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HomeMy WebLinkAbout2012 04 18 Consent 201 Regular Meeting for Approval of 1/18/12 Minutes CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING JANUARY 18, 2012 CALL TO ORDER Le saal The Regular Meeting of Wednesday, January 18, 2012 of the Tuscawilla Lighting and Beautification District Advisory Committee was called to Order by Chairperson Mary Brook at 7:00 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Mary Brook, present Vice Chairperson Helen Baker, present Committee Member Luci Coker, present Committee Member Donald Gilmore, present Committee Member Carolyn Wolf, present Assistant to the City Clerk Carol A. Lallathin, present A moment of silence was followed by the Pledge of Allegiance. REGULAR AGENDA - PART I REGULAR 600. Office Of The City Clerk Requesting An Election Of Chairperson Be Held For 2012. "I NOMINATE MARY BROOK FOR CHAIRPERSON." MOTION BY ADVISORY COMMITTEE MEMBER WOLF. SECONDED BY ADVISORY COMMITTEE MEMBER COKER. DISCUSSION. VOTE: CHAIRPERSON BROOK: AYE VICE CHAIRPERSON BAKER: AYE COMMITTEE MEMBER COKER: AYE COMMITTEE MEMBER GILMORE: AYE COMMITTEE MEMBER WOLF: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JANUARY 18, 2012 PAGE2OF5 REGULAR 601. Office Of The City Clerk Requesting An Election Of Vice Chairperson Be Held For 2012. "I NOMINATE HELEN (BAKER)." MOTION BY CHAIRPERSON BROOK. SECONDED BY ADVISORY COMMITTEE MEMBER COKER. DISCUSSION. VOTE: VICE CHAIRPERSON BAKER: AYE COMMITTEE MEMBER COKER: AYE COMMITTEE MEMBER GILMORE: AYE COMMITTEE MEMBER WOLF: AYE CHAIRPERSON BROOK: AYE MOTION CARRIED. INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used CONSENT AGENDA CONSENT 200. Office Of The City Clerk Requesting Approval Of The October 19, 2011 Tuscawilla Lighting And Beautification District Advisory Committee Regular Meeting Minutes. "I MAKE A MOTION TO APPROVE THE MINUTES FROM THE OCTOBER MEETING." MOTION BY ADVISORY COMMITTEE MEMBER COKER. MOTION DIED FOR LACK OF A SECOND. Advisory Committee Member Donald Gilmore referenced the Regular Meeting Minutes of October 19, 2011 and commented about making a change in the second paragraph under "Public Input' related to changing the word "members" to "member ". Assistant to the City Clerk Carol Lallathin asked, "Does the Committee (Members) wish for it to be changed ?" With discussion, Assistant to the City Clerk Lallathin stated, "I will take them back and listen to the Minutes and redo them and bring them back for your Approval at the next meeting." Chairperson Brook noted, "Thank you." Vice Chairperson Helen Baker stated, "Thank you." There were no objections stated. CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JANUARY 18, 2012 PAGE 3 OF 5 , AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used 400. REPORTS Assistant to the City Clerk Lallathin referred to an email dated January 18, 2012 that was sent to Chairperson Brook from City Clerk Andrea Lorenzo - Luaces regarding attending a City Commission meeting on March 12, 2012 to personally address the City Commission on their Committee's role. Mr. Steven Richart, Urban Beautification Services Division Manager, Community Development Department noted, "Could they maybe email in to us and let us know a Consensus after they check their calendars ?" Assistant to the City Clerk Lallathin remarked, "Yes, that would be fine; you could email us." Discussion ensued regarding having a Workshop for the Committee Members. Next, Mr. Richart suggested, "We can always vent some of those issues tonight while we are here, if you would like." Advisory Committee Member Gilmore stated, "We need to have one united voice." There was a Consensus among the Committee Members that a separate meeting should take place to discuss any issues and objectives for this Committee. Discussion. Assistant to the City Clerk Lallathin noted, "February 2 (2012) is open." Advisory Committee Member Gilmore commented, "February 2 (2012) is okay with me; anytime before February 8 (2012). Assistant to the City Clerk Lallathin stated, "Monday, February 6 (2012). Continuing, the Committee discussed potential Workshop dates. The dates that the Committee Members want to look at for the Workshop is for Thursday, February 2, 2012 or Monday, February 6, 2012. Chairperson Brook remarked, "Let's everyone check their calendars and email Carol (Lallathin) what day they can make it." CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JANUARY 18, 2012 PAGE 4 OF 5 PUBLIC INPUT one spoke. , ;may REGULAR AGENDA - PART II REGULAR 602. Community Development Department — Urban Beautification Services Division Budget Review. Mr. Richart presented this Agenda Item and distributed the Maintenance Budget Report for review with the Committee Members. Discussion. REGULAR 603. Community Development Department — Urban Beautification Services Division Review Of Maintenance Items And Progress Report. Mr. Richart introduced this Agenda Item and stated, "Eastwood (Tuff Turf of Central Florida) seems to be doing well on their Maintenance." Discussion ensued regarding the Maintenance items and the maintenance progress. In regard to the City Commission Workshop Meeting, Mr. Richart commented, "On the 30 (January) we have our public meeting for the wall issue that we have been talking about. Everybody is invited to attend that." Mr. Richart noted, "We have a healthy amount left in our Landscaping Line Code." Regarding the Fund Balance, Mr. Richart added, "I would say that we try to do a good job putting in the plants we need to, but really be cautious — to make it last. We do not want to deplete that Fund Balance." Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING — JANUARY 18, 2012 PAGE 5 OF 5 cr lat REGULAR liola tea; 604. Community Development Department — Urban Beautification Services Division 0 `" `" Update For Tuscawilla Unit 12/12A Wall And Proposed Tuscawilla Lighting And Beautification District Phase 3. Commenting on this Agenda Item Mr. Richart spoke about the City Commission Workshop Meeting on Monday, January 30, 2012 and informed the Committee Members that the wall issue is to be the primary topic of conversation. Advisory Committee Member Gilmore asked, "Have there been any discussions as to whether portions of the fence allegedly sits on City property ?" Mr. Richart replied, "I do not know that there is any on City property." Discussion ensued regarding Easements on the property. Tape 1 /Side B Mr. Richart stated, "Unless there is something that we have not found, there is nothing in my documentation or the County's or the City's that says that the City has any ownership in that wall." Further discussion continued pertaining to the Deed Restrictions and the Plat Book and ownership of the property. Discussion ensued on Christmas decorations. PUBLIC INPUT No one addressed the Committee at this time. ADJOURNMENT Chairperson Brook adjourned the Regular Meeting at 8:04 p.m. RESPECTFULLY SUBMITTED: CAROL A. LALLATHIN ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the , 2012 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting.