HomeMy WebLinkAboutResolution 2011-59 Establish Money Purchase Plan and Trust - The Winter Springs Defined Contribution Plan RESOLUTION NO. 2011-59
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF WINTER SPRINGS, FLORIDA, ESTABLISHING A
MONEY PURCHASE PLAN AND TRUST TO BE KNOWN AS
"THE WINTER SPRINGS DEFINED CONTRIBUTION
PLAN "; PROVIDING FOR SEVERABILITY, REPEAL OF
PRIOR INCONSISTENT RESOLUTIONS, AND AN
EFFECTIVE DATE.
WHEREAS, the Winter Springs has employees rendering valuable services to the City; and
WHEREAS, the establishment of a money purchase retirement plan benefits employees by
providing funds for retirement and funds for their beneficiaries in the event of death; and
WHEREAS, the City of Winter Spring desires that its money purchase retirement plan be
administered by ICMA -RC and that the funds held in such plan be invested in the VantageTrust, a
trust established by public employers for the collective investment of funds held under their
retirement and deferred compensation plans; and
WHEREAS, the City Commission of the City of Winter Springs deems that this Resolution
is in the best interests of the public health, safety, and welfare of the citizens of Winter Springs.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WINTER SPRINGS, SEMINOLE COUNTY, FLORIDA, AS FOLLOWS:
Section 1. Incorporation of Recitals. The foregoing recitals are deemed true and correct and
are hereby fully incorporated by this reference.
Section 2. Establishment of Winter Springs Defined Contribution Plan. The City
Commission of the City of Winter Springs hereby establishes a money purchase retirement plan and
trust to be known as the "Winter Springs Defined Contribution Plan" ( "the Plan ") in the form of the
ICMA Retirement Corporation Governmental Money Purchase Plan & Trust, pursuant to the specific
provisions of the Adoption Agreement set forth in Exhibit "A," attached hereto and fully
incorporated herein by this reference. The City Commission authorizes the City Manager to execute
the Declaration of Trust of VantageTrust, intending such execution to be operative with respect to
any retirement or deferred compensation plan subsequently established by the City. The City agrees
to serve as trustee under the Plan and to invest funds held under the Plan in the VantageTrust. The
City's Director of Finance and Administrative Services shall be the coordinator for the Plan; shall
receive reports, notices, etc., from the ICMA Retirement Corporation or the VantageTrust; shall cast,
on behalf of the City, any required votes under the VantageTrust; may delegate any administrative
duties relating to the Plan to appropriate departments. The City Commission hereby authorizes the
City of Winter Springs
Resolution No. 2011-59
Page 1 of 2
City Manager to execute all necessary agreements with the ICMA Retirement Corporation incidental
to the administration of the Plan.
Section 3. Repeal of Prior Inconsistent Resolutions. All prior resolutions or parts of
resolutions in conflict herewith are hereby repealed to the extent of the conflict.
Section 4. Severability. If any section, subsection, sentence, clause, phrase, word, or portion
of this Resolution is for any reason held invalid or unconstitutional by any court of competent
jurisdiction, or such court declares the banner program a public forum, this Resolution shall be
immediately presented to the City Commission at their next regular meeting or special meeting for
further consideration which may include amending or repealing this Resolution.
Section 5. Effective Date. Upon adoption by the City Commission of the City of Winter
Springs, Florida, this Resolution shall become retroactively effective starting on October 1, 2011.
RESOLVED by the City Commission of the City of Winter Springs, Flo - ida, in a regular
meeting assembled on the 12' day of March, 2012.
/90/
C RLES A - : avor
ATTE ` I : Orr
'AO
" 1 RE LORENZO- LUACES, City Clerk
Approved as t I • ' al form and sufficiency for
the City o 1 inter Springs only:
ANTHONY A. GARGANESE, City Attorney
City of Winter Springs
Resolution No. 2011-59
Page 2 of 2
401 GOVERNMENTAL
MONEY PURCHASE PLAN
ICMAC
RETURN BOOKLET
Building Retirement Security
This booklet contains the following documents:
• Suggested Resolution
• Adoption Agreement
• Implementation Data Form
• EZ link Access Form
• 401/457 Online Options Forni
Governmental Money Purchase Plan & Trust
Employer Plan Adoption Booklet
This is one of two booklets containing information to establish your
Governmental Money Purchase Plan & Trust with the ICMA -RC.
Please return the following documents to ICMA -RC:
1. Completed Resolution.
• Use the ICMA -RC Suggested Resolution enclosed, or
• Complete your own Resolution. If you are using your own Resolution,
please have it reviewed by ICMA -RC prior to passage.
2. Adoption Agreement. Complete all sections of the Agreement and execute. If you
are utilizing an Individual Designed Plan Document, please provide a current
copy of the document including amendments and a Letter of Determination as
provided by the IRS.
3. Implementation Data Form. Complete all sections.
4. EZ Link Access Form.
5. 401/457 Online Options Form
6. Loan Guidelines (if applicable). This form is contained in the 401/457 Loan Pack-
et.
7. Signed Administrative Services Agreement.
Once you are ready to begin completing this information, please contact your
New Business Unit Analyst, toll free at 1-800-326-7272 for assistance.
RESOLUTION FOR A LEGISLATIVE BODY RELATING TO A MONEY PURCHASE PLAN
RESOLUTION OF City of Winter Springs (EMPLOYER NAME).
PLAN NUMBER 10-
WHEREAS, the Employer has employees rendering valuable services; and
WHEREAS, the establishment of a money purchase retirement plan benefits employees by providing funds for retirement and
funds for their beneficiaries in the event of death; and
WHEREAS, the Employer desires that its money purchase retirement plan be administered by ICMA -RC and that the funds
held in such plan be invested in the VantageTrust, a trust established by public employers for the collective investment of funds
held under their retirement and deferred compensation plans:
NOW THEREFORE BE IT RESOLVED that the Employer hereby establishes or has established a money purchase retirement
plan (the "Plan ") in the form of: (Select one)
0 The ICMA Retirement Corporation Governmental Money Purchase Plan & Trust, pursuant to the specific provisions
of the Adoption Agreement (executed copy attached hereto).
The Plan and Trust provided by the Employer (executed copy attached hereto).
The Plan shall be maintained for the exclusive benefit of eligible employees and their beneficiaries; and
BE IT FURTHER RESOLVED that the Employer hereby executes the Declaration of Trust of VantageTrust, intending
this execution to be operative with respect to any retirement or deferred compensation plan subsequently established by the
Employer, if the assets of the plan are to be invested in the VantageTrust.
BE IT FURTHER RESOLVED that the Employer hereby agrees to serve as trustee under the Plan and to invest funds held
under the Plan in the VantageTrust; and
BE IT FURTHER resolved that the Director of Finance and Administrative Services _ (use title of official, not
name) shall be the coordinator for the Plan; shall receive reports, notices, etc., from the ICMA Retirement Corporation or the
VantageTrust; shall cast, on behalf of the Employer, any required votes under the VantageTrust; may delegate any administrative
duties relating to the Plan to appropriate departments; and
BE IT FURTHER RESOLVED that the Employer hereby authorizes City Manager (use title not name) to execute all
necessary agreements with the 1CMA Retirement Corporation incidental to the administration of the Plan.
I Andrea Lorenzo Luaces , Clerk of the (City, County, etc.) of Winter Springs , do hereby certify that the foregoing
resolution proposed by (Council Member, Trustee, etc.) of Winter Springs , was duly passed and adopted
by the (Council, Board, etc.) of the (City, County, etc.) of Winter Springs at a regular meeting thereof assembled
this 27 day of February , 20 12 , by the following vote:
AYES:
NAYS:
ABSENT:
(SEAL)
Clerk of the (City, County, etc.)
ICMA -RC • P. O. Box 96220 • Washington, DC 20090 -6220. 1- 800 - 326 -7272
ICMA RETIREMENT CORPORATION
GOVERNMENTAL MONEY PURCHASE PLAN & TRUST
ADOPTION AGREEMENT
PLAN NUMBER 10-
The Employer hereby establishes a Money Purchase Plan and Trust to be known as The Winter Springs Defined Contribution Plan
(the "Plan") in the form of the ICMA Retirement Corporation Governmental Money Purchase
Plan and Trust (MPP 01/01/06).
This Plan is an amendment and restatement of an existing defined contribution money purchase plan.
Yes 0 No
If yes, please specify the name of the defined contribution money purchase plan which this Plan hereby amends and restates:
Employer: City of Winter Springs [902]
II. The Effective Date of the Plan shall be the first day of the Plan Year during which the Employer adopts the Plan,
unless an alternate Effective Date is hereby specified: October 1, 2011 (e.g., January 1,
2006 for the MPP 01/01/06 flan)
III. Plan Year will mean:
The twelve (12) consecutive month period which coincides with the limitation year. (See Section 5.03(0 of the
Plan.)
0 The twelve (12) consecutive month period commencing on October 1, 2011 and each anniversary thereof.
IV. Normal Retirement Age shall be age 65_ (not to exceed age 65). [288]
V. ELIGIBILITY REQUIREMENTS:
1. The following group or groups of Employees are eligible to participate in the Plan:
All Employees
Yes All Full Time Employees
Salaried Employees
Non union Employees
Management Employees
Public Safety Employees
General Employees
Other Employees (specify describe the group(s) of eligible
employees below)
The group specified must correspond to a group of the same designation that is defined in the statutes,
ordinances, rules, regulations, personnel manuals or other material in effect in the state or locality of the
Employer. Also, the eligibility requirements for participation in the Plan cannot be such that Employees become
Participants only in the Plan Year in which the Employees terminate employment (i.e., stand -alone final pay
plans).
1 Money Purchase Plan Adoption Agreement
2. The Employer hereby waives or reduces the requirement of a twelve (12) month Period of Service for
participation. The required Period of Service shall be (write N/A if an Employee is eligible to participate
upon employment) 6 months
If this waiver or reduction is elected, it shall apply to all Employees within the Covered Employment
Classification.
3. A minimum age requirement is hereby specified for eligibility to participate. The minimum age
requirement is N/A (not to exceed age 21. Write N/A if no minimum age is declared.)
VI. CONTRIBUTION PROVISIONS
1. The Employer shall contribute as follows (choose all that apply):
Fixed Employer Contributions With or Without Mandatory Participant Contributions. (If
section B or C is chosen, please complete section D.)
A. Fixed Employer Contributions. The Employer shall contribute on behalf of each Participant
5 % of Earnings or $ for the Plan Year (subject to the limitations of Article V
of the Plan).
Mandatory Participant Contributions
are required 01 are not required
to be eligible for this Employer Contribution.
B. Mandatory Participant Contributions for Plan Participation. A Participant is required to
contribute (subject to the limitations of Article V of the Plan)
(i) % of Earnings,
(ii) $ , or
(iii) a whole percentage of Earnings between the range of (insert range of
percentages between 0% and 20% (e.g., 3%, 6%, or 20%; 5% to 7%)), as designated by the
Employee in accordance with guidelines and procedures established by the Employer
for the Plan Year as a condition of participation in the Plan. A Participant shall not have
the right to discontinue or vary the rate of such contributions after becoming a Plan
Participant.
The Employer hereby elects to "pick up" the Mandatory Participant Contributions.'
01 Yes CI No [621]
C. Mandatory Participant Contributions for this Portion of the Plan. Each Employee eligible
to participate in the Plan shall be given the opportunity to irrevocably elect to participate
in the Mandatory Participant Contribution portion of the Plan by electing to contribute
(insert range of percentages between 0% and 20% (e.g., 3%, 6%,
or 20%; 5% to 7 %)) of the Employee's Earnings to the Plan for each Plan Year (subject to the
limitations of Article V of the Plan).
Neither an IRS advisory letter nor a de- termination letter issued to an adopting Employer is a ruling by the Internal Revenue Service that
Participant contributions that are picked up by the Employer are not includ -able in the Participant's gross income for federal income tax purposes.
Pick -up contributions are not mandated to receive private letter rulings, however, ifan adopting employer wishes to receive a ruling on pick -up
contributions they may request one in accordance with Revenue Procedure 2007 -4 (or subsequent guidance).
Money Purchase Plan Adoption Agreement 2
A Participant shall not have the right to discontinue or vary the rate of such contributions after
becoming a Participant in this portion of the Plan.
The Employer hereby elects to "pick up" the Mandatory Participant Contributions.'
Yes E1 No [6211
D. Election Window. Newly eligible Employees shall be provided an election window of 30
days (no more than 60 calendar days) from the date of initial eligibility during which they may
make the election to participate in the Mandatory Participant Contribution portion of the Plan.
Participation in the Mandatory Participant Contribution portion of the Plan shall begin the first of
the month following the end of the election window.
An Employee's election is irrevocable and shall remain in force until the Employee terminates employment
or ceases to be eligible to participate in the Plan. In the event of re- employment to an eligible position, the
Employee's original election will resume. In no event does the Employee have the option of receiving the pick-
up contribution amount directly.
01 Fixed Employer Match of Voluntary Participant Contributions.
The Employer shall contribute on behalf of each Participant ___% of Earnings for the Plan Year (subject to
the limitations of Article V of the Plan) for each Plan Year that such Participant has contributed ____% of
Earnings or $ . Under this option, there is a single, fixed rate of Employer contributions,
but a Participant may decline to make the required Participant contributions in any Plan Year, in which case
no Employer contribution will be made on the Participant's behalf in that Plan Year.
Variable Employer Match of Voluntary Participant Contributions.
The Employer shall contribute on behalf of each Participant an amount determined as follows (subject to the
limitations of Article V of the Plan):
% of the Voluntary Participant Contributions made by the Participant for the Plan Year (not including
Participant contributions exceeding ____% of Earnings or $ );
PLUS % of the contributions made by the Participant for the Plan Year in excess of those included
in the above paragraph (but not including Voluntary Participant Contributions exceeding in the aggregate
____ of Earnings or $ ).
Employer Matching Contributions on behalf of a Participant for a Plan Year shall not exceed $ or
____ of Earnings, whichever is ___ more or ___ less.
2. Each Participant may make a voluntary (unmatched), after tax contribution, subject to the limitations of
Section 4.05 and Article V of the Plan.
Yes No
3. Employer contributions for a Plan Year shall be contributed to the Trust in accordance with the following
payment schedule (no later than the 15th day of the tenth calendar month following the end of the calendar
year or fiscal year (as applicable depending on the basis on which the Employer keeps its books) with or within
which the particular Limitation year ends, or in accordance with applicable law):
2 See footnote 1 on the previous page.
3 Money Purchase Plan Adoption Agreement
4. Participant contributions for a Plan Year shall be contributed to the Trust in accordance with the following
payment schedule (no later than the 15th day of the tenth calendar month following the end of the calendar year
or fiscal year (as applicable depending on the basis on which the Employer keeps its books) with or within which
the particular Limitation year ends, or in accordance with applicable law):
VII. EARNINGS
Earnings, as defined under Section 2.09 of the Plan, shall include:
(a) Overtime
Yes J No
(b) Bonuses
Yes No
(c) Other Pay (specifically describe any other types of pay to be included below)
educational incentive pay
VIII. The Employer will permit rollover contributions in accordance with Section 4.11 of the Plan.
Yes No
IX. LIMITATION ON ALLOCATIONS
If the Employer maintains or ever maintained another qualified plan in which any Participant in this Plan is (or was) a
participant or could possibly become a participant, the Employer hereby agrees to limit contributions to all such plans
as provided herein, if necessary in order to avoid excess contributions (as described in Sections 5.02 of the Plan).
1. If the Participant is covered under another qualified defined contribution plan maintained by the Employer, the
provisions of Section 5.02(a) through (f) of the Plan will apply unless another method has been indicated below.
Other Method. (Provide the method under which the plans will limit total Annual Additions to the
Maximum Permissible Amount, and will properly reduce any excess amounts, in a manner that precludes
Employer discretion.)
2. The limitation year is the following 12 consecutive month period:
Money Purchase Plan Adoption Agreement 4
X. VESTING PROVISIONS
The Employer hereby specifies the following vesting schedule, subject to (1) the minimum vesting requirements and
(2) the concurrence of the Plan Administrator. (For the blanks below, enter the applicable percent — from 0 to 100
(with no entry after the year in which 100% is entered), in ascending order.)
Period of Service Percent
Completed Vested
Zero 0
One 0
Two 40 a/o
Three 60
Four 80
Five 100
Six
Seven
Eight
Nine
Ten
XI. Loans are permitted under the Plan, as provided in Article XIII of the Plan:
lO Yes 0 No [151]
XII.
1. In- service distributions are permitted under the flan after a participant attains (select one of the below
options): [646:8]
1 Normal Retirement Age
Age 701/2
Not permitted at any age
2. Tax -free distributions of up to $3,000 for the payment of qualifying insurance premiums for eligible
retired public safety officers are available under the Plan.
ni Yes 0 No (Default) [646:3]
XIII. In- service distributions of the Rollover Account are permitted under the Plan as provided in Section 9.07.
ij Yes 0 No (Default) [646:1]
XIV. SPOUSAL PROTECTION
The Plan will provide the following level of spousal protection (select one):
A. 1 Participant Directed Election. The normal form of payment of benefits under the Plan is a lump sum.
The Participant can name any person(s) as the Beneficiary of the Plan, with no spousal consent required. [646:6]
B. 0 Beneficiary Spousal Consent Election (Article XII). The normal form of payment of benefits under [646 :6]
the Plan is a lump sum. Upon death, the surviving spouse is the Beneficiary, unless he or she consents to
the Participant's naming another Beneficiary. (This is the default provision under the Plan if no selection
is made.)
C. CI QJSA Election (Article XVII). The normal form of payment of benefits under the Plan is a 50% qualified
joint and survivor annuity with the spouse (or life annuity, if single). In the event of the Participant's [642:8]
death prior to commencing payments, the spouse will receive an annuity for his or her lifetime. [646 :6]
5 Money Purchase Plan Adoption Agreement
XV. FINAL PAY CONTRIBUTIONS
The Plan will provide for Final Pay Contributions if either 1 or 2 below is selected.
Final Pay shall be defined as (select one):
A. in Accrued unpaid vacation
B. t Accrued unpaid sick leave
C. In Accrued unpaid vacation and sick leave
D. LJ Other (insert definition of final pay):
that would otherwise be payable to the Employee in cash upon termination.
1. 71 Employer Final Pay Contribution. The Employer shall contribute on behalf of each Participant
_________% of Final Pay to the Plan (subject to the limitations of Article V of the Plan).
2. Employee Designated Final Pay Contribution. Each Employee eligible to participate in the Plan shall be
given the opportunity at enrollment to irrevocably elect to contribute % (insert fixed percentage of final
pay to be contributed) or up to % (insert maximum percentage of final pay to be contributed) of
Final Pay to the Plan (subject to the limitations of Article V of the Plan).
Once elected, an Employee's election shall remain in force and may not be revised or revoked. If the employer
elects to "pick up" these amounts, in no event does the Employee have the option of receiving the pick-up
contribution amount directly.
The Employer hereby elects to "pick up" the Employee Designated Final Pay Contribution thereby treating
such contributions as Employer -made contributions for federal income tax purposes.
Yes J No [621]
XVI. ACCRUED LEAVE CONTRIBUTIONS
The Plan will provide for accrued unpaid leave contributions if either 1 or 2 is selected below.
Accrued Leave shall be defined as (select one):
A. El Accrued unpaid vacation
B. Accrued unpaid sick leave
C. (711 Accrued unpaid vacation and sick leave
D. El Other (insert definition of final pay:
that would otherwise be payable to the Employee in cash.
1. Employer Accrued Leave Contribution. The Employer shall contribute as follows (choose one of the
following options):
For each Plan Year, the Employer shall contribute on behalf of each Eligible Participant the unused
Accrued Leave in excess of (insert number of hours /days /weeks) to the Plan (subject to the
limitations of Article V of the Plan).
01 For each Plan Year, the Employer shall contribute on behalf of each Eligible Participant % of
unused Accrued Leave to the Plan (subject to the limitations of Article V of the Plan).
Money Purchase flan Adoption Agreement 6
2. Employee Designated Accrued Leave Contribution.
Each eligible Participant shall be given the opportunity at enrollment to irrevocably elect to contribute
____% (insert fixed percentage of accrued unpaid leave to be contributed) or up to % (insert
maximum percentage of accrued unpaid leave to be contributed) of Accrued Leave to the Plan (subject to the
limitations of Article V of the Plan).
Once elected, an Employee's election shall remain in force and may not be revised or revoked. If the employer
elects to "pick up" these amounts, in no event does the Employee have the option of receiving the pick-up
contribution amount directly.
The Employer hereby elects to "pick up" the Employee Designated Final Pay Contribution thereby treating
such contributions as Employer -made contributions for federal income tax purposes.
CI Yes 11 No [6211
In order to allow for Final Pay Contributions and /or Accrued Leave Contributions, as defined in sections XV and XVI
above, the Plan must also include additional sources of ongoing contributions, such as Fixed Employer Contributions
or Mandatory Participant Contributions. In accordance with IRS Guidance, ICMA -RC will not process Final Pay
Contribution or Accrued Leave Contribution Features as part of a "Stand Alone" Final Pay Plan.
XVII. The Employer hereby attests that it is a unit of state or local government or an agency or instrumentality of one or more
units of state or local government.
XVIII. The Plan Administrator hereby agrees to inform the Employer of any amendments to the Plan made pursuant to
Section 14.05 of the Plan or of the discontinuance or abandonment of the Plan.
XIX. The Employer hereby appoints the ICMA Retirement Corporation as the Plan Administrator pursuant to the terms
and conditions of the ICMA RETIREMENT CORPORATION GOVERNMENTAL MONEY PURCHASE
PLAN & TRUST.
The Employer hereby agrees to the provisions of the Plan and Trust.
XX. The Employer hereby acknowledges it understands that failure to properly fill out this Adoption Agreement may result
in disqualification of the Plan.
XXI. An adopting Employer may rely on an advisory letter issued by the Internal Revenue Service as evidence that the
Plan is qualified under section 401 of the Internal Revenue Code to the extent provided in applicable IRS revenue
procedures and other official guidance.
In Witness Whereof, the Employer hereby causes this Agreement to be executed on this 12 day of
March 20 12
EMPLOYER ICMA RETIREMENT CORPORATION
777 North Capitol St., NE
Washington, DC 20002 -4240
202 - 962 -8096
By: B
Print Name: Kevin L Smith Print Name:
Title: City Manager Title:
Attest: Attest:
7 Money Purchase Plan Adoption Agreement
401 Qualified Plan
Implementation Data Form
Please ensure that each section of this form is completed before returning it to ICMA -RC along with the other
adoption materials. You may contact ICMA -RC's Client Services team at 1- 800 - 326 -7272 if you have questions.
The following list of designations should help you complete the Implementation Data Form:
13. Primary Contact
This person is responsible for the day -to -day administration and processing of plan transactions. This is the person
we call if general questions arise concerning your ICMA -RC account.
14. Disbursement/Loan
This person(s) will be responsible for signing disbursement and loan withdrawal forms, authorizing any disbursement or
loan transactions, and answering questions pertaining to disbursements and loans. This should be a person(s) of au-
thority. Also, the person's signature should be placed in the appropriate section of this form for our reference purposes.
17. Contribution /EZ link Contact
This person is responsible for sending contributions to RC. If there are discrepancies in the wire amount and the
corresponding backup, this is the person we will contact to resolve the issue. This person should have access to all
payroll /contribution information to ensure efficient processing of contributions. Confirmations for each contribution
received are sent to this individual.
18. Quarterly Statement
This person will receive all quarterly statements.
19. Plan Coordinator
The title of this person is designated in the resolution. If a different person obtains the same title, you may use this
form to update the name change. You must have your legislative body pass a new resolution to update the title of
the person designated as plan coordinator.
20. Billing (Fees)
If RC charges any employer paid fees to your account, this person will receive the invoices.
401 Qualified Plan Implementation Data Form ( Page 1 of 4
ICM rfil'A A� Instructions to Employer: Provide necessary information to establish your plan properly.
A 1`C Please contact your New Business Unit Analyst at 1- 800 -326 -7272, then press "0" for your plan number if you have any questions.
Building Retirement security ICMA -RC Use Only: Employer # 10
General 1. (902) Employer's Full Name: City of Winter Springs
information 2. (924) Street Address: 1126 East S.R. 434
(925)
3. (918) City: Winter Springs
(919) state: Florida (920) Zip Code: 32708
4. (633) Primary Contact: Shawn Boyle
5. (634) Primary Contact Title: Finance Director
6. (631) Primary Contact Telephone #: ( 407____ 327 -5960
7. (632) Fax #: ( 407 ____) 327 -6694
8. (882) Employer's Federal Tax Identification Number: 59- 1026364
Plan 9. (611) Contribution information (See "Important Contribution Information" later in this book)
Implementation
information a. Frequency: (check one) ❑ (0) Bi- weekly ❑ (4) Monthly ❑ (8) Semi - quarterly
Instructions — Use the ❑ (1) Weekly ❑ (5) Semi - monthly ❑ (9) Bi- annually
Vontagepoint Funds ❑ (2) Semi- weekly ❑ (6) Bi- quarterly ❑ (10) Annually
Brochure or sheet to ❑ (3) Bi- monthly ❑ (7) Quarterly ❑ (11) Semi - annually
complete this section.
b. Deposit Medium: (624) ❑ Wire ❑ ACH
10. First Contribution Date Following Implementation: March 30, 2012
11. Number of Eligible Employee: 200 Expected Number of Participants: 50 -75
Default Default Fund for Investment Allocations:
investment The default fund will be used if a participant does not provide valid allocation instructions (i.e., no allocation is provided, the allocation percentages
Option do not total 100 %, or one or more funds that are not available to the plan are selected).
If you do not make an election in this section, the Milestone Fund with the target date closest to a participants 60'" birthday will be used as your
plan's default option.
You may select the "Custom Default" option if you would like to use a fund (or funds) other than the Milestone Funds as your plan's default option.
Please see ICMA -RC's Standard Plan Fund Lineup at www.icmarc.org to complete this section.
Note: Prior to selecting the "Custom Default" option, employers should carefully review the Department of Labor's find
regulations on qualified default investment dternatives (QDIAs). More information is avalable online at www.dol.gov or
www.kmarc.org /ppa.
12. Defauh Fund for Investment Allocations (Select one option):
® The Milestone Funds (Defauh) with a target retirement age of:
❑ Age 60 (Default)
❑ Age (input the Target Retirement Age to be used for your plan)
(continued on the following page)
401 Qualified Plan Implementation Data Form I Page 2 of 4
Instructions to Employer: Provide necessary information to establish your plan properly.
ICM /C 1\C Please contact your New Business Unit Analyst at 1- 800- 326 -7272, then press "0" for your plan number if you have any questions.
Building Retirement Security 10,1A-RC Use Only: Employer # 10
❑ Custom Default (List the fund name(s) and percentages that wiN be used as the plan's default investment option):
Default Fund Name Percentage
Investment
Option
continued
PLAN CONTACTS
Primary 13. PTOO
Contact (200) Primary Contact Name: Shawn Boyle
information (210) Title: Director Finance
(420) Telephone: ( ) 407 - 327 -5960 (421) Fax:( ) 407 - 327 -6694
(422) Email Address: sboyle@winterspringsfl.org
Disbursement/ 14. PT01 Contact Signature:
Loan Contact (200) Contact Name: Shawn Boyle
Information (210) Tide: Director Finance
Pkgs. indicate 4 07 - 327 -5960
alternate addresses (420) Telephone: ( ) (421) Fax:( ) 407-327-6694
in Comments Section (422) Email Address: sboyle @winterspringsflo.org
on Page 3
15. PT08 Contact Signature:
(200) Contact Name: Casey Clark
(210) Title: Human Resource Specialist
(420) Telephone: ( ) 407 - 327 -5962 (421) Fax :( ) 407 - 327 -6694
(422) Email Address: cclark@winterspringsfl.org
16. PT09 Contact Signature:
(200) Contact Name:
(210) Title:
(420) Telephone: ( ) (421) Fax:( )
(422) Email Address:
Contribution/ 17. PT02 (200) Contact Name: Roseann Prickel
Enke Contact (210) Title: payroll account
information
n (420) Telephone: ( ) 407 - 327 -5985 (421) Fox:( ) 407 - 327 -6694
(422) Email Address: rprickel@winterspringsfl.org
Does the EZLink Contact initiate ACH/wire for payroN? ❑ Yes El No If No, please provide ACH /wire contact information:
Nane/litle: Telephone: ( ) 407 - 327 -5985
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y / 441 \ 401 Qualified Plan Implementation Data Form , Page 3 of 4
icmARC
Building Refitment Security ICMA -RC Use Only: Employer # 10
Quarterly 18. PT04 (200) Contact Name: Roseann Prickel
Statement (210) Title: Sr. Accountant
Contact (420) Telephone: ( ) 407 - 327 -5985 (421) Fax :( ) 407 - 327 -6694
Information
(422) Email Address: rprickel @winterspringsfl.org
N this series is not smokiest the Prhnwy Content will receive maims.
Man 19. PBS (200) Contact Name: Casey Clark
Coordinator (210) Title: HR. Specialist
Contact (420) Telephone: ( ) 407 - 327 -5962 (421) Fax:( ) 407 - 327 -6694
Information
(422) Email Address: cclark @winterspringsfl.org
Note: Changing this Nile respires en.n,.n nt to yew motifs.
Biltng (Pees) 20. PT06 (200) Contact Name: Shawn Boyle
Contact (210) Title: Director of Finance
Information (420) Telephone: ( ) 407 - 327 -5960 (421) Fax:( ) 407 - 327 -6694
(422) Email Address: sboyle@winterspringsfl.org
Comments: 21.
Ahernative
Addresses for
#14-20
Co-Provider 22. Does your plan have a co- provider relationship *?
Information
❑Yes 14 No
If yes, please provide the co- provider information:
Name of Co- Provider(s):
Co- Provider 1:
Street Address:
City: State: Zip Code:
Phone Number:
Co- Provider 2:
Street Address:
City: State: Tip Code:
Infernal Use Only
621 a Y/N
641 a
912 is
_-1 STREAMLINING PLAN ADMINISTRATION
icmA-RC
THROUGH TECHNOLOGY www.icmarc.org /ezlink/
EZLink gives you electronic access to a wide range of plan specific information, transaction processing capabilities
and keeps you up-to -date on the latest in plan changes. As a user, you can access the information you need, when
you need it.
Who should use the EZLink Access form? Contribution & Loan
Repayments: This capability provides the user
Use this form to request a new user, and to update or the ability to submit contributions
remove an existing user. and loan repayments online us-
ing a prior payroll or ICMA -RC
Instructions pre - formatted file.
1. Primary Contact Information — Please provide the Participant Data
name of the person who is designated as the primary Transfer: This capability provides the user
contact. This person will need to sign this form to the ability to submit an ICMA -RC
authorize access. If you want to verify your primary pre - formatted participant in-
contact, please call Client Services at 1- 800 - 326 -7272 dicative data demographic
between 8:30 a.m. and 7:30 p.m. Eastern Time. file including enrollments and
Primary contact User ID and password will be created participant updates and to view
with full access. a customized data verification
report.
2. EZLink User Information —
3. Primary Contact Approval — Please have the Primary
To request a new User ID: check the Add New User Contact sign and date this EZLink Access Form.
ID box and enter the user information. The email
address and access options are required.
To update an existing User ID: check the Update
User ID box, enter the User ID and select all the
access the user should have. Minimum System Recommendations
To remove an existing User ID: check the Remove ✓ Firefox Version 3.x and higher, or MICROSOFT
User ID box to remove all access. Internet Explorer 5.0 and higher
✓ 128 Bit Encryption
Access Options: ✓ High speed Internet access or minimum 56K
modem
Balances /Reports: This capability provides the user ✓ Pentium class PC
the ability to view plan and ✓ Windows NT, 1995 or later
participant information including
balances, investment allocations
and reports.
Online Enrollments: This capability provides the user OTHER SYSTEMS ARE NOT RECOMMENDED
the ability to enroll participants.
Participant Changes: This capability provides the user Please fax your completed EZLink Access Form to the
the ability to update participant EZLink Administrator at 1 -202- 962 -4601.
information such as name, ad-
dress, marital status, title.
FRM000 -019- 200907 -180
!9! mRC fink EZLINK ACCESS FORM - 1 PAGE
ment &runty G 0 F 2
Plan Name The Winter Springs Defined Contribution Plan
Plan Number(s)
(All plan numbers must be listed to avoid processing delays.)
1 Primary Contact Name: Shawn Boyle
Primary Primary Contact Title: Director Finance
Contact
Information Email Address: sboyle @winterspringsfl.org
Daytime Phone Number: (
2 Select One: IiI Add New User ID 0 Update User ID 0 Remove User ID
EZLink Name: Casey Clark
User
Information Title: HR Specialist
Email Address: cclark @winterspringsfl.org
Daytime Phone Number: ( _ _) _ -
Access Options (You must select either yes or no for each access option):
Balances & Reports ✓ Y _N Contributions & Loan Repays ✓ Y _N
Online Enrollments ✓ Y _N Participant Data Transfer ✓ Y _N
Participant Changes ✓ Y _N
Select One: 0 Add New User ID 7 Update User ID ❑ Remove User ID
Name:
Title:
Email Address:
Daytime Phone Number: ( _ ) _ _
Access Options (You must select either yes or no for each access option):
Balances & Reports Y _N Contributions & Loan Repays _Y _N
Online Enrollments _Y _N Participant Data Transfer _Y _N
Participant Changes _Y _N
Select One: 0 Add New User ID 0 Update User ID 0 Remove User ID
Name:
Title:
Email Address:
Daytime Phone Number: (
Access Options (You must select either yes or no for each access option):
Balances & Reports _Y _N Contributions & Loan Repays Y _N
Online Enrollments _Y N Participant Data Transfer _Y _N
Participant Changes _Y _N
Please fax your completed EZLink Access Form to the EZLink Administrator at 1-202- 962-4601. FRM000.019- 200907 -180
rA
ICMARC tank
B EZLINK ACCESS FORM - PAGE 2 OF 2
Building .�n
2 Select One: 0 Add New User ID 0 Update User ID 0 Remove User ID
EZLink Name:
User Title:
Information
Email Address:
(continued) Daytime Phone Number: ( _ _ _ _
Access Options (You must select either yes or no for each access option):
Balances & Reports _Y _N Contributions & Loan Repays _Y _N
Online Enrollments _Y _N Participant Data Transfer _Y _N
Participant Changes _Y _N
Select One: 0 Add New User ID 0 Update User ID 0 Remove User ID
Name:
Title:
Email Address:
Daytime Phone Number: (_ _ ) _ -
Access Options (You must select either yes or no for each access option):
Balances & Reports _Y N Contributions & Loan Repays Y _N
Online Enrollments Y _N . Participant Data Transfer Y N
Participant Changes _Y _N
3 ICMA -RC considers participant information to be highly confidential, and we go to great lengths to avoid
Primary breaching that confidentiality. For this reason, ICMA -RC cannot be responsible for (i) negligent or intentional
Contact misuse of the password by the municipality's officers, employees, agents or contractors, (ii) a breach of confi-
Approval dentiality that may occur as a result of such negligent or intentional misuse of the password, or (iii) a breach of
confidentiality that may occur as a proximate result of the municipality's access to the participant database. If
the municipality uses EZLink online transaction processing, please remember to review all financial information
you have entered for your participants, as ICMA -RC is not responsible for incorrect data transmitted by the
municipality. ICMA -RC recommends that you encourage all participants to review confirmations for accuracy.
ICMA -RC's web site is normally available 24 hours a day, seven days a week. However, service availability is
not guaranteed. Neither ICMA -RC or its affiliates, the VantageTrust Company, nor The Vantagepoint Funds will
be responsible for any loss (or forgone gain) you may incur as a result of service being unavailable.
Please signify your agreement to these terms by signing in the space indicated below. You may fax this
signed form to the EZLink Administrator at 1 -202 -962 -4601. We will provide you with User ID(s)
and Password(s) to begin using EZLink. Should you have questions, please call our EZLink Team at 1- 800 -326-
7272.
Agreed: Date: 2/27/2012
Primary Contact
Print Your Name Shawn Boyle
For ICMA -RC Internal Use Only:
EZLink Primary NBU
EZLink QA Data Security
Please fax your completed EZLink Access Form to the EZLink Administrator at 1-202-962-4601. FRM000 -019- 200907 -180
7/
I CMA RC
Building Retirement Security
401/457 Online Options Form Instructions
Please indicate your desired election for all four of the features shown on the form before returning it to ICMA -RC. You may
contact the New Business Analyst at 800- 326 -7272 if you have questions.
The following information should assist you with selecting the appropriate options for your Plan(s):
1.Online deferral changes will be made available to the plan:
With this option, you can allow participants to enter deferral changes through Account Access. The change should take
effect for the first pay period in the month following the month that the election is made.
2. Direct Self Enrollment — 457 Plans Only:
This option will allow employees to enroll in 457 Plans online.
3. Beneficiary information will be displayed online so that it can be viewed and updated:
With this option, you can enable participants (through Account Access) and your plan contacts (through EZLink) to view
and update beneficiary information online. Both primary and contingent beneficiary information will be displayed.
Beneficiary information will be displayed on participant quarterly statements regardless of whether the online feature is
activated. Both primary and contingent beneficiary information will be displayed on the statements.
Please note: We are unable to make this option available within EZLink without also making it available within Account
Access.
4.Online withdrawals' will be made available to the Plan:
With this feature, you can enable participants to request withdrawals online after they separate from service.
* Please note: Termination dates should be submitted via EZLink in a timely manner, and further employer approval is not
required for individual disbursement requests. Online Withdrawals are for installments, partial and lump sum payments
made directly to the participant. The Online Withdrawal system does not establish outgoing rollovers to other plan
providers.
5. Electronic delivery for your plan(s) participants. With our electronic delivery process, plan participants will be
able to quickly and easily view their statements and transaction confirmations in Account Access instead of waiting to
receive them by mail.
Once you switch your plan to paperless, we will let participants know by sending them a welcome email. They will also
receive a message on their next statement that they will begin receiving their statements and confirmations online rather
than in the mail. If participants prefer to receive their documents in the mail they can switch back to paper easily just by
going to Account Access or calling Investor Services.
If you select this option, you will be contacted by our Client Services Team and we will work with you to set up your plan
to go paperless.
Please fax the completed form to the attention of the New Business Unit at 202 - 962 -4601.
401 /457 ONLINE OPTIONS FORM
,-,14:. This form allows you to establish the following features for your plan(s):
C (1) Online deferral changes
1CM
(2) Direct Self- Enrollment (Available to 457 plans only)
(3) View and update beneficiary information online
Budding Retirement Security (4) Online withdrawals
(5) Electronic delivery for all participant statements and transaction confirmations.
Please fax the completed form to the attention of the New Business Unit at 202 -962 -4601.
Plan Number: ❑ Make these changes to all of our 401/457 plans
Plan Name:
1. Online deferral changes will be made available to the plan: ❑ YES ❑ NO
This plan allows (select all that apply): ❑ Pre -Tax Deferrals ❑ After -Tax Deferrals (After -tax deferrals applicable to 401 plans only)
Pre -tax deferrals: Minimum % Maximum % (Please enter whole percentages only)
Minimum $ Maximum $ (Please enter whole dollars only)
After -tax deferrals: Minimum % Maximum % (Please enter whole percentages only)
Minimum $ Maximum $ (Please enter whole dollars only)
2. Direct Self - Enrollment (applicable for 457 plans only)
Direct Self- Enrollment should be made available to 457 plans: ❑ YES (Default) ❑ NO
Please select one of the options below as part of the feature activation:
❑ Option 1: Request deferral information during the enrollment and allow participants the ability to view /change deferral
information on an ongoing basis via Account Access.
❑ Option 2: Request deferral information during the enrollment but DO NOT allow participants the ability to view /change
deferral information on an ongoing basis via Account Access.
❑ Option 3 (Default): Please do not request deferral information. We will collect deferral information internally.
Note: If an option is not selected, Option 3 will be utilized.
3. Beneficiary information should be displayed online so that it can be viewed and updated: ❑ YES (Default) ❑ NO
Note: Beneficiary information will be displayed on participant statements regardless of the online option.
4. Online withdrawals will be established as a standard online feature. Please see instructions for further information.
5. Electronic delivery for all participant 'Moments and transaction confirmations. Please see instructions for further
information.
❑ YES ❑ NO
Employer Authorization: Date:
Primary Contact
Print Name
Title
ICMA -RC Use Only: Form Rec'd by: Date:
IMPORTANT!
PLEASE READ THIS DOCUMENT PRIOR TO SUBMITTING YOUR FIRST PAYROLL TO ICMA -RC
Frequently Asked Questions about submitting Payrolls to ICMA -RC
What is EZLink?
EZLink is ICMA -RC's secure internet -based software that allows you to submit payroll and enrollment information to ICMA -RC. Additionally,
you can access reports about your plan's activity using EZLink.
How do 1 get started using EZLink?
Enclosed are several items that you will need to begin submitting contributions to the ICMA Retirement Corporation (RC) including:
• EZlink Information and Access Form — Complete this form to assign a payroll, wire /ACH contact and issue passwords for inquiry
only mode.
• Processing Policies for Contribution and Loan Repayments — Describes processing cutoff and ICMA -RC's "good order" policy
• ACH and wire instructions for 401, 457, IRA, and RHS plans
Follow this checklist of steps to submit your payroll via EZLink
✓ Complete the EZLink Form and return to the New Business Unit Analyst in the envelope provided.
✓ Be sure to provide the first date you anticipate sending a payroll contribution to ICMA -RC. (Plan Data Implementation Form in "Return
Booklet ")
✓ Complete a test file with ICMA -RC prior to submitting your first payroll. Your payroll contact will be called upon receipt of the EZLink
Application to coordinate a test as well as discuss the features of EZLink.
✓ Review the Wire /ACH instructions with the appropriate contact. Your payroll contact may not be the person who transmits wires to
ICMA -RC.
✓ Make sure you use the correct plan number and plan sources in EZLink based on your plan. Each plan has a distinct plan number.
If you have a question regarding a specific plan number, please contact ICMA -RC for confirmation.
✓ Make sure you are using the correct format for each plan. Note that 401, IRA and RHS plans have slightly different formats than
457 plans.
✓ Enroll participants in the plan prior to submitting your first payroll.
You are now ready to submit payroll contribution and loan repayments to ICMA -RCI
What if 1 cannot use EZLink?
In order to reduce cost and processing errors, ICMA -RC's policy is that clients use EZLink. Additional fees are assessed to individual
401 & 457 participant accounts for Employers who do not utilize EZLink. (See Appendix 1 for a description of fees). It is required that
employers use EZLink for all IRA and RHS accounts.
Please note the "Processing Policies for Contributions and Loan Repayments" included in this packet. It is very important that your
contribution detail is received in good order to ensure accurate, efficient processing of your data.
Tips to prevent delays in payroll processing
• Ensure that all participants are enrolled at ICMA -RC prior to submitting a payroll contribution.
• Ensure you complete a test file successfully prior to submitting your first payroll.
• For loan repayments, please ensure that loan numbers are properly entered.
• Ensure that your plan number is correct. If you have multiple plans at ICMA -RC, this is particularly important.
• Ensure that you use the correct payroll format within EZLink. The 401/457 formats cannot be used for IRA and RHS payrolls.
• Ensure that you use the proper wire or ACH instructions. It is important to note that 401, 457, RHS and IRA plans all have different
instructions.
• Please do not change formats without contacting ICMA -RC.
• If you encounter a problem with EZLink, please contact an EZLink Specialist at ICMA -RC at 1- 800 - 326 -7272 for guidance to correct
ony issues.
APPENDIX 1
Account Maintenance Fee. The annual Account Maintenance Fee for Plan participants will be waived for Employers who use EZLink for
contribution processing and submit deposits by wire transfer or ACH. In the event that Employer does not use EZLink for contribution
processing and ACH /wire transfer, the annual Account Maintenance Fee shall be $36.00 per Plan participant. If applicable, this fee is
payable on the first day of the calendar quarter following establishment and is prorated by reference to the number of calendar quarters
remaining on the day of payment. The Account Maintenance fee is debited from each Plan participant's account.
IMPORTANT!
PROCESSING POLICIES FOR CONTRIBUTIONS AND LOAN REPAYMENTS
In order to provide the most efficient and dependable service possible to all of our valued customers, ICMA -RC has estab-
lished the following policies related to contribution and loan repayment processing.
UNBALANCED CONTRIBUTIONS /LOAN REPAYMENTS
In situations where the contribution /loan repayment amount remitted differs from the sum of the detail records provided, in-
vestment of the contributions and loan repayments will be delayed until the difference is resolved. If the difference cannot be
resolved within 3 business days, ICMA -RC will return the money to the employer, unless alternative instructions are received.
NON - CONFORMING FORMATS
Non - conforming submittals of contribution /loan repayment detail records are typically paper documents printed from an em-
ployer's payroll system or other electronic files not formatted according to ICMA -RC specifications. Processing time for non-
conforming submittals can be significantly longer than for conforming formats. Consequently, while ICMA -RC will strive to
process non - conforming submittals as timely as possible, we may take up to 5 business days to reconcile. The contributions
and loan repayments will not be invested during this time. The following table provides the processing turnaround standards
for non - conforming submittals.
Number of Contributing Number of Business
Participants Days to Process
50 or fewer 2
51 -99 3
100 -299 4
300 or more 5
UNREADABLE OR ERRONEOUS FILES
If a contribution / loan repayment detail file is not readable (e.g., formatting problem, in- transit damage) or does not
contain current data, investment of the contributions and loan repayments will be delayed until the employer provides a
readable replacement file with current data. In such cases, ICMA -RC will initiate contact with the employer the day the file is
received.
PARTICIPANTS NOT ENROLLED
Contributions received for participants who have not been enrolled in the plan cannot be invested. In such cases,
ICMA -RC will initiate contact with the employer the next business day to request the required enrollment information. IF
ICMA -RC does not receive the required enrollment information by the close of the third business day following receipt of the
contribution, the contribution amount will be refunded to the employer.
INCORRECT LOAN NUMBERS
If a loan repayment is received with incorrect loan number referencing, ICMA -RC may take up to two business days to invest
the loan repayment.
CONFORMING FORMATS FOR CONTRIBUTIONS AND LOAN REPAYMENTS TO ICMA -RC
• EZLink On -line Contribution File Creation
• EZLink Data Transfer in ICMA -RC Record Format #3
Please call a New Business Unit Analyst at 1- 800 -326 -7272 to receive additional information about these options.
CONTRIBUTION SUBMITTAL INSTRUCTIONS
To avoid mailing delays associated with checks, ICMA -RC recommends that employers use either ACH or Wire to transmit
funds for payroll contribution and loan repayment files. Below are the instructions for submitting funds to ICMA -RC for credit-
ing to participant accounts. This information has been provided to ensure timely processing of your plan's contributions to
the Vantagepoint Transfer Agents. In order to process your contributions quickly and accurately, ICMA -RC has separate and
distinct banking and mailing instructions for each of your plans. Please use the chart below to identify the correct informa-
tion for your specific plan when submitting contributions to us. As each address is different, please do not com-
bine separate plan contributions in the same mailing.
Plan Wires ACH
457 M & T BANK M & T BANK -457
ABA#: 022000046 ABA#: 052000113
Vantagepoint Transfer Agents — 457 Account #: 42538001
Account #: 42538001 Ppt ID: 30XXXX (Plan #)
OBI: 30XXXX (Plan #)
401 M & T BANK M &TBANK -401
ABA#: 022000046 ABA#: 052000113
Vantagepoint Transfer Agents — 401 Account #: 42537981
Account #: 42537981 Ppt ID: 10XXXX (Plan #)
OBI: 10XXXX (Plan #)
*IRA M & T BANK M & T BANK
ABA#: 022000046 ABA#: 052000113
Vantagepoint Transfer Agents Account #: 89559029
Account #: 89559029 Ppt ID: 70XXXX (Plan #)
OBI: 70XXXX (Plan #)
RHS M& T BANK M &T BANK
ABA#: 022000046 ABA#: 052000113
Vantagepoint Transfer Agents Account #: 89559029
Account #: 89559029 Ppt ID: 80XXXX (Plan #)
OBI: 80XXXX (Plan #)
'Payroll Deduction or Sidecar IRA
Note: If your contribution is sent to any address other than the one specified for each plan above, it will delay the investment of your
contribution.
Wire and ACH information
WIRES AND ACH:
You must include your plan number where XXXX is reflected above to ensure timely processing.
It is extremely important that your participant detail breakdown be received no more than 2 business days prior to or at the
same time as your remittance, when using the wire or ACH methods. Detail received after the receipt of funds will be cred-
ited upon receipt of conforming detail.
If you have any questions regarding these instructions, please contact a New Business Unit Analyst at 1- 800 -326 -7272.
CONTRIBUTION SUBMITTAL TIMING
Participant accounts will receive credit if contributions and detail are received by ICMA -RC in "good order" before 4:00
p.m. Eastern Time as of the date of deposit at M & T Bank if that day is a business day. (See below for information re-
garding early closings.) Crediting the contribution to participant accounts will be delayed by the length of time it takes for
delivery by mail or overnight service.
Wire transfer is a faster method of sending contributions and can result in more timely investment for your employees. It can
provide same -day receipt, avoiding the possibilities of delays or Toss through the mail. In order to ensure same -day receipt,
wire transfers should be executed by 1:00 p.m. Eastern Time to allow three hours for the wire or ACH transmission to clear
the Federal Reserve.
EARLY CLOSINGS:
Please keep in mind that the ICMA Retirement Corporation (ICMA -RC) follows the New York Stock Exchange (NYSE) closing
schedule with respect to trades and investment allocations. If the NYSE is closed, ICMA -RC will also be closed. Therefore,
no contributions will be processed on that day. In addition, at times, the market may dose early. Transactions will not be
allowed after the early close on that day.
It is especially important to consider the early stock market closing when sending your retirement plan contributions. If you
normally send your plan contributions by wire, please keep in mind that it may take up to four hours from the time you initi-
ate the wire for it to arrive at the receiving bank. You may wish to initiate your wire a day early - on the previous business
day - in order to meet the early close deadline.
Specific information regarding early closings is available on EZLink.
Please return the following documents in the enclosed envelope or mail to:
ICMA -RC
Attn: New Business Unit Analyst
777 North Capitol Street, N.E.
Washington, DC 20002 -4240
CI Completed Resolution
IJ Completed Adoption Agreement
CI Signed Administrative Services Agreement
▪ Implementation Data Form
El Loan Guidelines (if applicable)
I71 Completed EZ Link Access Form
▪ Completed 401/457 Online Options Form
If you have not received all of these documents, please notify your
New Business Unit Analyst at 1 -800 326 -7272 immediately.
ICMARC
Bni11 g Retireuu rrt ,Sour ity
ICMA RETIREMENT CORPORATION
777 NORTH CAPITOL STREET N.E.
WASHINGTON, DC 20002 -4240
1- 800 - 326 -7272
WWW.ICMARC.ORG
BRC1 A1- 007 - 201002