Final Operating Millage Rate and the Final Voted Debt Service Millage Rate for Fiscal Year 2012-2013 for the City of Winter Springs. FISCAL IMPACT: The decision to levy an operating millage rate of 2.4300 mills as opposed to the rolled-back rate of 2.4859 mills results in reduced ad valorem General Fund revenues of approximately $85,000. The decision to maintain the voted debt service millage rate at 0.1100 mills requires a subsidy from the General Fund to the Central Winds Debt Service Fund in the amount of$27,000. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Upon approval and adoption of Resolution No. 2012-31,the millage rates for fiscal year 2012-2013 will be communicated to the Seminole County Property Appraiser and the Seminole County Tax Collector as the millage rates to be levied by the City of Winter Springs for the 2012 tax year(Fiscal Year 2012-2013). CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-SEPTEMBER 24,2012 PAGE 10 OF 15 RECOMMENDATION: It is recommended that the Commission adopt Resolution No. 2012-31 establishing the final operating millage rate at whatever rate the Commission deems necessary for fiscal year 2012-2013 (not to exceed 2.4300 mills),the final voted debt service millage rate at 0.1100 mills for fiscal year 2012-2013 and publicly announce the percentage by which the final operating millage rate is less than the rolled-back rate. A `sample' motion follows which includes the necessary elements for statutory compliance: I make the motion that the City of Winter Springs adopt Resolution No. 2012-31 establishing the final operating millage rate at 2.4300 mills, establishing the voted debt service millage rate at 0.1100 mills and publicly announce that the final operating millage rate is 2.25% less than the computed rolled-back rate of 2.4859 mills. PUBLIC HEARINGS 501. Office of the City Manager REQUEST: The City Manager is proposing that the City Commission hold a Public Hearing to consider the approval of Resolution No. 2012-32, establishing the Final Budget for Fiscal Year 2012-2013. FISCAL IMPACT: The proposed final city-wide budgets by fund type currently reflect the following appropriations to (from) fund balance: General Fund — ($343,327); comprised of $2,983 of positive operating coverage and ($346,310) in capital/non-recurring coverage Governmental Funds (exclusive of General Fund)— ($1,804,174) Enterprise Funds— $442,311 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Upon approval and adoption of Resolution No. 2012-32,the Final Budget for Fiscal Year 2012-2013 will be implemented and become effective on October 1, 2012. Within two weeks of adoption the Final Budget will be placed on the City's website. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-SEPTEMBER 24,2012 PAGE 11 OF 15 RECOMMENDATION: • Recommend that the Commission approve the final budget for fiscal year 2012-2013 • Recommend that the Commission adopt Resolution No. 2012-32 establishing the final budget for Fiscal Year 2012-2013 A `sample' motion follows: I make the motion that the City of Winter Springs adopt Resolution No. 2012-32 establishing the final budget for the fiscal year commencing on October 1, 2012 and ending on September 30, 2013. PUBLIC HEARINGS 502. Community Development Department REQUEST: The Community Development Department — Planning Division requests that City Commission hold a Public Hearing for First Reading of Ordinance 2012-16, amending the City's Code of Ordinances, Chapter 15 to update planning regulations in light of House Bill 7207. FISCAL IMPACT: Ordinance 2012-16 amends the City's Code of Ordinances, Chapter 15 to update planning regulations in light of House Bill 7207. There is no immediate fiscal impact directly associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Attorney, the Planning and Zoning Board, and the Community Development Department — Planning Division recommend that the City Commission hold a Public Hearing for First Reading of Ordinance 2012-16, amending the City's Code of Ordinances, Chapter 15 to update planning regulations in light of House Bill 7207. PUBLIC HEARINGS 503. Community Development Department REQUEST: The Community Development Department-Planning Division requests that City Commission hold a Public Hearing for transmittal of Ordinance 2012-14, amending the Comprehensive Plan related to the Capital Improvements Element(Expedited State Review, CPA-2012-03-ESR). CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-SEPTEMBER 24,2012 PAGE 12 OF 15 FISCAL IMPACT: The amendment is not expected to have any negative fiscal impact. The administrative text amendment updates the Capital Improvements Element by incorporating the currently adopted legislation. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. August 30, 2012 -Public Noticing in Orlando Sentinel (10 days prior to LPA) RECOMMENDATION: Staff and the Local Planning Agency(LPA)recommend that the City Commission hold a Public Hearing for first reading and Transmit Ordinance 2012-14 (Expedited State Review CPA 2012-03)to the Florida Department of Economic Opportunity as required by Florida Statute 163.3184 (3) Expedited State Review Amendment Process. PUBLIC HEARINGS 504. Community Development Department REQUEST: The Community Development Department — Planning Division requests that the City Commission review and approve the preliminary Five-Year Capital Improvements Program for FY 2013 through FY 2018. FISCAL IMPACT: The Capital Improvements Program (CIP) is a 6-year schedule of improvements that includes the Capital Improvements Element Schedule and all other capital projects to be funded by the City. The CIP neither appropriates funds nor authorizes projects; it is a planning document. However, the items identified in the first year of the CIP are typically included in the upcoming year's budget for the City. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-SEPTEMBER 24,2012 PAGE 13 OF 15 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff and the Planning & Zoning Board/Local Planning Agency recommend that the City Commission approve the preliminary Capital Improvements Program for FY 2013 thru FY 2018. PUBLIC HEARINGS 505. Community Development Department- Planning Division REQUEST: The Community Development Department — Planning Division requests that the City Commission hold a public hearing for the first reading of Ordinance 2012-15, which updates of Chapter 6, Code of Ordinances, Buildings and Building Regulation. FISCAL IMPACT: There is no fiscal impact associated with the adoption of this Ordinance. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff and the Planning and Zoning Board recommend the City Commission approve first reading of Ordinance 2012-15,the update of Chapter 6, Code of Ordinances, Buildings and Building Regulations, and move said Ordinance forward to second reading. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-SEPTEMBER 24,2012 PAGE 14 OF 15 REGULAR AGENDA REGULAR 600. Office of the City Attorney REQUEST: At the City Commission's request, the City Attorney presents his legal research regarding the possible display of the phrase, "In God We Trust," in the Commission Chambers behind the dais and possible incorporation of the phrase into the official City's seal, and requests further direction from the City Commission including consideration of the draft Resolution presented with this Agenda Item. FISCAL IMPACT: The display of"In God We Trust" in heavy duty brass gold lettering (similar to the lettering above the City Hall lobby counters) in the Commission Chambers will cost approximately$1,000. The cost of incorporating "In God We Trust" into the City seal would have to be determined over time subject to future budget and appropriations approved by the City Commission. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: 1. The City Attorney recommends that the City Commission consider the legal research and information contained in this agenda item regarding the national and State of Florida motto, "In God We Trust." 2. Based on this research and information, the City Attorney requests that the City Commission provide direction regarding the possible display of the phrase, "In God We Trust," in the Commission Chambers behind the dais and incorporating the phrase into the City's seal. 3. If the City Commission decides to authorize the display of the phrase, "In God We Trust," in the Commission Chambers behind the dais and/or incorporating the phrase into the official City's seal, the City Attorney recommends that said authorization be by resolution. A draft Resolution is provided for consideration and can be modified as the City Commission deems desirable. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-SEPTEMBER 24,2012 PAGE 15 OF 15 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a"Public Input"form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) ADJOURNMENT •:• PUBLIC NOTICE •:• This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at(407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" -per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" -per Section 286.0105 Florida Statutes.