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HomeMy WebLinkAbout_2012 02 13 City Commission Regular Meeting Amended AgendaCITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION AMENDED AGENDA REGULAR MEETING MONDAY, FEBRUARY 13, 2012 - 5:15 P.M. CITY HALL - COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Gary Bonner - Seat Three Commissioner Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Cade Resnick - Seat Four Commissioner Joanne M. Krebs - Seat Five PLEASE SILENCE ELECTRONIC DEVICES DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AMENDED AGENDA CITY COMMISSION REGULAR MEETING - FEBRUARY 13, 2012 PAGE 2 OF 14 CALL TO ORDER Roll Call Invocation Pledge Of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Community Development Department is advising the City Commission of the status of various current planning projects. FISCAL IMPACT: There is no fiscal impact associated with this agenda item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. INFORMATIONAL 101. Parks and Recreation Department REQUEST: The Parks and Recreation Department wishes to inform the City Commission of the results of our 2012 Scottish Highland Games Special Event. FISCAL IMPACT: Scottish Highland Games on Saturday /Sunday (January 15th & 16th) Parks: No costs Public Works: No costs Fire Department (Fire Inspection): Paid by Event Applicant Police: Paid by the Event Applicant Event Permit: Paid by the Event Applicant Total Cost of the Scottish Highland Games to City: $0 CITY OF WINTER SPRINGS, FLORIDA AMENDED AGENDA CITY COMMISSION REGULAR MEETING - FEBRUARY 13, 2012 PAGE 3 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. INFORMATIONAL 102. Office Of The City Manager And Finance and Administrative Services Department REQUEST: City Manager and the Finance and Administrative Services Department are transmitting the City's First Quarter Financial Report for Fiscal Year 2012. FISCAL IMPACT: As presented in the dashboard report. The fiscal impact of this new modeling will be measurable over the next several years. The cost of the software is nominal. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA AMENDED AGENDA CITY COMMISSION REGULAR MEETING - FEBRUARY 13, 2012 PAGE 4 OF 14 INFORMATIONAL 103. Office Of The City Manager And Finance and Administrative Services Department REQUEST: The City Manager and the Finance and Administrative Services Department providing the Investment Report for the first quarter of fiscal year 2012 (quarter ending December 31, 2011) as prepared by PFM Asset Management LLC. FISCAL IMPACT: The weighted average yield at December 31, 2011 is .35 %. The weighted average yield at September 30, 2011 was 0.42 %. This portfolio has an average maturity of less than one year. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. Additionally, the investment report will be placed on the City's website within one week of acceptance in the section titled Budgets and Financial Documents. RECOMMENDATION: Staff requests the City Commission receive and review the information provided in this Agenda Item. CONSENT AGENDA CONSENT 200. Police Department REQUEST: The Police Department requests the consent of the Commission to purchase four (4) electronic citation writers using Advanced Public Safety and associated Dell notebook computers purchased from Dell Company in the total amount of $7,540.44. APS is the sole source provider for this software in the State of Florida through their "Virtual Partner" program and they are currently in place as a vendor with the Police Department. Funding for this purchase will come from the Federal Law Enforcement Trust Fund. FISCAL IMPACT: Funding for this equipment will come from the Federal Law Enforcement Trust Fund in the amount of $7,540.44. As of January 11, 2012, there was a balance of $35,303.92 in the Federal Law Enforcement Trust Fund. There will be no impact to the General Fund budget for this purchase. CITY OF WINTER SPRINGS, FLORIDA AMENDED AGENDA CITY COMMISSION REGULAR MEETING - FEBRUARY 13, 2012 PAGE 5 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends approval of the expenditure of $7,540.44 from the Federal Law Enforcement Trust fund utilizing vendor Advanced Public Safety for the purchase of four (4) electronic citation writers and associated equipment, and vendor Dell Company for the purchase of four (4) notebook computers. CONSENT 201. Police Department REQUEST: The Police Department requests the Commission to accept donations received for the purchase of two (2) new police canines totaling $17,100. from the Highlands Homeowner's Association and Dr. Jerry Eans, owner of the Winter Springs Veterinary Clinic. In addition, the Police Department requests Commission approval to retire K -9 "Mark" after his career of service to the city and transfer his ownership to his handler, Cpl. Kevin Crager. The department requests the Commission approve the City Manager to execute any and all documents related to this item. FISCAL IMPACT: There will be no cost impact to the General Fund; conversely, a positive impact will be realized in the General Fund by accepting these donations since the Police Department will not need to seek a supplemental appropriation for purchasing new animals. There will be no fiscal impact on the city for allowing the K -9 to retire with his handler as the handler has agreed and will assume responsibility of all care and feeding of K -9 Mark. CITY OF WINTER SPRINGS, FLORIDA AMENDED AGENDA CITY COMMISSION REGULAR MEETING - FEBRUARY 13, 2012 PAGE 6 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The Police Department recommends the Commission approve the acceptance of the generous donations from The Highlands Homeowner's Association and Dr. Jerry Eans, totaling $17,100, for purchase of two new police canines, approve the transfer of ownership of canine "Mark" to Corporal Crager upon the animal's retirement from service with the Police Department, and authorize the City Manager to execute and approve all documents associated with this item. CONSENT 202. Information Services Department REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. CITY OF WINTER SPRINGS, FLORIDA AMENDED AGENDA CITY COMMISSION REGULAR MEETING - FEBRUARY 13, 2012 PAGE 7 OF 14 CONSENT 203. Office of the City Manager REQUEST: City Manager requesting the Commission approve Resolution 2012 -07 in support of Keeth Elementary School. FISCAL IMPACT: There is no fiscal impact associated with approval of this Resolution. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. A copy of this Resolution wil be forwarded to the Seminole County School Board Chair upon adoption by the Commission. RECOMMENDATION: The City Manager recommends that the City Commission adopt Resolution 2012 -07 in support of Keeth Elementary School. CONSENT 204. Office of the City Clerk REQUEST: Requesting the City Commission Approve the Monday, January 23, 2012 City Commission Regular Meeting Minutes. FISCAL IMPACT: There is no Fiscal Impact to this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA AMENDED AGENDA CITY COMMISSION REGULAR MEETING - FEBRUARY 13, 2012 PAGE 8 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to Approve the Monday, January 23, 2012 City Commission Regular Meeting Minutes. CONSENT 205. Office of the City Clerk REQUEST: Requesting the City Commission Approve the Monday, January 30, 2012 City Commission Workshop Minutes. FISCAL IMPACT: There is no Fiscal Impact to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: The City Commission is respectfully requested to Approve the Monday, January 30, 2012 City Commission Workshop Minutes. CITY OF WINTER SPRINGS, FLORIDA AMENDED AGENDA CITY COMMISSION REGULAR MEETING - FEBRUARY 13, 2012 PAGE 9 OF 14 AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Police Department REQUEST: Presentation Of Appreciation To Senor Tequilas For Shop With A Cop. AWARDS AND PRESENTATIONS 301. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Presentation Of The City's First Quarter Financial Report For The 2012 Fiscal Year. (Quarter Ending December 31, 2011) (This Is Related To Informational Agenda Item `102'.) AWARDS AND PRESENTATIONS 302. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Presentation Providing The Investment Report For The First Quarter Of Fiscal Year 2012 (Quarter Ending December 31, 2011) As Prepared By PFM Asset Management LLC. (This Is Related To Informational Agenda Item `103'.) RECESS REPORTS REPORTS 400. Office Of The City Attorney - Anthony A. Garganese, Esquire REPORTS 401. Office Of The City Manager - Kevin L. Smith REPORTS 402. Office Of The City Clerk - Andrea Lorenzo - Luaces, MMC REPORTS 403. Office Of Commissioner Seat Five - The Honorable Joanne M. Krebs REPORTS 404. Office Of The Mayor - The Honorable Charles Lacey CITY OF WINTER SPRINGS, FLORIDA AMENDED AGENDA CITY COMMISSION REGULAR MEETING - FEBRUARY 13, 2012 PAGE 10 OF 14 REPORTS 405. Office Of Commissioner Seat One - The Honorable Jean Hovey REPORTS 406. Office Of Commissioner Seat Two - The Honorable Rick Brown REPORTS 407. Office Of Commissioner Seat Three /Deputy Mayor - The Honorable Gary Bonner REPORTS 408. Office Of Commissioner Seat Four - The Honorable Cade Resnick PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a "Public Input" form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department - Urban Beautification Services Division REQUEST: The Community Development Department, Arbor Division, asks that the City Commission consider on first reading Ordinance 2011 -16, which proposes text amendments to Chapter 5, Tree Protection and Preservation, as recommended for approval by the Planning and Zoning Board on December 7th, 2011. FISCAL IMPACT: There is no direct fiscal impact associated with the Commission's action on Ordinance 2011 -16. CITY OF WINTER SPRINGS, FLORIDA AMENDED AGENDA CITY COMMISSION REGULAR MEETING - FEBRUARY 13, 2012 PAGE 11 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. This proposed amendment is scheduled to be publicly advertised in the Orlando Sentinel no less than 10 days prior to the second reading on February 27, 2012. Draft Ordinance 2011 -16 was reviewed and approved with modifications by the Planning and Zoning Board on December 7, 2011. The Beautification of Winter Springs Advisory Board has been provided a copy of the draft Ordinance 2011 -16 at their January 3rd, 2012 regular meeting. RECOMMENDATION: Staff is recommending that the City Commission approve the first reading of Ordinance 2011 -16, which proposes text amendments to Chapter 5, Tree Protection and Preservation, as approved by the Planning and Zoning Board on December 7, 2011, and move said Ordinance forward to a second reading. PUBLIC HEARINGS 501. Community Development Department REQUEST: Community Development Department requesting the City Commission consider on First Reading Ordinance 2012 -07 establishing local regulations applicable to secondary metals recyclers and other similar non - hazardous recyclers. FISCAL IMPACT: Ordinance 2012 -07 has no direct fiscal impact on the City of Winter Springs. The Ordinance establishes allowable hours of operation for purchase transactions at secondary metal recyclers that would be more flexible than the restricted hours currently proposed by the Florida Legislature. The restricted hours as proposed by the Legislature could have a detrimental fiscal impact on the businesses that conduct secondary metal recycling and the residents that use these services. CITY OF WINTER SPRINGS, FLORIDA AMENDED AGENDA CITY COMMISSION REGULAR MEETING - FEBRUARY 13, 2012 PAGE 12 OF 14 COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends the City Commission move Ordinance 2012 -07 to Second Reading. REGULAR AGENDA REGULAR 600. Office of the City Clerk REQUEST: The City Clerk requests that the City Commission hear a presentation from the Bicycle and Pedestrian Advisory Committee related to their membership, efforts, accomplishments, and any issues they may wish to discuss. (This is an Amended Agenda Item. Previously, this Agenda Item referenced a presentation from the Tuscawilla Lighting and Beautification District Advisory Committee. Item 600 will, in fact, be a presentation from the Bicycle and Pedestrian Advisory Committee, not the Tuscawilla Lighting and Beautification District Advisory Committee.) FISCAL IMPACT: There is no fiscal impact related to this Agenda Item. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager; City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. CITY OF WINTER SPRINGS, FLORIDA AMENDED AGENDA CITY COMMISSION REGULAR MEETING - FEBRUARY 13, 2012 PAGE 13 OF 14 The Office of the City Clerk has provided information via email and in person regarding the Mayor and City Commission's interest in hearing from the Bicycle and Pedestrian Advisory Committee. The Bicycle and Pedestrian Advisory Committee has also discussed this matter at their recent Special Meeting and have made various arrangements to prepare for this meeting with the Mayor and City Commission. RECOMMENDATION: The City Commission is requested to hear from members of the Bicycle and Pedestrian Advisory Committee and discuss any matters they deem of interest with the Bicycle and Pedestrian Advisory Committee and City Staff, as applicable. REGULAR 601. Office of the City Clerk REQUEST: The City Clerk is requesting the City Commission consider the information in this Agenda Item relative to determining if the City Commission would be interested in recognizing the City's Board and Committee Members (Volunteers) with a Board and Committee Appreciation Event for 2012. FISCAL IMPACT: Costs for this event would primarily come from the "Promotion Expense Appreciation Dinner" Line Code, 1100 - 54800- 11002. Currently there is three thousand dollars ($3,000.00) available in the "Commission Promotion Expense - Appreciation Dinner" Line Code for such an event. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, Media /Press Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations /Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. We have been in touch with 3 local venues who could possibly hold such an event and have tried to obtain suitable quotes for your consideration. RECOMMENDATION: The City Commission is requested to decide if they like any of the options noted in this Agenda Item and if so, what is their choice of venue, menu /costs, date, and possible attendees. If 1) is agreed upon, the City Clerk would like to request to be able to spend up to an additional fifty dollars ($50.00) out of the budgeted three thousand dollars ($3,000.00), if necessary, on miscellaneous minor items for this proposed event. CITY OF WINTER SPRINGS, FLORIDA AMENDED AGENDA CITY COMMISSION REGULAR MEETING - FEBRUARY 13, 2012 PAGE 14 OF 14 PUBLIC INPUT (Anyone who wishes to speak during Public Input on any Agenda Item or subject matter will need to fill out a "Public Input" form. You will be given three (3) minutes to speak; however, if you are speaking on behalf of a group or Homeowner's Association, you will be given five (5) minutes to speak. It is at the discretion of the City Commission to allow a speaker more than the allotted time. If you wish to speak during any scheduled Public Hearings on the Agenda, you will also need to fill out a "Public Input" form and will be given the same time allotment as mentioned above. Please address the Mayor or Presiding Officer with all comments.) ADJOURNMENT NOTE: Amendment(s) To The Agenda Are Noted In "Italics'. •:• PUBLIC NOTICE •:• This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327 -1800 "at least 48 hours prior to meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.