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HomeMy WebLinkAbout2012 05 02 Planning and Zoning Board/LPA Regular Meeting Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING MAY 2, 2012 CALL TO ORDER The Regular Meeting of Wednesday, May 2, 2012 of the Planning and Zoning Board/Local Planning Agency was called to Order at 7:00 p.m. by Chairman William H. Poe in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairman William H. Poe, present Vice Chairperson Rosanne Karr, present Board Member Howard Casman, present Board Member Bart Phillips, present City Clerk Andrea Lorenzo - Luaces, present Assistant to the City Clerk Sean Beaudet, present Chairman Poe noted some kind remembrances of former Advisory Board Member Helga Schwartz who had recently passed away and asked for a moment of silence. Board Member Bart Phillips then led the Pledge of Allegiance. Regarding any Agenda Changes, Mr. Randy Stevenson, Director, Community Development Department mentioned he might have a couple of additional notes to bring forward later in the Meeting. With no objections, Chairman Poe acknowledged this would be fine. INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING - MAY 2, 2012 PAGE 2 OF 11 CONSENT AGENDA CONSENT 200. Office Of The City Clerk Requesting Approval Of The April 4, 2012 Planning And Zoning Board/Local Planning Agency Regular Meeting Minutes. Chairman Poe inquired if there were any changes for the Minutes, and with no remarks by anyone stated, "The Chair will hear or entertain a Motion to Approve the Minutes as presented." "I MAKE THAT MOTION." MOTION BY VICE CHAIRPERSON KARR. SECONDED BY BOARD MEMBER CASMAN. DISCUSSION. VOTE: VICE CHAIRPERSON KARR: AYE BOARD MEMBER PHILLIPS: AYE BOARD MEMBER CASMAN: AYE CHAIRMAN POE: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used 400. REPORTS Regarding the Planning and Zoning /Local Planning Agency addressing the City Commission at one of the City Commission's upcoming Meetings, Chairman Poe mentioned that he had been selected as the spokesperson at the Board's last meeting, to represent the Planning and Zoning Board/Local Planning Agency before the City Commission. Chairman Poe then stated, "I would open that to anybody else who wishes to speak. I believe though that we had kind of indicated that we were of two (2) opinions. One (1) of which is, we are restricted from reviewing the GID (Greenway Interchange District) and we feel that is not correct. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING - MAY 2, 2012 PAGE 3 OF 11 And secondly, we believe that it is difficult for some folks to come into the City, because they may have to go through some rigmaroles of bringing additional staff to certain things that we believe could be made easier, if the City Commission would look at the possibility of giving our professional Staff some authority to grant some things that may not have to go all the way through the process as they currently do." Chairman Poe added that there had been previous agreement with this. Vice Chairperson Rosanne Karr inquired when the Planning and Zoning Board/Local Planning Agency would be addressing the City Commission. With further comments on the current process of how projects come before the Planning and Zoning Board/Local Planning Agency and a suggestion that a Workshop with the City Commission would be helpful to consider revising processes, Chairman Poe noted that he thought that the Planning and Zoning Board /Local Planning Agency had discussed and agreed that if a project met the City's Code, "Why is it that we need to continue to cause them to bring these additional staff before us, when they have already proven that they meet the Code ?" Chairman Poe thought that a Consent Agenda Item could be used for such projects. Furthermore, Chairman Poe added that the "The more conditions that they have asked as Exceptions, then the more processes that they need to go through." Discussion followed on residents who might be against a project and how they could voice their complaints; projects that meet City Code; deviations from the City's Code; and bringing in more commercial projects into the City. Board Member Howard Casman spoke of residents who had concerns about a project that perhaps met Code, and how they could best have their concerns heard. Chairman Poe mentioned the two (2) general "Public Input" sections that are on each Agenda and that the City Commission seemed to be aware of general concerns from citizens. Furthermore, Chairman Poe noted "That we need to make it easier for those commercial businesses to come to our community. That is not to say that we are not going to listen to the community because we absolutely need to." Board Member Bart Phillips stated, "I would agree with you and I believe the `Public Input' is there" and added that citizens are always able to address our Elected Officials. Continuing, Board Member Phillips remarked, "I don't think we're going to be taking anything away from the general public; but, I do believe taking that layer and expense away, and also timing — because time is money when you are trying to develop things, and if things get put off month after month, it can be very costly." Board Member Phillips mentioned that we have lost business due to that." CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING - MAY 2, 2012 PAGE 4 OF 11 Furthermore, Board Member Phillips added, "I think there is enough in the Code that we have already, to allow this process to go through Staff and be Approved and move these things forward." Discussion. Chairman Poe pointed out, "The only one who has final authority is the City Commission. No matter what we do - the end result, the City Commission has to pass it one way or another; so, my point would be that the final authority always rests with the Commission." Additionally, Chairman Poe remarked that this was the basic premise of what his presentation would be to the City Commission; that he has met with Staff and they are in concurrence; and as agreed to by the Planning and Zoning Board/Local Planning Agency, Chairman Poe would be the spokesperson for the Planning and Zoning Board /Local Planning Agency's presentation before the City Commission. It was noted that Board Member Phillips was also in agreement. Board Member Casman said to Chairman Poe, "I agreed with you and I certainly have not changed my feelings that you should be our Spokesman." Board Member Casman added, "As long as the public..." Chairman Poe added, "...Absolutely..." Board Member Casman continued, "...Gets to have their say before the Vote, then I have no problem with it." Vice Chairperson Karr stated, "My opinion is the same" but noted where "Public Input" and the Consent Agenda are currently on each Agenda, the public might have an issue with such projects possibly on the Consent Agenda. Discussion. Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department remarked about bringing forth a new process to the City Commission and commented further about some of the details related to Planning and advising the public of new projects. Additionally, Mr. Stevenson said, "Staff is of the opinion that if there are citizens out there who have problem with it, we want to know about it too; regardless of what the process is." Continuing, Mr. Stevenson said, "Some sister cities and cities outside of the County, have instituted processes such as these. Some of the biggest opponents, initially, have turned into some of the biggest proponents of these processes." Further comments. Mr. Stevenson suggested May 29 2012 or a future City Commission Regular Meeting, perhaps in June, for the Planning and Zoning Board/Local Planning Agency to address the City Commission regarding their Board. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING - MAY 2, 2012 PAGE 5 OF 11 Discussion followed and members of the Planning and Zoning Board /Local Planning Agency agreed that they could attend the City Commission's Special Meeting of Tuesday, May 29 2012. PUBLIC INPUT Chairman Poe opened "Public Input ". At this time, no one addressed the Planning and Zoning Board/Local Planning Agency. Chairman Poe closed "Public Input ". PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department — Planning Division Requests The Planning And Zoning Board/Local Planning Agency Hold A Public Hearing For The Re- Approval Of A Conditional Use For Moss Road and SR 434 To Allow Multi - family Residential In the C -1 (Neighborhood Commercial) Zoning District. The Subject Property Is A Portion Of The Former Saratoga Condominium Proj ect. Mr. Bobby Howell, AICP, Planner, Community Development Department presented this Agenda Item and showed some PowerPoint slides. At the conclusion of his presentation, Mr. Howell stated "Staff recommends Approval." Vice Chairperson Karr inquired if there was adequate density to attract more businesses, and specifically asked, "Are we increasing it to a level where we will be able to attract the businesses ?" Mr. Howell responded that he thought it would. Discussion. Board Member Phillips asked Mr. Stevenson, "Will they be building the apartment complex behind them also ?" Mr. Stevenson stated, "That's correct." Board Member Phillips then inquired, "So, this is all going to be done at the same time ?" Mr. Stevenson replied, "As close as we can, yes." Discussion. "I WILL MAKE THE MOTION TO APPROVE." MOTION BY VICE CHAIRPERSON KARR. CHAIRMAN POE ASKED, "IS THAT A MOTION TO APPROVE `CONDITIONAL USE' ?" VICE CHAIRPERSON KARR STATED, "YES." SECONDED BY BOARD MEMBER PHILLIPS. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD /LOCAL PLANNING AGENCY REGULAR MEETING - MAY 2, 2012 PAGE 6 OF 11 Chairman Poe opened the "Public Input" portion of the Agenda Item. No one spoke. Chairman Poe closed the "Public Input" portion of the Agenda Item. VOTE BOARD MEMBER PHILLIPS: AYE CHAIRMAN POE: AYE BOARD MEMBER CASMAN: AYE VICE CHAIRPERSON KARR: AYE MOTION CARRIED. PUBLIC HEARINGS 501. Community Development Department — Planning Division Requests The Planning And Zoning Board/Local Planning Agency Hold A Public Hearing For The Approval Of A Conceptual Plan for Grande Ville at Town Center, A 244 -Unit, 4 -story Apartment Complex Located Adjacent To City Hall At The Northwest Corner Of The Intersection Of Doran Drive And SR 434. Mr. Howell presented the Agenda Item and showed a brief PowerPoint Presentation which included details related to the project such as design, population density, parking, amenities, pedestrian access, and that it is a T5 (Urban Center Zone) which was noted as meeting Code. Mr. Howell added that, "These Elevations will be required to be Approved by the City Commission through their Aesthetic Review process." Mr. Howell then remarked, "Staff feels that this project would be an immense addition to the Town Center. It will be a great project for our Town Center and we recommend Approval." Discussion followed about the concept, and whether water retention was off -site. Mr. Howell explained it is "The pond right behind (Winter Springs) City Hall." Vice Chairperson Karr then inquired about pricing for the rental of the units. Mr. Chad Hochuli, LeCesse Development Corporation, 650 South Northlake Boulevard, Suite 450, Altamonte Springs, Florida: "To answer your question, we're still cultivating the price points, but it is classy market rate apartments. The finishes are supposed to be — granite, crown molding - upper cabinets with bump -ups over the refrigerators, higher end appliances; so, this has got all the bells and whistles on it. So, whatever the market will bear for that; and I'm guessing over twelve hundred dollars ($1,200.00) a unit for some of the larger units, to sixteen hundred [dollars] to seventeen hundred [dollars] ($1,600.00 - $1,700.00) a month is what we're looking for." CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING - MAY 2, 2012 PAGE 7 OF 11 Vice Chairperson Karr inquired "What is the smallest unit ?" Mr. Hochuli responded saying, "I think that our smallest, our average unit size is about a thousand square feet a unit; and we have a couple of really nice units that are going to overlook - Blumberg Boulevard, and those are going to be quite larger. There's only three (3) of those units." Further, Mr. Hochuli continued "One (1) bedrooms, two (2) bedrooms, two (2) two (2) dens with solariums and balconies on a lot of them. We've got an interesting unit mix. They're going to be - we typically, as a company, oversize our units just a little bit more than what our competition typically provides. We find that our tenants are very attracted to a little bit larger units." Vice Chairperson Karr then inquired about the difference with similar housing units in the Town Center. Mr. Stevenson commented on the different units in the Town Center. Continuing, Vice Chairperson Karr mentioned that she was concerned with occupancy levels and she had noticed "A lot of empty spaces in the Town Center, across the street..." Mr. Hochuli remarked, "...Well, what we're hopeful for is that we're actually a symbiotic type of partnership that we have - we will need the Town Center to be vibrant. But, also having these rooftops here will also help with the Town Center." Discussion continued on developing the Town Center. Chairman Poe opened the "Public Input" portion of the Agenda Item. No one addressed the Board. Chairman Poe closed the "Public Input" portion of the Agenda Item. "I MOVE THAT THE PLANNING AND ZONING BOARD, BASED ON TONIGHT'S HEARING, APPROVE THE CONCEPTUAL PLAN FOR THE 'GRANDVILLE AT TOWN CENTER', A TWO HUNDRED AND FORTY -FOUR (244) UNIT, FOUR (4) STORY APARTMENT COMPLEX LOCATED ADJACENT TO CITY HALL, AT THE NORTHWEST CORNER OF THE INTERSECTION OF DORAN DRIVE AND (STATE ROAD) 434." MOTION BY VICE CHAIRPERSON KARR. SECONDED BY BOARD MEMBER PHILLIPS. DISCUSSION. VOTE: CHAIRMAN POE: AYE VICE CHAIRPERSON KARR: AYE BOARD MEMBER PHILLIPS: AYE BOARD MEMBER CASMAN: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING — MAY 2, 2012 PAGE 8 OF 11 PUBLIC HEARINGS 502. Community Development Department — Planning Division Requests The Planning And Zoning Board/Local Planning Agency Hold A Public Hearing To Consider A Conceptual Plan For A Single - family Development Located On Dovera Drive, North Of Red Bug Lake Road, Within The Oviedo Marketplace PUD (and Development Of Regional Impact). Mr. Randy Woodruff, AICP, Senior Planner, Community Development Department mentioned that he distributed additional materials related to Public Hearings Agenda Items "502" and "503 "; and then showed some PowerPoint slides related to the design and layout of this development. Tape 1 /Side B Continuing, Mr. Woodruff noted that the project will offer thirty -six (36) single family units, with one (1) and two (2) story products. Mr. Woodruff gave dimensions on the project, and commented that in terms of parking, "The Applicant is required by Code to provide two (2) spaces, which would total seventy -two (72) spaces. That is what they are providing. We have been in discussions with them to possibly try to provide additional overflow parking for guests and so forth." Mr. Woodruff added, "We are recommending Approval." Mr. Stevenson noted, "I was just checking and Randy (Woodruff) is right on seventy -two (72); but there is two (2) in the garage and two (2) in the parking space; so, one [hundred] forty -four (144) actually is what we're looking at in terms of parking." Chairman Poe asked, "And the ones in the driveway are at what length ?" Mr. Stevenson stated "Twenty foot (20') setbacks..." Chairman Poe remarked, "...So we don't have any eleven footers (11')..." Mr. Stevenson replied, "...No Sir." Discussion. Chairman Poe opened the "Public Input" portion of the Agenda Item. No one spoke. Chairman Poe closed the "Public Input" portion of the Agenda Item. "I WILL MAKE A MOTION TO APPROVE THE CONCEPTUAL PLAN ON ITEM `502' AS PRESENTED BY STAFF." MOTION BY CHAIRMAN POE. SECONDED BY BOARD MEMBER CASMAN. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING - MAY 2, 2012 PAGE 9 OF 11 VOTE: BOARD MEMBER CASMAN: AYE BOARD MEMBER PHILLIPS: AYE CHAIRMAN POE: AYE VICE CHAIRPERSON KARR: AYE MOTION CARRIED. PUBLIC HEARINGS 503. Community Development Department — Planning Division Requests The Planning And Zoning Board/Local Planning Agency Hold A Public Hearing To Consider The Aesthetic Review For A Single - family Development Located On Dovera Drive, North Of Red Bug Lake Road, Within The Oviedo Marketplace PUD (and Development Of Regional Impact). Mr. Woodruff presented this Agenda Item and mentioned that the development is the same location as the project noted in the previous Agenda Item. Continuing, Mr. Woodruff stated that Staff is "Recommending Approval for this Aesthetic Review." Discussion followed on the location of the project, and a DRI (Development of Regional Impact). Vice Chairperson Karr then asked where the children who will reside in this development will attend school? Mr. Stevenson remarked that even with attending various Seminole County Public Schools committee meetings, "I can't tell you and I don't think they can tell you, at this point." Comments followed regarding the new Seminole County Public Schools' Superintendent, possible Re- Zonings, and that this issue was up in the air. Chairman Poe opened the "Public Input" portion of the Agenda Item. No one addressed the Board. Chairman Poe closed the "Public Input" portion of the Agenda Item. "I WILL MAKE THE MOTION TO APPROVE ITEM `503' AS RECOMMENDED BY STAFF, TO CONSIDER THE AESTHETIC REVIEW FOR A SINGLE FAMILY DEVELOPMENT LOCATED ON DOVERA DRIVE, NORTH OF RED BUG LAKE ROAD." MOTION BY CHAIRMAN POE. SECONDED BY VICE CHAIRPERSON KARR. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING - MAY 2, 2012 PAGE 10 OF 11 VOTE: BOARD MEMBER PHILLIPS: AYE BOARD MEMBER CASMAN: AYE VICE CHAIRPERSON KARR: AYE CHAIRMAN POE: AYE MOTION CARRIED. REGULAR AGENDA REGULAR 600. Not Used PUBLIC INPUT Chairman Poe stated, "The City Commission and this Board (Planning and Zoning Board/Local Planning Agency) here, is extremely sensitive to public input. We want public input. We thrive on hearing from the citizens of this community to find out how need to develop this community." Chairman Poe opened the "Public Input" portion of the Agenda Item. No one spoke. Chairman Poe closed the "Public Input" portion of the Agenda Item. In other City business, Chairman Poe thanked the Office of the City Clerk Staff for their assistance. Chairman Poe offered Mr. Stevenson the chance to address the Planning and Zoning Board/Local Planning Agency with anything else he might want them to consider. Mr. Stevenson noted that everything he needed to discuss with the Board had been already addressed. Lastly, brief discussion followed on projects being constructed behind Winter Springs High School and that noise seemed to be a disturbance to the students. Mr. Stevenson commented, "We can talk to them." CITY OF WINTER SPRINGS, FLORIDA MINUTES PLANNING AND ZONING BOARD/LOCAL PLANNING AGENCY REGULAR MEETING — MAY 2, 2012 PAGE 11 OF 11 ADJOURNMENT Chairman Poe adjourned the Regular Meeting at 7:55 p.m. RESPECTFULLY SUBMITTED: ANDREA LORENZO -L UACES, MMC, CITY CLERK AND C .. --- -- - -// SEAN' AUDET ASSISTANT TO THE CITY CLERK APPROVED: r (' - *A �s� I 71 i rI. POE, C RMAN PLANNING ANT) ZONING BOARD /LOCAL PLANNING AGENCY NOTE: These Minutes were Approved at the June 6, 2012 Planning and Zoning Board/Local Planning Agency Meeting.