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HomeMy WebLinkAbout2011 10 04 Consent 200 Requesting Approval Of The Beautification of Winter Springs Board Regular Meeting Minutes of July 5, 2011 UNAPPROVED CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING JULY 5, 2011 UNAPPROVED UNAPPROVED CALL TO ORDER The Regular Meeting of Tuesday, July 5, 2011 of the Beautification of Winter Springs Board was called to Order by Chairperson Alic e Bard at 7:01 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Alice Bard, present Vice Chairman Roberto Carlos Acevedo, a bsent Board Member Larry Ch mura, present Board Member JoAnn Mattie, present Board Member Lorry Roero, present The Pledge of Allegiance was led by Chairperson Bard. INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used. CONSENT AGENDA CONSENT 200. Office Of The City Clerk Requesti ng Approval Of The April 5, 2011 Beautification Of Winter Springs Regular Meeting Minutes. Chairperson Bard inquired, “Does anyone want to make a Motion to Approve the April th 5 , 2011 m eeting – M inutes?” “I WILL MAKE A MOTION TO APPROVE THE M E ETING MIN UTES FROM THE LAST MEETING.” MOTION BY BOARD MEMBER CHMURA. SECONDED BY CHAIRPERSON BARD. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES UNAPPROVED BE AUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING – JULY 5, 2011 PAGE 2 OF 6 VOTE: UNAPPROVED UNAPPROVED BOARD MEMBER ROERO: AYE BOARD MEMBER MATTIE: AYE BOARD MEMBER CHMURA: AYE CHAIRPERSON BARD: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWA RDS AND PRESENTATIONS 300. Not Used. REPORTS 400. Board Member Larry Chmura reported on V olunte erism and mentioned, “On the City website, we have a useful link section, which includes a link for d isaster V olunteerism , which i s the only V olunteer op portunity on the website at this time. So, I posted the question of other V olunteer opportunities on the City website and I will pursue that in a couple of months.” Discussion. PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not U sed. REGULAR AGENDA REGULAR 600. Community Development Department – Urban Beautification Services Division Providing An Update On The City Of Winter Springs’ Arbor Day Event. Mr. Steven Richart, Manager, Urban Beautification Services Division, Communi ty Development Department presented this Agenda Item and updat ed the Board saying , “We gave away over 300 trees. I want to thank all of you that came out to help for helping. Mayor Lacey was there; I thank him too, for – being there. It was a successful event.” CITY OF WINTER SPRINGS, FLORIDA MINUTES UNAPPROVED BE AUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING – JULY 5, 2011 PAGE 3 OF 6 Discussion ensued on the feedback provided by the attendees present at this event. UNAPPROVED UNAPPROVED Next, Mr. Richart advised the Board that the City of Winter Springs’ Arborist , Mr. Michael Mingea has just retired from the City , and added, “ We are going to m iss him a lot and he ’s a big part of wh y we are where we are today; a big part of Arbor Day , and our Tree City USA.” Discussion. In regards to the Arbor Day event , Chairperson Bard commented , “I think the venue was good.” Continuing Chairperson Bard s aid, “There was a g reat deal of outreach and you are not going to reach everyone.” Additional comments about the event were further discussed. Mr. Richart then recognized former City of Winter Springs’ Arborist Mr. Mingea was present at this meeting. Mr. Michael Mingea addressed the Board and said, “ I just wanted to get by to t hank the Board , particularly those that have helped all these many long years and the – Staff here also that have been there to support us.” Chairperson Bard noted, “We certai nly value the contribution s that you provided to this B oard a s well as the C ity and – I echo what Larry (Chmura) said before in the last meeting about how y our effect can definitely be seen through out the City and it is a very positive one.” Board Member J oAnn Mattie commented, “W e will miss you and thank you ! ” Additional remarks followed. REGULAR 601. Community Development Department – Urban Beautification Services Division Discussion With The Board On The City Banner Logo. Commenting on this Agenda Item, Mr. Richart mentioned, “We’re still waiting on logo design.” Mr. Richart also mentioned the City Banners, Holidays, and traditional symbols . B rief discussion on the Banner Sponsorship Program ensu ed. CITY OF WINTER SPRINGS, FLORIDA MINUTES UNAPPROVED BE AUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING – JULY 5, 2011 PAGE 4 OF 6 REGULAR UNAPPROVED UNAPPROVED 602. Community Development Department – Urban Beautification Services Division Discussion Of Potential Future Projects. Mr. Richart mentioned to the Board that the City has very limited funds and pointed out , “This is where we could get these S ponsorships, too. In the past , we have pursued G r ants. ” Discussion ensued regarding previous Grant funding. Mr. Richart noted, “One of the things we need to do is we need to redo the Christmas tree. That is something I know that needs to be on the radar. It’s going on seven (7) years old. That tree is starting to look it. The framing is good, but - we need to redo the garland and the lights need to be LED ( Light emitting diode) . We’re using the old style lights. There are all kinds of electrical issues when we light the tree - because it draws so many amps. The LED’s ( Light emitting diode) wouldn’t. The - LED’s ( Light emitting diode ) are more durable.” Continuing, Mr. Richart estimated, “That’s something that’s going to take four or five grand ($4,000.00 or $5,000.00) to do , maybe more .” Discussion followed regarding B anners, gateway signs , the Community Redevelopment Area (CRA) , and street lighting . Chairperson Bard then asked, “What kind of potential future projects could we do that would involve – either not having a Budget to do it or looking for Grants and that sort of thing?” Discussion ensued regarding funds and Mr. Richart suggested , “The only thing I can think of - that we’d have access to be able to spend [funds] on enhancements or maintenance related to removals – for A rbor F ees.” RE GULAR 603. Community Development Department – Urban Beautification Services Division Discussion Of New Neighborhood Grant Program Targeting Tree - Type Grants. Mr. Richart introduce d this Agenda Item and commented , “ We have in our B udget, if it’s A pproved ; I hav e about ten thousand dollars ($10,000.00) of some of that money from the A rbor F und to do G rants and tree projects . ” Mr. Richart then noted that Mr. Mingea’s previous p osition was not being funded, as it was when Mr. Mingea was with the City . Chairpers on Bard inquired, “Is there a way to keep that money earmarked for the new N eighborhood G rant P rogram or would it revert back to General Fund ?” CITY OF WINTER SPRINGS, FLORIDA MINUTES UNAPPROVED BE AUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING – JULY 5, 2011 PAGE 5 OF 6 Mr. Richart commented, “We have ten thousand dollars ($10,000.00) to do something UNAPPROVED UNAPPROVED beneficial and constructive related to trees in the City. There are a couple of routes we can do. We can hire a C onsultant who can help us with some of the stuff we are trying to maintain and diagnose. There’s a lot of stuff that we haven’t been able to do for maintenance.” Con tinuing, Mr. Richart mentioned, “Or that money could just go into A rborist pruning.” Further discussion ensued. Mr. Richart suggested the Board may wish to hold W orkshops to educate the public ; help promote the Tree Memorial Program ; and /or share informat ion about the Veteran’s Memorial and added , “There are a lot of opportunities. We are just going to have to be creative and not go for things that are going to cost a lot of money or take up resources that we don’t have . Without this Board, we’d be in t rouble. We wouldn’t be able to do Tree City (USA) ; w ouldn’t be able to do Arbor Day; wouldn’t be able to do all these beautifications things that we do. So, there’s a lot for you to do, but we are going to have to be creative while we are in this financi al lull to do things that make a difference, but th at don’t cost a lot. ” Further discussion ensued on maintenance of trees the City has planted, and trees that may need special attention . Mr. Richart then suggested to the Board, “You all could go around and identify on your own time, like between now and next meeting ; find five (5) areas each – that you want new trees. Find areas that need work or – maintenance.” Continuing, Mr. Richart remarked, “It’s just a thought. Think of it, put it together in your minds and come back next meeting ready to decide where we are going with it, if it’s Approved to be funded.” Discussion. Chairperson Bard added, “I like the idea about the W orkshops, too.” Board Member Mattie suggested drought tolerant plant educat ion. Next, Mr. Richart discussed opportunities for involvement with commercial and residential awards in relation to water conservation. Further comments followed. Tape 1/Side B T he Board then discussed getting D evelopers and residents involved in a program that would promote water conservation ; and suggestions such as scoring the A pplicants, providing awards, and public acknowledgement were considered . Chairperson Bard noted, “I can go ahead and look into that and start to pull together categ ories and such for us to consider and bring it back at the next meeting.” Chairperson Bard added, “People do not want to spend any more money – then they have to, so if they can sell it as far as ‘ W e’ve already put together this package for you . I t’s goi ng to save you money and time and effort. It may become a prestigious thing.” CITY OF WINTER SPRINGS, FLORIDA MINUTES UNAPPROVED BE AUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING – JULY 5, 2011 PAGE 6 OF 6 Di scussion ensued on plants which do well in the City with available watering options . UNAPPROVED UNAPPROVED Following, Mr. Richart then mentioned, “The BOWS (Beautification of Winter Springs) Bo ard could really be used as a vehicle to get this message across and have an incentivized program for how to do this right.” Board Member Chmura remarked, “This just makes a lot of sense, too. The Builder goes to pull the P ermit ; he gets his packet and along with his packet , is set up specs (specification s ) we make up.” Mr. Richart add ed as a service example , “ ‘ We have a Citizen Advisory Council that’s taking the time to put this together who will support what you are doing, h ere’s the guidelines and – at the end they are going to score you and publish your project ’ and say ‘Okay – here’s your score and you’re going to get a Certification or an Award’ . ” Discussion ensued on different types of grasses. Next, Mr. Mingea provided some additional insigh t on Grants, educational classes held in Seminole County , and W orkshops. Chairperson Bard asked if while Mr. Richart drove by projects, if he could provide to the Board at the next meeting , a summary update of the Neighborhood Grants. Mr. Richart repli e d, “I’ll bring that back to you next meeting .” In regards to future business, Chairperson Bard established a list of Agenda Items for the October meeting to includ e the following: A rbor Day ; Update on the City Banner Logo ; Holiday Update ; Update on th e Arbor Grant Fund ; B eautification of Winter Springs Board (B OWS ) Community Enhancement Program ; and an Update on Past Neighborhood Grant Projects. ADJOURNMENT Chairperson Bard adjourned the Regular Meeting at 8:18 p.m. RESPECTFULLY SUBMITTED: _____________________________ _ GAYLE COUTANT ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the _______________, 2011 Beautification of Winter Springs Board Regular Meeting.