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HomeMy WebLinkAbout2011 10 24 City Commission Regular Meeting MinutesCITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION MINUTES REGULAR MEETING MONDAY, OCTOBER 24, 2011 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Cade Resnick - Seat Four Commissioner Joanne M. Krebs - Seat Five CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - OCTOBER 24, 2011 PAGE 2 OF 17 CALL TO ORDER The Regular Meeting of Monday, October 24, 2011 of the City Commission was called to Order by Mayor Charles Lacey at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Jean Hovey present Commissioner Rick Brown, present Commissioner Gary Bonner, present Commissioner Cade Resnick, present Commissioner Joanne M. Krebs, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present The Pledge of Allegiance was followed by a moment of silence. Mayor Lacey recognized former Mayor Paul P. Partyka who was in attendance. Related to Agenda Changes, Mayor Lacey mentioned that he had just been advised that the Oviedo -Winter Springs Regional Chamber of Commerce will not be able to attend tonight's meeting therefore, Awards and Presentations "300" will not be heard during this meeting. INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner's Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. No discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - OCTOBER 24, 2011 PAGE 3 OF 17 INFORMATIONAL 101. Information Services Department REQUEST: Wishes To Update Commission On Telecom Initiatives Which Have Resulted In Savings To The City. FISCAL IMPACT: There Are One -Time Programming Costs Associated With Moving Lines To The PBX But There Are No On -Going Costs. The Phone System Vendor Who Currently Maintains Our Phone System Charges $87.00 Per Hour For Programming And The Total Fee Charged Is Dependent Upon How Many Lines Are Being Moved At Any Given Time. The City Receives An Ongoing Monthly Savings From All Of These Initiatives. To Date, The Recurring Savings Is Approximately $1,232.00 Per Month. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner's Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Information Services Is Requesting That The Commission Review And Accept The Information In This Agenda Item. There was no discussion on this Agenda Item. "MOTION TO APPROVE (INFORMATIONAL AGENDA)." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER BONNER. DISCUSSION. VOTE: DEPUTY MAYOR HOVEY: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN: AYE COMMISSIONER RESNICK: AYE COMMISSIONER BONNER: AYE MOTION CARRIED. CONSENT AGENDA CONSENT 200. Parks And Recreation Department REQUEST: Requesting The City Commission That Authorization Be Given To The City Manager And The City Attorney To Prepare And Execute The Agreement Between The City Of Winter Springs And The Winter Springs Rotary Club For The 2011 Veteran's Day Event. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - OCTOBER 24, 2011 PAGE 4 OF 17 FISCAL IMPACT: • Public Safety overtime costs of $385.00. Funds are budgeted for these types of requests in the FY (Fiscal Year) [20']11-[20']12 Budget. • City Special Event permit fee of $25.00. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner's Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or ANYAgenda Item With Any Interested Individuals. RECOMMENDATION: The Parks And Recreation Department Is Requesting The City Commission That Authorization Be Given To The City Manager And The City Attorney To Prepare And Execute The Agreement Between The City Of Winter Springs And The Winter Springs Rotary Club For The 2011 Veteran's Day Event. No discussion. CONSENT 201. Police Department REQUEST: Requests Commission Approval To Utilize Law Enforcement Supply Company Via Existing State Contract Pricing To Expend $2,900.00 From The Federal Law Enforcement Trust Fund For The Purchase Of Protective Ballistic Vests For Newly Hired Officers. FISCAL IMPACT: Funding For The Purchases Of This Equipment Will Come From The Federal Law Enforcement Trust Fund Monies Totally $2,900.00 And Will Have No Impact On The General Fund Budget. As Of October 18, 2011 There Was A Current Balance Of $36,416.48 In The Federal Fund. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner's Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or ANYAgenda Item With Any Interested Individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - OCTOBER 24, 2011 PAGE 5 OF 17 RECOMMENDATION: The Police Department Recommends The Commission Approve The Expenditure Of $2,900.00 From The Federal Asset Forfeiture Trust Fund And To Utilize Law Enforcement Supply Company By Piggy Backing Off Of The Existing Florida State Contract. This Agenda Item was not discussed. CONSENT 202. Police Department REQUEST: The Police Department Requests Commission Approval To Piggy Back Off The Western States Contracting Alliance (WSCA) Contract #1523 With The State Of Florida For Wireless Air Card Services For Police Department Laptop Computers, The Expenditure Of FY (Fiscal Year) 2011/[20']12 Budgeted Funds In The Amount Of $36,027.00 And To Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. FISCAL IMPACT: All Funding Will Come From Existing FY (Fiscal Year) 2011/[20']12 Budgeted Funds Of $36,027.00 In Police Department Cost Center 2116-54110. COMMUNICATIONS EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner's Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The Police Department Requests The Commission To Approve The Use Of The Western States Contracting Alliance (WSCA) Contract #1523 With The State Of Florida For Wireless Air Card Services For Police Department Laptop Computers, The Expenditure Of Budgeted Funds In The Amount Of $36,027.00 And To Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. No discussion. CONSENT 203. Not Used CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - OCTOBER 24, 2011 PAGE 6 OF 17 CONSENT 204. Public Works Department REQUEST: Requesting Authorization To Enter Into A Contract Agreement With The Middlesex Corporation For Asphalt Resurfacing Of Various City Streets (ITB# 011-11-BF) In The Amount Of $316,648.80 Plus A 10% Contingency. FISCAL IMPACT: The Funding Source For The City's Asphalt Resurfacing Program Is The Transportation Improvement Fund #104 (Local Option Gas Tax). The Project Cost Is $316,648.80 Plus A 10% Contingency. The Project Budget Is $350,000.00 (Line Code #104-65000-30075). COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner's Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. Staff Will Notify Residents And Businesses That May Be Impacted By The Asphalt Resurfacing, As Needed, Several Days In Advance Of Construction. Asphalt Resurfacing Of City Streets Is Typically Performed Without Road Closures And Each Segment Can Be Milled And Resurfaced In 1-2 Days. RECOMMENDATION: Staff Recommends That The City Commission Approve The Middlesex Corporation For Asphalt Resurfacing Of Various City Streets In The Amount Of $316,648.80 Plus 10% Contingency, Funded From The Transportation Improvement Fund, And Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. There was no discussion on this Agenda Item. CONSENT 205. Public Works Department REQUEST: Requesting Authorization To Enter Into A Contract Agreement With Cloud 9 Services, Inc. For The Tuscawilla Unit 17 Pond Improvements (ITB# 012-11-BF) In The Amount Of $57,710.00. FISCAL IMPACT: The Project Cost Is $57,710.00 Plus A 10% Contingency, For A Total Of $63,481.00. The Project Budget Is $60,000.00 Funded By The Stormwater Fund (Line Code #3800-65000). The Additional $3,481.00 Of Contingency Funds, If Needed, Would Be Funded By A Supplemental Appropriation From The Stormwater Fund Balance. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner's Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - OCTOBER 24, 2011 PAGE 7 OF 17 This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Staff Recommends That The City Commission Approve Cloud 9 Services, Inc. For The Tuscawilla Unit 17 Pond Improvements In The Amount Of $57,710.00 Plus 10% Contingency, Funded From The Stormwater Fund, And Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. No discussion. CONSENT 206. Public Works Department REQUEST: Requests The City Commission Approve The Tuscawilla Greens Plat And Authorize The Plat To Be Recorded, Subject To Receipt Of A Letter Of Credit For The Remaining Site Infrastructure Work To Be Completed. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. The Applicant Is Responsible For Payment Of All Review And Recording Fees. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner's Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Staff Recommends The City Commission Approve The Tuscawilla Greens Plat, Subject To Morgran Greens, LLC Providing A Letter Of Credit In The Amount Of $104,670.00 In A Form Approved By The City Attorney, And Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. This Agenda Item was not discussed. CONSENT 207. Public Works Department REQUEST: Requesting The City Commission Validate The Staff Recommendation Finding The Choices In Learning Charter School Sitework To Be Built In Substantial Accordance With The Final Engineering Plans And To Accept The Public Infrastructure For Ownership And Maintenance. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - OCTOBER 24, 201 I PAGE 8 OF 17 COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner's Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Staff Recommends That The City Commission Validate The Staff Recommendation Finding The Choices In Learning Charter School Sitework To Be Built In Substantial Accordance With The Final Engineering Plans, Subject To Completion Of All Conditions Of Approval To Staffs Satisfaction Prior To Issuance Of The Certificate Of Occupancy, And To Accept The Public Infrastructure For Ownership And Maintenance. No discussion. CONSENT 208. Office Of The City Clerk REQUEST: Requests That The Mayor And City Commission Review And Approve Resolution Number 2011-53 Offering Their Appreciation And Gratitude For The Service Of Mr. Tony Ingria As A Previous Member Of The Code Enforcement Board. FISCAL IMPACT: There Is No Fiscal Impact If Resolution Number 2011-53 Is Approved. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner's Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. Upon Approval Of This Resolution, The City Clerk Will Contact Ms. Weisman On Behalf Of The Mayor And City Commission, In Keeping With What The City Commission Has Previously Requested. RECOMMENDATION: The City Clerk Is Requesting That The City Commission Review And Approve Resolution Number 2011-53. There was no discussion on this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - OCTOBER 24, 2011 PAGE 9 OF 17 CONSENT 209. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The October 10, 2011 Attorney -Client Session/Special Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner's Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The October 10, 2011 Attorney -Client Session/Special Meeting Minutes. No discussion. CONSENT 210. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The October 10, 2011 City Commission Regular Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner's Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The October 10, 2011 City Commission Regular Meeting Minutes. This Agenda Item was not discussed. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - OCTOBER 24, 2011 PAGE 10 OF 17 "MOTION TO APPROVE (CONSENT AGENDA)." MOTION BY COMMISSIONER BONNER. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: COMMISSIONER BONNER: AYE COMMISSIONER BROWN: AYE COMMISSIONER RESNICK: AYE DEPUTY MAYOR HOVEY: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Oviedo -Winter Springs Chamber Of Commerce REQUEST: Presenting The "Honorary Artist Recognition" Of The Art Festival Poster To The Mayor And City Commission From The 2011 Winter Springs Festival Of The Arts. As noted at the beginning of the meeting, this Agenda Item was not heard. AWARDS AND PRESENTATIONS 301. Office Of The Mayor And City Commission REQUEST: Presentation Of A Resolution Of Appreciation To Mr. Terry Patten, In Honor Of His Dedicated Service As A Recent Member Of The City Of Winter Springs' Oak Forest Wall And Beautification District Advisory Committee And Expressing Our Appreciation On Behalf Of All The Residents Of The City Of Winter Springs. Mayor Lacey read and presented Resolution 2011-50 to Mr. Terry Patten in honor of his efforts and contributions as a recent Member of the Oak Forest Wall and Beautification District Advisory Committee. REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire No Report. REPORTS 401. Office Of The City Manager — Kevin L. Smith City Manager Kevin L. Smith mentioned that the fourth Monday of December 2011 is December 261h, 2011, which is the day after Christmas and this year is a City Holiday (in observance of Christmas); and would also be the second Regular Meeting of the City Commission in the month of December. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - OCTOBER 24, 2011 PAGE 1 I OF 17 Manager Smith then asked if the Mayor and City Commission if they wanted to hold the second Regular Meeting in December? "I WILL MAKE A MOTION THAT WE FORGO THE DECEMBER 26T", (2011) MEETING." MOTION BY DEPUTY MAYOR HOVEY. SECONDED BY COMMISSIONER BONNER. DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR HOVEY: AYE COMMISSIONER BROWN: AYE COMMISSIONER BONNER: AYE MOTION CARRIED. Discussion followed on the second City Commission Regular Meeting in November of this year. REPORTS 402. Office Of The City Clerk — Andrea Lorenzo-Luaces, MMC No Report. REPORTS 403. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs Commissioner Joanne M. Krebs asked why Traffic Court is hosted here in Winter Springs and commented on the wear and tear of seats in our Commission Chambers. Chief of Police Kevin Brunelle, Police Department addressed this issue and mentioned that Lake Mary also holds a Traffic Court at their City and that having it at Winter Springs City Hall is convenient for Winter Springs Officers. With further comments on our seats needing to be cleaned, Manager Smith offered to check into this matter. Further discussion. Commissioner Krebs inquired if Seminole County might assist the City with at least, maintenance costs. Continuing, Commissioner Krebs also asked Staff if they could find who the contact is with Seminole County, that she would be willing to get in touch with them. Manager Smith noted, "I would be happy to research that, if that's the direction of this body." Chief Brunelle added that Traffic Court is scheduled through the Seminole County Clerk of the Courts. Mayor Lacey asked, "Is there any objection to asking the City Manager to inquire about compensation?" Deputy Mayor Jean Hovey, Commissioner Cade Resnick, and Commissioner Krebs stated, "No." With no objections noted, Mayor Lacey stated, "We have Consensus to do that Kevin (Smith)." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - OCTOBER 24, 2011 PAGE 12 OF 17 Secondly, Commissioner Krebs mentioned that she had attended a meeting that was held last week at the Orlando -Orange County Expressway Authority and commented on the configuration of their meeting room which had flexible meeting space and a dais lower than what is here at Winter Springs. Commissioner Krebs went on to explain that our City Staff had advised her that Winter Springs' Commission Chambers has a false floor which could be re -built if the City Commission wished to do so. Furthermore, Commissioner Krebs added, "It would be probably something to look at in the future or when you get ready to re -do something in here." Thirdly, Commissioner Krebs referenced some photographs from an event in Oviedo/Seminole County which offered various food offerings from food trucks. Commissioner Krebs mentioned the different kinds of foods offered and that tables are often provided; and that people bring their own chairs and meet and spend time with friends, neighbors, and family. Commissioner Krebs thought that our City could do something similar either at Central Winds Park or at an area shopping center in west Winter Springs. Mr. Chris Caldwell, Director, Parks and Recreation Department explained that he and a Staff member had been asked by Manager Smith and Commissioner Rick Brown to attend a similar event in the City of Apopka. Mr. Caldwell spoke on some issues they noted, costs, and possible conflicts with local restaurants. Commissioner Brown noted that he thought the event that Commissioner Krebs referenced was held in Seminole County and not in Oviedo city limits; and that perhaps our Staff could contact the City of Oviedo to find out what their situation involved. Mr. Caldwell offered to look into this, if the City Commission wanted them to. Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department commented, "Staff was looking at this, this past week because we're also looking at our Mobile Vendor Ordinance and I'm trying to get a little bit of direction as far as the Commission is concerned, relative to this. This would probably be more like a Special Event type thing, rather than a true Mobile Vendor that we license City-wide." REPORTS 404. Office Of The Mayor — The Honorable Charles Lacey Mayor Lacey remarked that at the last meeting of the Tri-County League of Cities held on Thursday, October 20, 2011, Commissioner Krebs was nominated and ratified by the membership to serve as the next President of the Tri-County League of Cities and stated, "Congratulations, Commissioner Krebs." Next, Mayor Lacey mentioned the Hometown Harvest that was held this past Saturday, October 22, 2011 and said, "Job well done Chris (Caldwell). Thank you. I think everyone enjoyed it." Commissioner Krebs also said what a good event it was. Continuing with his Report, Mayor Lacey noted that the University of Central Florida Incubator held a meeting in our Commission Chambers last week and that it was an excellent event. Mayor Lacey then commented that he supported further meetings of this kind. Lastly, Mayor Lacey remarked that Senator David Simmons held a recent meeting to discuss SunRail and related legislative priorities. Mayor Lacey added, "It is also being taken up as a primary issue of Mayors and Managers and today the County scheduled a meeting that everyone is invited to on November 151h, (2011) at 1:30 (p.m.) in the afternoon, at the BCC (Board of County Commissioners) - to discuss SunRail in Seminole County; and if there are any wish lists that the cities want to bring forward related to Sun Rail." Mayor Lacey said he would be attending this meeting and all were invited to also attend. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - OCTOBER 24, 2011 PAGE 13 OF 17 REPORTS 405. Office Of Commissioner Seat One/Deputy Mayor — The Honorable Jean Hovey Regarding the Hometown Harvest event held the previous weekend, Deputy Mayor Hovey thanked Mr. Caldwell and the Parks and Recreation Department for the great Hometown Harvest event. Deputy Mayor Hovey mentioned that the following meetings for the public will be held regarding the new Seminole County Public Schools Superintendent Search: November 8, 2011 at Oviedo High School; November 15, 2011 at Lyman High School; and November 16, 2011 at Seminole High School. Deputy Mayor Hovey also said that if interested citizens cannot attend one of these three (3) public meetings, citizens can always attend Seminole County Public School meetings to provide input; and also, as Mayor Lacey and Deputy Mayor Hovey are going to be serving on the Seminole County Public Schools Superintendent Search Committee, that citizens may also contact either to give any suggestions they may have would be pleased to share any input. REPORTS 406. Office Of Commissioner Seat Two — The Honorable Rick Brown Commissioner Brown stated that the Hometown Harvest event was "Outstanding" and he had heard many compliments. AS A NOMINATION FOR THE CURRENT "AT LARGE" OPENING ON THE CODE ENFORCEMENT BOARD, "I WOULD LIKE TO APPOINT LAURIE CALHOUN." MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR HOVEY. DISCUSSION. VOTE: COMMISSIONER KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER BROWN: AYE COMMISSIONER RESNICK: AYE DEPUTY MAYOR HOVEY: AYE MOTION CARRIED. REPORTS 407. Office Of Commissioner Seat Three — The Honorable Gary Bonner Commissioner Gary Bonner complimented the excellent University of Central Florida Incubator meeting recently held and noted a couple of the companies were interested in extended space and that some businesses wanted to remain in Winter Springs. Commissioner Bonner was encouraged to hear this and hoped this would happen. REPORTS 408. Office Of Commissioner Seat Four — The Honorable Cade Resnick Beginning his Report, Commissioner Resnick recognized some of his students from Lyman High School who were attending tonight's City Commission meeting for a school project. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - OCTOBER 24, 2011 PAGE 14 OF 17 Next, Commissioner Resnick recognized City Staff for their assistance with the Winter Springs Festival of the Arts and remarked, "Thank you so very much for doing that." Commissioner Resnick also said that the Oviedo - Winter Springs Regional Chamber of Commerce should get credit for their hard work. Commissioner Resnick also complimented Staff for the Hometown Harvest event which he thought was very well done. Continuing his Report, Commissioner Resnick said that the Oviedo -Winter Springs Regional Chamber of Commerce had started planning for the "Taste of Oviedo" event which will be held at the Oviedo Mall this year. Commissioner Resnick then remarked about a Community Alliance meeting he attended and that at this particular meeting, Seminole County Public Schools mentioned that the current number of homeless students in Seminole County is 1750, with the number expected to rise to 2000 students by Christmas. Lastly, Commissioner Resnick noted that the Grove Counseling Center is celebrating their 40t" Anniversary in Winter Springs and suggested that the City recognize their contributions to the community, perhaps in a Mayoral Proclamation. Mayor Lacey stated, "We can certainly do that." Additionally, Mayor Lacey suggested that Commissioner Resnick contact the Grove Counseling Center to see if they might be planning an event that the City could be a part of and if this is not the case, then a Proclamation honoring their contributions could be done. ❖❖ AGENDA NOTE: THE FOLLOWING ADDITIONAL REPORT WAS HEARD NEXT, AS DOCUMENTED. ❖❖ REPORTS REPORTS 401. Office Of The City Manager — Kevin L. Smith Manager Smith recognized Mr. Caldwell, Mr. Michael Barclay, Recreation Superintendent, Parks and Recreation Department, and Mr. Brian Dunigan, Recreation and Special Events Coordinator, Parks and Recreation Department for their hard work with the recent Hometown Harvest event. Manager Smith added, "Not only are these gentlemen and the entire team putting on these type of awesome events for our community, they continue to do so through the challenge of me to do it at less taxpayer dollars, and I think probably half of what we spent in taxpayer dollars last year, they put this event on." PUBLIC INPUT No one addressed the Mayor and City Commission. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - OCTOBER 24, 2011 PAGE 15 OF 17 REGULAR AGENDA REGULAR 600. Community Development Department REQUEST: Requests The City Commission Review The Information Presented In This Agenda Item And Consider The Proposed Joint Facilities Use Agreement Between The Choices In Learning Charter School And The City Of Winter Springs. FISCAL IMPACT: By Facilitating The Joint Use Of Existing Facilities Between The City And The CIL Charter School, The Soft Costs Associated With Coordinating And Running Certain City Events Should Be Lessened. Having The Events At The School Facility Presents A More Efficient Use Of Staff Time. Joist Use Of The Facilities Also Affords The City An Opportunity To Have Additional Events (E.G. School Security Training) At No Extra Cost To The City. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner's Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Staff Recommends That The City Commission Approve The Proposed Joint Facilities Use Agreement, Subject To A Final Review By The City Attorney, And Authorize The City Manager And City Attorney To Finalize And Execute All Applicable Documents. Mr. Stevenson introduced this Agenda Item for discussion and showed a photograph of the new school, as it stands right now. Mayor Lacey asked Mr. Stevenson, "Are we on track for them to have their C.O. (Certificate of Occupancy) by the 18a' and begin moving in?" Mr. Stevenson responded, "I believe we are. Yes, we have some punch list items that we're working on." "MOTION TO APPROVE." MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR HOVEY. DISCUSSION. MAYOR LACEY ADDED, "TO APPROVE THE JOINT FACILITIES USE AGREEMENT WITH CHOICES IN LEARNING." VOTE: COMMISSIONER KREBS: AYE DEPUTY MAYOR HOVEY: AYE COMMISSIONER BROWN: AYE COMMISSIONER BONNER: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - OCTOBER 24, 2011 PAGE 16 OF 17 REGULAR 601. Office Of The City Manager And Finance Administrative Services Department REQUEST: Requesting The Commission Consider Adoption Of Resolution 2011-52, Modifying The Winter Springs Defined Pension Plan Benefits And To Allow The City Manager And City Attorney To Complete Any And All Documents Necessary To Execute The Plan Changes. FISCAL IMPACT: The Direct Monetary Impact Of The Change Outlined Above Over The Next 30 Years Will Be Approximately $28,444,574.00. 30 Years Is Used Because That Is The State Mandated Planning Horizon For Most Retirement Plans. These Changes And The Corresponding Savings ($579,000.00) Have Been Budgeted For F11-12. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner's Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: City Manager And Director Of Finance And Administrative Services Recommend The Commission Adopt Resolution 2011-52 And Permit The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents Necessary To Execute The Pension Modifications. Mr. Shawn Boyle, Director, Finance and Administrative Services Department commented on this Agenda Item and the related Resolution. "MOTION TO APPROVE (RESOLUTION 2011-52)." MOTION BY DEPUTY MAYOR HOVEY. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE COMMISSIONER BONNER: AYE DEPUTY MAYOR HOVEY: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. PUBLIC INPUT No one addressed the Mayor and City Commission. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — OCTOBER 24, 2011 PAGE 17 OF 17 ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 5:55 p.m. RESPECTFULLY SUBMITTED: APPROVED: 'ems • . � s�_.� NOTE: These Minutes were approved at the November 14, 2011 City Commission Regular Meeting.