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HomeMy WebLinkAbout2012 09 10 City Commission Regular Meeting Agenda CITY OF WINTER SPRINGS, FLORIDA Ji l ORI CITY COMMISSION AGENDA REGULAR MEETING MONDAY, SEPTEMBER 10, 2012 - 5:15 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Joanne M. Krebs - Seat Five Commissioner Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner S. Avery Smith- Seat Three Commissioner Cade Resnick- Seat Four PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-SEPTEMBER 10,2012 PAGE 2 OF 14 CALL TO ORDER Roll Call Invocation Pledge Of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department- Planning Division REQUEST: Community Development Department, Planning Division is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. INFORMATIONAL 101. Finance and Administrative Services and Utilities Departments REQUEST: Finance and Administrative Services and Utilities Departments are informing the Commission of a Water, Reclaimed Water and Wastewater Consumer Price Index adjustment. FISCAL IMPACT: A 2.3% CPI rate adjustment will increase the average Winter Springs customer's bill by approximately $1.49 per month. The aggregate increase in revenue to the utility will be approximately$160,000. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-SEPTEMBER 10,2012 PAGE 3 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. INFORMATIONAL 102. Office of the City Clerk REQUEST: The City Clerk wishes to inform the City Commission of the Candidates that have Qualified for the November 6, 2012 City of Winter Springs General Municipal Election. FISCAL IMPACT: There is no Fiscal Impact to be considered with the Approval of this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Official Notice of the Results from Qualifying were posted in the Lobby at City Hall and sent to the Mayor and City Commission, Staff Candidates who Qualified and some media outlets who requested the information. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-SEPTEMBER 10,2012 PAGE 4 OF 14 CONSENT AGENDA CONSENT 200. Community Development Department- Urban Beautification Services Division REQUEST: The Community Development Department, Urban Beautification Division, is requesting that the City Commission approve an agreement with Dora Landscaping Company, in the amount of $81,212, for landscape maintenance services for the State Road 434 Rights-of-Way, Medians and Ponds. FISCAL IMPACT: Funding for services provided pursuant to this agreement will be expended from Urban Beautification Services Line Code (1525-54682) in the amount of$81,212 over a twelve month period. FDOT reimburses the City $62,000 annually (FDOT - SR 434 Highway Maintenance Memorandum Of Agreement #APS70) for maintenance services including, but not limited to: sidewalk repairs, tree trimming, mowing, and litter removal. The initial term of the agreement is for one (1)year with the option to extend the agreement for five (5) one-year periods. The service provider may, at the City's option, be entitled to an increase in an amount not to exceed one-half(1/2) the change in the Consumer Price Index (CPI) of the most recent twelve (12) month period. Limiting the potential increase upon contract extension to one-half(1/2) the change in CPI is an aggressive cost containment tool for future budget planning of the City. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. An Invitation to Bid (ITB)was published in the legal section of the Orlando Sentinel on July 1, 2012. Bids were released through the City's Website Bid System and Onvia's Demand Star reaching more than 500 potential vendors who could provide services for this type of project. RECOMMENDATION: It is recommended that authorization be given for the City to enter into an agreement with Dora Landscaping Company for ITB 005/12/SR State Road 434 Landscape Maintenance Program at a base cost of$81,212, with the agreement effective October 1, 2012, and that authorization be given to the City Manager and City Attorney to prepare and execute any and all applicable documents required for this project. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-SEPTEMBER 10,2012 PAGE 5 OF 14 CONSENT 201. Community Development Department- Urban Beautification Services Division REQUEST: The Community Development Department, Urban Beautification Division, is requesting that the City Commission approve an agreement with Annan Landscaping Company, in the amount of $119,880, for landscape maintenance services for the City Rights of Way, Medians and Ponds Landscape Maintenance Program. FISCAL IMPACT: Funding for services provided pursuant to this agreement will be expended from Urban Beautification Services Line Code (1525-54682) in the amount of$111,780, and Storm Water/Utility Line Code (3800- 54682) in the amount of$8,100; over a twelve month period. The initial term of the agreement is for one (1) year with the option to extend the agreement for five (5) one-year periods. The service provider may, at the City's option, be entitled to an increase in an amount not to exceed one-half (1/2) the change in the Consumer Price Index (CPI) of the most recent twelve (12) month period. Limiting the potential increase upon contract extension to one-half(1/2)the change in CPI is an aggressive cost containment tool for future budget planning of the City. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. An Invitation to Bid (ITB) was published in the legal section of the Orlando Sentinel on July 1, 2012. Bids were released through the City's Website Bid System and Onvia's Demand Star reaching more than 500 potential vendors who could provide services for this type of project. RECOMMENDATION: It is recommended that authorization be given for the City to enter into an agreement with Annan Landscaping Company for ITB 004/12/SR City Rights of Way, Medians and Ponds Landscape Maintenance Program, at a base cost of$119,880, with the agreement effective October 1, 2012 and for authorization to be given to the City Manager and City Attorney to prepare and execute any and all applicable documents required for this project. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-SEPTEMBER 10,2012 PAGE 6 OF 14 CONSENT 202. Community Development Department- Urban Beautification Services Division REQUEST: Community Development Department, Urban Beautification Division, is requesting approval of Resolution 2012-26, authorizing the City Manager to execute a contract renewal for an existing Highway Maintenance Memorandum of Agreement (APS70) with the Florida Department of Transportation for the maintenance of State Road 434. FISCAL IMPACT: As a result of this agenda item and approval of Resolution 2012-26, FDOT will continue to reimburse $186,000 to the City of Winter Springs for MMOA (APS70) over a three year period. The funds will be credited to the General Fund and used to offset expenditures in Urban Beautification Line Code (1525- 54682) related to maintenance of the SR 434 Roadway. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff is recommending that approval of Resolution 2012-26 be granted authorizing the City Manager to enter into a renewal agreement with the Florida Department of Transportation for Highway Memorandum of Agreement (APS70) for the maintenance of State Road 434, for a three year period, beginning in March 2013, and that authorization be given the City Manager and the City Attorney to prepare and execute any and all applicable documents required to renew the agreement. CONSENT 203. Finance and Administrative Services Department REQUEST: The Finance and Administrative Services Department is requesting that the City Commission approve an agreement with Severn Trent Environmental Services, in the amount of$135,000 for meter-reading services. FISCAL IMPACT: Funding is payable from the Utility Billing Division of the Finance and Administrative Services Department (General Fund 1360-53188). The General Fund will be reimbursed by the Water and Sewer Utility Fund for 100% of the fees charged. The 2012-2013 Tentative Budget has included $135,000 for this contract which includes our existing customer count plus estimation for new development. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-SEPTEMBER 10,2012 PAGE 7 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. An Invitation to Bid was published in the legal section of the Orlando Sentinel on July 22, 2012. Bids were also released through the City's website bid system and Onvia's Demand Star reaching approximately 300 potential vendors. About thirty vendors downloaded the Meter-Reading Services bid package. RECOMMENDATION: It is recommended that authorization be given for the City to enter into an agreement with Severn Trent Environmental Services for ITB 003/12/EG Meter-Reading Services at a base cost of $0.7448 per meter reading (approximately $135,000 annually), with the agreement effective October 1, 2012; and that authorization be given to the City Manager and the City Attorney to prepare and execute any and all applicable documents required for these contracted services. CONSENT 204. Information Services Department REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-SEPTEMBER 10,2012 PAGE 8 OF 14 RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. CONSENT 205. Public Works Department- Stormwater Division REQUEST: The Public Works Department / Stormwater Division requesting authorization to renew the contract with Clarke Aquatic Services, Inc. for one year in the amount of $43,241.59 for aquatic weed control and maintenance services of City-maintained lakes, ponds, and other stormwater facilities. FISCAL IMPACT: The total cost over the one-ear contract renewal period is $43,241.59. The funding source is the Stormwater Utility Fund, line code 3800-54693. The funds will be expended over a 12 month period beginning on October 1, 2012. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore,this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission authorize a contract renewal with Clarke Aquatic Services, Inc. for one year in the amount of$43,241.59 for aquatic weed control and maintenance services of City-maintained lakes, ponds, and other stormwater facilities. CONSENT 206. Office of the City Clerk REQUEST: Requesting the City Commission Approve the Monday, August 27, 2012 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no specific Fiscal Impact to this Agenda Item. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-SEPTEMBER 10,2012 PAGE 9 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to Approve the Monday, August 27, 2012 City Commission Regular Meeting Minutes. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used RECESS REPORTS REPORTS 400. Office of the City Attorney-Anthony A. Garganese, Esquire REPORTS 401. Office of the City Manager- Kevin L. Smith REPORTS 402. Office of the City Clerk-Andrea Lorenzo-Luaces,MMC REPORTS 403. Office of Commissioner Seat One- The Honorable Jean Hovey REPORTS 404. Office of Commissioner Seat Two - The Honorable Rick Brown CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-SEPTEMBER 10,2012 PAGE 10 OF 14 REPORT S 405. Office of Commissioner Seat Three- The Honorable S. Avery Smith REPORTS 406. Office of Commissioner Seat Four- The Honorable Cade Resnick REPORTS 407. Office of Commissioner Seat Five/Deputy Mayor- The Honorable Joanne M. Krebs REPORTS 408. Office of the Mayor- The Honorable Charles Lacey PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a"Public Input"form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Office of the City Manager REQUEST: The City Manager is requesting that the City Commission hold a Public Hearing relative to the approval of Resolution No. 2012-28, which establishes the Tentative Operating Millage Rate for Fiscal Year 2012-2013 for the City of Winter Springs at 2.4300 mills which is 2.25%less than the rolled-back rate of 2.4859 mills and the Tentative Voted Debt Service Millage Rate for Fiscal Year 2012-2013 for the City of Winter Springs at 0.1100 mills. FISCAL IMPACT: The decision to levy an operating millage rate of 2.4300 mills as opposed to the rolled-back rate of 2.4859 mills results in reduced ad valorem General Fund revenues of approximately $85,000. The decision to maintain the voted debt service millage rate at 0.1100 mills required a subsidy from the General Fund to the Central Winds Debt Service Fund in the amount of$27,000, which would have been larger had the Central Winds General Obligation Bond not been refinanced in 2012. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-SEPTEMBER 10,2012 PAGE 11 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Upon approval and adoption of Resolution No. 2012-28, the appropriate advertising will run in the Orlando Sentinel on September 20, 2012 which will reflect the tentative millage rates for Fiscal Year 2012-2013 and announce the final Public Hearing on September 24, 2012 at 5:15 pm. RECOMMENDATION: • Recommend that the Commission adopt Resolution No. 2012-28 establishing the tentative operating millage rate at 2.4300 mills and tentative voted debt service millage rate at 0.1100 mills for fiscal year 2012-2013. • Recommend that the Commission adopt Resolution No. 2012-28 authorizing the City to advertise the City's intent to hold public hearings to adopt final millage rates and final budget in a newspaper of general circulation in compliance with Florida Statute 200.065. PUBLIC HEARINGS 501. Office of the City Manager REQUEST: The City Manager is requesting that the City Commission hold a Public Hearing relative to the approval of Resolution No. 2012-29, establishing the Tentative Budget for Fiscal Year 2012-2013. FISCAL IMPACT: The tentative city-wide budgets by fund type currently reflect the following appropriations to (from) fund balance: General Fund — ($594,127); comprised of $2,983 of positive operating coverage and ($597,110) in capital/non-recurring coverage Governmental Funds (exclusive of General Fund)— ($2,054,174) Enterprise Funds— $453,643 CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-SEPTEMBER 10,2012 PAGE 12 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Upon approval and adoption of Resolution No. 2012-29, a budget summary advertisement will be placed in the Orlando Sentinel on September 20, 2012 reflecting the Tentative Budget for Fiscal Year 2012-2013. Full detail of the Budget can be viewed at http://www.winterspringsfl.org/EN/web/find/codes/DocsFormsPubs/43 915/43 924/proposedbudget2013.html RECOMMENDATION: • Recommend that the Commission approve the tentative budget for fiscal year 2012-2013 or amend it as it deems necessary. • Recommend that the Commission adopt Resolution No. 2012-29 establishing the tentative budget for Fiscal Year 2012-2013 as approved by the Commission; and authorizing the City to advertise the City's intent to hold public hearings to adopt final millage rates and final budget and to include a budget summary in a newspaper of general circulation in compliance with Florida Statute 200.065. PUBLIC HEARINGS 502. Community Development Department and Office of the City Attorney REQUEST: The Community Development Department and the City Attorney requests that the City Commission hold a Second Reading and Public Hearing for Ordinance 2012-11, which effectively dissolves the Beautification of Winter Springs Advisory Board and delegates to the City Manager the responsibility of coordinating the City's Urban Beautification efforts with city staff, various other City Boards and Committees, and other parties deemed appropriate by the City Manager. FISCAL IMPACT: As a result of this agenda item and approval of Resolution 2012-26, FDOT will continue to reimburse $186,000 to the City of Winter Springs for MMOA (APS70) over a three year period. The funds will be credited to the General Fund and used to offset expenditures in Urban Beautification Line Code (1525- 54682) related to maintenance of the SR 434 Roadway. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-SEPTEMBER 10,2012 PAGE 13 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. This proposed amendment was publicly advertised in the Orlando Sentinel on August 30, 2012. RECOMMENDATION: The Community Development Department and the City Attorney requests that the City Commission approve on second reading, Ordinance 2012-11, which dissolves the Beautification of Winter Springs Advisory Board and delegates to the City Manager the responsibility of coordinating the City's Urban Beautification efforts with city staff, various city boards and committees, and other parties deemed appropriate by the City Manager. PUBLIC HEARINGS 503. Community Development Department and the Office of the City Attorney REQUEST: The City Attorney and the Urban Beautification Division requests that the City Commission consider Ordinance 2012-12 on Second Reading which proposes to amend Section 5-8 of the City Code to require that the City Arborist make a recommendation to the City Commission regarding historic tree process. FISCAL IMPACT: If the Ordinance is approved,there may be incidental and nominal cost savings, from time to time, related to not having to staff advisory board meetings in order to process a historic tree application. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. This proposed amendment was publicly advertised in the Orlando Sentinel on August 30, 2012. CITY OF WINTER SPRINGS,FLORIDA AGENDA CITY COMMISSION REGULAR MEETING-SEPTEMBER 10,2012 PAGE 14 OF 14 RECOMMENDATION: The City Attorney and the Urban Beautification Division requests recommend that the City Commission approve Ordinance 2012-12 on second reading. REGULAR AGENDA REGULAR Not Used PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a"Public Input"form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) ADJOURNMENT •:• PUBLIC NOTICE •:• This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at(407) 327-1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" -per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" -per Section 286.0105 Florida Statutes.