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HomeMy WebLinkAbout_2011 09 12 City Commission Regular Agenda CITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION AGENDA REGULAR MEETING MONDAY, SEPTEMBER 12, 2011 – 5:15 P.M. CITY HALL – COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Cade Resnick - Seat Four Commissioner Joanne M. Krebs - Seat Five NOTE: IT IS NOT UNCOMMON THAT THERE MAY BE CHANGES TO THIS AGENDA, INCLUDING ADDITIONAL INFORMATION TO BE PROVIDED TO THE MAYOR AND CITY COMMISSION.  PLEASE SILENCE CELLULAR TELEPHONES AND/OR PAGERS DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – SEPTEMBER 12, 2011 PAGE 2 OF 17 CALL TO ORDER Roll Call Invocation Pledge Of Allegiance Agenda Changes INFORMATIONALAGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. INFORMATIONAL 101. Littlejohn Engineering Associates [City Consultant] (fka: Land Design Innovations, Inc.) REQUEST: Presenting The Summary Report For Economic Development Activities From July 26, 2011 Through August 26, 2011. The Information In This Agenda Item Will Be Verbally Presented Under Item 300 At The September 12, 2011 City Commission Meeting. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – SEPTEMBER 12, 2011 PAGE 3 OF 17 This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. INFORMATIONAL 102. Community Development Department – Planning Division REQUEST: Providing An Overview Of The Community Planning Act To The City Commission. FISCAL IMPACT: There Is No Direct Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. CONSENT AGENDA CONSENT 200. Community Development Department - Urban Beautification Services Division REQUEST: Requesting That The City Commission Approve A Request From The Tuscawilla Home Owners Association To Install Granite Monuments At Two Flag Poles On Winter Springs Boulevard In Honor Of Tuscawilla Residents Who Have Served America Either In The Military Or In A Civil Capacity. FISCAL IMPACT: Approval Of This Request Will Have No Known Fiscal Impact To The City. The THOA (Tuscawilla Home Owners Association) Has Agreed To Pay For All Costs Of Purchase, Installation, And Maintenance Of The Monuments. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – SEPTEMBER 12, 2011 PAGE 4 OF 17 COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION : TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY BOARD: At A Regular Meeting On July 20, 2011, The TLBD (Tuscawilla Lighting And Beautification District) Advisory Board Voted Unanimously To Endorse The Proposal From THOA (Tuscawilla Home Owners Association) For Approval By The City Commission, With Any Desired Changes Necessary As Deemed Appropriate. STAFF: Staff Recommends That The City Commission Approve This Request From The Tuscawilla Home Owners Association To Install Granite Monuments At Two Flag Poles On Winter Springs Boulevard In Honor Of Tuscawilla Residents Who Have Served America Either In The Military Or In A Civil Capacity, As Proposed And Per The Attachments Below. Also, Staff Recommends That The City Commission Authorize The City Manager And The City Attorney To Prepare And Execute Any And All Applicable Documents Related To This Approval. CONSENT 201. Public Works Department REQUEST: Requests The City Commission Approve The Winter Springs Village Phase 1 Plat And Authorize The Plat To Be Recorded, Subject To Satisfaction Of All Outstanding Staff Review Comments. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. The Applicant Is Responsible For Payment Of All Review And Recording Fees. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – SEPTEMBER 12, 2011 PAGE 5 OF 17 RECOMMENDATION: Staff Recommends The City Commission Approve The Winter Springs Village Phase 1 Plat, Subject To Satisfaction Of All Staff Review Comments, And Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. CONSENT 202. Community Development Department – Urban Beautification Services Division REQUEST: Presenting A Request For Approval From The Highlands Homeowners Association For The Upgrade Of Sixteen Basic Street Lights To Decorative Street Lights And For The Installation Of Ten New Decorative Street Lights On Shepard Road Within The Highlands Subdivision. FISCAL IMPACT: NSSLIA (Neighborhood Street Sign And Light Improvement Agreement) Requires The City To Be Responsible For Reimbursement Of The ‘Base Rate’ For Each Decorative Street Light, Payable Quarterly To The Participating Neighborhood Group. If Approved HHA (Highlands Homeowners Association) Would Have Ninety (90) Decorative Street Lights In The Program; A Total Reimbursement Of $14,893.20 From The City Annually (At The Current Base Rate Of $13.79), With An Increased Cost To Street Lighting Line Code (1526-54321) In The Amount Of $2,200.00. This Increased Cost Is Not Included In The FY (Fiscal Year) 2011/[20’]12 Street Lighting Budget And Would Need To Be Added If The Request From HHA (Highlands Homeowners Association) Is Approved. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Staff Recommends That The City Commission Take The Following Actions Related To The Street Light Request Of The Highlands Homeowners Association: 1. Approve An Addendum To The Existing NSSLIA (Neighborhood Street Sign Light Improvement Agreement) For The Upgrade Of Sixteen (16) Basic Street Lights To Decorative Street Lights And The Installation Of Ten (10) New Decorative Street Lights Along Shepard Road, Based Upon The Public Safety Benefit Achieved As A Result Of The Project. 2. Approve $2,200.00 In Additional Budget For The FY (Fiscal Year) 2011/[20’]12 Proposed Budget, Street Lighting (Line Code 1526-54321). 3. Deny The Request For The City To Share Equally In The Capital Cost Of Adding Ten (10) New Decorative Street Lights In The Amount Of $3,900.00, Due To The City’s Precedence Of Not Subsidizing The Construction Costs For New Decorative Street Lights As Part Of A Community Upgrade. 4. Authorize The City Manager And The City Attorney To Prepare And Execute Any And All Applicable Documents Related To This Issue. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – SEPTEMBER 12, 2011 PAGE 6 OF 17 CONSENT 203. Parks And Recreation Department REQUEST: Requests The City Commission To Authorize The Mayor To Execute The Seventh Addendum To The MV Transportation Agreement For Senior Center Transportation For One (1) Year. FISCAL IMPACT: Budgeted In [20’]11/[20’]12, Account 7250-53186. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney /Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The Parks And Recreation Department Recommends Approval Of The Transportation Disadvantaged Services Agreement Seventh Addendum For Senior Center Transportation. CONSENT 204. Information Services Department REQUEST: Requests Authorization To Dispose Of Surplus Assets According To The Attached Disposition Sheets. FISCAL IMPACT: There Is No Cost To Dispose Of These Surplus Assets. The City Receives Revenue Generated From Items Sold At Auction. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: It Is Requested That The City Commission Approve The Disposition Of The Attached List Of Surplus Assets. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – SEPTEMBER 12, 2011 PAGE 7 OF 17 CONSENT 205. Finance And Administrative Services Department REQUEST: Requests That The City Commission Adopt Resolution No. (Number) 2011-44 Establishing A Special Payment Arrangement Policy For The Water And Sewer Utility. FISCAL IMPACT: No Funding Is Necessary To Implement The Special Payment Arrangement Policy. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Staff Recommends Approval Of Resolution 2011-44 Establishing A Special Payment Arrangement Policy Per Ordinance 2011-11. CONSENT 206. Finance And Administrative Services Department REQUEST: Requests That The City Commission Adopt Resolution No. (Number) 2011-45 Amending The City’s Bank Draft Policy. FISCAL IMPACT: No Additional Funding Is Necessary To Implement The Bank Draft Policy. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. All Communications Will Be Updated To Reflect The New Bank Draft Policy – i.e. Bank Draft Authorization Form, Website, Welcome Bag Materials, Etc. RECOMMENDATION: Staff Recommends Approval Of Resolution 2011-45 Amending The Bank Draft Policy. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – SEPTEMBER 12, 2011 PAGE 8 OF 17 CONSENT 207. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Requesting The Commission Consider Adoption Of Resolution 2011-46, Amending Policy 17.4 Of The Winter Springs Personnel Manual Related To Meals And Breaks. FISCAL IMPACT: This Is No Direct Fiscal Impact On The Organization’s Budget. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Attorney/Staff, And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: City Manager And Director Of Finance And Administrative Services Recommend The Commission Adopt Resolution 2011-46 Amending Policy 17.4 Of The Winter Springs Personnel Manual To Allow Operational Discretion To Determine The Length And Timing Of Employee Breaks. CONSENT 208. Finance And Administrative Services Department REQUEST: Requesting Authorization From The City Commission To Extend The City’s Current Contract With Severn Trent Environmental Services, Inc. To Read City Water Meters For The Contract Period October 1, 2011 To September 30, 2012. FISCAL IMPACT: Funding Is Payable From The Utility Billing Division Of The Finance And Administrative Services Department (General Fund 1360-53188) At A Cost Of $0.72 Cents Per Manual-Read Meter, $0.62 Per Touch-Read Meter And $0.62 Per Remote-Read Meter, Which Is Unchanged From The Current Fiscal Year. Most Of Our Meters Are Manually Read With The Exception Of Courtney Springs And A Portion Of Parkstone Which Are Touch-Reads. The General Fund Will Be Reimbursed By The Water And Sewer Utility Fund For 100% Of The Fees Charged. The 2011-2012 Proposed Budget Has Included $126,000.00 For This Contract. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Attorney/Staff, And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent ToApplicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – SEPTEMBER 12, 2011 PAGE 9 OF 17 RECOMMENDATION: It Is Recommended That Authorization Be Granted To Extend The City’s Contract With Severn Trent Environmental Services, Inc. To Read City Water Meters For The Contract Period October 1, 2011 To September 30, 2012 At The Following Price Structure: $0.72 Cents Per Manual-Read Meter, $0.62 Per Touch-Read Meter And $0.62 Per Remote-Read Meter; And That Authorization Be Given To The City Manager And The City Attorney To Prepare And Execute The Necessary Documents For The Contract Extension. CONSENT 209. Finance And Administrative Services Department And Police Department – Criminal Investigations Unit REQUEST: Requesting City Commission Consider Approval Of Resolution 2011-48 Designating The City Manager, Finance And Administrative Services Director And The Public Works/Utility Director As Authorized Representatives To Execute Documentation Required By The Branch Banking And Trust Company On Behalf Of The City Of Winter Springs. FISCAL IMPACT: Monies For The Confidential Fund Account Are To Come From The Special Law Enforcement Trust Fund (Local And/Or Federal) Which Are Monies That Are Received From The Seizure Of Property Obtained During The Enforcement Of Law On Illegal Activities, The Proceeds Of Which Are Restricted For The Purposes Of Furthering Law Enforcement Efforts Exclusive Of Salaries And Vehicles. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION:  Designate The City Manager, Finance And Administrative Services Director And The Public Works/Utility Director As Authorized Representatives To Execute Documentation Related To This Account.  Allow The City Manager And City Attorney To Coordinate And Execute Any And All Documents Needed To Facilitate These Transactions. CONSENT 210. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Requests That The City Commission Consider A Rebalancing Of The Pension Fund To Include A Global Bond Investment Of Up To 5% Of The Total City Of Winter Springs Employee Retirement System Funds. FISCAL IMPACT: The Increased Diversification And Exposure To The Global Bond Market Will Potentially Increase The Portfolios Yield, Consequently Decreasing The City’s Required Funding Requirements To The Employee Pension Plan. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – SEPTEMBER 12, 2011 PAGE 10 OF 17 COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Attorney/Staff, And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: City Manager And Board Of Trustees Recommend The Commission Approve The Addition Of The Global Bond Mutual Fund To Invest On Behalf Of The City Of Winter Springs General Employees’ Retirement System And To Modify The Current Investment Policy As Describe Here-In. Additionally, To Allow The City Manager And City Attorney To Coordinate And Execute Any And All Documents Needed To Facilitate These Transactions. CONSENT 211. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The August 22, 2011 City Commission Regular Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The August 22, 2011 City Commission Regular Meeting Minutes. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Littlejohn Engineering Associates [City Consultant] (fka: Land Design Innovations, Inc.) REQUEST: Asking The City Commission To Receive A Presentation From Littlejohn Engineering Associates Updating The City Commission On Economic Development Efforts. (Follow Up Presentation From Informational Agenda Item “101”.) CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – SEPTEMBER 12, 2011 PAGE 11 OF 17 RECESS REPORTS REPORTS 400. Office Of The City Attorney – Anthony A. Garganese, Esquire REPORTS 401. Office Of The City Manager – Kevin L. Smith REPORTS 402. Office Of The City Clerk – Andrea Lorenzo-Luaces, MMC REPORTS 403. Office Of Commissioner Seat Two – The Honorable Rick Brown REPORTS 404. Office Of Commissioner Seat Three – The Honorable Gary Bonner REPORTS 405. Office Of Commissioner Seat Four – The Honorable Cade Resnick REPORTS 406. Office Of Commissioner Seat Five – The Honorable Joanne M. Krebs REPORTS 407. Office Of The Mayor – The Honorable Charles Lacey REPORTS 408. Office Of Commissioner Seat One/Deputy Mayor – The Honorable Jean Hovey CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – SEPTEMBER 12, 2011 PAGE 12 OF 17 PUBLIC INPUT (Anyone Who Wishes To Speak During Public Input On Any Agenda Item Or Subject Matter Will Need To Fill Out A “Public Input” Form. You Will Be Given Three (3) Minutes To Speak; However, If You Are Speaking On Behalf Of A Group Or Homeowner’s Association, You Will Be Given Five (5) Minutes To Speak. It Is At The Discretion Of The City Commission To Allow A Speaker More Than The Allotted Time. If You Wish To Speak During Any Scheduled Public Hearings On The Agenda, You Will Also Need To Fill Out A “Public Input” Form And Will Be Given The Same Time Allotment As Mentioned Above. Please Address The Mayor Or Presiding Officer With All Comments.) PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Office Of The City Manager REQUEST: Requesting That The City Commission Hold A Public Hearing Relative To The Approval Of Resolution No. (Number) 2011-39, Which Establishes The Tentative Operating Millage Rate For Fiscal Year 2011-2012 For The City Of Winter Springs At 2.4500 Mills Which Is 6.25% Less Than The Rolled-Back Rate Of 2.6133 Mills And The Tentative Voted Debt Service Millage Rate For Fiscal Year 2011-2012 For The City Of Winter Springs At 0.1100 Mills. FISCAL IMPACT: The Decision To Levy An Operating Millage Rate Of 2.4500 Mills As Opposed To The Rolled-Back Rate Of 2.6133 Mills Results In Reduced Ad Valorem General Fund Revenues Of Approximately $250,000.00. The Decision To Maintain The Voted Debt Service Millage Rate At 0.1100 Mills Required A Subsidy From The General Fund To The Central Winds Debt Service Fund In The Amount Of $55,500.00. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Attorney/Staff, And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. Upon Approval And Adoption Of Resolution No. (Number) 2011-39, The Appropriate Advertising Will Run In The Orlando Sentinel On September 22, 2011 Which Will Reflect The Tentative Millage Rates For Fiscal Year 2011-2012 And Announce The Final Public Hearing On September 26, 2011 At 5:15 p.m. RECOMMENDATION: Recommend That The Commission Adopt Resolution No. (Number) 2011-39 Establishing The Tentative  Operating Millage Rate At 2.4500 Mills And Tentative Voted Debt Service Millage Rate At 0.1100 Mills For Fiscal Year 2011-2012. Recommend That The Commission Adopt Resolution No. (Number) 2011-39 Authorizing The City To  Advertise The City’s Intent To Hold Public Hearings To Adopt Final Millage Rates And Final Budget In A Newspaper Of General Circulation In Compliance With Florida Statute 200.065. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – SEPTEMBER 12, 2011 PAGE 13 OF 17 PUBLIC HEARINGS 501. Office Of The City Manager REQUEST: Requesting That The City Commission Hold A Public Hearing Relative To The Approval Of Resolution No. (Number) 2011-40, Establishing The Tentative Budget For Fiscal Year 2011-2012. FISCAL IMPACT: The Tentative City-Wide Budgets By Fund Type Currently Reflect The Following Appropriations To (From) Fund Balance: General Fund – ($227,144.00); Comprised Of $1,465.00 Of Positive Operating Coverage And ($228,609.00) In Capital/Non-Recurring Coverage Governmental Funds (Exclusive Of General Fund) – ($2,671,252.00) Enterprise Funds – $956,033.00 COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Attorney/Staff, And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. Upon Approval And Adoption Of Resolution No. (Number) 2011-40, A Budget Summary Advertisement Will Be Placed In The Orlando Sentinel On September 22, 2011 Reflecting The Tentative Budget For Fiscal Year 2011- 2012. RECOMMENDATION: Recommend That The Commission Approve The Tentative Budget For Fiscal Year 2011-2012 Or Amend  It As It Deems Necessary. Recommend That The Commission Adopt Resolution No. (Number)2011-40 Establishing The Tentative  Budget For Fiscal Year 2011-2012 As Approved By The Commission; And Authorizing The City To Advertise The City’s Intent To Hold Public Hearings To Adopt Final Millage Rates And Final Budget And To Include A Budget Summary In A Newspaper Of General Circulation In Compliance With Florida Statute 200.065. PUBLIC HEARINGS 502. Not Used PUBLIC HEARINGS 503. Office Of The City Manager REQUEST: Requesting The City Commission Consider On First Reading Ordinance #2011-13 Which Repeals The Public Building Impact Fee. FISCAL IMPACT: The Repeal Of This Impact Fee Will Result In A Savings To New Development Or Redevelopment Of Up To $400.00 Per Dwelling Unit And Up To $925.00 Per 1,000 Square Feet For Commercial Development. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – SEPTEMBER 12, 2011 PAGE 14 OF 17 COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Attorney/Staff, And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. In Addition, Development Services Staff Is Advising Any Affected Applicants In The Permit Review Process Of The Potential Repeal Of This Impact Fee. RECOMMENDATION: Staff Recommends The City Commission Hold A Public Hearing And Move To Second Reading Ordinance 2011-13 Repealing The Public Building Impact Fee. PUBLIC HEARINGS 504. Community Development Department – Planning Division REQUEST: Requests That The City Commission Review And Adopt On Second Reading Ordinance 2011-12, Which Adopts The City’s Five (5) Year Schedule Of Capital Improvements In Accordance With The Community Planning Act For FY (Fiscal Year) 2012 Through FY (Fiscal Year) 2017. FISCAL IMPACT: The Capital Improvements Program (CIP) Is A 6-Year Schedule Of Improvements That Includes The Capital Improvements Element Schedule And All Other Capital Projects Subject To Funding By The City. Those Items In The CIP (Capital Improvement Plan) For “Year One, 2011/[20’]12” Are Included In The FY (Fiscal Year) 2012 Budget. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Staff And The Planning & Zoning Board(/Local Planning Agency) Recommend That The City Commission Approve Second Reading And Adoption Of Ordinance 2011-12 Which Adopts The City’s Five (5) Year Schedule Of Capital Improvements. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – SEPTEMBER 12, 2011 PAGE 15 OF 17 PUBLIC HEARINGS 505. Community Development Department REQUEST: Requests The City Commission Hold A Public Hearing And Consider A Re-Approval Of The Aesthetic Review Of The Proposed Wall, Located Generally Along The North And Much Of The East Perimeter Of Property Owned By Bart And Cynthia Phillips, North Of SR (State Road) 419 And West Of Layer Elementary School. FISCAL IMPACT: There Is No Direct Fiscal Impact To The City Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Staff Recommends That The City Commission Re-Approve The Aesthetic Review For The Proposed Wall Along SR (State Road) 419 And The Common Property Line Between Layer Elementary And The 419 Metals Site, Again, Subject To The Findings As Listed Above. REGULAR AGENDA REGULAR 600. Community Development Department – Planning Division REQUEST: Requests That The City Commission Consider The Sunset Review For Ordinance 2010-08, Which Permits Accessory Dwelling Units (ADUs) As A Conditional Use In Single Family Zoning Districts Subject To Certain Criteria. FISCAL IMPACT: Continuation Of Ordinance 2010-08 Appears To Create A Positive Fiscal Impact For The City Since A Residential Property With Improvements Typically Results In An Increase To The Taxable Value Of The Property. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – SEPTEMBER 12, 2011 PAGE 16 OF 17 RECOMMENDATION: Staff Recommends That The City Commission Review The Information Contained In This Agenda Item And In Ordinance 2010-08 And Provide Direction To City Staff As To Whether The Commission Wishes To Repeal Ordinance 2010-08, Modify Ordinance 2010-08, Or Leave The Ordinance In Place As It Currently Exists. REGULAR 601. Office Of The City Manager And Office Of The City Attorney REQUEST: Request That The City Commission Consider Approving A December Seasonal Banner Display On City Light Poles (Traffic Mast-Arms) Pursuant To Resolution 2009-29 (“Resolution”) To “Celebrate The Season”. FISCAL IMPACT: In Order To Implement The “Celebrate The Season” Banner Display, The City Will Need To Purchase 26 Additional Banners (13 Merry Christmas And 13 Happy Hanukkah). The Cost Of The 26 Banners Is Estimated Not To Exceed $2,500.00. Funding Is Available In The City Manager’s Contingency Account. This Expenditure Is Contingent Upon The City Commission’s Approval Of This Agenda Item. The City Manager Has Already Authorized The Purchase Of 13 Happy New Year And 13 Celebrate The Season Banners To Replace Existing Worn Out December Seasonal Banners. Funds For This Purchase Had Already Been Budgeted. COMMUNICATIONS EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To Applicable City Staff, eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner's Associations/Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner's Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information. The Information Has Also Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. Furthermore, This Information Is Also Available To Any Individual Requesters. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals RECOMMENDATION: If The City Commission Desires To Proceed With Its Previous Direction To Incorporate “Merry Christmas” And “Happy Hanukkah” Banners Into The December Seasonal Banner Display, The City Manager And City Attorney Recommend That The City Commission Approve The “Celebrate The Season” Banner Display Program Set Forth In Attachment 1. PUBLIC INPUT (Anyone Who Wishes To Speak During Public Input On Any Agenda Item Or Subject Matter Will Need To Fill Out A “Public Input” Form. You Will Be Given Three (3) Minutes To Speak; However, If You Are Speaking On Behalf Of A Group Or Homeowner’s Association, You Will Be Given Five (5) Minutes To Speak. It Is At The Discretion Of The City Commission To Allow A Speaker More Than The Allotted Time. If You Wish To Speak During Any Scheduled Public Hearings On The Agenda, You Will Also Need To Fill Out A “Public Input” Form And Will Be Given The Same Time Allotment As Mentioned Above. Please Address The Mayor Or Presiding Officer With All Comments.) CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING – SEPTEMBER 12, 2011 PAGE 17 OF 17 ADJOURNMENT  PUBLIC NOTICE  This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City’s Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327-1800 “at least 48 hours prior to the meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority” - per Section 286.26 Florida Statutes. “If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based” - per Section 286.0105 Florida Statutes. 