HomeMy WebLinkAbout2011 12 12 Consent 204 Shepard Road StreetscapeCOMMISSION AGENDA
ITEM 204
December 12, 2011
Regular Meeting
Informational
Consent
Public Hearings
Regular
X
KS
KL
City Manager Department
REQUEST:
The Public Works and Community Development Departments requesting authorization to
enter into a contract agreement with Wal -Rose, Inc. for the Shepard Road Streetscape (ITB#
001/12/BF) in the amount of $403,441.74
SYNOPSIS:
The Shepard Road Streetscape consists of improvements on a 0.3 -mile segment of Shepard
Road from US 17 -92 to Wildwood Drive. The work includes demolition, asphalt milling,
resurfacing, widening, adding landscaped medians, curb and gutter, sidewalks, a stormwater
management system, decorative street lights, landscaping, irrigation, and an entry feature.
Staff recommends awarding the construction contract to the low bidder, Wal -Rose, Inc., in
the amount of $403,441.74 plus a 5% contingency, funded by the US 17 -92 CRA
Redevelopment Trust Fund.
CONSIDERATIONS:
The Final Engineering and Aesthetic Review Plans for the Shepard Road Streetscape were
approved by the City Commission at the November 14, 2011 City Commission meeting.
The project consists of roadway, landscape, and hardscape improvements on a 0.3 -mile
segment of Shepard Road from US 17 -92 to Wildwood Drive. The work includes
demolition, asphalt milling, resurfacing, widening, adding landscaped medians, curb and
gutter, sidewalks, a stormwater management system, decorative street lights, landscaping,
irrigation, and an entry feature.
The project was advertised for bidding in the Orlando Sentinel on Sunday, October 30, 2011
Consent 204 PAGE 1 OF 3 - December 12, 2011
(see Exhibit A). Bids were received and opened on November 30, 2011 with the results as
follows:
Invitation to Bid #001/12/BF - Base Bid Results:
1. Wal -Rose, Inc. $488,364.59
2. CFE Corp., $500,437.01
3. AJC Construction, LLC $562,699.10
4. Gibbs & Register, Inc. $695,128.00
Gateway Feature
The project includes a gateway feature located on Shepard Road approximately 500 -feet
east of US 17 -92. The gateway feature in the base bid consists of two brick pilaster
structures approximately 3 -feet square and 10 -feet in height with City plaques on both
sides. The brick pilasters would be installed on opposite sides of Shepard Road, within the
right -of -way just behind the sidewalks. The alternate bid replaces the pilaster on the south
side with a brick gateway tower structure consisting of an arch over the sidewalk. The
gateway tower is approximately 16 -feet in height and includes light fixtures, a tile roof, and
decorative "Winter Springs" signage. The additional cost to replace one brick pilaster with
the gateway tower for the low bidder (Wal -Rose, Inc.) is $32,386.40. Due to the high cost
and limited project budget, Staff recommends constructing the two brick pilaster structures
included in the base bid price in the total amount of $13,697.20. The gateway tower may be
considered for a future US 17 -92 CRA project at S.R. 434.
Construction Funding Plan:
The available funding from the US 17 -92 CRA Redevelopment Trust Fund is $464,740.67,
consisting of $448,740.67 for construction and $16,000 for the initial two years of
maintenance. The lowest base bid submitted by Wal -Rose, Inc. is $488,364.59. Staff
reviewed the bid in detail and determined that the combined pricing for landscaping and
irrigation in the amount of $67,892.10 was too high and could be substantially reduced if
this work were performed directly for the City under a separate contract. Staff also
concluded that the price of $17,030.75 to provide lighting at the two brick pilasters was too
high. Staff recommends deleting the pilaster lighting from the contract and utilizing the
new streetlights to provide lighting in the vicinity of the pilasters. The removal of the
landscaping, irrigation, and pilaster lighting from the contract reduces Wal -Rose bid amount
by a combined $84,922.85 to a new total of $403,441.74. Wal -Rose has agreed to these
changes to their bid.
Staff recommends that the bid be awarded to the low bidder, Wal -Rose, Inc. in the amount
of $403,441.74 plus a 5% contingency ($20,172.09) for a total obligation of $423,613.83.
The landscaping and irrigation will be installed under a separate contract to be awarded at a
later date. The landscaping and irrigation contract will be funded using the remaining CRA
construction funding of $25,126.84 and will be supplemented as needed by the $16,000 of
CRA maintenance funds, any remaining contingency funds from the Wal -Rose contract,
and by performing portions of the work in -house if necessary.
Construction is expected to begin in January 2012 and is scheduled to be complete in May
2012.
Consent 204 PAGE 2 OF 3 - December 12, 2011
FISCAL IMPACT:
The project cost is $403,441.74 plus a 5% contingency, for a total of $423,613.83 funded by
the US 17 -92 CRA Redevelopment Trust Fund.
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press
Representatives who have requested Agendas /Agenda Item information, Homeowner's
Associations/Representatives on file with the City, and all individuals who have requested
such information. This information has also been posted outside City Hall, posted inside
City Hall with additional copies available for the General Public, and posted at five (5)
different locations around the City. Furthermore, this information is also available to any
individual requestors. City Staff is always willing to discuss this Agenda Item or any
Agenda Item with any interested individuals.
Construction notices will be distributed in advance to all affected parties, including the
Highlands and Wildwood HOAs, Highlands Elementary School, and the businesses near the
US 17 -92 / Shepard Road intersection.
RECOMMENDATION:
Staff recommends that the City Commission approve the award of the Shepard Road
Streetscape to the low bidder, Wal -Rose, Inc. in the amount of $403,441.74 plus a 5%
contingency, funded by the US 17 -92 CRA Redevelopment Trust Fund, and authorize the
City Manager and City Attorney to prepare and execute any and all applicable documents.
ATTACHMENTS:
1. Exhibit A - Orlando Sentinel Legal Advertisement for Bids (1 page)
2. Exhibit B - Bid Tabulation for ITB# 001 /12BF (2 pages)
Consent 204 PAGE 3 OF 3 - December 12, 2011
Before the undersigned authority personally appeared Jennifer
Irwin/Tame la Vargas/Deborah M. Toney, who on oath says that s/he
is the Legal Advertising Representative of Orlando Sentinel, a daily
newspaper published in Seminole County, Florida; that the attached
copy of advertisement, being a Advertisement for Bid in the matter
of Bid No. ITB 001/12/BF in the Seminole County was published
in said newspaper in the issue(s); of
Affiant further says that the said Orlando Sentinel is a newspaper
published in said Seminole County, Florida, and that the said
newspaper has heretofore been continuously published in said
Seminole County, Florida, each week day and has been entered as
second-class mail matter at the post office in said Seminole County,
Florida, for a period of one year next preceding the first publication
of the attached copy of advertisement; and affiant further says that
s/he has neither paid nor promised any person, firm or corporation
any discount, rebate, commission or refund for the purpose of
securing this advertisement for publication in the said newspaper.
The foregoing instrument was acknowledged before me this
3 L day of October, 2011, Jennifer Irwin/Tamela
Vargas/Deborah M. Toney, who is personally known to me and who
did take an oath.
1158207
City Of Winter Springs
1126 E STATE ROAD 434
WINTER SPRINGS, FL 32708-2715
10/30/11
R VARCAS
U LK;
FLopm,A,
C,:ornrcr, D0091 621•91
Fp
Orlando Sentinel
HIBIT
ffOFTERRINGS
°
INVITATION TO BID
SHEPARD ROAD STREETSCAPE
"
• • Bid No. ITB 001/12/BF
Sealed Bids must be received by ,November 30,
t, 2011 at 2:00 P.M. at the City of Winter pprings,
Citt Hall, 1126 East S.R. 434, Winter Springs, FL
32708
The Bidding Documents may be down-
loaded in pdf format from the City's
vvebsite at the following link:
http://vvww.wiriterseringsfi.org/EN/
web/gov/bids_purchasing.htm
This construction prOject consists of
streetscdpe improvement on a 0.3-
mile segment of Shepard !Road from
US 17/92 .to VVildwpod Drive. in Winter
Springs. The work includes demolition,
asphalt milling, resurfacing, and m
'ening, adding a' landsc
curb and gutter, siciewilliPg ' arid land
a storm-
-
water management and s im-
scape, irrigation, nc ariscape
provements. The estimated construc-
. tion cost is $400,000.
Contractors 1rIuSt be FDOT Prequali-
fled in the Woric Classes of Flexible
e
Paving and Drainage bidthisproj-
A mandatory pre-hid meeting be held on
November 17, 2011 at 10 AM at the
City of Winter Springs, 1126 East S.R.
434, Winter- Springs, FL 32708. Con-
tractors who do not havga representa-
tive at the pre-bld meeting will not be
eligible to submit a bid.
All questions regarding the bid should
be directed to Brian Fields, PE., City
Engineer, at 407-327-7597 or e mail
to - bfiekls@winterspringst.
csE1158207 10/30/21_11
Shepard Road Streetscape
Bid Tabulation
Wai -Rose
CFE Corp.
AJC Construction
Gibbs & Register
Payitem
Description
Unit
Qty
Unit Price
Total
Unit Price
Total
Unit Price
Total
Unit Price
Total
1
Mobilization
LS
1
$42,467.34
$42,467.34'
$36,723.00
$36,723.00
$20,000.00
$20,000.00'
$61,300.00
$61,300.00
2
Maintenance of Traffic
LS
1
$4,785.31
$4,785.31'
$20,269.00
$20,269.00
$3,990.00
$3,990.00'
$25,000.00
$25,000.00
3
Demolition
LS
1
$4,470.95
$4,470.95
$27,177.00
$27,177.00
$5,700.00
$5,700.00'
$45,000.00
$45,000.00
4
Sediment Barrier (Silt Fence)
LF
3,419
$0.79
$2,701.01'
$0.60
$2,051.40
$1.00
$3,419.00'
$1.00
$3,419.00
5
Inlet Protection Systems (Rock Bags and Hay Bales)
EA
188
$6.05
$1,137.40
$11.80
$2,218.40
$18.00
$3,384.00'
$5.00
$940.00
6
Regular Excavation
CY
455
$2.36
$1,073.80'
$12.85
$5,846.75
$8.00
$3,640.00'
$10.00
$4,550.00
7
Embankment
CY
891
$3.31
$2,949.21
$9.00
$8,019.00
$15.00
$13,365.00'
$15.00
$13,365.00
8
Type B Stabilization
SY
1,166
$4.54
$5,293.64'
$9.10
$10,610.60
$7.00
$8,162.00
$18.00
$20,988.00
9
Optional Base, Base Group 03
SY
505
$11.90
$6,009.50'
$15.65
$7,903.25
$23.00
$11,615.00
$20.00
$10,100.00
10
Milling Exist. Asphalt Paving, 1 1/2" avg. depth
SY
4,462
$2.42
$10,798.04'
$2.90
$12,939.80
$2.00
$8,924.00'
$4.00
$17,848.00
11
Superpave Asphaltic Conc, Traffic C
TN
573
$119.13
$68,213.84'
$101.95
$58,376.57
$110.00
$62,986.00'
$80.00
$45,840.00
12
Inlets, Curb, Type P -5, <10'
EA
10
$2,091.33
$20,913.30
$2,110.00
$21,100.00
$2,850.00
$28,500.00'
$3,500.00
$35,000.00
13
Inlets, Curb, Type J -5, <10'
EA
1
$2,472.76
$2,472.76
$2,195.00
$2,195.00
$3,420.00
$3,420.00
$4,000.00
$4,000.00
14
Inlets, DT BOT, Type C, <10'
EA
1
$1,209.64
$1,209.64'
$1,630.00
$1,630.00
$1,710.00
$1,710.00
$2,000.00
$2,000.00
15
Inlets, DT BOT, Type C, Modify
EA
2
$1,579.87
$3,159.74'
$1,445.00
$2,890.00
$1,710.00
$3,420.00'
$2,000.00
$4,000.00
16
Manholes, P -8, <10'
EA
1
$1,471.69
$1,471.69'
$1,365.00
$1,365.00
$2,850.00
$2,850.00'
$2,500.00
$2,500.00
17
Pipe Culv, Opt Matl, Round, 18" S /CD
LF
575
$23.45
$13,483.75'
$33.25
$19,118.75
$40.00
$23,000.00'
$55.00
$31,625.00
18
Pipe CuIv, Opt Matl, Round, 24" S /CD
LF
501
$34.00
$17,034.00'
$32.20
$16,132.20
$46.00
$23,046.00'
$60.00
$30,060.00
19
Pipe CuIv, Opt Matl, Other -Elip /Arch, 18" S /CD
LF
27
$36.71
$991.17
$42.30
$1,142.10
$42.00
$1,134.00
$100.00
$2,700.00
20
Pipe CuIv, Opt Matl, Other -Elip /Arch, 24" S /CD
LF
440
$47.57
$20,930.80'
$41.55
$18,282.00
$49.00
$21,560.00
$70.00
$30,800.00
21
Mitered End Sect, Opt / Other, 24" SD
EA
1
$599.90
$599.90
$1,680.00
$1,680.00
$741.00
$741.00
$700.00
$700.00
22
Pipe Handrail - Guiderail, Steel
LF
18
$121.00
$2,178.00'
$90.00
$1,620.00
$41.00
$738.00
$50.00
$900.00
23
Concrete Curb & Gutter, Type F
LF
2,551
$10.29
$26,249.79
$12.95
$33,035.45
$20.00
$51,020.00'
$15.00
$38,265.00
24
Concrete Curb, Type B
LF
1,516
$10.29
$15,599.64'
$11.00
$16,676.00
$20.00
$30,320.00'
$13.00
$19,708.00
25
Valley Gutter - Concrete
LF
682
$10.89
$7,426.98
$8.25
$5,626.50
$28 .00
$19,096.00
$16.00
$10,912.00
26
Sidewalk Conc, 4" Thick
SY
1,789
$21.78
$38,964.42'
$17.80
$31,844.20
529.00
$51,881.00'
$35.00
$62,615.00
27
Sidewalk, Conc, 6" Thick
SY
47
$29.04
$1,364.88'
$25.75
$1,210.25
$36.00
$1,692.00'
$45.00
$2,115.00
28
Single Post Sitn, F &I, Less thn 12 sf
AS
4
$296.45
$1,185.80'
$313.50
$1,254.00
$222.00
$888.00'
$250.00
$1,000.00
29
Single Post Sign, Relocate
AS
2
$60.50
$121.00
$75.00
$150.00
$97.00
$194.00'
$100.00
$200.00
30
Single Post Sign, Remove
AS
3
$30.25
$90.75'
$65.00
$195.00
$57.00
$171.00'
$50.00
$150.00
31
Retro- Reflective Pavement Markers
EA
48
$5.45
$261.60
$4.50
$216.00
$5.00
$240.00
$4.00
$192.00
32
Painted Pavt Mark, Std, White, Arrows
EA
1
$101.64
$101.64'
$30.00
$30.00
$217.00
$217.00'
$40.00
$40.00
33
Thermoplastic, Std, White, Solid, 6"
NM
0.505
$7,027.68
$3,548.98
$4,940.00
$2,494.70
$4,935.00
$2,492.18
$4,500.00
$2,272.50
34
Thermoplastic, Std, White, Solid, 12"
LF
1,081
$2.84
$3,070.04'
$2.00
$2,162.00
$2.00
$2,162.00'
$2.00
$2,162.00
35
Thermoplastic, Std, White, DOT /Guide, 6"
LF
22
$1.09
$23.98
$0.50
$11.00
$2.00
$44.00
$1.00
$22.00
36
Thermoplastic, Std, Yellow, Solid, 6"
NM
0.057
$7,027.68
$400.58
$4,940.00
$281.58
$4,920.00
$280.44
$4,500.00
$256.50
37
Thermoplastic, Std, Yellow, Solid, 18"
LF
58
$4.15
$240.70
$2.80
$162.40
$3.00
$174,00'
$2.50
$145.00
38
Thermoplastic, Std, Yellow, DOT /Guide, 6"
LF
384
$1.09
$418.56'
$0.40
$153.60
$1.00
$384,00'
$1.00
$384.00
Shepard Road Streetscape
Bid Tabulation
Shepard Road Streetscape
Bid Tabulation
Wal -Rose
CFE Corp.
AJC Construction
Gibbs & Register
Payitem
Description
Unit
Qty
Unit Price
Total
Unit Price
Total
Unit Price
Total
Unit Price
Total
39
Decorative Concrete Crosswalks
SY
34
$90.75
$3,085.50'
$50.00
$1,700.00
$34.00
$1,156.00'
$125.00
$4,250.00
40
Decorative Concrete in Median
SY
84
$54.45
$4,573.80'
$50.00
$4,200.00
$34.00
$2,856.00'
$130.00
$10,920.00
41
Japanese Blueberry
EA
15
$199.65
$2,994.75
$181.50
$2,722.50
$190.00
$2,$50.00'
$225.00
$3,375.00
42
Crape Myrtle
EA
11
$272.25
$2,994.75'
$247.50
$2,722.50
5259.00
$2,849.00'
$135.00
$1,485.00
43
Sand Live Oak
EA
5
$187.55
$937.75
$166.10
$830.50
$177.00
$885.00
$125.00
$625.00
44
Sylvester Palm
EA
3
$3,623.95
$10,871.85'
$3,295.00
$9,885.00
$3,420.00
$10,260.00'
$3,000.00
$9,000.00
45
Winged Elm
EA
10
$175.45
$1,754.50
$145.00
$1,450.00
$171.00
$1,710.00
$175.00
$1,750.00
46
Sabal Palm
EA
7
$211.75
$1,482.25'
$195.00
$1,365.00
$200.00
$1,400.00
$200.00
$1,400.00
47
Orange Bulbine
EA
1,736
$3.63
$6,301.68
$3.35
$5,815.60
$3.00
$5,208.00
$3.00
$5,208.00
48
Blueberry Flax Lily
EA
42
$4.24
$178.08'
$3.85
$161.70
$4.00
$168.00'
$5.00
$210.00
49
Muhly Grass
EA
376
$9.68
$3,639.68'
$8.80
$3,308.80
$9.00
$3,384.00'
$8.00
$3,008.00
50
Walters Viburnum
EA
330
$10.89
$3,593.70'
$9.90
$3,267.00
$10.00
$3,300.00
$8.00
$2,640.00
51
Coontie
EA
197
$18.15
$3,575.55
$16.50
$3,250.50
$17.00
$3,349.00'
$23.00
$4,531.00
52
Argentine Bahia
SF
21,928
$0.22
$4,824.16'
$0.22
$4,824.16
$0.26
55,701.28
$0.25
$5,482.00
53
Mulch
CY
74
$47.19
53,492.06'
$42.90
$3,174.60
$43.00
$3,182.00
$45.00
$3,330.00
54
Irrigation System (Complete)
LS
1
$26,075.50
$26,075.50'
$21,250.00
$21,250.00
$24,567.00
$24,567.00'
$27,500.00
$27,500.00
55
Gateway Pilaster - w /Base Bid Plaque
EA
2
$6,848.60
$13,697.20'
$12,353.00
$24,706.00
$23,000.00
$46,000.00'
$6,500.00
$13,000.00
56
Electrical & Gateway Lighting
LS
1
$17,030.75
$17,030.75'
$15,482.00
$15,482.00
$16,000.00
$16,000.00'
$13,500.00
$13,500.00
OFF -SITE DRAINAGE
57
Clearing & Grubbing
LS
1
$32,520.59
$32,520.59'
$2,200.00
$2,200.00
$1,710.00
$1,710.00'
$25,000.00
$25,000.00
58
Regular Excavation
5Y
622
$5.64
$3,508.08
$12.55
$7,806.10
$6.00
$3,732.00
$25.00
$15,550.00
59
Concrete Ditch Pavt, NR, 3"
SY
2.4
$21.78
$52.27'
$240.00
$576.00
$238.00
$571.20'
$300.00
$720.00
60
Conc Ditch Pavt, 4 ", Reinforced
SY
57
$30.25
$1,724.25
$21.30
$1,214.10
$32.00
$1,824.00'
$45.00
$2,565.00
61
Pipe CuIv, Opt Matl, Round, 24" S /CD
LF
19
$34.00
$646.00'
$38.55
$732.45
$42.00
$798.00'
$95.00
$1,805.00
62
Mitered End Sect, Opt / Other, 24" SD
EA
1
$599.90
$599.90
$190.00
$190.00
$855.00
$855.00'
$700.00
$700.00
63
Skimmer
EA
1
$4,795.86
54,795.86'
$2,810.00
$2,810.00
$1,824.00
51,824.00'
$4,500.00
$4,500.00
TOTAL BASE BID PRICE (sum of items 1 -63):
$488,364.59
$500,437.01
$562,699 10
$695,128.00
64 Bid Alternate 01- Gateway Tower with Associated Lighting LS 1 $39,235.00
$71,793.00
$70,000.00)
$45,000.00
Shepard Road Streetscape
Bid Tabulation