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HomeMy WebLinkAbout2012 01 03 Consent 200 Requesting Approval of the Beautification of Winiter Springs Board Regular Meeting MinutesCITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING OCTOBER 4, 2011 CALL TO ORDER The Regular Meeting of Tuesday, October 4, 2011 of the Beautification of Winter Springs Board was called to Order by Chairperson Alice Bard at 7:00 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Alice Bard, present Vice Chairman Roberto Carlos Acevedo, absent Board Member Larry Chmura, present Board Member JoAnn Mattie, absent Board Member Lorry Roero, present The Pledge of Allegiance was led by Chairperson Bard. Chairperson Bard inquired, "Does anyone have any Agenda changes ?" Mr. Steven Richart, Manager, Urban Beautification Services Division, Community Development Department replied, "I'd like to see if we could bring - Agenda Item `602' to the front ?" Chairperson Bard stated, "I do not see a problem with that." There was no objection from the Board Members. INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used CONSENT AGENDA CONSENT 200. Office Of The City Clerk Requesting Approval Of The July 5, 2011 Beautification Of Winter Springs Regular Meeting Minutes. Chairperson Bard inquired, "Does anyone have any changes to the Minutes of the July 5 th , 2011 meeting ?" CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - OCTOBER 4, 2011 PAGE 2 OF 6 "I WILL MAKE A MOTION TO APPROVE THE MEETING MINUTES (JULY 5, 2011)." MOTION BY BOARD MEMBER ROERO. SECONDED BY BOARD MEMBER CHMURA. DISCUSSION. VOTE: BOARD MEMBER ROERO: AYE BOARD MEMBER CHMURA: AYE CHAIRPERSON BARD: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used 400. REPORTS Chairperson Bard distributed a document entitled, "Overview of Programs and Ordinances that promote Sustainable Development' to the Board Members. Mr. Richart remarked, "We were actually working on an Ordinance now, so this is very timely — and what I would like to do is bring in Stephanie (Wolfe), our Water Conservationist to the next meeting — and have her input as well." Chairperson Bard read an email into the Record dated September 19, 2011 regarding "Additional Public Input" and stated, "We will have another Public Input section at the end of our regular schedule." PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - OCTOBER 4, 2011 PAGE 3 OF 6 ❖ ❖ AGENDA NOTE: THE FOLLOWING REGULAR AGENDA WAS DISCUSSED FIRST, FOLLOWED BY THE REST OF THE AGENDA, AS DOCUMENTED. ❖ ❖ REGULAR AGENDA REGULAR 602. Community Development Department — Urban Beautification Services Division Discussion Of Plans For The Holiday Parade And Christmas Tree Lighting Event. Mr. Chris Caldwell, Director, Parks and Recreation Department presented this Agenda Item and commended Mr. Richart with his assistance in renovating the irrigation system in the parks. Mr. Caldwell also thanked Ms. Stephanie Wolfe, Water Conservation Coordinator, Public Works Department for her assistance with water conservation at all of the parks. Next, Mr. Caldwell distributed a document entitled, "Winter Springs Community Events" and spoke about the various upcoming events for the City of Winter Springs. Chairperson Bard inquired, "Do you have any needs that the Board can help you with relative to either the Holiday Parade or the Christmas Tree Lighting ?" Mr. Richart mentioned that the Girl Scouts will be wrapping presents and added, "Fundraising would help, if we could get more filnding." Mr. Caldwell also mentioned that volunteers are always needed for Community Events. Next, Chairperson Bard mentioned that anyone interested in volunteering at any of the events should contact Mr. Caldwell or Mr. Brian Dunigan, Program Coordinator - Programs and Special Events. Continuing, Chairperson Bard remarked about some choral groups who could perform at the Tree Lighting. Mr. Richart suggested that the Beautification of Winter Springs Board Members could set up a booth at the City's Hometown Harvest event and have information related to tree issues, water conservation, and other various upcoming programs. REGULAR 600. Community Development Department — Urban Beautification Services Division Providing A Summary Update Of Previous Neighborhood Grants. Mr. Richart introduced this Agenda Item and distributed a handout related to Neighborhood Grants entitled "Status of Previous Neighborhood Improvement Grants ". Further discussion ensued. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING — OCTOBER 4, 2011 PAGE 4 OF 6 REGULAR 601. Community Development Department — Urban Beautification Services Division Update On The Arbor Grant Fund. Mr. Richart presented this Agenda Item and stated, "The Revenues are not coming in the same that we thought they would. In order to continue — and keep the Arbor Fund in good shape, we need to watch what we spend." Continuing, Mr. Richart suggested that the Homeowner's Association assist with the tree plantings with maintenance and establishment. Mr. Richart added, "What I would like to do is identify areas and all can identify some five (5) strategic areas in different parts of the City and then approach the HOA's (Homeowner's Association) and say — `We would like to do a tree project — what do you think? Would you join forces with usT Then we could just do it and have more control over the result and have their input." With further discussion on the Budget, Mr. Richart suggested, "That we keep the Tree Trimming the same and the other two (2) (Arbor Day and Tree Planting) we cut - in half. Tape I Side B Continuing, Mr. Richart said to the Board, "You need to let me know how you feel about it and if you agree or disagree. We won't have another meeting for three (3) months." Chairperson Bard stated, "I would like to hear the other Board Members, but I like the idea of going ahead and scaling these back and taking a `Wait and see approach'. We just started the Fiscal Year with the City and if we find later that we need those monies for whatever reason, they will be there even if we need a little more for Arbor Day or we need a little more for Tree Planting." Further discussion. Chairperson Bard noted, "We can have that as an Item to come up next ?" Mr. Richart responded, "Yes." Mr. Richart then added, `By then you can have your ideas together and we can be ready to move immediately." Discussion. REGULAR 603. Community Development Department — Urban Beautification Services Division Discussion Of Communitv Enhancement Program. Mr. Richart presented this Agenda Item and suggested programs such as "Yard of the Month" and other various programs for the Community. With further discussion, Mr. Richart stated, "That will be next meeting." CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - OCTOBER 4, 2011 PAGE 5 OF 6 Continuing, Mr. Richart mentioned some revisions to the Arbor Code that the City Attorney is reviewing. REGULAR 604. Community Development Department — Urban Beautification Services Division Update On The City Banner Logo. Examples of different Seasonal Banners that will be displayed around the City was distributed to the Board Members. REGULAR 605. Community Development Department — Urban Beautification Services Division Review Preliminary Planning For Arbor Dav 2012. Mr. Richart introduced this Agenda Item and asked the Board Members to consider either April 28 2012 or May 5 2012 for the upcoming Arbor Day Event. With further discussion, Mr. Richart stated, "We really don't have to decide until January - or you can email me if you all decide which date you want" and noted that planning for the upcoming Arbor Day 2012 will be discussed at the January 2012 Beautification of Winter Springs Board Meeting. Mr. Richart commented on monies for promotions and mentioned that he was considering bringing back former employee Mr. Mike Mingea back as an Arborist Consultant to work with the 2012 Arbor Day event." Chairperson Bard remarked, "I think that would be money well spent." There were no other objections voiced. Regarding the availability and listing of the species of the trees that would be obtainable, Mr. Richart commented, "Can I email you all what I can find and instead of waiting until January (2012) — and then just give me your answers back and we will go with the top selections." Chairperson Bard commented, "That works for me." No other objections were noted. PUBLIC INPUT No one spoke. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING — OCTOBER 4, 2011 PAGE 6 OF 6 Related to the next Beautification of Winter Springs Board meeting scheduled for January 2012, Chairperson Bard suggested discussion topics such as, Holiday Events; an update on the Arbor Grant Fund; Community Enhancement Program, and Arbor Day. ADJOURNMENT Chairperson Bard adjourned the Regular Meeting at 8:17 p.m. RESPECTF (ILLY ,SUBMITTED: JOAN L. BROWN DEPUTY CITY CLERK NOTE: These Minutes were approved at the , 2012 Beautification of Winter Springs Board Regular fleeting.