HomeMy WebLinkAbout2011 11 14 Informational 101 Hometown Harvest Revenue-ExpensesCOMMISSION AGENDA
ITEM 101
Informational X
Consent
Public Hearings
Regular
November 14, 2011 KS
CC
Regular Meeting City Manager Department
REQUEST:
The Parks and Recreation Department wishes to inform the City Commission regarding the
Revenue /Expenses from the 2011 Hometown Harvest Special Event.
SYNOPSIS:
The purpose of this item is to inform the City Commission regarding the Revenue /Expenses
from the 2011 Hometown Harvest Special Event.
CONSIDERATIONS:
• The 2011 Winter Springs Hometown Harvest was held on October 22, 2011. Staff
received many positive comments from event attendees.
• On September 26, 2011, the City Commission approved Agenda Item #10 1 with a
maximum Hometown Harvest event budget of $5,055. Staff worked diligently to
reduce expenditures and increase income.
• The final report is now in and indicates that a total of $5,115 was expended (not
inclusive of $1,684 in total Public Safety costs). A total of $6,050 was brought in
through vendors and sponsors. These details are outlined in attachment #A.
• In -Kind donations for the event totaled $4,625.
FISCAL IMPACT:
$6,050.00 Revenue from Sponsors and Vendors
$5,115.00 Expenses for Hometown Harvest Community Event
$ 935.00 Net Gain
Informational 101 PAGE 1 OF 2 - November 14, 2011
COMMUNICATION EFFORTS:
This Agenda Item has been electronically forwarded to the Mayor and City Commission,
City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and
the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the
respective Meeting Agenda which has also been electronically forwarded to the individuals
noted above, and which is also available on the City's Website, LaserFiche, and the City's
Server; has been sent to applicable City Staff, eAlert /eCitizen Recipients, Media /Press
Representatives who have requested Agendas /Agenda Item information, Homeowner's
Associations /Representatives on file with the City, and all individuals who have requested
such information. This information has also been posted outside City Hall, posted inside
City Hall with additional copies available for the General Public, and posted at five (5)
different locations around the City. Furthermore, this information is also available to any
individual requestors. City Staff is always willing to discuss this Agenda Item or any
Agenda Item with any interested individuals.
RECOMMENDATION:
Staff requests the City Commission receive and review the information provided in this
Agenda Item.
ATTACHMENTS:
Attachment A -2011 Hometown Harvest Revenue and Expense Report
Informational 101 PAGE 2 OF 2 - November 14, 2011
ATTACHMENT " A "
2011 HOMETOWN HARVEST EXPENSES
2011 HOMETOWN HARVEST REVENUE
2011 HOMETOWN HARVEST IN -KIND DONATIONS
AMOUNT
VDR NAME /ITEM DESC
COMMENTS
VENDORS:
AMOUNT
SPONSOR
$2,200.00
AXISPRO
STAGE /SOUND
AMOUNT
VENDOR
$600.00
REMAX TOWN & COUNTRY
(PAINT /SUPPLIES AND PUMPKINS FOR KIDS
ZONE)
$300.00
DISPOSALL
PORTALETS
$100.00
DIANA G. EDWARDS
$50.00
PUBLIX (CONTEST PRIZES, WATER)
$60.00
FAST SIGNS
BANNER REVISIONS
$100.00
HAIR CUTTERY
$100.00
MIKE WELCH (EVENT PHOTOGRAPHY)
$264.00
FLASH -RITE, INC.
MESSAGE BOARDS
$100.00
GREG SHELICH
$300.00
SONNY'S (HOSPITALITY DONATION)
$520.00
TACK SHACK
HAY
$100.00
MARY KAY
$200.00
CHIC -FIL -A (HOSPITALITY DONATION)
$450.00
ENNIS PRUITT
ENTERTAINMENT
$100.00
MARK CIOTTI
$150.00
JOSH BLEVINS (PRO -BONO ENTERTIANMENT)
$500.00
SUNBELT RENTALS
LIGHT TOWERS
$100.00
OUTBACK SNACK SHACK
$2,000.00
ORLANDO SENTINEL PRINT ADVERTISING
$65.00
CREATIVE PRINTING AND PUBLISHING
FLYERS
$100.00
STUDIO'S INC
$1,225.00
ORLANDO SENTINEL ONLINE ADVERTISING
$756.00
CITY STAFFING (OT)
CITY STAFFING (OT)
$100.00
SANDY'S DOGS INC
Total:
$4
TOTAL:
$5
$100.00
TIJUANA FLATS
$100.00
CENTRAL FL CHAMP KARATE
$100.00
ABC THERAPIES OF FLORIDA
APPROXIMATELY 150 MAN HOURS OF
VOLUNTEER TIME WAS CONTRIBUTED TO THE
PLANNING AND EXECUTION OF THE EVENT
FROM THE FOLLOWING GROUPS:
1) LAKE MONROE AMAUTRE RADIO SOCIETY
2) WINTER SPRINGS C.O.P PROGRAM
3) COMMUNITY EVENTS COMMITTEE
$100.00
KATRINA SCHULZE
$100.00
COSMIC CREPES
Total:
$1
SPONSORS:
AMOUNT
SPONSOR
$1,000.00
HERBA CHIROPRACTIC
$250.00
MATHNASIUM
$250.00
THE ZOO HEALTH CLUB
$750.00
MODERN PLUMBING
$750.00
PILACHEK LAW FIRM
$500.00
WINE STYLES - WINTER SPRINGS
$500.00
A BUDGET TREE SERVICE
$750.00
OVIEDO MALL
Total:
$4
TOTAL REVENUE:
$69050.00