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Home My WebLink About2011 11 28 Evidence Documentation & Case Enhancement Grant #2012-JAGD-1138 PD / yT CERTIFICATION FORM Recipient Name and Address: City of Winter Springs, 1126 E. SR 434, Winter Springs, Florida Grant Title: Evidence Documentation & Case Enhancement Grant Number :2012 -JAGD - 1138 Award Amount: $3 ,666 Contact Person Name and Title: Lt . Doug Seely Phone Number: (407) 327 -7977 Federal regulations require recipients of financial assistance from the Office of Justice Programs (OJP), its component agencies, and the Office of Community Oriented Policing Services (COPS) to prepare, maintain on file, submit to OJP for review, and implement an Equal Employment Opportunity Plan (EEOP) in accordance with 28 C.F.R §§ 42.301 -.308. The regulations exempt some recipients from all of the EEOP requirements. Other recipients, according to the regulations, must prepare, maintain on file and implement an EEOP, but they do not need to submit the EEOP to OJP for review. Recipients that claim a complete exemption from the EEOP requirement must complete Section A below. Recipients that claim the limited exemption from the submission requirement, must complete Section B below. A recipient should complete either Section A or Section B, not both. If a recipient receives multiple OJP or COPS grants, please complete a form for each grant, ensuring that any EEOP recipient certifies as completed and on file (if applicable) has been prepared within two years of the latest grant. Please send the completed form(s) to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice, 810 7 Street, N.W., Washington, D.C. 20531. For assistance in completing this form, please call (202)307- 0690 or TTY (202) 307 -2027. Section A- Declaration Claiming Complete Exemption from the EEOP Requirement. Please check all the boxes that apply. ❑ Recipient has less than 50 employees, ❑ Recipient is an Indian tribe, ❑ Recipient is a non - profit organization, ❑ Recipient is an educational institution, or ❑ Recipient is a medical institution, 6 Recipient is receiving an award less than $25,000 I, Charles Lacey [responsible official], certify that The City of Winter Springs [recipient] is not required to prepare an EEOP for the reason(s) checked above, pursuant to 28 C.F.R §42.302. I further certify that The City of Winter Springs [recipient] will comply applicable Federal civil rights laws that prohibit discrimination in employment and in the delivery of se z Charles Lacey, Mayor City of Winter Springs ✓r Print or type Name and Title Signature ✓ Date Section B- Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying That an EEOP Is on File for Review. If a recipient agency has 50 or more employees and is receiving a single award or subaward for $25,000 or more, but less than $500,000, then the recipient agency does not have to submit an EEOP to OJP for review as long as it certifies the following (42 C.F.R. § 42.305): I, [responsible official], certify that the [recipient],which has 50 or more employees and is receiving a single award or subaward for $25,000 or more, but less than $500,000, has formulated an EEOP in accordance with 28 CFR §42.301, et seq., subpart E. I further certify that the EEOP has been formulated and signed into effect within the past two years by the proper authority and that it is available for review. The EEOP is on file in the office of: [organization], at [address],for review by the public and employees or for review or audit by officials of the relevant state planning agency or the Office for Civil Rights, Office of Justice Programs, U. S. Department of Justice, as required by relevant laws and regulations. Print or type Name and Title Signature Date OMB Approval No. 1121 -0140 Expiration Date: 12/31/12 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct ,,,, x ::• .. 3: u 3Y Subgrant Recipient Organization Name: City of Winter Springs County: Seminole Chief Official Name: Charles Lacey Title: Mayor Address: 1126 East State Road 434 City: Winter Springs State: FL Zip: 32708 Phone: 407 - 327 -5956 Ext: Fax: Email: clacey @winterspringsfl.org Chief Financial Officer Name: Shawn Boyle Title: Finance and Administrative Services Director Address: 1126 East State Road 434 City: Winter Springs State: FL Zip: 32708 Phone: 407 - 327 -5960 Ext: Fax: Email: sboyle @winterspringsfl.org Application Ref # 2012 -JAGD -1138 Section #1 Page 1 of 2 Contract -JAGD -SEMI- - - Rule Reference 11D-9.006 OCJG -005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct 3 Implementing Agency Organization Name: Winter Springs Police Department County: Seminole Chief Official Name: Kevin Brunelle Title: Chief Address: 300 North Moss Road City: Winter Springs State: FL Zip: 32708 Phone: 407 - 327 -1000 Ext: 400 Fax: Email: kbrunelle @winterspringsfl.org Project Director Name: Doug Seely Title: Lieutenant Address: 300 North Moss Road City: Winter Springs State: FL Zip: 32708 Phone: 407 - 327 -1000 Ext: 457 Fax: 407 - 327 -6652 Email: DSeely @winterspringsfl.org Application Ref # 2012 - JAGD - 1138 Section #1 Page 2 of 2 Contract -JAGD -SEMI- - - Rule Reference 11D-9 006 OCJG -005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct General Project Information Project Title: EVIDENCE DOCUMENTATION AND CASE ENHANCEMENT Subgrant Recipient: City of Winter Springs Implementing Agency: Winter Springs Police Department Project Start Date: 2/1/2012 End Date: 6/30/2012 Problem Identification The Winter Springs Police Department has noticed a need to capture and photograph evidence in many areas. As we work with less and downsize we are required to do more to continue the same level of service to our citizens. Photographing field events (Traffic Crashes, Domestic Violence, Use of Force, Graffiti to name a few) will limit challenges to what the officer saw and allow the State Attorney to close cases faster. This project will require the purchasing of digital cameras and memory cards for all the officers out in the field. Project Summary (Scope of Work) The Digital Cameras will be issued to the Operations Bureau (Patrol, Motors, School Resource, K9 -unit, Bicycle, and the SWAT Scribe). The Cameras will be used to document the following: Simple Burglaries, Battery, Domestic Violence, Chronic Missing /Runaway Children, Alzheimer?s /Special Needs individuals, Baker Acts, Traffic Crashes, Defensive Action Reports (Use of Force), Graffiti / Vandalism, Gang Member(s), Prowlers, Concealed Weapons, Recovered Property that can be returned where a photograph will suffice in court, and Document the Crime Scene before things get moved (before FD arrives for example). They will also be available to assist the other bureaus within the department. We will utilize these grant funds to purchase the equipment to provide documentation /photographs of incidents to enhance the cases. ?A picture is worth a thousand words.? Napoleon Bonaparte Application Ref # 2012 -JAGD -1138 Section #2 Page 1 of 2 Contract -JAGD -SEMI- - - Rule Reference 11 D -9.006 OCJG -005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct 7' 14 !!;g-%; ARP °3 � „ Section Questions: Question: Does the Subgrantee receive a single grant in the amount of $500,000 or more from the U.S. Department of Justice? Answer: No Question: Does the Implementing Agency receive a single grant in the amount of $500,000 or more from the U.S. Department of Justice? Answer: No Application Ref # 2012 -JAGD -1138 Section #2 Page 2 of 2 Contract -JAGD -SEMI- - - Rule Reference 11 D -9.006 OCJG -005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct General Performance Info: Performance Reporting Frequency: Quarterly Federal Purpose Area: 003 - Prevention and Education Programs State Purpose Area: E - Equipment Supplies - Purchase Equipment/Supplies Activity Description Activity: Equipment and Supplies Target Group: Equipment and Supplies Geographic Area: Urban Location Type: Neighborhood Objectives and Measures Objective: 25.E - Amount of funds expended on equipment and /or supplies Measure: Part 1 Amount of funds to be expended to purchase equipment and /or supplies Goal: $3666 Objective: 52.E - Number of equipment or supply items purchased with JAG funds by type of equipment or supplies Measure: Part 16 How many other pieces of equipment or supplies will be purchased? Goal: 45 Application Ref # 2012 -JAGD -1138 Section #3 Page 1 of 2 Contract -JAGD-SEM I- - - Rule Reference 11D-9 006 OCJG -005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct Section Questions: Question: If 'other" was selected for the geographic area, please describe. Answer: N/A Question: If 'other" was selected for location type, please describe. Answer: N/A Application Ref # 2012 -JAGD -1138 Section #3 Page 2 of 2 Contract -JAGD -SEMI- - - Rule Reference 11 D -9.006 OCJG -005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct General Financial Info: Note: All financial remittances will be sent to the Chief Financial Officer of the Subgrantee Organization. Financial Reporting Frequency for this Subgrant: Quarterly Is the subgrantee a state agency ?: No FLAIR / Vendor Number: 591026364 Budget: Budget Category Federal Match Total Salaries and Benefits $0.00 $0.00 $0.00 Contractual Services $0.00 $0.00 $0.00 Expenses $3,666.00 $0.00 $3,666.00 Operating Capital $0.00 $0.00 $0.00 Outlay Indirect Costs $0.00 $0.00 $0.00 -- Totals -- $3,666.00 $0.00 $3,666.00 Percentage 100.0 0.0 100.0 Project Generated Income: Will the project earn project generated income (PGI) ? No Application Ref # 2012 -JAGD -1138 Section #4 Page 1 of 3 Contract -JAGD -SEMI- - - Rule Reference 11D-9.006 OCJG -005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct 0 a � '� t. zwevwv; m ��y Budget Narrative: Expenditures 45 Digital Cameras - $75ea 45 SD cards for the Camera's - $7ea Total Purchase of $3690 Any expenditures over the grant amount of $3,666 will be paid by the City of Winter Springs. II I Application Ref # 2012 -JAGD -1138 Section #4 Page 2 of 3 Contract -JAGD -SEMI- - - Rule Reference 110 -9.006 OCJG -005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct Section Questions: Question: If salaries and benefits are included in the budget as actual costs for staff in the implementing agency, is there a net personnel increase, or a continued net personnel increase from the previous Byrne program? Answer: N/A Question: If benefits are to be included, are they reflected in the budget narrative? Answer: N/A Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or implementing agency, if it is the sheriffs office. Answer: N/A Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of salaries and benefits), and provide documentation of the appropriate approval of this plan. Answer: N/A Question: If the budget includes services based on unit costs, provide a definition and cost for each service as part of the budget narrative for contractual services. Include the basis for the unit costs and how recently the basis was established or updated. Answer: N/A Application Ref # 2012 -JAGD -1138 Section #4 Page 3 of 3 Contract -JAGD -SEMI- - - Rule Reference 11D-9 006 OCJG -005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct Insert Standard Conditions Page here. Application Ref # 2012 -JAGD -1138 Section #5 Page 1 of 1 Contract -JAGD -SEMI- - - Rule Reference 11 D -9.006 OCJG -005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct • c E A lai � » t� �' z4 w' � ,� m 3 a h. P 4 g »' s ..3 �- _ , � ;, ti �d °. 4 � r te In witness whereof, the parties affirm they each have read and agree to the forth in this agreement, have read and understand the agreement in its entirety and conditions have set executed out this agreement by their duty authorized officer on the Strikeovers date, m onth and year set below. Corrections on this p age, including , :. .6,',,i,°-rM:l4t-ao' k ''' 'T '-'sr .`.`t,:iL;.Z whiteout, etc are not acceptable. �`* z sty a Signature: Typed Name and Title: Date: ° ° iv err •� a ,«, a, y� °z. ',m a -, , , „c ., -,, at f m a c rs «: a ` '* , , , r Y�•a . - 414'4' - _ .aa <„ �.•:, s °-.� - :: � „� " ,..; City of Winter Springs, Florida Typed Name of Subgrant Recipient: ,Mayor Charles Lacey �i Signature: • __e %.% °`. '' `' . , , Typed Name ar'd Title: Cha Lac ey, Mayor Cate: f (%/ City of Winter Springs, Florida Typed Name of Im 'emen Agen Winter Sp Police Department Signature: ,,�, f ` y Typed Mime and Title: Chief Kevin P. Brunelle Date: / Application Ref # 2012 -JAGD -1138 Section #6 Page 1 of 1 Contract - JAGD -SEMI- - - Rule Reference 11 D -9.006 OCJG -005 (rev. April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct Insert Certifications and Authorizations here. Application Ref # 2012 -JAGD -1138 Section #7 Page 1 of 1 Contract -JAGD -SEMI- - - Rule Reference 11D-9.006 OCJG -005 (rev. April 2005)