HomeMy WebLinkAbout2012 02 13 Informational 101 Scottish Highland Games UpdateCOMMISSION AGENDA
ITEM 101
February 13, 2012
Regular Meeting
Informational X
Consent
Public Hearings
Regular
KS
City Manager
CC
Department
REQUEST:
The Parks and Recreation Department wishes to inform the City Commission of the results
of our 2012 Scottish Highland Games Special Event.
SYNOPSIS:
The purpose of this item is to inform the City Commission regarding the results of the 2012
Scottish Highland Games Special Event.
CONSIDERATIONS:
• This year the Scottish American Society of Central Florida conducted its 35 Annual
Scottish Highland Games at Central Winds Park over 2 days (Saturday and Sunday).
• The event organizer commented that this year's event was the most successful
Highland Games held in Winter Springs.
• Attendance of 20 -25K was estimated.
• City received an additional $3,000 from the Scottish American Society for
community events.
• City received rental fees of $6,000 for the event as per contract.
• All City Departments worked together to provide excellent service to our Scottish
partners, vendors, rental companies to assist with set up & clean up of event.
• Post event evaluation meeting was held on January 26, 2012 with City officials. City
departments demonstrated excellent teamwork and cooperation assisting the event
organizer.
• The Scottish American Society has signed a three year agreement with the City.
• Next year's Scottish Highland Games will be on January 19 -20, 2013.
Informational 101 PAGE 1 OF 2 - February 13, 2012
FISCAL IMPACT:
Scottish Highland Games on Saturday /Sunday (January 15 & 16
Parks: No costs
Public Works: No costs
Fire Department (Fire Inspection): Paid by Event Applicant
Police: Paid by the Event Applicant
Event Permit: Paid by the Event Applicant
Total Cost of the Scottish Highland Games to City: $0
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, Media/Press Representatives who have
requested Agendas /Agenda Item information, Homeowner's Associations /Representatives
on file with the City, and all individuals who have requested such information. This
information has also been posted outside City Hall, posted inside City Hall with additional
copies available for the General Public, and posted at five (5) different locations around the
City. Furthermore, this information is also available to any individual requestors. City Staff
is always willing to discuss this Agenda Item or any Agenda Item with any interested
individuals.
RECOMMENDATION:
Staff requests the City Commission receive and review the information provided in this
Agenda Item.
ATTACHMENTS:
None
Informational 101 PAGE 2 OF 2 - February 13, 2012