HomeMy WebLinkAboutCPH Engineers, Inc. Task Order No. 4 ast Side Forcemain Design - 2012 01 25 TASK ORDER NUMBER 4
FOR
EAST SIDE FORCEMAIN DESIGN
This Task Order dated , 2012, by and between the City of Winter Springs
(hereinafter called the OWNER) and CPH Engineers, Inc. (hereinafter called the
Engineer), is mutually agreed upon and declared an authorized Task Order based on
Agreement for Engineering Services - dated September 10, 2008 — RFQ 008/08/BF. The
appropriate provisions of the Agreement apply as fully as if repeated herein.
SECTION 1
GENERAL
1.1 The purpose of this Amendment is to provide for Engineering Services, more
specifically itemized herein, in the preparation of contract documents for a new
16 inch forcemain and a new reclaimed water main from the intersection of
Seneca Blvd. and Vistawilla Drive to Northern Way; then east and south on
Northern Way to Winter Springs Blvd.; then west on Winter Springs Blvd to the
East WRF entrance and on into the WRF connecting to the surge tank.
Provisions shall be provided to extend the forcemain to the north of Seneca
Blvd. along Vistawilla Drive for future service capability of areas north of SR
434. The forcemain will provide for re- direction and connection of other lift
stations and forcemains into the new system.
SECTION 2
BASIC SERVICES OF THE ENGINEER
2.1 GENERAL
2.1.1 The ENGINEER agrees to perform professional services in connection with the
project as hereinafter stated.
2.1.2 The ENGINEER will serve as the OWNER'S professional engineering
representative in those phases of the project to which this Amendment applies,
and will give consultation and advice to the OWNER during the performance of
his services. The ENGINEER will perform the services for the City Commission
under the general supervision of the City Manager and Public Works /Utilities
Director and will submit interim plans and or reports to them for their review,
input, decision, etc. as appropriate.
SECTION 3
SCOPE OF SERVICES
3.1 GENERAL
The OWNER hereby authorizes the ENGINEER to proceed with the preparation
of the plans and specifications to enable a contractor to perform construction of
both mains. We will provide engineering services for the design of a new
sixteen inch forcemain system as well as a new reclaimed water main along
Vistawilla Drive, Northern Way and Winter Springs Blvd. All new forcemains will
be placed within the existing roadway Right of Way (ROW). The size of the new
reclaimed water main will be determined as a part of this scope of services.
The new forcemain e orcemain will be connected at various locations to the existing
forcemain system. The streets and the estimated lengths of forcemain for the
associated streets included in this proposal are as follows:
• Vistawilla Drive ( 1,565 LF)
• Northern Way ( 3,500 LF)
• Winter Springs Blvd. ( 1,530 LF)
• East WRF ( 560 LF)
• Approximate total length 7,200 LF
3.2 Gather and review available data on the existing area. Perform site visit to
evaluate existing conditions, general utility locations and identify possible line
routing in the ROW. Prepare preliminary engineering design for use at City
meetings and with the review agencies in accordance with typical engineering
guidelines.
3.3 Based on preliminary engineering, determine the necessary reclaimed water
main sizing and prepare 30% design layout/drawings and submit electronic files
for review (Task 1). The 30% drawings will be in the half size format for
submittal and review. Submittals will be in electronic .pdf format. Originals will
be set up on 22 inch by 34 inch drawing paper size. This allows production of
scalable half size drawings to be printed on 11 inch by 17 inch paper. Sheets to
include the following:
• Cover Sheet
• General Notes Sheet/Key Sheet
• Plan sheets (double plan format) 1 inch equals 20 foot scale (6
sheets). No profile view will be provided for the design drawings.
• Intersection and specific crossing details (3 sheets)
• Sanitary and Reclaim System Miscellaneous Standard Details (2
sheets)
3.4 Perform topographic survey of the proposed force main corridor approximately
7,200 LF starting approximately 150 feet north of the Seneca Blvd and
Vistawilla Blvd intersection, then south along Vistawilla Blvd to Northern Way;
then southeast along Northern Way to Winter Springs Blvd; then west along
Winter Springs Blvd to the entrance to the East WRF; then south into the plant
site to the headworks structure. The survey will provide the apparent ROW line
and pick up pertinent features along the route for half (1/2) of the ROW.
Existing underground utilities that have been flagged by the respective utility
owners shall be located by the survey. In addition, the surveyor will also pick -up
specific information on five gravity sanitary manholes, a portion of the Lift
Station 6E site, the bear Creek crossing and bridge information and the culvert
crossing information on Vistawilla. (Task 2).
3.5 Since the area is already developed, we will not retain the services of a
geotechnical engineer per the direction of the OWNER.
3.6 CPH scientists shall need to perform a Wetland Delineation at the Bear Creek
Crossing to provide documentation to the permitting agencies that the proposed
force main construction will not encroach upon nor adversely impact the
wetlands or creek. The approximate wetland limits shall be delineated in the
field with flagging tape and /or stakes in accordance with methodologies outlined
in the U.S. Army Corps of Engineers (ACOE) Wetland Delineation Manual
(1987), the 2008 Corps Interim Regional Supplement to the Corps Wetland
Delineation Manual: Atlantic & Gulf Coastal Plain Region and the Florida
Unified Wetland Delineation Methodology (Chapter 62 -340, F.A.C.). The
wetland delineation shall be performed on both sides of the creek and extended
out approximately 20 feet on each side of the existing bridge structure. CPH
scientists shall prepare a memorandum discussing the wetland delineation and
coordinate with the project surveyor and /or engineer to provide wetland
delineation information such as a map showing the approximate location of the
delineated wetland line and flag numbers. Including the approximate
coordinates of each delineation point as recorded by a Garmin handheld GPS
unit.
3.7 CPH will obtain the services of a structural engineer to evaluate the existing
bridge and pipe supports currently supporting the 6 -inch force main at the Bear
Creek crossing for their suitability of supporting the proposed 16 -inch force
main and the new reclaimed main. The support system will either be modified to
accommodate the larger force main and the new reclaimed main or be replaced
with a new support system.
3.8 Prepare 90% and 100% plans and specifications for the pipe improvements for
bidding purposes (Task 3). The plans will be plan view only with no profile view.
Specific intersection and critical crossing profiles will be provided in addition to
the plan views. Submittals will be in electronic .pdf format. The 90% and 100%
drawings will be in the half size format for submittal and review. Originals will be
set up on 22 inch by 34 inch drawing paper size. This allows production of
scalable half size drawings to be printed on 11 inch by 17 inch paper.
3.7 CPH will prepare and submit the required FDEP Wastewater Project related
permit application and supporting documentation necessary to obtain required
permit for construction and operation of the Project. Respond to all requests for
additional information from permitting agencies. Pay fee for all permits. Winter
Springs will reimburse fees paid by the Engineer. The reclaimed water main is
within the City's existing service area and therefore is not required to be
permitted.
SECTION 4
SCHEDULE
4.1 The ENGINEER agrees to prosecute the work in a timely manner until the
Project is completed. The following is our agreed upon schedule:
NTP approximately January 24, 2012
Submit 30% plans — May 4, 2012
City review /comments — May 18, 2011
Revise plans to 90% - June 22, 2012
City 90% review process — July 9, 2012
Submit Final Plans — July 30, 2012
SECTION 5
PAYMENT
5.1 PAYMENT
Payments for services and expenses of the ENGINEER to be as set forth
below:
The fee for the engineering design scope of services described herein will be
provided for a lump sum fee of $ 71,755.00 inclusive of expenses, for the base
services, as shown on the attached manpower breakdown.
IN WITNESS WHEREOF, the parties hereto have made and executed this
Amendment the day and year first above written.
OWNER:
City of Winter Springs, Florida
By:
ATT`.�
Date: i/zs/ 2.
ENGINEER:
CPH En eer , n .
A S : A ` 8►47;11M David E. Mahler, P. . Sr. Vice President
Date: /—/1-11
Winter Springs Proposal
East Side 16 Inch Force Main & Reclaimed Main
Senior Professional Senior
Task 1 Task Description Principal Engineer CADD Tech Clerical II
Preliminary Engineering
1 Conduct initial meeting to collect available data. 2 2 1
2 Review existing data for the project area (water, sewer, etc.) 1 2
3 Perform site visit to evaluate existing conditions, review utility
locations and identify potential conflict situations 2 2
Evaluate flow and demand requirements for determination of
4 required size for the proposed reclaimed water transmission
main 8 24 8 2
5 Prepare 30% drawings and layout (12 drawings with cover
sheet) 4 10 22 2
6 Submit 30% plan sets to City for review (Hard Copies and pdf
files) 1 2 1
7 Meet with staff to review 2 2
8 Prepare written list of comments and actions 3 2
SUBTOTAL DIRECT LABOR 16 45 36 8
See supporting documentation for breakdown
of miscellaneous expenses
TOTAL LABOR COST $11,425.00
Misc. Expenses $46.50
TOTAL TASK 1 $11,471.50
RATE HOURS
Project Manager $155.00 16 $2,480.00
Professional Engineer $125.00 45 $5,625.00
Senior Cadd Tech $80.00 36 $2,880.00
Clerical II $55.00 8 $440.00
Total Raw Labor Cost $11,425.00
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Winter Springs Proposal
East Side 16 Inch Force Main & Reclaimed Main
Env Sc Project Senior Sub
Task 2 Task Description Manager Engineer Cadd Tech Clerical consultant
Survey, Environmental and Structural
Topographic information of route of the project area. Use
City maps /aerials for base. City to provide. CPH to
1 transfer, coordinate and set -up for the project. 1 2 1 $9,621.00
2 Wetland determination at Bear Creek 8
Structural evaluation and design for force main supports
3 on Bridge 1 2 1 $3,800.00
SUBTOTAL DIRECT LABOR HOURS 8 2 4 2 $13,421.00
TOTAL LABOR COST $1,720.00
Sub Consultant $13,421.00
Misc. Expenses $2.50
TOTAL TASK 2 $15,143.50
RATE HOURS
Environmental Science Manager $130.00 8 $1,040.00
Professional Engineer $125.00 2 $250.00
Senior Cadd Tech $80.00 4 $320.00
Clerical II $55.00 2 $110.00
Total Raw Labor Cost $1,720.00
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Winter Springs Proposal
East Side 16 Inch Force Main & Reclaimed Main
•
Project Project Senior
Task 3 Task Description Manager Engineer Design Tech Clerical
Preparation of Construction Documents Final Design
1 Prepare 90% drawings and specifications
a Cover sheet 1 3 8
b Location /Key Map and General Notes 1 6 8
c Double Plan sheets (6 anticipated at 1 " =20' scale) 8 32 96
d Intersection and Specific Crossing Details (3 sheets) 4 12 24
e Standard Sanitary Details (1 sheet) 2 2
f Provide quality assurance and "Constructibility" review 8
g Prepare technical specifications 2 14 8
Prepare preliminary opinion of probable construction cost categorized
h by subdivision or phasing 1 8 4 1
Submit electronic sets of the 90% P &S to City for review. Submittal
i package will include plans, specifications and probable opinion of
construction cost 1 2 1
j Meet with City staff to review 3 3
k Prepare and submit Comment and response list segregated by plan
sheet page 1 4 2
I Revise documents per 90% review (see below)
2 Prepare of 100% Drawings and specifications 8 28 64 2
3 Provide quality assurance and "Constructibility" review 4
4 Prepare a signed and sealed Engineers Cost Estimate 1 6 4 1
5 Submit electonic sets of 100% construction drawings, technical
specifications and probable opinion of construction cost to the City 1 2 1
SUBTOTAL DIRECT LABOR 42 120 214 16
See supporting documentation for breakdown
of miscellaneous expenses
'TOTAL LABOR COST $39,510.00
Misc. Expenses $57.50
TOTAL TASK 3 $39,567.50
RATE HOURS
Project Manager $155.00 42 $6,510.00
Professional Engineer $125.00 120 $15,000.00
Senior Cadd Tech $80.00 214 $17,120.00
Clerical I I $55.00 16 $880.00
Total Labor Cost $39,510.00
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Winter Springs Proposal
East Side 16 Inch Force Main & Reclaimed Main
Project Project Senior
Task 4 Task Description Manager Engineer Cadd Tech Clerical Subconsultant
Permitting
Prepare and submit FDEP permit application. (City to
1 provide pertinent information on permit application). 1 3 2 2
3 Respond to RAI from Permitting Agency 1 2 1 1
4 Pay FDEP permit fee $500.00 (wastewater)
Reimbursement by City. 1 1
SUBTOTAL DIRECT LABOR 2 6 3 4 $0.00
SUBTOTAL LABOR $1,520.00
Subconsultant $0.00
Misc Exp. $527.50
TOTAL TASK 4 $2,047.50
RATE
Project Manager $155.00 2 $310.00
Project Engineer $125.00 6 $750.00
Senior Cadd Tech $80.00 3 $240.00
Clerical II $55.00 4 $220.00
Subtotal Raw Labor $1,520.00
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Winter Springs Proposal
East Side 16 Inch Force Main & Reclaimed Main
Project Project Sr. Cadd
Task 6 Task Description Manager Engineer Tech Clerical Subconsultant
Bidding Assistance
6.1 Furnish 15 sets of drawings, CD's and technical specs
for bidding purposes 1 3 3 2
6.2 Attend pre -bid conference 3 2
6.3 Consider written questions and prepare addenda as
required related to water main design. 1 4 2 2
Review and evaluate the three (3) lowest bid packages
6.4 and verify bidder's experience and references and make
a recommendation of award to the City 2 4
SUBTOTAL DIRECT LABOR 7 7 5 10 $0.00
SUBTOTAL LABOR $2,910.00
See supporting documentation for breakdown Subconsultant $0.00
of miscellaneous expenses Misc. Expenses $615.00
TOTAL TASK 6 $3,525.00
RATE
Project Manager $155.00 7 $1,085.00
Project Engineer $125.00 7 $875.00
Senior Cadd Tech $80.00 5 $400.00
Clerical I I $55.00 10 $550.00
Subtotal Raw Labor $2,910.00
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MISCELANEOUS EXPENSES
Winter Springs Proposal
East Side 16 Inch Force Main & Reclaimed Main 1
ITEM DESCRIPTION TASK 1 TASK 2 TASK 3 TASK 4 TASK 5
COST UNIT Qty I Ext Qty I Ext _ Qty Ext Qty Ext Qty Ext
Photocopies 8 1/2 x 11 $0.05 Sheet 150 $7.50 50 $2.50 500 $25.00 50 2.50 7500 $375.00
Photocopies 11 x 17 $0.20 Sheet 20 $4.00 20 $4.00
Blueprinting 24" x 36" (2 -D Color Line Drawings) $1.25 Sheet 20 $25.00 20 $25.00 20 25.00 150 $187.50
FDEP Permit Fee $500.00 Each 1 500.00
1 Digital Camera $10.00 Ea Use 1 $10.00
Diskette $3.50 Disk 1 $3.50 15 $52.50
Miscellaneous
TOTALS $46.50 $2.50 $57.50 $527.50 $615.00
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Winter Springs Proposal
East Side 16 Inch Force Main & Reclaimed Main
TASK SUMMARY
'LUMP SUM TASKS
TASK 1 PRELIMINARY ENGINEERING $11,471.50
TASK 2 SURVEY & GEOTECHNICAL $15,143.50
TASK 3 PREPARATION OF CONSTRUCTION DOCUMENTS $39,567.50
TASK 4 PERMITTING SERVICES $2,047.50
TASK 5 BIDDING SERVICES $3,525.00
TOTAL LUMP SUM PROJECT DESIGN COST $71,755.00
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