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Home My WebLink About2011 07 11 Consent 202 Edward Byrne Memorial Justice Assistance Grant COMMISSION AGENDA CONSENT X ITEM 202 INFORMATIONAL PUBLIC HEARING REGULAR MGR /DEPT _____ July 11, 2011 Regular Meeting Authorization REQUEST : The Police Department requests the Commission to approve the expenditure of $22,752 of 2011 Edward Byrne Justice Assistance Grant funds for law enforcement programs as outlined below. _______________________________________________________________________ SYNOPSIS : The Florida Department of Law Enforcement has set aside $182,023 in grant funds for use by all units of government within Seminole County. Use of these funds requires a consensus on how the funds will be spent. Of the $182,023 grant, the city’s portion is $22,752. The Police Department requests the Commission to approve the division and expenditure of 2011 Edward Byrne Justice Assistance Grant funds for law enforcement programs within Seminole County in the following manner:  Currently, the police departments and Sheriff’s Office use a common field reporting system known as the CAFÉ (Computer Aided Forms Entry) system. This program is used in our entire day-to-day field reporting operations, evidence submission, Homeland Security information, data sharing, and the arrest of suspects we encounter. The program is an ever-changing component that requires an extensive personnel allocation at the Sheriff’s Office to maintain and service. The version currently in use is undergoing a full rewrite to become more web- based and customizable. We realize tremendous information sharing benefits from using this program and the Sheriff’s Office has requested consent among all of the agencies in the county to approve the expenditure of the Byrne Grant funds for the purposes of allowing the Sheriff’s Office to allocate contract computer services to help them complete the rewrite in timely fashion. The project is expected to take approximately two years but could be cut to eighteen months with the use of these funds. All of the other respective departments affected by this funding have agreed to this project. CONSIDERATIONS : The CAFÉ program reporting system is an invaluable tool that has become a mainstay for the police department and our employees. This program has City Commission – Regular Meeting July 11, 2011 Consent Agenda Item #202 Page 2 of 2 the ability to permit real-time data sharing between agencies that is readily accessible by our officers from their vehicles. The CAFÉ system has allowed officers to access jail information to identify suspects on the street who are not carrying identification, which has lead to numerous arrests. Use of this system also allows us to complete reports and correspondence from the street, allowing us to keep our officers in the field for longer periods of time. Additionally, CAFÉ is the official records management program for our department, archiving all of our reports and data available to the public when they make requests for official correspondence. We are fortunate to be able to participate in this grant process to allow us to maintain levels of service we have become accustomed to providing to our residents. We ask that you permit this distribution and expenditure of 2011 Edward Byrne Justice Assistance Grant funds for the mutual benefit of the law enforcement community in Seminole County. FISCAL IMPACT: The city’s portion of this grant equates to $22,752. Our requested expenditure is equal to that amount, therefore, there is no fiscal impact associated with approval of this item on the city budget. COMMUNICATIONS EFFORTS: This Agenda item has been electronically forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, and all e-alert/e- citizen recipients and is available on the City’s website, Laserfiche, and the City’s server. Additionally, portions of this Agenda item are typed verbatim on the respective meeting agenda which has also been electronically forwarded to the individuals noted above; and which is also available on the city’s website, Laserfiche, and the City’s server; has been sent to City staff, media/press representatives who have requested Agendas or Agenda item information, Homeowner’s Associations/Representatives on file with the City, and all individuals who have requested such information; and has been posted outside City Hall; posted inside City Hall with additional copies available for the general public, and posted at five (5) different locations around the city. This Agenda item is also available to any new individual requestors. City Staff is always willing to discuss this or any Agenda item with any interested individuals. RECOMMENDATIONS Approve the expenditure of $22,752 from the 2011 Edward Byrne Justice Assistance Grant and allow the Mayor to execute any and all documents related to this agenda. ATTACHMENT: Letter to the FDLE Grants Section from Mayor Lacey accepting these funds and the distribution of same as outlined above. r,je'�?'�`� � � i'`�� ``�� ; ��. � �..� � � � �� CITY OF WINTER SPRINGS, FLORIDA � 1 �9}CO4'�.)OCdfP.f} j �..v».��.. -. _ ..._. s�' .. , _ ty5a � 1126 East State Road 434 \,.��_____. Winter Springs, Florida 32708-2799 `�• �-tJR1�� Telephone: (407) 588-7814 email: clacey@winterspringsfl.org Facsimile: (407) 327-4753 City Website: www.winterspringsfl.org CHARLES LACEY OFFICE OF THE MAYOR June 28, 2011 Mr. Clayton Wilder Community Program Administrator Office of Criminal Justice Grants Fiorida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 Dear Mr. Wilder: In compliance with State of Florida Rule 11 D-9, F.A.C., City of Winter Springs approves the distribution of $182,023 (total allocation available) of the Edward Byrne Memorial Justice Assistance Grant (JAG) Program for Federal Fiscal Year 2011 for the following project within Seminole County: Title of Project Dollar Amount CAFE' Rewrite Funds will be used for expenses related to the required rewrite of our multi Jurisdictional, criminal justice information sharing records management $182,023 system, CAFE. The current system is used and shared by Seminole County Criminal Justice agencies to record criminal incidents, suspect activity, county probation reports and much more. The Seminole County Sheriff's Office will be the subrecipient for the grant funds representing all the Law Enforcement agencies in Seminole County. Sincerely, Charles Lacey Mayor iyq'NTE.R S a � *�' CITY OF WINTER SPRINGS, FLORIDA • \..incorporated i' S 4 j 1126 East State Road 434 F. Winter Springs, Florida 32708 -2799 ---._ P' Telephone: (407) 588 -7814 email: clacey @winterspringsfl.org Facsimile: (407) 327 -4753 City Website: www.winterspringsfl.org CHARLES LACEY OFFICE OF THE MAYOR June 28, 2011 Mr. Clayton Wilder Community Program Administrator Office of Criminal Justice Grants Florida Department of Law Enforcement 2331 Phillips Road Tallahassee, Florida 32308 Dear Mr. Wilder: In compliance with State of Florida Rule 11 D -9, F.A.C., City of Winter Springs approves the distribution of $182,023 (total allocation available) of the Edward Byme Memorial Justice Assistance Grant (JAG) Program for Federal Fiscal Year 2011 for the following project within Seminole County: Title of Project Dollar Amount CAFE' Rewrite Funds will be used for expenses related to the required rewrite of our multi Jurisdictional, criminal justice information sharing records management $182,023 system, CAFE. The current system is used and shared by Seminole County Criminal Justice agencies to record criminal incidents, suspect activity, county probation reports and much more. The Seminole County Sheriffs Office will be the subrecipient for the grant funds representing all the Law Enforcement agencies in Seminole County. Sincerely, • Charles La Mayor