HomeMy WebLinkAbout2011 08 08 Consent 207 WTP#1 Lightning Damage
COMMISSION AGENDA
X
CONSENT
INFORMATIONAL
ITEM 207
PUBLIC HEARING
REGULAR
KSKL
MGR /DEPT
August 8, 2011
Meeting
Authorization
REQUEST: Utility Department requesting Authorization for Emergency Repairs to Water
Treatment Plant #1 Sustained from Lightning Damage
SYNOPSIS:
This authorization is requested due to lightning damage at Water Treatment Plant #1
on Northern Way which caused extensive damage to the instrumentation, controls,
motors and generator capabilities of the City’s main water supply facility. The main
portion of the repairs to be performed by Thompson Electric Company of Winter
Park are estimated at $85,000.
CONSIDERATIONS:
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Water Treatment Plant #1 on Northern Way was struck by lightning on July 15. The
Lead Water Plant Operator was on site at the time and was able to manually operate the
facility to maintain system pressure. Thompson Electric was contacted to assess the extent of
damages and they immediately responded. WTP#1 supplies about 60% of the total potable
water consumed in the City.
Thompson Electric was the low bidder on the WTP#2 Electrical Improvements that
were completed last year and they did an excellent job. City staff has already ordered or
replaced approximately $35,000 worth replacement parts within staff capabilities. These
include; 150 HP motor, pressure transducer, chart recorders, chlorinator, chlorine analyzer,
flow meter, SCADA radio, fax/scanner, alarm and desktop computer.
In addition, some components need to be installed by a licensed electrician which will
be provided by Thompson Electric Company. The major replacement components to be
provided and installed by Thompson are; two Variable Frequency Drives, two soft starts,
City Commission – Regular Meeting
August 8, 2011
Consent Agenda Item #207
Page 2 of 3
1200 amp generator transfer switch, new wire feeds, mounting kits, cable assemblies, and
programming.
The electrical controls for this facility were last upgraded in 1992 so modifications
will be limited to storm damage or code required changes. The estimated cost for Thompson
Electric to provide and install the aforementioned equipment is $85,000. Due to the
emergency nature of these repairs, waiver of the bidding procedures is also requested. Staff
has filed a claim with the City’s insurer carrier, the Florida League of Cities, for the damages.
All work is anticipated to be complete within three weeks.
FISCAL IMPACT:
The total cost for the lightning damage is estimated at $116,000. A claim has been
filed with the League of Cities which is subject to a $1,000 deductible. Approximately
$35,000 worth of replacement parts have been or will be purchased and installed by City
staff. Thompson Electric’s scope for the remaining work is estimated at $85,000.
COMMUNICATION EFFORTS:
This Agenda Item Has Been Electronically Forwarded To The Mayor And City
Commission, City Manager, City Attorney/Staff, And All eAlert/eCitizen Recipients; And Is
Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions
Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has
Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also
Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To City
Staff, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information,
Homeowner’s Associations/Representatives On File With The City, And All Individuals Who
Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside
City Hall With Additional Copies Available For The General Public; And Posted At Five (5)
Different Locations Around The City. This Agenda Item Is Also Available To Any New
Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item
With Any Interested Individuals.
2011 08 08 Consent 207 WTP#1 Lightning Damage
City Commission – Regular Meeting
August 8, 2011
Consent Agenda Item #207
Page 3 of 3
RECOMMENDATION:
Staff recommends that the Commission authorize the City Manager to waive the
bidding procedure for the water plant #1 emergency repairs and also authorize the City
Manager to issue a purchase order to Thompson Electric Company for up to $85,000 for
emergency repairs payable from the Utility Enterprise Fund. Insurance reimbursement for all
out of pocket expenses is anticipated from the City’s insurance carrier less the deductible.
ATTACHMENTS:
None
2011 08 08 Consent 207 WTP#1 Lightning Damage