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HomeMy WebLinkAbout2011 09 21 Consent 200 Requesting Approval of the Bicycle and Pedestrian Advisory Committee Regular Meeting Minutes of June 15, 2011CITY OF WINTER SPRINGS, FLORIDA MINUTES BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE REGULAR MEETING JUNE 15, 2011 CALL TO ORDER The Regular Meeting of Wednesday, June 15, 2011 of the Bicycle and Pedestrian Advisory Committee was called to Order at 7:01 p.m. by Vice Chairperson William B. Carpenter in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Vice Chairperson William B. Carpenter, present Committee Member Gary Brook, present Committee Member Larry Hartman, present Committee Member Lance Stephan, arrived at 7:03 p.m. Committee Member Kok Wan Mah, present A moment of silence preceded the Pledge of Allegiance. Advisory Committee Member Lance Stephan arrived at 7:03 p.m. Vice Chairperson Carpenter asked if there were any changes to the Agenda. None were noted. REGULAR AGENDA - PART I REGtTLAR 600. Office Of The City Clerk Requesting An Election Of Chairperson For The Bicycle And Pedestrian Advisory Committee Be Held For 2011. FOR THE POSITION OF CHAIRPERSON, "I WOULD LIKE TO NOMINATE BILL CARPENTER WHO IS CURRENTLY VICE CHAIR." MOTION BY ADVISORY COMMITTEE MEMBER MAH. SECONDED BY ADVISORY COMMITTEE MEMBER BROOK. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE MEETING REGULAR MEETING - JUNE 15, 2011 PAGE 2 OF 10 VOTE: COMMITTEE MEMBER MAH: AYE VICE CHAIRPERSON CARPENTER: AYE COMMITTEE MEMBER BROOK: AYE COMMITTEE MEMBER HARTMAN: AYE COMMITTEE MEMBER STEPHAN: AYE MOTION CARRIED. REGULAR 601. Office Of The City Clerk Requesting An Election Of Vice Chairperson For The Bicycle And Pedestrian Advisory Committee Be Held For 2011. "I NOMINATE LARRY [HARTMAN] FOR VICE [CHAIRPERSON]." MOTION BY ADVISORY COMMITTEE MEMBER BROOK. SECONDED BY ADVISORY COMMITTEE MEMBER MAH. DISCUSSION. VOTE: CHAIRPERSON CARPENTER: AYE COMMITTEE MEMBER BROOK: AYE COMMITTEE MEMBER HARTMAN: AYE COMMITTEE MEMBER STEPHAN: AYE COMMITTEE MEMBER MAH: AYE MOTION CARRIED. INFORMATIONAL AGENDA INFORMATIONAL 100. Public Works Department Providing Information To The Bicycle And Pedestrian Advisory Committee Regarding The Status Of Several Future Florida Department Of Transportation (FDOT) Projects In The Winter Springs Vicinity, And An Update On Several Transportation Projects Recently Submitted By City Staff To Metroplan Orlando For Funding Consideration. Mr. Brian Fields, P.E., City Engineer, Public Works Department presented this Agenda Item and noted, "Item `100' is more of a synopsis of various DOT (Department of Transportation) projects that are in and around the City; as well as some projects that we were fortunate enough to be highly prioritized at MetroPlan (Orlando) for funding in the near future." CITY OF WINTER SPRINGS, FLORIDA MINUTES BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE MEETING REGULAR MEETING - JUNE 15, 2011 PAGE 3 OF 10 Continuing, Mr. Fields offered to review each project with the Committee Members and commented, "The DOT (Department of Transportation) projects that are out there is (Highway) 17 -92 from Shepard (Road) to Lake Mary Boulevard. That is not in our City limits but obviously it affects our City quite a bit. It is scheduled to be resurfaced later this summer. Project number three (3) is the widening of that same segment and that is a huge project going from four (4) to six (6) lanes." Mr. Fields then added, "Construction is scheduled to start in 2015. Project two (2), (State Road) 434 from (State Road) 417 to Mitchell Hammock (Road) is scheduled for resurfacing in 2013; it is under design right now. That is an important road segment for Winter Springs. That project will include at least paved `white shoulders' added to the existing road there. There should be four foot (4') paved shoulders all the way to (State Road) 417. They are trying to get sidewalks in where there is available right -of -way along that segment. In the Winter Springs portion, there is not a lot of right -of -way available; it is very constrained. They are not acquiring right -of -way for that project. I will keep the Commission as well as this Board posted on the status of that." With further discussion, Mr. Fields stated, "Project four (4), (State Road) 434 from (State Road) 419 to Tuskawilla (Road) scheduled for resurfacing; design in 2012; constriction in 2015." Mr. Fields continued, "Project five (5), from 417 to Mitchell Hammock (Road) is the widening from two (2) to four (4) lanes. It has been selected for filnding for what is called `PDE' Project Development Environment which is the first step of a long process of a road widening job — do not know when that will be widened." Discussion. Continuing, Mr. Fields noted, "Closer to home as far as City projects that are upcoming — we have two (2) intersection projects. One is (State Road) 434 at Tuskawilla (Road), what we call `Market Square' which is that triangular area where we have the Town Center sign. A lot of issues have been identified with that, as far as just not meeting driver expectations; not being particularly pedestrian friendly; and we had a consultant come in to work with us on a concept plan that is going to the Commission at a Town Center Workshop coming up." Funding and plans for the intersection projects were discussed next. Further discussion ensued regarding car accidents and accidents involving pedestrians. Next, Ms. Eloise Sahlstrom, AICP, ASLA, Senior Planner, Community Development Department commented, "One thing I would really like you as a Committee to look at is the pedestrian crossings at that intersection because someone has expressed to me a big concern about going eastbound, crossing Tuskawilla (Road), and people are turning right and they have the light, but you also have the crossing or vice versa; who has the right -of -way. See if you can come up with any input for Brian (Fields)." CITY OF WINTER SPRINGS, FLORIDA MINUTES BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE MEETING REGULAR MEETING - JUNE 15, 2011 PAGE 4 OF 10 Chairperson Carpenter inquired, "When will the plans start — and when will we have opportunity for input there ?" Mr. Fields replied, "We have a sketch plan of a concept. We are going to get that drawn up and presented to the Commission in time for what is now an August 1, (2011) Workshop. I will be glad to forward that to the Committee; it is not going to get built any time soon, at least for our next meeting and we can provide it ahead of time if anybody wants to comment." Advisory Committee Member Kok Wan Mah asked, "Is it too early to go over the concept that is on what the City is envisioning for that `Market Square' and how you want to improve that intersection, at least that quadrant? And second question is, is there a way that we can get a copy of the Summary Crash Reports to at least to be able to see what types of crashes that intersection is experiencing ?" Mr. Fields replied, "Yes, we can definitely make crash reports available. I was not planning on going through the sketch plan tonight of the alignment. We can email out the sketch plans with the improvements there; it is very rough right now. I will be happy to send that out and collect any input on it." Discussion. Discussion ensued regarding the speed limit and accident statistics. Continuing the discussion of the projects, Mr. Fields noted, "The other project that we had funded for design is the intersection improvements at (State Road) 434 and Winding Hollow; that is just a standard right turn deceleration lane that has been on our Master Plan for some time. The construction for that is priority number eight (8) more like 2015 -2016. That will complete our right turn deceleration program." With further discussion, Mr. Fields remarked, "Then we have our pedestrian projects that Mr. Carpenter and Eloise (Sahlstrom) worked very hard on and those were submitted to MetroPlan (Orlando) to their bike ped[estrian] Committee and those were ranked first and third. Priority number one (1) is the Winter Springs Town Center sidewalk improvements project which is sidewalks on Doran Drive, City Hall to the High School, to the bus stops that are out here; just really enhancing the sidewalk network here in the Town Center up to three hundred thousand dollars ($300,000.00). The second one is the North Village Walk project which is down Cortez (Avenue North), First Street, Devon (Avenue North), north side of (State Road) 434 there in the Village Walk section again up to three hundred thousand dollars ($300,000.00). As far as funding and timing for that, they are ranked high but there are a lot of existing projects in front of it; I think that we are projecting probably within five (5) years, hopefully sooner." Advisory Committee Member Gary Brook stated, "I am pleased with those two (2) getting as high a project priority as you got." Discussion on additional funding for other projects and sidewalk projects in other areas ensued. CITY OF WINTER SPRINGS, FLORIDA MINUTES BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE MEETING REGULAR MEETING - JUNE 15, 2011 PAGE 5 OF 10 INFORMATIONAL 101. Community Development Department — Planning Division Requests That The Bicycle And Pedestrian Advisory Committee (BAPAC) Review Materials Related To "Complete Streets ". Ms. Sahlstrom introduced this Agenda Item and remarked, "Actually Bill (Chairperson Carpenter) had come in and met with us and commented on a few things that he felt would be a good topic for tonight's meeting; so, based on that, I put this Agenda Item together to discuss — `Complete Streets' and what the status of that is in Florida." Then, Ms. Sahlstrom added, "Currently there is some Federal Legislation that is looking at the term `Complete Streets'. At the State level there was some Legislation adopted and then it varies a little after that at the local level. For example, included in your packet is the Resolution from Winter Park where they adopted a Resolution locally to address `Complete Streets'. What we have done locally is, we do have in our Comprehensive Plan, this Policy 6. 1.1 and also Policy 1.2.7. In (Policy) 1.2.7, it says `Design major roadways as `Complete Streets' to enable a safe, attractive and comparable access in travel for all users to the extent appropriate'. Then we leave it at that. I mainly just wanted to provide you information on `Complete Streets' but I certainly would welcome a discussion if any of you want to lead a discussion in the topic or if you feel that we should do something filrther at the local level." Discussion ensued on `Complete Streets'. Chairperson Carpenter mentioned, "A `Complete Street' on a court [street] that is a quarter mile long, may not include sidewalks; it may be a two (2) lane road and that may be a `Complete Street'. But a `Complete Street' for a major thoroughfare is a very different thing and it depends on the context — of the street." Continuing, Chairperson Carpenter added, "The concept is that if we want to support the idea of `Complete Streets' for Winter Springs and that would compliment anything that is done at the Federal and State level, since we really do not have control over our FDOT (Florida Department of Transportation) roads in our Community and of course those are very important and it would impact streets that are done on a local basis. It would not require any retro -fit, it is more a concept that says `that when you do renovate the street or if you build a new street, you will take into consideration the context of that and try to provide a complete street for all users'." Chairperson Carpenter then noted, "The reason I suggested that we discuss this is, it has a lot of impact on pedestrian and bicycle access to that street. By saying it is a `Complete Street' you are saying not only can motor vehicles use it safely but also bicycle and people on foot. And the idea might be to suggest to the Commission that we would want to adopt a `Complete Streets' Policy here in Winter Springs. Although, as Eloise ( Sahlstrom) has pointed out, the Comp[rehensive] Plan calls for that. That is not part of the Ordinance of Code is that right, Eloise (Sahlstrom) ?" Ms. Sahlstrom noted, "The Comp[rehensive] Plan is legally binding but it is more of a broad direction and the Code is supposed to come into Compliance with the Comp[rehensive] Plan if it is not." CITY OF WINTER SPRINGS, FLORIDA MINUTES BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE MEETING REGULAR MEETING - JUNE 15, 2011 PAGE 6 OF 10 Chairperson Carpenter remarked, "Recently, the City of Winter Park adopted a `Complete Streets' Ordinance and Eloise (Sahlstrom) has provided that link for us to take a look at that. I guess the idea was to introduce it to this Committee to get your ideas and feedback and to ask you to consider it and then at our next meeting we can discuss it. And if we feel it is appropriate, we could make a recommendation to the Commission. Are there any other questions or comments ?" Mr. Fields stated, "I think that we would like to explore Winter Park as an example. How are they taking this Resolution and merging it into their Land Development Codes and making it a requirement of somebody whether it is the City themselves or the Developers that come in. I think that we have to look into that. I would prefer to strengthen the Comp[rehensive] Plan if we felt like we needed more, and then look at our Land Development Code to see where it was not addressing some of those things that are in `Complete Streets' and look to do that. We are looking to Amend, totally rehabilitate our Land Development Code sometime in the near filture and maybe use this as part of that. I am not sure that a stand alone Resolution has any strength other than symbolically, if you do not do that step with your Code." Further discussion. Lastly, Chairperson Carpenter noted, "Good discussion and if we can all take a close look at it and be prepared to discuss it at the next meeting. The key is how you take the concepts of `Complete Streets' and really implement it through your Land Use Codes and your transportation implementations." ❖ ❖ AGENDA NOTE: THE FOLLOWING CONSENT AGENDA ITEMS WERE DISCUSSED SIMULTANEOUSLY NEXT, AS DOCUMENTED. ❖ ❖ CONSENT AGENDA CONSENT 200. Office Of The City Clerk Requesting Approval Of The December 15, 2010 Bicycle And Pedestrian Advisory Committee Regular Meeting Minutes. No discussion. CONSENT 201. Office Of The City Clerk Requesting Approval Of The January 20, 2011 Bicycle And Pedestrian Advisory Committee SDecial Meeting Minutes. There was no discussion on this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE MEETING REGULAR MEETING - JUNE 15, 2011 PAGE 7 OF 10 CONSENT 202. Office Of The City Clerk Requesting Approval Of The February 16, 2011 Bicycle And Pedestrian Advisory Committee Special Meeting Minutes. This Agenda Item was not discussed. Chairperson Carpenter commented, "The next item on the Agenda is Consent Approval for the Minutes that were provided to us for the December 15 th , ( 2011) meeting, the January 20 th , ( 2011) meeting, and the February 16 th , ( 2011) meeting. Do I have — a Motion for the Consent Agenda ?" "SO MOVED." MOTION BY ADVISORY COMMITTEE MEMBER BROOK. SECONDED BY ADVISORY COMMITTEE MEMBER STEPHAN. DISCUSSION. VOTE: COMMITTEE MEMBER STEPHAN: AYE COMMITTEE MEMBER MAH: AYE CHAIRPERSON CARPENTER: AYE COMMITTEE MEMBER BROOK: AYE VICE CHAIRPERSON HARTMAN: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used 400. REPORTS No Reports were given. PUBLIC INPUT Mr. Barry Campbell, 231 Oak Road, Winter ,Springs, Florida: spoke to the Committee Members about looking at collector roads and identifying where additional work might be needed. Chairperson Carpenter suggested this topic be discussed at the next meeting. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used CITY OF WINTER SPRINGS, FLORIDA MINUTES BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE MEETING REGULAR MEETING — JUNE 15, 2011 PAGE 8 OF 10 REGULAR AGENDA - PART II REGULAR 602. Community Development Department — Planning Division Requests the Bicycle And Pedestrian Advisory Committee (BAPAC) Review The Links Included Herein And Provide Input Related To Pedestrian And Bicycle Wayfinding Signage And Priority Locations. Ms. Sahlstrom presented this Agenda Item and said, "Chairperson Carpenter mentioned the Bicycle Wayfinding Signage program that Winter Park, Maitland and Eatonville have implemented, and in looking at that material — I put this Agenda Item together just basically with a lot of links of different resources that I found, that I thought would be helpful for you." Ms. Sahlstrom then introduced a PowerPoint presentation on Wayfinding Signage. Discussion ensued. Tape I,'Side B Continuing, Ms. Sahlstrom talked about bicycle parking that we have at City Hall. Ms. Sahlstrom added, "The question is should we be identifying it in a different way, or is there some way, that we need to let people know where we do have bicycle parking ?" Discussion ensued regarding Bicycle Parking Signage and Wayfinding Signage. Advisory Committee Member Mah suggested, "The first step is to identify a list of what your major attractors are within the City, the Town Center, City Hall, the Schools, the Parks, things like that. Identify proper locations where those signs need to be without over stimulating the driver by having it all over the place; finding a proper identity in the City for creating a look for the signs." Chairperson Carpenter recommended, "I would like to see how we can move this forward; get it to the point eventually where we know what we want to do and how much it is going to cost and then we can find finding for it. How we get to that point, I guess we will look to Staff to try to help us along with that. I know that there is a lot of work that goes into something like this." Next, Chairperson Carpenter added, "I would like to get input from the Committee and eventually get it to the point where it is designed and priced out and get funding for it." Ms. Sahlstrom commented, "What do you think about, if you each had an assignment for the next time. As [Committee Member] Kok Wan Mah mentioned, we need to identify the major attractors in the City; and if each of you take that as an assignment and make a list, and put it in prioritized order. Think about anything that you know about that is unique to add to the list." CITY OF WINTER SPRINGS, FLORIDA MINUTES BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE MEETING REGULAR MEETING - JUNE 15, 2011 PAGE 9 OF 10 Continuing, Ms. Sahlstrom added, "Maybe about a month before the next meeting or whenever you get it done, send to me or to Brian [Fields] and we will send out the compiled list as part of the Agenda Items of the next meeting." Advisory Committee Member Brook stated, "I am concerned about priorities. I understand how we would go about creating this overall requirement but I believe that we are limited in funding and resources. So, I would like us to think of how we could go about establishing a priority of what we are going to do." Ms. Sahlstrom remarked, "Even at the bus shelters, there is a place we could put a sign like "Welcome to Winter Springs" or a slogan, but that could be part of our signage program." Chairperson Carpenter stated, "That is a good place for a map too." Ms. Sahlstrom added, "A lot of our signage is made in house — we could try to figure out in a way that becomes cost effective." Advisory Committee Member Brook stated, "That could be the list that we could work from and then prioritize that list as to where we want to go with it." Chairperson Carpenter noted, "I think what Eloise ( Sahlstrom) mentioned that the list of destinations is one of the first items that you have to think about in terms of priorities." Mr. Fields mentioned that one of the first destinations may need to be the Town Center. Next, further discussion ensued regarding Bicycle Parking at City Hall. Ms. Sahlstrom remarked, "Another comment, that was discussed was visibility or education to the general public about some of the issues that you care about and that we have discussed and we do have a quarterly newsletter and there is often times a desire for articles for that newsletter." Chairperson Carpenter stated, "I do have an interest in writing a couple of articles and I wanted to ask the Committee if the Committee thinks that it is appropriate if we use the BAPAC' (Bicycle and Pedestrian Advisory Committee) byline; in other words, if I write it and I sign it as the Chairman of BAPAC (Bicycle and Pedestrian Advisory Committee)." Discussion. Mr. Fields stated, "I just want to recap our action items for next time. We are going to have the collector road /sidewalk gap map available and maybe we can prioritize those gaps as far as nominating for future funding. The gaps that were not part of the priority that we established for all of the collectors; email out the `Concept Plan' and the summary and accident reports on the (State Road) 434 /Tuskawilla Road project that we have going and would welcome any input on that. By the time we meet next, we should have the frill blown Concept Plan as well as direction from the Commission, signage, and the bike racks." Ms. Sahlstrom added, "We are also going to look at what is written in the Land Development Code related to various road sections regarding `Complete Streets'. I would like to encourage all of you to attend the Town Center Workshop on August 1, (2011). It will be at 6:00 p.m." CITY OF WINTER SPRINGS, FLORIDA MINUTES BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE MEETING REGULAR MEETING — JUNE 15, 2011 PAGE 10 OF 10 ADJOURNMENT Chairperson Carpenter adjourned the Regular Meeting at 8:33 p.m. RE,SPECTF (ILLY ,SUBMITTED: CAROL A. LALLATHIN ASSISTANT TO THE CITY CLERK APPROVED: WILLIAM B. CARPENTER, CHAIRPERSON BICYCLE AND PEDESTRIAN ADVISORY COMMITTEE NOTE: These Minutes were approved at the 2011 Bicvcle and Pedestrian Advisory Committee Regular fleeting.