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HomeMy WebLinkAbout2011 05 03 Parks And Recreation Advisory Committee Regular Meeting MinutesCITY OF WINTER SPRINGS, FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING MAY 3, 2011 CALL TO ORDER The Regular Meeting of Tuesday, May 3, 2011 of the Parks And Recreation Advisory Committee was called to Order by Chairman Arnie Nussbaum at 7:00 p.m., in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708. Roll Call: Chairman Arnie Nussbaum, present Vice Chairman Joseph Bonura, present Committee Member Larry Brickel, present Committee Member Arsenio Calle, absent Committee Member Pamela Carroll, present Committee Member Yvonne Froscher, present Committee Member Arthur Gallo, present Committee Member Geoffrey Kendrick, present Committee Member Clare Mumey, present Next, a moment of silence was held followed by the Pledge of Allegiance. Chairman Nussbaum then inquired about Agenda changes. None were noted. INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used. CONSENT AGENDA CONSENT 200. Office Of The City Clerk Approval Of The February 22, 2011 Parks And Recreation Advisory Committee Regular Meeting Minutes. Chairman Nussbaum asked, "I would like to have — a Motion to Approve the Minutes of February 22, 2011." "SO MOVED." MOTION BY BOARD MEMBER CARROLL. SECONDED BY COMMITTEE MEMBER MUMEY. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING - MAY 3, 2011 PAGE 2OF8 VOTE: COMMITTEE MEMBER FROSCHER: AYE COMMITTEE MEMBER KENDRICK: AYE COMMITTEE MEMBER MUMEY: AYE COMMITTEE MEMBER GALLO: AYE COMMITTEE MEMBER CARROLL: AYE VICE CHAIRMAN BONURA: AYE COMMITTEE MEMBER CALLE: AYE CHAIRMAN NUSSBAUM: AYE COMMITTEE MEMBER BRICKEL: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS 300. Not Used. 400. REPORTS Chairman Nussbaum commented to the Committee Members about Ordinance Number 2011 -05 Amending the Uniform Requirements for City Boards and Committees that was Approved by the City Commission on February 28, 2011. Mr. Chris Caldwell, Director, Parks and Recreation Department introduced Mr. Michael Barclay, Recreation Superintendent, Parks and Recreation Department and provided further details about his responsibilities. Assistant to the City Clerk Gayle Coutant commented about the upcoming Board and Advisory Committee Appreciation Dinner and asked those who have not replied to please let the Office of the City Clerk know if they could attend this event. Following, Assistant to the City Clerk Coutant explained the dais seating arrangements and then asked if anyone had any questions regarding the Handbook which was provided at the Orientation Meeting. Discussion. Next, Committee Member Art Gallo addressed the Committee Members about his experiences working with Mr. Caldwell and remarked, "Chris (Caldwell), I think you deserve and your Staff a `Bravo zulu' because the fields in my opinion are outstanding." Continuing, Committee Member Gallo then said, "You and your Staff and Mike (Hesselbart, Park Ranger, Parks and Recreation Department), have been truly supportive of youth sports for many years, so I wanted to say `Thank you'." CITY OF WINTER SPRINGS, FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING - MAY 3, 2011 PAGE 3OF8 Mr. Caldwell commented, "The team that we have, whether it's the Sports Division or the Parks Division, all contribute to make those fields the best that we can with the resources we have to work with and thank you for coaching. Without folks like you and John (Drehoff) — it wouldn't be possible without you, so thank you, Art (Gallo)." With further comments, Mr. Caldwell stated, "Please feel free to come up with a Report and we will give you the reasons why we're doing the things that we're doing. Hopefully, we can work together and agree that's the direction we want to go as an Advisory Board and a Department." Committee Member Pamela Carroll mentioned, "I noticed that the `No Pet' sign had disappeared from Sam Smith Park and it had been blocked by foliage." Committee Member Carroll then inquired, "I was wondering if we could, in the City, come up with a people friendly sign for the parks that should not have pets; redirecting them to the (Hound Ground) Dog Park ?" Discussion regarding pets at City parks ensued, to which Mr. Caldwell commented, "I think it's a great idea to have a — people friendly sign." With further discussion Mr. Caldwell then stated, "I will check into that and see what happened to that sign." PUBLIC INPUT No one addressed the Committee. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. REGULAR AGENDA REGULAR 600. Parks And Recreation Department Discussion Regarding The City Of Winter Springs' Comprehensive Plan. Mr. Caldwell introduced this Agenda Item and referenced the City's Comprehensive Plan. Mr. Caldwell then summarized some of the Comprehensive Plan and remarked, "I wanted to give you an opportunity to read it, to absorb some of the information, and then come back and make a plan on how we would go through this document, and evaluate the important areas of open space elements of parks, activities, and facilities." CITY OF WINTER SPRINGS, FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING - MAY 3, 2011 PAGE 4 OF 8 With discussion, Mr. Caldwell commented, "I believe our goal as an Advisory Board — would be to make sure that this is where we want to go." Chairman Nussbaum inquired about the population within the City of Winter Springs. Ms. Eloise Sahlstrom, AICP, ASLA, Senior Planner, Community Development Department explained, "That is the projection for 2030. Now, that may not be the target year that we hit it. When this was being put together, we hadn't had the `bust' and most of these numbers were actually being populated in 2008 as projections. We didn't have the 2010 Census to draw from, so they're off As Chris (Caldwell) indicated, our population right now is about 33,000 plus. So, we are down from what was expected, if we had kept with our current state of growth. But, we believe that a build out, meaning when all the land is built out that we currently have available including the Enclaves, the lands the City surrounds, that will eventually become part of the City, that our population will not exceed 45,000." Discussion on demographics ensued and Mr. Caldwell commented, "We do have a sheet and I would be glad to provide that." Next, there was discussion on the Cross Seminole Trail in conjunction with City parks, schools, and communities. Mr. Caldwell directed the Advisory Committee to the section in the City's Comprehensive Plan about Facilities and Equipment, and pointed out, "We are evaluating where we are in our facilities. We haven't replaced a lot of equipment and done a tremendous amount of upgrades. So, we're looking at some equipment that may need some either replacement or repair." Further discussion ensued on growth projections; the effect on current Parks and Recreation Facilities; demographics and usage of Parks and Recreation Facilities by organizations outside of the City limits. REGULAR 601. Parks And Recreation Department Providing An Update On The Parks And Recreation's Budget, Capital Improvement Plan, And Staffing. Mr. Caldwell presented this Agenda Item and provided a Budget summary and a document entitled "CAPITAL IMPROVEMENTS PROGRAM BY DEPARTMENT FY (Fiscal Year) 2010/[20] 11 to FY (Fiscal Year) 2015/[20] 16" to the Committee Members. Mr. Caldwell then remarked, "Our directive is to be fiscally responsible to reduce our head count and offer an excellent level of customer service. And so we have reduced as you can see, our — proposed Budget." Mr. Caldwell then mentioned, "As we are trying to reduce headcount, we've also incurred some other costs of contractual services which will provide us the same level of service at a reduced long term cost, which is employees." CITY OF WINTER SPRINGS, FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING — MAY 3, 2011 PAGE 5OF8 Tape 1 /Side B Discussion ensued on responsibility of equipment maintenance and outsourcing services. Committee Member Arsenio Calle inquired, "The numbers in this Budget, are they the net of revenue expenses or just expenses ?" Mr. Caldwell replied, "These are just expenses." Continuing, Mr. Caldwell noted, "We don't have that yet from our Finance Department, what the estimated revenues associated with this — are." Mr. Caldwell added, "I can get that for you." REGULAR 602. Parks And Recreation Department Discussion Of Creating An Interest In The Community Through Creation Of Themes. Mr. Barclay presented this Agenda Item and noted, "Each month of the year, there are national themes — there are special holidays that we observe. So, what we were wanting to do is we're wanting to put that — awareness out. There is a packet that has been given to each one of you and it shows our events that we have in specific months." Mr. Caldwell added, "Our theme is `Building the future citizen of tomorrow'. That's what we want to do as a Parks and Recreation Department and as an Advisory Board, that's what we are going to try to accomplish each time we meet; so, that we're working towards, building that future citizen of tomorrow." The Committee then discussed theme ideas and suggestions for City events such as "Mother /Son Dance ", "Air Potato Raid/Earth Day ", "Family Camp Night ", "Cinco de Mayo Event ", "Garden Workshop ", "Community Fashion Event ", "Family Game Event" and "Water Day ". REGULAR 603. Parks And Recreation Department Review Of Proiects Planned Within The Next Five (5) Years. This Agenda Item was introduced by Mr. Caldwell who referred to the "CAPITAL IMPROVEMENTS PROGRAM BY DEPARTMENT FY (Fiscal Year) 2011/2012 to FY (Fiscal Year) 2016/17 WORKSHEET" and briefly reviewed the status of the projects listed. Additionally, discussion ensued on the tennis courts at Trotwood Park and the Senior Center. Mr. Caldwell then clarified the "Description/Justification" and costs related to the Senior Center. CITY OF WINTER SPRINGS, FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING - MAY 3, 2011 PAGE 6OF8 Further discussion ensued about the Senior Center and Outdoor Senior Fitness /Wellness System Courses and Mr. Caldwell mentioned surveying the population for interest preferences. Committee Member Yvonne Froscher referred to the "CAPITAL IMPROVEMENTS PROGRAM BY DEPARTMENT FY (Fiscal Year) 2011/2012 to FY (Fiscal Year) 2016/17 WORKSHEET" and noted, "There is nothing on here about the Ranchland Park and — (Central) Winds are the parks that have water access that could be used for kids to go fishing." Mr. Caldwell noted, "I think it's appropriate to consider those things. We do have to consider neighbors. We do have to consider a lot of issues when we go to those neighborhood parks because some are created for different uses and whether it is a passive park or heavy active park — some of those neighbors don't want more activity and not specifically a fishing dock." Mr. Caldwell continued, "I think we'll find the right place for that type of program and I would like to see us do a variety of unique things in Winter Springs." Vice Chairman Joseph Bonura spoke of an Ordinance related to fishing at Ranchland Park and the usage of the lake. Mr. Caldwell commented, "I can check on that." Vice Chairman Bonura also commented on possible lake access at the former Winter Springs Golf Course and inquired about contacting a City employee on access. Mr. Caldwell suggested the Code Enforcement Bureau or Community Development Department and added, "I could find that out though for you and let you know. We could certainly research that." Further discussion ensued regarding lake usage within the City of Winter Springs. REGULAR 604. Parks And Recreation Department Discussion Of Lacrosse /Soccer Rebound Wall Possibilities At Central Winds Park. Committee Member Gallo commented, "My thought was to provide — youth sports — in this case, soccer and lacrosse a way to encourage skills and this would be in the form of a rebound wall." Mr. Gallo then noted it may be something the City could consdier for Central Winds Park. Discussion ensued on popularity and growth of youth sports. Mr. Caldwell commented, "We will provide you that information so everyone knows what the fastest growing sport is in Florida. We would like to do the research on that and find that out for you." In reference to the rebound wall, Mr. Caldwell noted, "I think this is a great idea. This is not the first time I've heard of it. I think there is a need for it." Continuing Mr. Caldwell discussed the multi -use functions for this proposed wall and said, "We could probably design it in such a way that the Highland Games could use it as well." CITY OF WINTER SPRINGS, FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING — MAY 3, 2011 PAGE 7 OF 8 With further comments about the wall, Mr. Caldwell said, "If we could find the costs, the funding source for it, because it is expensive to do it right." Next, in regards to the top growing sport in Florida, Committee Member Carroll suggested Mr. Caldwell present the top three (3) growing sports within the State. Mr. Caldwell replied, "Okay." Committee Member Carroll then spoke of her support for the wall. Discussion continued regarding college sports and scholarships. Vice Chairman Bonura asked, "What is the cost of the (rebound) wall ?" Mr. Caldwell responded, "The cost as I understand it, Joe (Bonura) is determined by what type of material you choose; what type of foundations; the specs of scope of work that we would determine that would be there. It's a significant cost, though." Committee Member Gallo mentioned the cost shown within the Agenda Item was approximately fifteen thousand dollars ($15,000.00). Tape 2 /Side A Mr. Caldwell noted, "It would be a cost. Again, something to be determined by us if that's the direction we want to go with that — versus outside fitness equipment or something like that." Following, Mr. Caldwell then mentioned, "I just want to hear what you all have to say and appreciate your research that you've done, Art (Gallo) and anyone that brings the ideas to the table. We do appreciate the different perspectives that help us better understand what's out there for us." Vice Chairman Bonura asked for clarification, "Are we looking to get a wall into a five (5) year Plan? Are we looking to accept the wall? Chairman Nussbaum made the following suggestion, "I am not so sure that we are going to make decisions on this. I think what the objective is, for us to discuss these things and — to go back to the Commission and to have them in some kind of priority level based on what this Committee is recommending." Mr. Caldwell noted, "That's correct." Vice Chairman Bonura then stated, "I am for the wall." In further business, Chairman Nussbaum asked the Committee Members if they would like to see anything in particular for the next meeting. Committee Member Carroll inquired, "Has there been any communication with the City Commissioners as far as things that they may have heard from residents that they want us to review, discuss and come back to them ?" Mr. Caldwell replied, "I will ask that question - I will bring those things to you as they become more concrete." Vice Chairman Bonura remarked, "I just want to see in the next meeting Chris' (Caldwell) comprehensive answer to the (former Winter Springs) Golf Course and the usage of the lakes." CITY OF W INTER SPRINGS, FLORIDA MINUTES PARKS AND RECREATION ADVISORY COMMITTEE REGULAR MEETING — MAY 3, 2011 PAGE 8 OF 8 ADJOURNMENT Chairman Nussbaum adjourned the Regular Meeting at 8:41 p.m. RESPECTFULLY SUBMITTED: ` .����'��[.� ����•�.6� � (;3A,XLE C�TTANT ' ' ASSI��Al'�I`l' T�0 THE CITY CLERK . r : . NOTE: These Minutes were approved at the August 2, 2011 Parks and Recreation Advisory Committee Regular Meeting.