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HomeMy WebLinkAbout_2011 05 23 City Commission Regular AgendaCITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION AGENDA REGULAR MEETING MONDAY, MAY 23, 2011 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Cade Resnick - Seat Four Commissioner Joanne M. Krebs - Seat Five ❖ ❖ NOTE: IT IS NOT UNCOMMON THAT THERE MAY BE CHANGES TO THIS AGENDA, INCLUDING ADDITIONAL INFORMATION TO BE PROVIDED TO THE MAYOR AND CITY COMMISSION. ❖❖ PLEASE SILENCE CELLULAR TELEPHONES AND /OR PAGERS DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 23, 2011 PAGE 2 OF 13 CALL TO ORDER Roll Call Invocation Pledge Of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney /Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. INFORMATIONAL 101. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Providing The Investment Report For The Second Quarter Of Fiscal Year 2011 (Quarter Ending March 31, 2011) As Prepared By PFM Asset Management LLC. FISCAL IMPACT: The Weighted Average Yield At March 31, 2011 Is .41 %. The Weighted Average Yield At December 31, 2010 Was 0.54 %. This Portfolio Has An Average Maturity Of Less Than One (1) Year. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Attorney /Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. Furthermore, The Investment Report Will Be Placed On The City's Website Within One (1) Week Of Acceptance In The Section Titled Budgets And Financial Documents. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- MAY 23, 2011 PAGE 3 OF 13 RECOMMENDATION: Staff Requests The City Commission To Review And Accept The Information Provided In This Agenda Item. INFORMATIONAL 102. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Transmitting The City's Second Quarter Financial Report For The 2011 Fiscal Year. FISCAL IMPACT: Current Operations Are Proceeding As Planned With No Major Deviations From The Budget Or Strategic Goals. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded to the Mayor and City Commission, City Attorney /Staff, And All eAlert/eCitizen Recipients; And Is Available on the City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. Furthermore, The Financial Reports Have Been Disseminated To All Directors. RECOMMENDATION: It Is Recommended That The City Commission Review And Receive The Attached Financial Report. INFORMATIONAL 103. Not Used. INFORMATIONAL 104. Public Works Department REQUEST: Providing Information To The City Commission Regarding The Work Plan To Evaluate Design And Operational Concerns At Market Square In The Winter Springs Town Center. FISCAL IMPACT: The Market Square Evaluation Will Primarily Be Conducted By City Staff, With The Additional Input By A Transportation Planning Consultant And The City's Town Center Consultant, Dover -Kohl. The Total Consultant Time Is Expected To Be Less Than 30 (Thirty) Hours And Will Be Funded Using Existing Budgeted Funds For Consultant Services. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 23, 2011 PAGE 4 OF 13 COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney /Staff, And All eAlert/eCitizen Recipients, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Staff Recommends That The City Commission Review And Accept The Information In This Agenda Item. INFORMATIONAL 105. Public Works Department REQUEST: Providing Information To The City Commission Regarding The Status Of Bond Settlement Activities And Funding At Jesup's Reserve. FISCAL IMPACT: This Agenda Item Is For Information Only And Has No Fiscal Impact. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney /Staff, And All eAlert/eCitizen Recipients, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. In Addition To The Communications Listed Above, This Agenda Item Has Been Forwarded To The Jesup's Reserve HOA (Homeowner Association) Board And The Property Manager. RECOMMENDATION: Staff Recommends That The City Commission Review And Accept The Information In This Agenda Item. INFORMATIONAL 106. Public Works Department REQUEST: Providing Information To The City Commission Regarding The Status Of Winter Springs Village. FISCAL IMPACT: This Agenda Item Is For Information Only And Has No Fiscal Impact. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 23, 2011 PAGE 5 OF 13 COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney /Staff, And All eAlert/eCitizen Recipients, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Staff Recommends That The City Commission Review And Accept The Information In This Agenda Item. INFORMATIONAL 107. Parks And Recreation Department REQUEST: Wishes To Inform The City Commission On The Status Of The 2011 Celebration Of Freedom Planning. FISCAL IMPACT: • Attachment 1 Is A Projected Budget For The 2011 Celebration Of Freedom. The Projected Budget Totals $26,545.00. Included In This Total Is $10,000.00 For The Fireworks Show And Police And City Overtime Which Is Projected To Total $6,000.00. The 2010 Celebration Of Freedom Expenses Totaled $27,365.00 • Staff Is Continuing To Evaluate Options To Lower Expenses & Increase Efficiency Of Operations. • The Parks And Recreation Department Is Projecting A Total Of 10 (Ten) Hours Of Overtime Being Used By Our Department For The Event. Most Staff Will Work The Regular 8 (Eight) Hour Day. • At This Time Parks And Recreation Staff Are Working With The Orlando Sentinel On Gaining Sponsorships For The 2011 Celebration Of Freedom. A Projected Total Of Sponsorship Funds To Be Raised Is $46,000.00 With 50% (Fifty Percent) Paid To The City. The Goal Is For The City To Receive A Total Of $23,000.00 In Sponsorships For The 2011 Celebration Of Freedom. As Of May 16, 2011, Total Sponsorship Funds Committed Is $17,000.00 With 50% (Fifty Percent) Being Paid To The City Of Winter Springs. Remaining Costs, If Any, For The Event Will Be Covered By Reducing Expenditures And/Or Revenues Received Through Vendor Booths. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, And All eAlert/eCitizen Recipients; And Is Available on the City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Parks And Recreation Recommends That The City Commission Receive And Review The Information Presented. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 23, 2011 PAGE 6 OF 13 INFORMATIONAL 108. Parks And Recreation Department REQUEST: Wishes To Inform The City Commission Of The Results Of The Recent Department Of Health Senior Center Therapy Pool State Inspection Report. FISCAL IMPACT: None, Information Only. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney /Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Staff Recommends That The Commission Review The Information In This Agenda Item. INFORMATIONAL 109. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Pleased To Announce That The City Of Winter Springs Has Received The Distinguished Budget Presentation Award For The 2010 -2011 Fiscal Year. FISCAL IMPACT: The Award Program Application Fees For The Distinguished Budget Award Are About $350.00. These Fees Are Routinely Budgeted In Finance And Administrative Services (1300 Division). COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Attorney /Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Staff Requests The City Commission Review And Accept The Information Provided In This Agenda Item. INFORMATIONAL 110. Utility Department REQUEST: Providing The City Commission With A Copy Of The Annual Consumer Confidence Report That Will Be Sent To All Residents. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 23, 2011 PAGE 7 OF 13 FISCAL IMPACT: The Postage And Printing Cost For The CCR (Consumer Confidence Report) Is Approximately $4,000.00 From The Utility Fund. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney /Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Staff Recommends The City Commission Accept This Information. CONSENT AGENDA CONSENT 200. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Requesting That The City Commission Authorize The City Manager To Exercise The Second Of Three One Year Renewals For The Contract For Audit Services With The Firm Of McDirmit Davis & Company, LLC And To Authorize The City Manager To Complete And Sign All Necessary Documents. FISCAL IMPACT: The Budget For FY (Fiscal Year) 2011 Includes $44,500.00 For Audit And CAFR (Comprehensive Annual Financial Report) Preparation Services Which Will Cover The Fees Proposed By McDirmit Davis & Company, LLC For The Fiscal Year Ending September 30, 2011. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Attorney /Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. Contract Will Be Mailed Back To McDirmit Davis And Company, LLC For Counter Signing. RECOMMENDATION: It Is The Recommendation Of The City Manager And The Finance And Administrative Services Department That The City Commission Authorize The City Manager To Execute The Second Of Three One Year Extensions To Engage The Audit Firm Of McDirmit Davis & Co, LLC For Fiscal Year End September 30, 2011 And Authorize The City Manager To Complete And Sign All Necessary Documents. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 23, 2011 PAGE 8 OF 13 CONSENT 201. Community Development Department — Building Division REQUEST: Requesting Approval Of The Proposed Memorandum Of Understanding (MOU) Between Seminole County And All Of Its Cities Establishing Authority And Expectations For Sharing Resources And Personnel As Needed For Damage Assessment After A Natural Or Man -Made Disaster. FISCAL IMPACT: This Agenda Item Has No Specific Fiscal Impact To The City; However, Allowing Shared Damage Assessment Resources Among All The Cities Within Seminole County Is Good Fiscal Management With Positive Results To All. This Allows A Higher Level Of Service To Be Provided To Our Citizens During This Time Of Minimum Staffing. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney /Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The Community Development Department — Building Division Requests That The City Commission Authorize The Mayor To Execute The Attached Memorandum Of Understanding For Countywide Damage Assessment Services. CONSENT 202. Community Development Department — Urban Beautification Services Division REQUEST: Requesting That The City Commission Approve A Recommendation Of The Oak Forest Wall And Beautification District Advisory (Committee) Board At A Regular Meeting On April 14, 2011 To Reduce Their Meeting Frequency From Quarterly To Once Annually, With The Option Of An Additional Emergency Meeting At Any Time. FISCAL IMPACT: The Reduction Of OFWBD (Oak Forest Wall And Beautification District) Advisory (Committee) Board Meetings From Four (4) Per Year To One (1) Annually, With The Option Of An Emergency Meeting, Will Reduce Costs To The Oak Forest Wall And Beautification District Maintenance Budget (191- 58130) By Up To $750.00 Per Year, Depending Upon If A Special Meeting Is Called In Addition To The Regularly Scheduled Meeting. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney /Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 23, 2011 PAGE 9 OF 13 RECOMMENDATION: OAK FOREST WALL AND BEAUTIFICATION DISTRICT ADVISORY (COMMITTEE) BOARD: At A Meeting On April 14, 2011, The Advisory Board Voted Unanimously To Recommend The Reduction Of Their Meeting Frequency From Quarterly To Once Annually, With The Option Of An Additional Emergency Meeting At Anytime. STAFF: Staff Recommends That The Commission Approve Reducing The Meeting Frequency Of The Oak Forest Wall And Beautification Advisory (Committee) Board From Quarterly To Once Annually, With The Option Of An Additional Emergency Meeting At Any Time. CONSENT 203. Parks And Recreation Department REQUEST: Requests That The City Commission Authorizes The City Manager To Execute The Partnership Agreement Between The City And WOLC -FM Sunny 105.9. FISCAL IMPACT: Fiscally Responsible In Saving Promotion Monies. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, And All eAlert/eCitizen Recipients; And Is Available on the City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Parks And Recreation Recommends That The City Commission Authorizes The City Manager To Execute The Partnership Agreement Between The City And WOLC -FM Sunny 105.9. CONSENT 204. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The May 9, 2011 City Commission Attorney - Client Session Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney /Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations/ Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item With Any Interested Individuals. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 23, 2011 PAGE 10 OF 13 RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The May 9, 2011 City Commission Attorney -Client Session Minutes. CONSENT 205. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The May 9, 2011 City Commission Regular Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney /Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations/ Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The May 9, 2011 City Commission Regular Meeting Minutes. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Office Of The Mayor REQUEST: Requesting The City Commission Receive A Presentation From Ms. Tara Hormel With The Children's Cabinet Of Seminole County. AWARDS AND PRESENTATIONS 301. Office Of The City Manager And Office Of The Police Chief REQUEST: Presenting To The Mayor And City Commission The Following Awards From The Winter Springs Police Department: "Award Of Appreciation "; And "Lifesaving Award ". AWARDS AND PRESENTATIONS 302. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Presentation By Mr. Shawn Boyle Of An Investment Report For The Second Quarter Of Fiscal Year 2011 (Ending March 31, 2011) As Prepared By PFM Asset Management LLC. (This Is Related To Informational Agenda Item "101). CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- MAY 23, 2011 PAGE 11 OF 13 AWARDS AND PRESENTATIONS 303. Finance And Administrative Services Department REQUEST: Presentation Of The City's Second Quarter Of Fiscal Year 2011 Financial Report By Mr. Shawn Boyle. (This Is Related To Informational Agenda Item "102 "). RECESS REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire REPORTS 401. Office Of The City Manager — Kevin L. Smith REPORTS 402. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC REPORTS 403. Office Of Commissioner Seat One /Deputy Mayor — The Honorable Jean Hovey REPORTS 404. Office Of Commissioner Seat Two — The Honorable Rick Brown REPORTS 405. Office Of Commissioner Seat Three — The Honorable Gary Bonner REPORTS 406. Office Of Commissioner Seat Four — The Honorable Cade Resnick REPORTS 407. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs REPORTS 408. Office Of The Mayor — The Honorable Charles Lacey CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 23, 2011 PAGE 12 OF 13 PUBLIC INPUT (Anyone Who Wishes To Speak At Public Input On Any Agenda Item Or Subject Matter Will Need To Fill Out A "Public Input" Form. You Will Be Given Three (3) Minutes To Speak; If You Are Speaking For A Group Or Homeowner's Association You Will Be Given Five (5) Minutes To Speak. It Is At The Discretion Of The City Commission To Allow A Speaker More Than The Allotted Time. If You Wish To Speak At The Public Hearing Portion Of The Agenda, You Will Also Need To Fill Out A "Public Input" Form And Will Be Given The Same Time Allotment As Mentioned Above.) PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. REGULAR AGENDA REGULAR 600. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Request That The City Commission Establish Workshop Dates Relative To The Fiscal Year 2011- 2012 Budget. FISCAL IMPACT: There Is No Fiscal Impact Directly Related To This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Attorney /Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. Furthermore, Once Workshop Dates Have Been Established, The Budget Calendar Will Be Updated On The City's Website By May 25 (2011). RECOMMENDATION: City Manager Recommends That The City Commission Select Two July Budget Workshop Dates, The Latter Of Which Would Be Scheduled On An As- Needed Basis. ADJOURNMENT CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- MAY 23, 2011 PAGE 13 OF 13 PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327 -1800 "at least 48 hours prior to the meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.