HomeMy WebLinkAbout2012 07 23 Consent 202 Family Dollar Site Acceptance
COMMISSION AGENDA
Informational
Consent
X
ITEM202
Public Hearings
Regular
July 23, 2012KSKL
Regular MeetingCity ManagerDepartment
REQUEST:
The Public Works Department Requesting the City Commission validate the Staff
recommendation finding the Family Dollar sitework to be built in substantial accordance
with the Final Engineering plans and to accept the public infrastructure for ownership and
maintenance, subject to satisfactory completion of all conditions of approval
SYNOPSIS:
Sitework for the Family Dollar is substantially complete and has been conditionally
approved by the applicable City Departments. This agenda item provides the site
acceptance necessary before any certificates of occupancy can be issued by the building
official.
CONSIDERATIONS:
APPLICABLE CODE:
Section 9-178. Required Improvements to be completed prior to building on lots;
exceptions.
(c) Where the building official has an authoritative method of assurance that the
improvements will be completed in accordance with approved plans, such as withholding
occupancy, the building official may issue building permits upon advising the developer
that all or partial occupancy will be restricted until satisfactory completion of the
improvements has be accomplished.
(d) … Certificates of occupancy will not be issued until all improvements are accepted by
the city commission.
Consent 202 PAGE 1 OF 3 - July 23, 2012
Family Dollar is an 8,000 square foot retail store located on the north side of S.R. 434
between Fairfax Avenue and Devon Avenue. Final Engineering plans were approved by
the City Commission at the November 28, 2011 City Commission meeting. Sitework and
building construction started in March 2012.
The developer has substantially completed the site infrastructure and provided the
necessary project closeout documents, except as noted on the attached conditions of
approval (see Exhibit A). All conditions of approval for the site acceptance must be
satisfied with Staff approval before a Certificate of Occupancy can be issued by the
building official. Family Dollar is projecting to have the building ready for the Certificate
of Occupancy prior to the next City Commission meeting on August 13, 2012, thus this
conditional site acceptance is needed in order to avoid possibly delaying the opening
beyond August 13.
Three parallel parking spaces have been constructed in the Fairfax Avenue right-of-way to
replace the previous parking area at this location, in compliance with the Commission's
direction at the time of final engineering approval. The three parking spaces are open for
public use at all times.
Family Dollar is required to provide a two-year maintenance security in the form of a cash
deposit or letter of credit for the public infrastructure being turned over to the City for
ownership and maintenance. This public infrastructure includes:
a.Offsite sidewalks in the right-of-way
b.Water main from the point of connection to the point of service
FISCAL IMPACT:
There is no fiscal impact associated with this site acceptance.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and
the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City’s Website, LaserFiche, and the City’s
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
Consent 202 PAGE 2 OF 3 - July 23, 2012
RECOMMENDATION:
Staff recommends that the City Commission validate the Staff recommendation finding
the Family Dollar sitework to be built in substantial accordance with the approved Final
Engineering plans, subject to completion of all open conditions of approval as noted on
Exhibit A, and to accept the public infrastructure for ownership and maintenance.
ATTACHMENTS:
1. Exhibit A - Family Dollar Conditions of Approval (1 page)
Consent 202 PAGE 3 OF 3 - July 23, 2012
EXHIBITA
FamilyDollarConditionsofApprovalforCityCommissionSiteAcceptance7/23/12
1.ProvideEngineerofRecord'scertificationlettertotheCity
2.Completesetofrecorddrawingsaccepted(hardcopyanddigitalfile)
3.2YearMaintenanceSecurityReceived(10%ofthevalueoftheimprovementstobe
andmaintainedbytheCity).Itemstobecoveredundertheletterofcredit
owned
consistof:
a.Offsitesidewalksintherightofway
b.Watermainfromthepointofconnectiontothemeter
4.BillofSaleReceivedforinfrastructurebeingturnedovertotheCityforownershipand
maintenance(sidewalks,watermain).
5.FDOTPermitCertification
6.LetterfromEngineertoSJRWMDCertifyingImprovements(SJRWMDstandard
certificationform)
7.Verifytheexistenceoforrecordthe5footCityServicesEasementshownonthe
approvedplansalongthenorthernpropertyline
8.CrossaccesseasementdedicatedtotheCityandrecordedatSeminoleCounty.The
crossaccesseasementshouldbea24footwidetravelpathovertheasphaltparkinglot
betweenthetwodriveways.Thecrossaccesseasementisrequiredunlessithasbeen
determinedbytheCityAttorneythatitisnotneededatthislocation.
9.Completethefollowingsiteconstructionwork(inprogressasofJuly17):
a.Wallalongnorthsideofproperty
b.Paintthebackflowpreventerblack
c.Sidewalkalongwestsideadjacenttothepond
d.Installstopsigns(3)
e.Installhandicappedsignageandstriping
f.Installdetectablewarningmatsatcrosswalks
g.Concretepadatmeterandbackflowpreventer
h.Repairbrokencurbatsouthwestcornerofsite
i.Pondgrading,miteredends,anderosioncontrol
j.Sitelighting
k.ConcretevalleygutterrepairsattheFairfaxdriveway
l.Overallsitecleanup
10.Completealllandscapeandirrigationworkandpassthefinalirrigationinspection