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Home My WebLink About2012 02 27 Consent 200 2012 FDLE-JAG Grant Acceptance COMMISSION AGENDA Informational Consent X ITEM200 Public Hearings Regular February 27, 2012KSKB Regular MeetingCity ManagerDepartment REQUEST: The Police Department request the Commission accept the 2012 Florida Department of Law Enforcement - Edward Byrne Memorial Justice Assistance in the amount of $3,666.00 and to utilize these funds to purchase digital Camera's for evidence documentation and case enhancement. SYNOPSIS: This year the Police Department applied for grant assistance through the Florida Department of Law Enforcement - Edward Byrne Memorial Justice Assistance. The total amount requested was $3,666 - the maximum amount allowed as determined by our UCR crime statistics. The police department was selected to receive the grant and we now request Commission approval for acceptance of the grant to purchase digital cameras. There are no matching funds required from the City to receive this award. CONSIDERATIONS: In November 2011, the Police Department was notified that we were selected to receive a grant award through the Florida Department of Law Enforcement - Edward Byrne Memorial Justice Assistance for $3,666. A concept paper had to be written and turned in outlining what the money would be used for prior to the monies being awarded. The Police Department chose Evidence Documentation and Case Enhancement which entailed buying digital cameras and memory cards for our police officers. In supplying these cameras officers will be able to more efficiently photograph for evidentiary purposes without having to call for the supervisor to bring a camera to the scene or incur overtime to call out our crime scene technicians for evidence gathering that can more efficiently be done by the on scene officers. Just to name a few the following are incidents where the officer could utilize Consent 200 PAGE 1 OF 2 - February 27, 2012 the issued cameras: Burglaries, Graffiti, Domestic Violence, Traffic Crashes and Battery cases. On January 4, 2012 the Police Department received notice from the FDLE Office of Criminal Justice Grants that the grant was awarded and available between 2/1/12 to 6/30/12. FISCAL IMPACT: The potential grant revenues and related expenditures were not included in the FY 2012 Budget pending a decision on award. The Budget was already approved and in effect prior to this grant being awarded. The camera's and associated equipment will cost $3,957.75. The additional $291.75 necessary for the purchases will come out of existing police department operating funds. Therefore, there is no additional fiscal impact on the FY 2012 Budget relative to this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City’s Website, LaserFiche, and the City’s Server; has been sent to applicable City Staff, Media/Press Representatives who have requested Agendas/Agenda Item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff Recommends the Commission approve the acceptance of the 2012 Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance in the amount of $3,666.00 to purchase digital cameras for evidence documentation and case enhancement, and authorize the City Manager to execute any and all required grant reimbursement documents. ATTACHMENTS: Grant Award 2012-JAGD-SEMI-3-C5-068 Consent 200 PAGE 2 OF 2 - February 27, 2012 FDLE Florida Depart a It of Office of Criminal JustlGe Grants RIck Scott, Governor Law Enforcement Post Office Box 1489 Pam Bond[,Attorney General Tallahassee, Florida 32302-1489 Jeff Atwater, Chief Financial officer' Gerald M. Bailey 50)617-1250 Adair Putnam, CommIssioner of Agriculture Combs I ion r ■#w if le,-91ateAu JAN 2012 The Honorable Charles Lacey Mayor City of Winter Springs 1126 East State Road 434 Winter Springs, FIL 32708 Re: Contract No, 2 12- 1GD-SEMI-r3-C - 6 Gear Mayor Lacey,. The Florida Department of Law Enforcement is pleased to award an Edward Byrne Memorial Justice Assistance Grant to your unit of government in the amount of 3,666.00 for the project entitled, EVIDENCE DOCUMENTATION AND CASE ENHANCEMENT. These funds shall be utilized for the purpose of reducing crime and improving public safety. A copy of the approved sub gra t application with the referenced contract number is enclosed for your tile; All correspondence with the Department rtr ent should always refer to the project number and title, Your attention Is directed to the Standard Conditions of the s b rant# The Standard Conditions should be reviewed carefully by these persons responsible for project administration to avoid delays In project completion and costs reimbursements, t The enclosed Certification of Acceptance should be completed and returned to the Department ant it in 30 calendar days from the date of award. This certificate constitutes official acceptance of the award and must be received by the Department prior to the reimbursement of any project expendlt re , r Committed itte to Service Integrity i Respect•Quality The Honorable Charles Lacey Page Two We look forward to working w1th you on Us prejee * If we can be of further assistance, please contact Janice Parish at 860/617:l 260. Sincerely, � t + Clate . Milder Administrator CWJ st Enclosures t r w + State of Florida office of Criminal Justice Grants Florida Department of Law r nfor er en 1 Phillips road Tallahassee, Florida 32308 CERTIFICATION of ACCEPTANCE The sub rant e, through its authorized representative, acknowledges receipt and acceptance of subgrant award number 2012-JAGD-SEMI-3-06-068, In the amount of 3,666.00, for a project entitled, EVIDENCE DOCUMENTATION AND OASE ENHANCEMENT, for the period of 2/0 2 1 through 30 2 'i2, in accordance , with the Budget and Budget narrative contained in the subgrant application, and subject to the Florida Department of Law Enforcement Conditions of Agreement and any special conditions governing this subgrant, rt Slg�atu e of Su gKn 's uthorizedOfficial Charles A. Lacey, Mayor Typed Name and Title of OffMal January 9, 2012 Date of Acceptance City of Winter Springs, F-lorida Name of S hgr nt e Rule Referen ce 11 D-9.0 06 0 CJ G-0 12 (rev. October 20 05)