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Home My WebLink About2011 05 23 Informational 109 Budget Award COMMISSION AGENDA CONSENT X INFORMATIONAL ITEM 109 PUBLIC HEARING REGULAR MGR /DEPT May 23, 2011 Regular Meeting Authorization REQUEST: The Finance Department and the City Manager are pleased to announce that the City of Winter Springs has received the Distinguished Budget Presentation Award for the 2010- 2011 fiscal year. SYNOPSIS: The purpose of this Agenda item is to announce that the City has received the Distinguished Budget Presentation Award (FY 2011). CONSIDERATIONS: Regarding the Distinguished Budget Presentation Award program, the GFOA has compiled an extensive set of criteria which would distinguish a budget as a policy document, financial plan, operations guide, and communications device. Documents submitted to the Budget Award Program are reviewed by select members of the GFOA professional staff and by outside reviewers with experience in public- sector budgeting. To receive the award the document must be rated either proficient or outstanding by at least two of the three reviewers for all four basic categories, as well as for 14 of the 27 specific criteria identified as mandatory. It is an honor to convey that the City was notified in April 2011 that we were awarded the designation for the fourth consecutive year. The budget document as submitted to GFOA is available on the City’s website. http://www.winterspringsfl.org/EN/web/find/codes/DocsFormsPubs/43915/43924/FY2011.htm FISCAL IMPACT: The award program application fees for the Distinguished Budget Award are about $350. These fees are routinely budgeted in Finance and Administrative Services (1300 division). COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff,And All eAlert/eCitizen Recipients; And Is Available On The City’s Website, LaserFiche, And The City’s Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City’s Website, LaserFiche, And The City’s Server; Has Been Sent To City Staff, Media/Press Representatives Who Have Requested City Commission – Regular Meeting May 23, 2011 Informational Agenda Item 109 Page 2 of 2 Agendas/Agenda Item Information, Homeowner’s Associations/Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors.City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. Furthermore, the attached Press Release has been disseminated to the City’s press release contact list. RECOMMENDATION: Staff requests the City Commission review and accept the information provided in this Agenda Item. ATTACHMENTS: Distinguished Budget Award Notification Letter Press Release Government Finance Officers Association 203 North LaSalle Street, Suite 2700 Chicago, Illinois 60601-1210 312.977.9700 fax: 312.977.4806 April 23, 2011 Ms. Kelly BaIagia Budget Analyst Citv of Winter Snrinas 1126 East State Road 434 Winter Springs, FL 32708 Dear Ms. Balagia: A Panel of independent reviewers has completed its examination of your budget document. We are pleased to inform you that the panel has voted to award your budget document the Distinguished Budget Presentation Award for the current fiscal period. This award is the highest form of recognition in governmental budgeting. Its attainment represents a significant achievement by your organization. The Distinguished Budget Presentation Award is valid for one year. To continue your participation in the program, it will be necessary to submit your next annual budget document to GFOA within 90 days of the proposed budget's submission to the legislature or within 90 days of the budget's final adoption. Enclosed is an application form to facilitate a timely submission. This form should be submitted with four copies of your budget accompanied by the appropriate fee. Each program participant is provided with confidential comments and suggestions for possible improvements to the budget document. Your comments are enclosed. We urge you to carefully consider the suggestions offered by our reviewers as you prepare your next budget. When a Distinguished Budget Presentation Award is granted to an entity, a Certificate of Recognition for Budget presentation is also presented to the individual or department designated as being primarily responsible for its having achieved the award. Enclosed is a Certificate of Recognition for Budget Preparation for: Finance Department Your award plaque will be mailed separately and should arrive within eight to ten weeks. Enclosed is a camera -ready reproduction of the award for inclusion in your next budget. If you reproduce the camera -ready in your next budget, it should be accompanied by a statement indicating continued compliance with program criteria. The following standardized text should be used: Washington, DC Office 1301 Pennsylvania Avenue, N.W., Suite 309 ° Washington, DC 20004 r 202.393.8020 m fax: 202.393.0780 www.gfoa,org Ms. Kellv Balaaia April 23, 2011 Page 2 The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to City of Winter Springs, Florida for its annual budget for the fiscal year beginning October 1, 2010. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of one year only, We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. A press release is enclosed. The Government Finance Officers Association encourages you to make arrangements for a formal presentation of the award. If you would like the award presented by a member of your state or provincial finance officers association, we can provide the name of a contact person for that group. We appreciate your participation in this program and we sincerely hope that your example will encourage others in their efforts to achieve and maintain excellence in governmental budgeting, The most current list of award recipients (with hyperlinks) can be found on GFOA's website at www.gfoa.org. If we can be of further assistance, please contact the Technical Services Center. Sincerely, Stephen J. Gauthier, Director Technical Services Center Enclosure Government Finance Officers Association 203 North LaSalle Street, Suite 2700 Chicago, Illinois 60601 -1210 312.977.9700 fax: 312.977.4806 April 23, 2011 PRESS RELEASE For Further Information Contact Stephen J. Gauthier (312) 977 -9700 Chicago - -The Government Finance Officers Association of the United States and Canada (GFOA) is pleased to announce that City of Winter Springs, Florida has received the GFOA's Distinguished Budget Presentation Award for its budget. The award represents a significant achievement by the entity. It reflects the commitment of the governing body and staff to meeting the highest principles of governmental budgeting. In order to receive the budget award, the entity had to satisfy nationally recognized guidelines for effective budget presentation. These guidelines are designed to assess how well an entity's budget serves as: • a policy document • a financial plan • an operations guide • a communications device Budget documents must be rated "proficient" in all four categories, and the fourteen mandatory criteria within'those categories, to receive the award. When a Distinguished Budget Presentation Award is granted to an entity, a Certificate of Recognition for Budget Presentation is also presented to the individual or department designated as being primarily responsible for its having achieved the award. This has been presented to Finance Department. For budgets including fiscal period 2009, 1,214 entities received the Award. Award recipients have pioneered efforts to improve the quality of budgeting and provide an excellent example for other governments throughout North America. The Government Finance Officers Association is a nonprofit professional association serving over 17,600 government finance professionals throughout North America. The GFOA's Distinguished Budget Presentation Awards Program is the only national awards program in governmental budgeting. Washington, DC Office 1301 Pennsylvania Avenue, N.W., Suite 309 • Washington, DC 20004 • 202.393.8020 • fax: 202.393.0780 www.gfoa.org