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HomeMy WebLinkAbout2012 04 03 Consent 200 Approval of January 3, 2012 Regular Meeting Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING JANUARY 3, 2012 CALL TO ORDER The Regular Meeting of Tuesday, January 3, 2012 of the Beautification of Winter Springs Board was called to Order by Chairperson Alice Bard at 7:00 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Alice Bard, present Vice Chairman Roberto Carlos Acevedo, present Board Member Larry Chmura, present Board Member JoAnn Mattie, present Board Member Lorry Roero, absent The Pledge of Allegiance was led by Chairperson Bard. REGULAR AGENDA - PART I REGULAR 600. Office Of The City Clerk Requesting An Election Of Chairperson Be Held For 2012. CHAIRPERSON BARD STATED, "DOES ANYONE HAVE ANY NOMINATIONS? I HAVE ONE, IF THE PERSON IS WILLING TO SERVE IN THAT CAPACITY AND THAT WOULD BE LARRY ( CHMURA)." SECONDED BY VICE CHAIRMAN ACEVEDO. DISCUSSION. CHAIRPERSON BARD ASKED BOARD MEMBER CHMURA, "WOULD YOU HAVE ANY OBJECTIONS, RESERVATIONS ?" BOARD MEMBER CHMURA RESPONDED, "RESERVATIONS, YES. OBJECTIONS, NO." BOARD MEMBER CHMURA STATED, "IF I COULD, I WOULD LIKE TO NOMINATE ROBERTO (CARLOS ACEVEDO) FOR CHAIR." SECONDED BY BOARD MEMBER BARD. DISCUSSION. VICE CHAIRMAN ACEVEDO STATED, "I WILL ACCEPT." CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING JANUARY 3, 2012 PAGE 2 OF 6 VOTE: CHAIRPERSON BARD: AYE BOARD MEMBER MATTIE: AYE VICE CHAIRMAN ACEVEDO: AYE BOARD MEMBER CHMURA: AYE MOTION CARRIED. REGULAR 601. Office Of The City Clerk Requesting An Election Of Vice Chairperson Be Held For 2012. "I NOMINATE LARRY (CHMURA)." MOTION BY BOARD MEMBER MATTIE. SECONDED BY BOARD MEMBER BARD. DISCUSSION. VOTE: BOARD MEMBER CHMURA: AYE BOARD MEMBER BARD: AYE BOARD MEMBER MATTIE: AYE CHAIRMAN ACEVEDO: AYE MOTION CARRIED. INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used CONSENT AGENDA CONSENT 200. Office Of The City Clerk Requesting Approval Of The October 4, 2011 Beautification Of Winter Springs Regular Meeting Minutes. "I MOVE THAT WE APPROVE THE MEETING MINUTES OF OCTOBER 4TH, (2011)." MOTION BY VICE CHAIRMAN CHMURA. SECONDED BY BOARD MEMBER BARD. DISCUSSION. VOTE: BOARD MEMBER BARD: AYE BOARD MEMBER MATTIE: AYE CHAIRMAN ACEVEDO: AYE VICE CHAIRMAN CHMURA: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING JANUARY 3, 2012 PAGE 3 OF 6 AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used 400. REPORTS Chairman Acevedo referred to an email that was sent to Chairperson Bard from City Clerk Andrea Lorenzo - Luaces regarding attending a City Commission meeting in February (2012) to personally address the City Commission on their Board's role. The Board outlined various items to discuss with the City Commission and would like to attend the City Commission Regular Meeting on Monday, February 27 2012 for this purpose. With further discussion, Mr. Richart noted, "To qualify for the Tree City USA, we must have a Tree Board and you all oversee the Tree City USA." Discussion ensued on creating a Mission Statement and Chairman Roberto Carolos Acevedo suggested, "That can be an Agenda Item for the future." Vice Chairman Larry Chmura asked Mr. Richart, "A suggestion that if you can email all of us your thoughts." Mr. Richart stated, "Certainly and I can email you - the statement of what the Board's purpose is now." Chairman Acevedo stated, "That would be most helpful." Board Member JoAnn Mattie commented, "Yes, that would help." Vice Chairman Chmura stated, "Yes." There were no other objections. With further discussion, Chairman Acevedo asked Mr. Richart, "Would it be possible to get some pictures from the Moss Road program, the before and after if you already have that ?" Mr. Richart replied, "Okay — are you wanting to put together a PowerPoint presentation ?" Chairman Acevedo commented, "I think it would be helpful for all of us to have that and I think it would be helpful for the Commission to see where the funds are being allocated to." Discussion ensued on providing a brochure for information on caring for trees. Tape 1 /Side B Further discussion ensued on possibly holding a Special Meeting before Arbor Day. Mr. Richart noted that the Board will meet in April (2012) and stated, "If we need to meet - we would probably need to meet toward mid or end of April again if we need to." Mr. Richart stated, "Right now we have $2,000.00 that I can spend in Arbor (Fund — planting projects) — and that is pending some other projects that we are doing." With further discussion, Mr. Richart clarified that, "For Arbor Day, we are going to spend $2,500.00 on that. That is a separate amount of money." CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JANUARY 3, 2012 PAGE 4 OF 6 PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used REGULAR AGENDA - PART II REGULAR 602. Community Development Department — Urban Beautification Services Division Discussion Of Arbor Day 2012. Mr. Richart presented this Agenda Item and reviewed the types of tree species that will be available for Arbor Day. They will be approximately one (1) gallon trees available for the community. Mr. Richart stated, "Same as last year, $2,500.00 is what the event will cost. We are going to do an eAlert to all the residents signed up and we are going to do an article in the Newsletter and maybe we will have some newspaper report like they did last year. Every resident will get notification in their water bill about Arbor Day and we will have a Banner." Furthermore, Mr. Richart confirmed Arbor Day for Saturday, May 5 2012 at 9:00 a.m. at Central Winds Park. Mr. Richart stated, "At our next meeting, we can talk about specifics as it relates to assignments, times to be there — if we feel we need one (1) more meeting after that the Chair[man] can call an additional meeting right before the event. I've got everything done except for picking up the trees — and I will handle all the advertisements and the eAlerts." REGULAR 603. Community Development Department — Urban Beautification Services Division Discussion Of Community Enhancements And Beautification Opportunities. Mr. Richart introduced this Agenda Item and stated, "You were going to give me some ideas about some projects you might want to look at with the funding and I know we talked about other enhancements, roadway projects, Shepard Road, Christmas Tree, Banners — that we want to work on." Mr. Richart also inquired about projects at the Parks as well. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JANUARY 3, 2012 PAGE 5 OF 6 REGULAR 604. Community Development Department — Urban Beautification Services Division Discussion Of Potential Arbor Grants And Funds Availability. Mr. Richart presented this Agenda Item and explained the Arbor Grants and Funds. Mr. Richart mentioned that, "Some of the residents, when they take down a tree in their yard — we can make available a `Donor Site'. This Board can maintain a list of `Donor Sites' was that if somebody takes down a tree and they have Tree Credits due, we can assign a tree to the `Donor Site' and they can put that replacement tree on the `Donor Site'." Mr. Richart commented, "You can decide if you want to move forward maybe next meeting — and do the $2,000.00 and do some micro Grants (for tree plantings)." 605. Community Development Department — Urban Beautification Services Division Discussion Of Christmas And Holiday Events. This Agenda Item was presented by Mr. Richart and he spoke briefly on the new lights on the Christmas tree and the `Celebrate the Seasons' Banners were put up around the City. ❖ ❖ AGENDA NOTE: THE FOLLOWING REGULAR AGENDA ITEM `604' WAS DISCUSSED AGAIN NEXT, AS DOCUMENTED. ❖ ❖ REGULAR AGENDA REGULAR 604. Community Development Department — Urban Beautification Services Division Discussion Of Potential Arbor Grants And Funds Availability. Mr. Richart presented this Agenda Item and spoke about neighborhoods applying for Arbor Grants. Mr. Richart stated, "We can just have them come to the next meeting." Mr. Richart explained the process to the Board Members as to how this process would proceed. With further discussion, Mr. Richart will send out announcements to various groups to inform them of the opportunity to apply for Arbor Grants. Mr. Richart asked, "So, I can do that if you decide tonight — if that is what you want to do and we will move forward with that ?" Board Member Mattie stated, "I think that is okay." Board Member Bard commented, "I like it." Chairman Acevedo replied, "I like it too." There were no other objections voiced. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING — JANUARY 3, 2012 PAGE 6 OF 6 Related to Agenda Items for the next Agenda, Chairman Acevedo suggested, "Review of — the Mission Statement, Revitalization projects, and Arbor Day." Mr. Richart commented, "I gave you a copy of the Arbor Ordinance (2011 -16) and it is about to go to the Commission. I know we talked about some changes and you may want to have a Line (Code) Item on next Agenda just to go over that. By that time, it will be passed, but it is basically tweaking it, to make it more user friendly, correct errors. We extended the replacement time of thirty (30) days and tried to make it more user friendly and more understandable to the residents." Tape 2 /Side A Chairman Acevedo asked the Board Members, "Are you okay with having a Line (Code) Item review of Arbor Ordinance at the next meeting ?" Board Member Bard stated, "Sure. Vice Chairman Chmura commented, "Yes." Chairman Acevedo responded, "Let's do it." There were no objections. Discussion. PUBLIC INPUT No one spoke. ADJOURNMENT Chairman Acevedo adjourned the Regular Meeting at 8:44 p.m. RESPECTFULLY SUBMITTED: JOAN L. BROWN DEPUTY CITY CLERK NOTE: These Minutes were approved at the , 2012 Beautification of Winter Springs Board Regular Meeting.