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HomeMy WebLinkAbout2011 05 23 City Commission Regular Meeting MinutesCITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION MINUTES REGULAR MEETING MONDAY, MAY 23, 2011 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Cade Resnick - Seat Four Commissioner Joanne M. Krebs - Seat Five CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MAY 23, 2011 PAGE 2 OF 20 CALL TO ORDER The Regular Meeting of Monday, May 23, 2011 of the City Commission was called to Order by Mayor Charles Lacey at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Jean Hovey present Commissioner Rick Brown, present Commissioner Gary Bonner, present Commissioner Cade Resnick, present Commissioner Joanne M. Krebs, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present A moment of silence was held, followed by the Pledge of Allegiance. INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner's Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall. With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. No discussion was heard at this time, but please see pages 14-15 of these Minutes for further information on this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MAY 23, 2011 PAGE 3 OF 20 INFORMATIONAL 101. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Providing The Investment Report For The Second Quarter Of Fiscal Year 2011 (Quarter Ending March 31, 2011) As Prepared By PFM Asset Management LLC. FISCAL IMPACT: The Weighted Average Yield At March 31, 2011 Is .41%. The Weighted Average Yield At December 31, 2010 Was 0.54%. This Portfolio Has An Average Maturity Of Less Than One (1) Year. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Attorney/Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner's Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. Furthermore, The Investment Report Will Be Placed On The City's Website Within One (1) Week Of Acceptance In The Section Titled Budgets And Financial Documents. RECOMMENDATION: Staff Requests The City Commission To Review And Accept The Information Provided In This Agenda Item. There was no discussion on this Agenda Item. INFORMATIONAL 102. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Transmitting The City's Second Quarter Financial Report For The 2011 Fiscal Year. FISCAL IMPACT: Current Operations Are Proceeding As Planned With No Major Deviations From The Budget Or Strategic Goals. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded to the Mayor and City Commission, City Attorney/Staff, And All eAlert/eCitizen Recipients; And Is Available on the City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner's Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. Furthermore, The Financial Reports Have Been Disseminated To All Directors. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MAY 23, 2011 PAGE 4 OF 20 RECOMMENDATION: It Is Recommended That The City Commission Review And Receive The Attached Financial Report. No discussion. INFORMATIONAL 103. Not Used. INFORMATIONAL 104. Public Works Department REQUEST: Providing Information To The City Commission Regarding The Work Plan To Evaluate Design And Operational Concerns At Market Square In The Winter Springs Town Center. FISCAL IMPACT: The Market Square Evaluation Will Primarily Be Conducted By City Staff, With The Additional Input By A Transportation Planning Consultant And The City's Town Center Consultant, Dover -Kohl. The Total Consultant Time Is Expected To Be Less Than 30 (Thirty) Hours And Will Be Funded Using Existing Budgeted Funds For Consultant Services. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And All eAlert/eCitizen Recipients, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media/Press Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Staff Recommends That The City Commission Review And Accept The Information In This Agenda Item. This Agenda Item was not discussed. INFORMATIONAL 105. Public Works Department REQUEST: Providing Information To The City Commission Regarding The Status Of Bond Settlement Activities And Funding At Jesup's Reserve. FISCAL IMPACT: This Agenda Item Is For Information Only And Has No Fiscal Impact. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MAY 23, 2011 PAGE 5 OF 20 COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And All eAlert/eCitizen Recipients, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media/Press Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. In Addition To The Communications Listed Above, This Agenda Item Has Been Forwarded To The Jesup's Reserve HOA (Homeowner Association) Board And The Property Manager. RECOMMENDATION: Staff Recommends That The City Commission Review And Accept The Information In This Agenda Item. No discussion. INFORMATIONAL 106. Public Works Department REQUEST: Providing Information To The City Commission Regarding The Status Of Winter Springs Village. FISCAL IMPACT: This Agenda Item Is For Information Only And Has No Fiscal Impact. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And All eAlert/eCitizen Recipients, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media/Press Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Staff Recommends That The City Commission Review And Accept The Information In This Agenda Item. There was no discussion on this Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MAY 23, 2011 PAGE 6 OF 20 INFORMATIONAL 107. Parks And Recreation Department REQUEST: Wishes To Inform The City Commission On The Status Of The 2011 Celebration Of Freedom Planning. FISCAL IMPACT: • Attachment 1 Is A Projected Budget For The 2011 Celebration Of Freedom. The Projected Budget Totals $26,545.00. Included In This Total Is $10,000.00 For The Fireworks Show And Police And City Overtime Which Is Projected To Total $6,000.00. The 2010 Celebration Of Freedom Expenses Totaled $27,365.00 • Staff Is Continuing To Evaluate Options To Lower Expenses & Increase Efficiency Of Operations. • The Parks And Recreation Department Is Projecting A Total Of 10 (Ten) Hours Of Overtime Being Used By Our Department For The Event. Most Staff Will Work The Regular 8 (Eight) Hour Day. • At This Time Parks And Recreation Staff Are Working With The Orlando Sentinel On Gaining Sponsorships For The 2011 Celebration Of Freedom. A Projected Total Of Sponsorship Funds To Be Raised Is $46,000.00 With 50% (Fifty Percent) Paid To The City. The Goal Is For The City To Receive A Total Of $23,000.00 In Sponsorships For The 2011 Celebration Of Freedom. As Of May 16, 2011, Total Sponsorship Funds Committed Is $17,000.00 With 50% (Fifty Percent) Being Paid To The City Of Winter Springs. Remaining Costs, If Any, For The Event Will Be Covered By Reducing Expenditures And/Or Revenues Received Through Vendor Booths. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, And All eAlert/eCitizen Recipients; And Is Available on the City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner's Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Parks And Recreation Recommends That The City Commission Receive And Review The Information Presented. No discussion. INFORMATIONAL 108. Parks And Recreation Department REQUEST: Wishes To Inform The City Commission Of The Results Of The Recent Department Of Health Senior Center Therapy Pool State Inspection Report. FISCAL IMPACT: None, Information Only. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MAY 23, 2011 PAGE 7 OF 20 COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner's Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Staff Recommends That The Commission Review The Information In This Agenda Item. This Agenda Item was not discussed. INFORMATIONAL 109. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Pleased To Announce That The City Of Winter Springs Has Received The Distinguished Budget Presentation Award For The 2010-2011 Fiscal Year. FISCAL IMPACT: The Award Program Application Fees For The Distinguished Budget Award Are About $350.00. These Fees Are Routinely Budgeted In Finance And Administrative Services (1300 Division). COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Attorney/Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner's Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Staff Requests The City Commission Review And Accept The Information Provided In This Agenda Item. No discussion. INFORMATIONAL 110. Utility Department REQUEST: Providing The City Commission With A Copy Of The Annual Consumer Confidence Report That Will Be Sent To All Residents. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MAY 23, 2011 PAGE 8 OF 20 FISCAL IMPACT: The Postage And Printing Cost For The CCR (Consumer Confidence Report) Is Approximately $4,000.00 From The Utility Fund. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner's Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Staff Recommends The City Commission Accept This Information. There was no discussion on this Agenda Item. "MOTION TO APPROVE (INFORMATIONAL AGENDA)." MOTION BY DEPUTY MAYOR HOVEY. SECONDED BY COMMISSIONER BROWN. DISCUSSION. MOTION CARRIED UNANIMOUSLY WITH NO OBJECTIONS. CONSENT AGENDA CONSENT 200. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Requesting That The City Commission Authorize The City Manager To Exercise The Second Of Three One Year Renewals For The Contract For Audit Services With The Firm Of McDirmit Davis & Company, LLC And To Authorize The City Manager To Complete And Sign All Necessary Documents. FISCAL IMPACT: The Budget For FY (Fiscal Year) 2011 Includes $44,500.00 For Audit And CAFR (Comprehensive Annual Financial Report) Preparation Services Which Will Cover The Fees Proposed By McDirmit Davis & Company, LLC For The Fiscal Year Ending September 30, 2011. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Attorney/Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner's Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. Contract Will Be Mailed Back To McDirmit Davis And Company, LLC For Counter Signing. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MAY 23, 2011 PAGE 9 OF 20 RECOMMENDATION: It Is The Recommendation Of The City Manager And The Finance And Administrative Services Department That The City Commission Authorize The City Manager To Execute The Second Of Three One Year Extensions To Engage The Audit Firm Of McDirmit Davis & Co, LLC For Fiscal Year End September 30, 2011 And Authorize The City Manager To Complete And Sign All Necessary Documents. No discussion. CONSENT 201. Community Development Department — Building Division REQUEST: Requesting Approval Of The Proposed Memorandum Of Understanding (MOU) Between Seminole County And All Of Its Cities Establishing Authority And Expectations For Sharing Resources And Personnel As Needed For Damage Assessment After A Natural Or Man -Made Disaster. FISCAL IMPACT: This Agenda Item Has No Specific Fiscal Impact To The City; However, Allowing Shared Damage Assessment Resources Among All The Cities Within Seminole County Is Good Fiscal Management With Positive Results To All. This Allows A Higher Level Of Service To Be Provided To Our Citizens During This Time Of Minimum Staffing. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner's Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The Community Development Department — Building Division Requests That The City Commission Authorize The Mayor To Execute The Attached Memorandum Of Understanding For Countywide Damage Assessment Services. This Agenda Item was not discussed. CONSENT 202. Community Development Department — Urban Beautification Services Division REQUEST: Requesting That The City Commission Approve A Recommendation Of The Oak Forest Wall And Beautification District Advisory (Committee) Board At A Regular Meeting On April 14, 2011 To Reduce Their Meeting Frequency From Quarterly To Once Annually, With The Option Of An Additional Emergency Meeting At Any Time. FISCAL IMPACT: The Reduction Of OFWBD (Oak Forest Wall And Beautification District) Advisory (Committee) Board Meetings From Four (4) Per Year To One (1) Annually, With The Option Of An Emergency Meeting, Will Reduce Costs To The Oak Forest Wall And Beautification District Maintenance Budget (191-58130) By Up To $750.00 Per Year, Depending Upon If A Special Meeting Is Called In Addition To The Regularly Scheduled Meeting. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MAY 23, 2011 PAGE 10 OF 20 COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner's Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY (COMMITTEE) BOARD: At A Meeting On April 14, 2011, The Advisory Board Voted Unanimously To Recommend The Reduction Of Their Meeting Frequency From Quarterly To Once Annually, With The Option Of An Additional Emergency Meeting At Anytime. STAFF: Staff Recommends That The Commission Approve Reducing The Meeting Frequency Of The Oak Forest Wall And Beautification Advisory (Committee) Board From Quarterly To Once Annually, With The Option Of An Additional Emergency Meeting At Any Time. City Attorney Anthony A. Garganese stated, "If the Commission is okay with item `202', I just wanted to tell you that we need to come back with an Ordinance because the Committee's schedule for meetings is set forth in an Ordinance that was Adopted by the City Commission in 1998." CONSENT 203. Parks And Recreation Department REQUEST: Requests That The City Commission Authorizes The City Manager To Execute The Partnership Agreement Between The City And WOLC-FM Sunny 105.9. FISCAL IMPACT: Fiscally Responsible In Saving Promotion Monies. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded to the Mayor and City Commission, City Manager, City Attorney/Staff, And All eAlert/eCitizen Recipients; And Is Available on the City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner's Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MAY 23, 2011 PAGE 11 OF 20 RECOMMENDATION: Parks And Recreation Recommends That The City Commission Authorizes The City Manager To Execute The Partnership Agreement Between The City And WOLC-FM Sunny 105.9. Attorney Garganese remarked, "The Agenda Item lays out some decent business points but there would need to be some more - technical legal language added if the Commission was willing to move forward with `203', so I would ask that you would give the City Manager the authority to finalize the terms before the City executes the Contract." Mayor Lacey pointed out, "For `203', we can leave it on the Consent Agenda, pass it as is but include with that instruction for the Manager to negotiate further, per the Attorney..." Attorney Garganese added, "...Add a little bit more detail to it on a couple of points." Further discussion. CONSENT 204. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The May 9, 2011 City Commission Attorney -Client Session Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner's Associations/ Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The May 9, 2011 City Commission Attorney -Client Session Minutes. No discussion. CONSENT 205. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The May 9, 2011 City Commission Regular Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MAY 23, 2011 PAGE 12 OF 20 COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner's Associations/ Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The May 9, 2011 City Commission Regular Meeting Minutes. There was no discussion on this Agenda Item. "I WILL MAKE A MOTION WITH THE INFORMATION THAT THE ATTORNEY NEEDS FOR `2031." MOTION BY DEPUTY MAYOR HOVEY. SECONDED BY COMMISSIONER BROWN. DISCUSSION. MAYOR LACEY STATED, MOTION "TO APPROVE THE CONSENT AGENDA WITH THE ADDITIONAL INFORMATION THAT THE ATTORNEY SUGGESTED FOR `203' TO BE ADDED." VOTE: DEPUTY MAYOR HOVEY: AYE COMMISSIONER BROWN: AYE COMMISSIONER KREBS: AYE COMMISSIONER BONNER: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Office Of The Mayor REQUEST: Requesting The City Commission Receive A Presentation From Ms. Tara Hormel With The Children's Cabinet Of Seminole County. Ms. Tara Hormel, MA, BCBA, Executive Director, Children's Home Society of Florida, 1485 South Semoran Boulevard, Winter Park, Florida: as the current Co -Chair of the Children's Cabinet Of Seminole County addressed the City Commission and showed a PowerPoint presentation. Ms. Hormel spoke about empowering families and being one of the recipients of nine (9) sites nationwide selected to receive a "Nine million dollar ($9,000,000.00) Grant over the next six (6) years. This Grant will be focused on creating a new system around children's mental health. It's really for infrastructure development." Ms. Hormel stated, "How can you help? Continue to utilize the Children's Cabinet of Seminole County as the experts concerning the issues of children. Our annual meeting, we are scheduling for October/November of this year, so we'll let you know when that is coming up." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MAY 23, 2011 PAGE 13 OF 20 Further comments. Commissioner Gary Bonner inquired, "Your members list - I did not see among your members, the Boys and Girls Clubs of Seminole County. Are they not currently active with you?" Ms. Hormel responded, "They are not currently active but I can pass that along to our Membership Committee and reach out to them and see if they would like to be at the table." Additionally, Commissioner Bonner noted, "So the contact information that is in the back is who I should direct them to?" Ms. Hormel replied, "Absolutely." AWARDS AND PRESENTATIONS 301. Office Of The City Manager And Office Of The Police Chief REQUEST: Presenting To The Mayor And City Commission The Following Awards From The Winter Springs Police Department: "Award Of Appreciation"; And "Lifesaving Award". Chief of Police Kevin Brunelle, Police Department presented the following Awards: The "Life Saving" Award was presented to Corporal John Shea, Police Department for his efforts saving a choking child. An "Award of Appreciation" was presented to Mr. David Stalowy for allowing Winter Springs Police Department employees to use his personal gymnasium. A second "Award of Appreciation" was presented to Mr. & Mrs. Crews, owners of Just Concrete & Masonry, Inc. for their generous donations and support of the Winter Springs Police Department. Mayor Lacey, the City Commission, and City Manager Kevin L. Smith joined Chief Brunelle for photographs with the Award recipients. AWARDS AND PRESENTATIONS 302. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Presentation By Mr. Shawn Boyle Of An Investment Report For The Second Quarter Of Fiscal Year 2011 (Ending March 31, 2011) As Prepared By PFM Asset Management LLC. (This Is Related To Informational Agenda Item "101). Mr. Shawn Boyle, Director, Finance and Administrative Services Department gave a brief Investment Report to the Mayor and City Commission. AWARDS AND PRESENTATIONS 303. Finance And Administrative Services Department REQUEST: Presentation Of The City's Second Quarter Of Fiscal Year 2011 Financial Report By Mr. Shawn Boyle. (This Is Related To Informational Agenda Item "102"). Mr. Boyle addressed the City Commission on this Agenda Item and explained, "We've changed the format slightly and will continue to change it. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MAY 23, 2011 PAGE 14 OF 20 We're going to go to a presentation which is going to be called an `Executive Dashboard' presentation and we'll bring that before you very shortly; so, that we don't have to inform you on a quarterly basis - we'll be informing you of how we're performing, really, anytime you want to look - you will be able to run specific reports that you're interested in; but at a minimum, we'll be providing that information on a monthly basis. It'll be all the key metrics that you're interested in and that indicate whether the City is performing well or not; and we would also like to — once we start rolling that out, solicit any input that you would like to see. If there's a metric in there that's not included, please get in touch with us and we'll add it." Mr. Boyle then spoke on current financials, taxes, and revenues. Manager Smith then asked the City Commission, "Would the Commission be open to hearing from Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department relative to current Development Projects — a little bit of a verbal explanation as to Informational `1007' Commissioner Rick Brown stated, "Yes." Commissioner Bonner said he was agreeable to this. Mayor Lacey then said to the rest of the City Commission, "Any objection?" Commissioner Cade Resnick stated, "No." No objections were voiced. ❖ ❖ AGENDA NOTE: INFORMATIONAL AGENDA ITEM 11100" WAS DISCUSSED NEXT AS DOCUMENTED, IN ADDITION TO WHAT WAS ALSO NOTED ON PAGE 2 OF THESE MINUTES. ❖ ❖ INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner's Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. Mr. Stevenson reviewed various details of this Agenda Item, and commented on current projects under development. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MAY 23, 2011 PAGE 15 OF 20 Regarding the Town Center, Mr. Stevenson noted, "We're going to probably get a tenant forum together that will, with your blessing, will be kind of pushed forward and facilitated by the City." Mr. Stevenson added, "We are going to try to move this one forward and meet on a regular basis; so, that we're understanding what the tenants are needing, what we can do, and what the management companies can do, and how the City can help facilitate those ideas and those questions that they have." In terms of the Cross Seminole Trail and CSX Corporation, Mayor Lacey said, "The County Agreement that was approved by the (Seminole County) BCC (Board of County Commissioners) some weeks ago, has been sitting in Jacksonville (Florida) waiting for management to Approve it. They are saying it could be another couple of weeks — CSX (Corporation), so I will be making a phone call tomorrow." Commissioner Joanne M. Krebs commented, "Please." Further comments followed on the proposed Hayes Road Plaza. REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire No Report. REPORTS 401. Office Of The City Manager — Kevin L. Smith Manager Smith along with Mr. Chris Edwards, Web Multimedia Technician, Information Services Department addressed the latest changes to the City's Website. Manager Smith added, "Kudos to Chris Edwards, and our IT [Information Services Department] Staff doing this in-house." Commissioner Krebs said, "Thank you Chris (Edwards)." Deputy Mayor Jean Hovey added, "Thanks Joanne (Dalka, Director, Information Services Department)." REPORTS 402. Office Of The City Clerk — Andrea Lorenzo-Luaces, MMC City Clerk Andrea Lorenzo-Luaces advised the City Commission about forthcoming annual Board and Committee Reappointments and noted, "If you'd like some information prior to the Agenda Item, just let me know and I'll be glad to do that." REPORTS 403. Office Of Commissioner Seat One/Deputy Mayor — The Honorable Jean Hovey Deputy Mayor Hovey mentioned that she just attended the Seminole County League of Women Voters Annual Meeting and heard about the low number of Bills enacted by the Legislature, compared with the number of Bills introduced. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MAY 23, 2011 PAGE 16 OF 20 REPORTS 404. Office Of Commissioner Seat Two — The Honorable Rick Brown Commissioner Brown introduced the new Property Manager for the Winter Springs Town Center, Ms. Erin Killela with Transwestern®. Commissioner Brown mentioned that "She will be having regularly scheduled, periodic meetings with Staff to make sure that we are on top of what needs to be happening over there." Further comments. REPORTS 405. Office Of Commissioner Seat Three — The Honorable Gary Bonner Commissioner Bonner noted that on June I" and June 2°d, 2011, he would be attending the Florida City County Manager's Association Annual Conference as a Vendor. Commissioner Bonner added that if Manager Smith "Has anything he wants me to pick up along the way, I will be more than delighted to seek it out." REPORTS 406. Office Of Commissioner Seat Four — The Honorable Cade Resnick Commissioner Resnick commented on last Friday's "Community Leadership" event and congratulated Manager Smith and Chief Brunelle on their Graduation from Leadership Seminole. Secondly, Commissioner Resnick said he had recently attended an Oviedo -Winter Springs Regional Chamber of Commerce meeting and that he "Did share with them that I wanted to make sure that Winter Springs received equal or better than equal communication and advertising for the July 4th event"; and that he mentioned Manager Smith's name as a contact and suggested that any flyers be reviewed first by Manager Smith. Further comments. REPORTS 407. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs Commissioner Krebs also congratulated the recent Leadership Seminole graduates Next, Commissioner Krebs said, "I also want to thank the Clerk's Department and Andrea (Lorenzo-Luaces) for the Appreciation Dinner that we recently had. That was really, really great." Commissioner Krebs recognized Ms. Kelly Balagia, Budget Analyst, Finance and Administrative Services Department, and added, "Congratulations for the fourth year on the Award for the Budget." Next, Commissioner Krebs asked if the Commission would be agreeable to have the latest winner of the Leadership Seminole Character Key recognized by the City Commission. Commissioner Krebs added, "I think it would be nice if the Manager could get together and bring that to everybody here and hopefully advertise it." Commissioner Brown added, "I would like to make it known that out of all the schools in Seminole County for the second year in a row, Winter Springs has come in second." Commissioner Krebs stated, "Absolutely." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — MAY 23, 2011 PAGE 17 OF 20 Mayor Lacey clarified, "The request is for the Manager to get Oviedo and Winter Springs to bring their video entrants for display here in front of the Commission at a future meeting — is there any objection from the Commission for that direction?" Commissioner Brown said "No." Deputy Mayor Hovey and Commissioner Bonner were in agreement that this be done. No objections were noted. Commissioner Krebs then mentioned a new "GFS Marketplace" store in Altamonte Springs, Florida. Lastly, Commissioner Krebs commented on a request from an Oak Forest Wall and Beautification District Advisory Committee Member about possibly serving on that Committee and another Advisory Board/Committee, since the Oak Forest Wall and Beautification District Advisory Committee might possibly going to one (1) meeting a year. Discussion. Tape 1/Side B With further discussion, Attorney Garganese said, "You could very easily — carve out a Special Assessment District Board as an exception to the general rule, like a temporary Ad Hoc Committee, or if that's not satisfactory, you could broaden it even further to allow people to serve on one (1) or more Boards; but if you want to make an incremental step, you may want to consider treating the Special Assessment Committees differently because they are for a specific geographical — sub area of the City." Commissioner Krebs stated, "That would be my suggestion." Discussion followed on whether this could be further discussed and possibly Approved in an Ordinance. Attorney Garganese added, "We would have to come back with an Ordinance to Amend the Special Assessment Ordinance. Now if you want to open up — multiple Boards to one particular individual, that would require a Code requirement." Comments followed on such a change possibly affecting upcoming annual Board and Committee Reappointments. Commissioner Bonner voiced his interest in allowing as many individuals as possible, who are interested, to serve on the City's Boards and Committees. Discussion followed that Ad Hoc Committee Members may actually attend more meetings during their tenure than someone who serves on a Committee that may meet less than quarterly. Deputy Mayor Hovey asked Attorney Garganese, "For the Oak Forest (Wall and Beautification District Advisory Committee) - is it they have to have one (1), or it is a minimum one (1) and they could have another one (1) if they wanted to; or it is only one (1)?" Attorney Garganese stated, "Right now I believe it is they have to meet quarterly..." Deputy Mayor Hovey added, "...But with the new wording, if they needed another meeting, could they schedule one (1)?" Attorney Garganese explained, "Right. We would re -word it that they have at least one (1) meeting a year and as many Special meetings as needed." Further comments followed regarding some individuals may wish to serve on a City Board, but may only be able to serve a little; whereas, a Committee which meets only once or twice a year would work; however, for individuals who are able to be more active, they can apply for Boards which generally meet more often. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MAY 23, 2011 PAGE 18 OF 20 Commissioner Bonner asked Attorney Garganese, "Could the Oak Forest (Wall And) Beautification District (Advisory Committee) be overseen by this body, if it is only one (1) meeting a year? Do we need that interim Board organization? Is that required by Law or is that a service that was necessary during the time that a lot of planning and development and vision and hard work were required for that project to come to fruition, and it is no longer required; and therefore this body can certainly take one (1) meeting a year; and we can thank those citizens for their service and disband that Board." Attorney Garganese stated, "I'd have to go back and look at the Ordinance again in detail and look at that legislative history behind it." Further comments. Mayor Lacey said, "If it can be done, I certainly endorse that idea." Commissioner Krebs agreed with this. Commissioner Bonner added, "If it is only one (1) meeting a year, and that is all it is going to take, I think we could find time in the Agenda of this body, to squeeze that in." Manager Smith commented to the City Commission, "If I'm hearing Consensus from the Commission to that regard, can we give Staff and Anthony (Garganese) the opportunity to go back and bring some information back to you for that purpose?" Deputy Mayor Hovey and Commissioner Krebs stated, "Please do." No objections were voiced. REPORTS 408. Office Of The Mayor — The Honorable Charles Lacey Mayor Lacey commented on some of the discussions at a recent Business Advisory Group meeting that he attended. Secondly, Mayor Lacey then spoke about a "Battle of the Bands" held at Winter Springs High School and noted that it was "Very impressive to see". PUBLIC INPUT Mr. Scottie Cahill, 1236 Lake Baldwin Lane, Orlando, Florida: addressed the Commission about irregular shaped lots and asked if the City was still planning to hold a Workshop on this issue. Mr. Cahill also commented on a 5K run he was sponsoring as shown on some documents he provided to the City Commission. Commissioner Bonner asked Manager Smith about the status of a Workshop on irregular shaped lots, to which Manager Smith responded, "The matter has been programmed into our work schedule, Commissioner. Best guess right now is thirty (30) to forty-five (45) days out." Mr. Cahill then asked if he could follow-up with Manager Smith regarding a Workshop. Mayor Lacey said, "You definitely can. You can contact either Mr. Stevenson or Mr. Smith." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - MAY 23, 2011 PAGE 19 OF 20 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. REGULAR AGENDA REGULAR 600. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Request That The City Commission Establish Workshop Dates Relative To The Fiscal Year 2011-2012 Budget. FISCAL IMPACT: There Is No Fiscal Impact Directly Related To This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Attorney/Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner's Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. Furthermore, Once Workshop Dates Have Been Established, The Budget Calendar Will Be Updated On The City's Website By May 25'h (2011). RECOMMENDATION: City Manager Recommends That The City Commission Select Two July Budget Workshop Dates, The Latter Of Which Would Be Scheduled On An As -Needed Basis. Discussion ensued on available dates and deadlines for the Millage Rate. With further comments, Mayor Lacey stated, "We could schedule it for the 215` (July 2011) and Friday the 22nd (July 2011)." Commissioner Brown and Commissioner Krebs agreed with this. Manager Smith explained, "What we would do is we'd get the Agenda out on the 20`h (July 2011), that Wednesday, but we'd word the Agenda Item - the Commission would set the Millage Rate which will be determined on the 2 1 " (July 2011); so, there will be some blanks, so to speak if you will, on the Agenda." Mayor Lacey summarized that Budget Workshops would be scheduled for "6:00 p.m. both days, Thursday, the 215` (July 2011) and Friday the 22nd (July 2011). Agreed?" Commissioner Brown remarked, "Sure." No objections were noted. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — MAY 23, 2011 PAGE 20 OF 20 ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 6:32 p.m. tEA LORENZO-LUACES, MMC CLERK APPROVED: MAYWf MPPMAC NOTE: These Minutes were approved at the June 13, 2011 City Commission Regular Meeting.