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Home My WebLink About2011 11 14 Consent 207 Surplus Assets DispositionCOMMISSION AGENDA ITEM 207 November 14, 2011 Regular Meeting Informational Consent Public Hearings Regular X KS Consent 207 PAGE 1 OF 3 - November 14, 2011 JD City Manager Department REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. SYNOPSIS: Each month, the Information Services Department coordinates the disposal of assets from each department. Once the assets have been inventoried a list is provided to the City Manager for approval for disposal by various methods based upon the requesting department's preference. The disposal of these items must then be approved by Commission. CONSIDERATIONS: The disposal of surplus assets is governed by Section 2 -194 of the City's Code of Ordinances. Items that have been identified as surplus no longer provide a useful purpose for the City. Each month, the City's surplus assets list is compiled and reviewed by the Information Services Department in order to identify any potentially usable computers or technology - related items to determine if any may provide added value in other locations throughout the City. The process is as follows: 1. Information Services reviews the list to identify any functioning computers that may potentially be utilized as a spare PC or as a replacement for someone with an older PC. 2. Once this review has been completed, the entire list of surplus asset items (which includes technology and non - technology items) is sent to all departments to see if they may be able to utilize any of the items on the list. 3. Once the departments have completed their review, a final list of the surplus computers is forwarded to the Winter Springs Senior Center Association to determine if they might be interested in purchasing any of the equipment. 4. Then a final list of surplus assets is compiled and included with the Commission consent agenda item requesting authorization to dispose of the listed surplus assets. Functioning computers on the final list are generally out of warranty and are unable to meet the computing demands placed upon them with the present suite of applications utilized by the City. A vast majority of these assets are no longer functioning properly, and are either beyond repair or the cost to repair such items is prohibitive. The following includes a brief explanation of the methods of disposal for the City's assets which are deemed surplus: • Auction - Items that do hold some market value are sold at auction. • eWaste — Some electronic items that no longer work, are beyond repair, are not eligible for auction, and contain some hazardous parts /materials are considered eWaste and must be disposed of properly. We currently take advantage of Seminole County's "Electronic Collection and Recycling Program" for these items. • Destroy /Salvage - Occasionally there are items from Public Safety that cannot be sent to auction and must be destroyed due to the function they performed. Items that cannot be repaired, traded, or sold at auction are destroyed or may be sold for salvage. • Trade -in - Some items may be used as a trade -in on newer or better items; this includes but is not limited to network equipment and vehicles. The trade -in must be approved by Commission. • Totaled /Accident - Vehicles that have been totaled in an accident. • Lost — Items that have been lost. • Stolen — Items that have been stolen — a police report is required for these items. • Donated — Items to be given to another person or entity. The donation must be approved by Commission. Most surplus items are sold at public auction held by George Gideon Auctioneers in Zellwood on the 3 Saturday of every month, with the exception of December. Surplus vehicles are sold at public auction by Fleet Auto Sales and Leasing in Longwood on Fridays. When disposing of items that are beyond repair, the Information Service Department attempts to provide the most cost effective and environmentally friendly method for their disposal. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. COMMUNICATION EFFORTS: This Agenda Item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, and is available on the City's Website, LaserFiche, and the City's Server. Additionally, portions of this Agenda Item are typed verbatim on the respective Meeting Agenda which has also been electronically forwarded to the individuals noted above, and which is also available on the City's Website, LaserFiche, and the City's Server; has been sent to applicable City Staff, eAlert/eCitizen Recipients, Media/Press Consent 207 PAGE 2 OF 3 - November 14, 2011 Representatives who have requested Agendas /Agenda Item information, Homeowner's Associations/Representatives on file with the City, and all individuals who have requested such information. This information has also been posted outside City Hall, posted inside City Hall with additional copies available for the General Public, and posted at five (5) different locations around the City. Furthermore, this information is also available to any individual requestors. City Staff is always willing to discuss this Agenda Item or any Agenda Item with any interested individuals. RECOMMENDATION: Staff recommends that the City Commission approve the disposition of the attached list of surplus assets. ATTACHMENTS: Surplus Asset List Sheet(s) Consent 207 PAGE 3 OF 3 - November 14, 2011 Surplus Asset Commission Forms (ISF-1006-SAFLC) Submit Close Print View Powered by http://wsportal/Docs/surplus asset/_layouts/FormServer.aspx?XsnLoca ion=h : sporta... 11/1/2011 Page 1 of 1 Surplus Assets Final List to Commission Provided by City of Winter Springs Commission Date Surplus Assets Department ;Description P0 IBM Wheelwriter 1500 typewriter 1P0 [2003 Chevrolet Poke vehicle • • PO 1IBM Wheelwriter 15 typewriter Asset ft n if/Serial a Original Cost Model # TrnnsferFramfrsferTo Method of Disposal 301405 11WW043 810.00 1 1500 1 1 None ' None 307472 2G1WK55K1393 16000.00 i Impala None None 35836 307307 11 FT207 N/A None 15 i None IS Cisco 2950G-12 ' 300331 FHK0830W053 147025 ' 2950G-12 iNone None . , 15 !Cisco 2950G-12 303307 FHK0822207M 145697 1 29506-12 None None 15 Cisco 2950G-12 1300259 FHK0833Y07L 1470.52 2950G-12 None I None 5 t IS , Cisco 295OG-12 300332 FHK0847X06P 147052 2950G-12 None [ None 15 !Cisco 295OG-12 303170 F14K0809215K 1456.97 295OG-12 None !None Methods of Disposal 1-Auction 2 - e-Waste 3 - Destroy 4 - Salvage 5 - Trade-in 6 - Totaled/Accident 7 - Lost 8 - Stolen 9 - Donated 10 - Transfer IS Cisco 295OG-12 303137 FHK0934Y01U 304243 2950G-12 None , None , 15 'Cisco 2970G-24 300484 CAT0949N1TT '272734 12950G-24 None None 15 Cisco 2970G-24 300537 CAT0951N2TO 272734 2970G-24 None None IS ICisco 375OG-24 301474 CAT0803R141 6811.00 3750G-24 None None 5 15 !Cisco 3750G-24 300067 ,CAT0803R128 6811.00 3750G-24 LNone I L hlone 5 IS Cisco 3750G-16 300582 CAT1017N1WE 10112.17 3750G-16 i None None 5 IS Cisco 3750G-16 300784 'CAT1112ZGZX 10022.90 37506-16 [None None 5 CM IBM Wheelwriter 5 Typewriter 307038 0507824 825.00 [None None -,... 1 15 Cisco 37506-24 300105 CAT0813Y1NG 6811.00 137506-24 None None 5 IS !Cisco 3750G-24 300924 CAT09O7KON1 6788.39 3750G-24 None l None 5 IS : Cisco 3750G-24 300860 F001204X073 6811.00 37506 24 None : None ', '• '1 — 1 IS , Cisco 3750G-24 300925 F001227Y17C 6811.00 3750G-24 None i None IS i:Cisco 3750G-24 303038 !FD01244X02F :6811.00 37506-24 None None 15 ',Cisco 3750G-24 L300904 F001302Z0M9 ii6811.00 1 37506-24 None None IS 1:Cisco 3750G-24 303025 FD01310Y1RN 6788.39 3750G-24 None None IS Cisco 3750G-24 - 303140 1F001306Y1EC 1:6788.39 3750G-24 None 15 11068 Xenpak 300808 A65110441(38 260833 1:10613 Xenpak None IS 1068 Xenpak 300808 AGS105043AR 2608.33 1 0(3B Xenpak : None PD 2010 FORD VEHICLE 301902 3FAHPOHASAR3 ';10500 FUSION None 32907 I Close the Form None None 5 5 None 15 None 5 15F-1006-SAFLC - Template Last Modified: May 11, 2011