HomeMy WebLinkAbout2011 09 12 Consent 207 Resolution 2011-46 Employee Break Time
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COMMISSION AGENDA
CONSENT X
INFORMATIONAL
ITEM 207
PUBLIC HEARING
REGULAR
MGR /DEPT
September 12, 2011
Meeting
Authorization
REQUEST:
The City Manager and Finance and Administrative Services Department are requesting the
Commission consider adoption of Resolution 2011-46, amending Policy 17.4 of the Winter Springs Personnel
Manual related to Meals and Breaks.
SYSNOPSIS:
This agenda item is needed to seek Commission approval of a change to the Winter Springs Personnel Manual
Policy 17.4 “Meals and Breaks.” The changes incorporated in this agenda item are focused on the two (2) 15-
minute breaks currently provided to each employee by the City’s Personnel Manual. The recommendation is to
revise the language of the policy to provide employees breaks when business/operational conditions permit.
As currently worded, the Personnel Manual does not leave any discretion to management as to when or if an
employee will receive a break.
CONSIDERATIONS:
Currently the Winter Springs Personnel Manual requires managers to give all hourly workers two (2) 15-
minute breaks without consideration of the work-load or unanticipated peaks in demand for services by our
customers. The current Personnel Manual Policy 17.4 reads as follows:
All employees will receive a lunch period of thirty (30) minute or sixty (60) (as established in the work
schedule by Department Heads to accommodate operating requirements) and two fifteen (15) minute
break periods during the course of the normal work day.. . . . [bold emphasis added].
The U.S. Department of Labor does not have any regulations regarding mandatory breaks, as they are not
considered to be working time. Additionally, an employer is not required by law to provide for breaks in the
state of Florida.
From time to time it is necessary for breaks to be postponed or skipped in order to serve customers or meet
The intent of the purposed change is not to eliminate breaks for employees, but to
critical deadlines.
increase managements’ flexibility and discretion in scheduling the break to meet organization and
customer needs
.
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The following is the recommended change to Policy 17.4:
may receive
All employees will receive a lunch period of thirty (30) or sixty (60) minutes and two (2)
breaksnot-to-exceed 15 minutes each
during the course of the normal work day (as established in
the work schedule by Department Heads to accommodate operating requirements).
FISCAL IMPACT:
This is no direct fiscal impact on the organization’s budget.
COMMUNICATION EFFORTS:
This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager,
City Attorney/Staff, And Is Available On The City’s Website, LaserFiche, And The City’s Server.
Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which
Has Also Been Electronically Forwarded To The Individuals Noted Above, And Which Is Also Available On
The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To Applicable City Staff,
eAlert/eCitizen Recipients, Media/Press Representatives Who Have Requested Agendas/Agenda Item
Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who
Have Requested Such Information.
This Information Has Also Been Posted Outside City Hall, Posted Inside City Hall With Additional Copies
Available For The General Public, And Posted At Five (5) Different Locations Around The City.
Furthermore, This Information Is Also Available To Any Individual Requestors. City Staff Is Always Willing
To Discuss This Agenda Item Or Any Agenda Item With Any Interested Individuals.
RECOMMENDATION:
City Manager and Director of Finance and Administrative Services recommend the Commission adopt
Resolution 2011-46 amending Policy 17.4 of the Winter Springs Personnel Manual to allow operational
discretion to determine the length and timing of employee breaks.
ATTACHMENTS:
Resolution 2011-46
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RESOLUTION NO. 2011-46
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF WINTER SPRINGS, FLORIDA, AMENDING
POLICY 17.4 OF THE CITY PERSONNEL MANUAL
RELATED TO MEALS AND BREAKS; PROVIDING FOR
REPEAL OF PRIOR INCONSISTENT RESOLUTIONS,
SEVERABILITY, AND AN EFFECTIVE DATE.
WHEREAS, the City is granted the authority under Section 2(b), Article VIII, of the State
Constitution to exercise any power for municipal purposes, except when expressly prohibited by law;
and
WHEREAS, the City's Personnel Manual, which governs the conduct and employment of
all Winter Springs employees, except those expressly excluded therein, is required to be amended
by Resolution of the City Commission; and
WHEREAS, the City desires to revise Policy 17.4 of the Personnel Manual as set forth
herein to provide increased flexibility and discretion for City management related to employee
breaks; and
WHEREAS, the City Commission believes adoption of this Resolution is in the best
interests of the citizens and employees of the City of Winter Springs.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF WINTER SPRINGS, SEMINOLE COUNTY, FLORIDA, AS FOLLOWS:
Section 1. Recitals. The foregoing recitals are hereby fully incorporated herein by this reference
and are deemed a material part of this Resolution.
Section 2. Amendment to Policy 17.4 of the City Personnel Manual. Policy 17.4 of the
Winter Springs Personnel Manual is hereby amended as follows (underlined type indicates additions
to, and stri�:e�hra�tgi� type indicates deletions from the existing language of Policy 17.4. Those
portions of Policy 17.4 not modified by this Resolution shall remain as is):
17.4 Meals and Breaks
All employees will receive a lunch period of thirty (30) minutes or sixty (60) minutes and
mav receive two (21 breaks not to exceed 15-minutes each durin� the course of the normal
work dav (as established in the wark scheduled by Department Heads to accommodate
operating requirements)
. Police Officer and Firefighter's meal and break schedules vary and axe
City of Winter Springs
Resolution No. 2011-46
Page 1 of 2
flexible.
Employees will be relieved of all active responsibilities and restrictions (with the exception
of shift employees) during meal periods and will not be compensated for that time.
Employees must utilize their lunch period during the designated hours established for the
department. The lunch hour shall not be accumulated and cannot be saved for the purposes
of leaving work early. Employees are not permitted to work before or past their regularly
scheduled hours or during their lunch period unless specifically authorized by the
Department head.
Section 3. Repeal of Prior Inconsistent Resolutions. All prior resolutions or parts of
resolutions in conflict herewith are hereby repealed to the extent of the conflict.
Section 4. Severability. If any section, subsection, sentence, clause, phrase, word, or portion
of this Resolution is for any reason held invalid or unconstitutional by any court of competent
jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such
holding shall not affect the validity of the remaining portion hereto.
Section 5. Effective Date. This Resolution shall become effective immediately upon adoption
by the City Commission of the City of Winter Springs, Florida.
DONE AND ADOPTED in regular session of the City Commission of the City of Winter
Springs, Florida, this 12` day of September, 201 L
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A ORENZO-LUACES, City Clerk
Approved as to legal form and sufficiency for
the City of 'nter Springs only:
ANTHONY A. GARGANESE, City Attorney
City of Winter Springs
Resolution No. 2011-46
Page 2 of 2