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HomeMy WebLinkAbout_2011 05 09 City Commission Regular AgendaCITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION AGENDA REGULAR MEETING MONDAY, MAY 9, 2011 - 5:1 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Cade Resnick - Seat Four Commissioner Joanne M. Krebs - Seat Five ❖ ❖ NOTE: IT IS NOT UNCOMMON THAT THERE MAY BE CHANGES TO THIS AGENDA, INCLUDING ADDITIONAL INFORMATION TO BE PROVIDED TO THE MAYOR AND CITY COMMISSION. ❖❖ PLEASE SILENCE CELLULAR TELEPHONES AND /OR PAGERS DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 9, 2011 PAGE 2 OF 15 CALL TO ORDER Roll Call Invocation Pledge Of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney /Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. INFORMATIONAL 101. Land Design Innovations, Inc. - City Consultant REQUEST: Presenting The Summary Report For Economic Development Activities From March 29, 2010 Through April 30, 2011. The Information In This Agenda Item Will Be Verbally Presented Under Item 300 At The May 9, 2011 City Commission Meeting. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney /Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 9, 2011 PAGE 3 OF 15 INFORMATIONAL 102. Community Development Department - Building Division REQUEST: Providing Information To The City Commission On The Current Status Of The Permit Inspection Efforts. FISCAL IMPACT: This Agenda Item Has No Specific Fiscal Impact To The City; However, Increased Efforts On The Part Of Current Staff Allow The Building Division To Provide A High Level Of Service With A Minimum Number Of Personnel. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney /Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. All Permit Applicants Are Given Information Pertaining To The Scheduling Of Inspections At The Time The Permit Is Issued. A Business Card Is Issued With Information About Scheduling Inspections. The Telephone Inspection Line Also Has Verbal Information About Scheduling Inspections And What To Do If The Applicant Needs A Specific Time Or Has An Emergency Situation. Information About Electronic Inspection Requests Is Also On The City's Website. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. INFORMATIONAL 103. Utility Department REQUEST: Reporting To The Commission The Completion Of The 1 St Year Of The Bulk Reclaimed Water Agreement With Tuscawilla Country Club. FISCAL IMPACT: The Bulk Reclaimed Water Agreement With Tuscawilla Country Club Provided New Revenues Of $19,247.98 In The First Year. The Estimated First Year Revenues Were $14,900.00, However, Reclaimed Usage Was Up Slightly And The Well Usage Credit Was Significantly Down From The Original Estimates. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney /Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 9, 2011 PAGE 4 OF 15 RECOMMENDATION: Staff Recommends The City Commission Accept This Information. INFORMATIONAL 104. Office Of The City Manager And Office Of The City Clerk REQUEST: Request That The Mayor And City Commission Receive Information Related To The City's New Paperless Agenda Process Which Will Save The City Thousands Of Dollars Annually, Due To The Innovative New Process That City Staff And The Information Services Department Has Now Implemented. FISCAL IMPACT: With The City's New Innovative Process Of Offering Paperless Electronic Agenda Packets To The City Commission, This New Process Could Potentially Save The City From Thirty -Eight Hundred Dollars ($3,800.00) And Upwards Of Forty -Eight Thousand Dollars+ ($48,000.00) Per Year. If You Then Add On The Time Related Cost Savings To Include Delivering And Picking Up Agenda Items To /From The City Manager, Copying Agenda Items (Time /Paper /Copier Maintenance Costs), Gasoline For Trips From Departments Not Located At City Hall And Couriering Those Agenda Items Back And Forth From City Hall, Etc., The Savings Increase Even More So. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Attorney /Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Manager And The City Clerk Request That The City Commission Receive And Accept The Information In This Agenda Item. CONSENT AGENDA CONSENT 200. Office Of The City Manager And Finance And Administrative Services Department REQUEST: The City Manager And Finance And Administrative Services Department Are Requesting The Commission Adopt Bond Resolution (Number) 2011 -19 To Accept The Proposal By BB &T Bank To Purchase The City's, Not To Exceed $880,617.00, Water And Sewer System Revenue Refunding Revenue Notes, Series 2011B To Refund All Of The City's Outstanding Water And Sewer Revenue Bonds, Series 2000; And Authorize The City Manager And City Attorney To Execute All Necessary Documents To Complete A Loan Agreement With BB &T Bank. FISCAL IMPACT: Upon Acceptance Of The Refinancing Of The Water And Sewer Revenue Bonds, Series 2000 By BB &T Bank The City Will Realize A Net Present Value Savings Of $134,357.00 (10.29 %) Over The Remaining 10 (Ten) Years Until Final Maturity Of The BB &T Note On 10/1/2020 (October 1, 2020). This Equates To A Savings For The Water And Sewer Fund Of $16,000.00 (Nominal) Annually. This Coupled With The Future Recommendation To Finance The Lake Jessup Reclaimed Water Project With SRLF (State Revolving Loan Fund) Monies, Will Yield Significant Savings For The City's Utility Operations. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 9, 2011 PAGE 5 OF 15 COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Will Be Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Manager And Finance Department Recommend That The City Commission Accept The BB &T To Issue A Bank Note To Refund The Water And Sewer Revenue Bonds, Series 2000 Not To Exceed $880,617.00, Adopt Resolution (Number) 2011 -19, And To Authorize The City Manager And City Attorney To Complete All Applicable Paperwork Necessary To Complete This Refinancing. CONSENT 201. Office Of The City Clerk REQUEST: Requests That The Mayor And City Commission Review And Approve Resolution Number 2011- 16 Offering Their Appreciation And Gratitude For The Service Of Mr. George Colombo As A Previous Member Of The Bicycle And Pedestrian Advisory Committee. FISCAL IMPACT: There Is No Fiscal Impact If Resolution Number 2011 -16 Is Approved. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney /Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. Upon Approval Of This Resolution, The City Clerk Will Contact Mr. Colombo On Behalf Of The Mayor And City Commission, In Keeping With What The City Commission Has Requested. RECOMMENDATION: The City Clerk Is Requesting That The City Commission Review And Approve Resolution Number 2011 -16. Upon Approval Of This Resolution, The City Clerk Will Then Contact Mr. Colombo Regarding Scheduling An Official Presentation By The Mayor And City Commission At An Upcoming City Commission Regular Meeting. CONSENT 202. Utility Department REQUEST: Requesting Approval Of Resolution 2011 -18 Relating To The State Revolving Loan Fund Application For The Construction Of The Lake Jesup Reclaimed Water Augmentation Project. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 9, 2011 PAGE 6 OF 15 FISCAL IMPACT: There Is No Fiscal Impact From Approving This Resolution Because The City Commission Will Have The Opportunity To Consider Whether To Proceed With The SRF (State Revolving Fund) Financing Option When The Rates, Terms And Conditions Are Known. Staff Supports Keeping This Option Open As The SRF (State Revolving Fund) Low Interest Loan Could Provide Significant Savings To The Residents. As A Comparison, The Estimated SRF (State Revolving Fund) Loan Interest Rate Today Would Be About 2.96% Whereas A Bank Note Would Be In The Range Of 4.2 %. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney /Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: Staff Recommends That The Commission Approve Resolution 2011 -18 Authorizing Staff To Proceed With The State Revolving Loan Fund Application And Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents Necessary To Complete The Application. CONSENT 203. Information Services Department REQUEST: Requests Authorization To Dispose Of Surplus Assets According To The Attached Disposition Sheets. FISCAL IMPACT: There Is No Cost To Dispose Of These Surplus Assets. The City Receives Revenue Generated From Items Sold At Auction. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded to the Mayor and City Commission, City Manager, City Attorney /Staff, And All eAlert/eCitizen Recipients; And Is Available on the City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: It Is Requested That The City Commission Approve The Disposition Of The Attached List Of Surplus Assets. CONSENT 204. Police Department REQUEST: Requests To Use Fleet Financial Auto Sales And Leasing Via Quote /Bid Process For The Purchase Of One (1), Three (3) Year Old Vehicle Purchased In The Amount Of $10,000.00 From Local Special Law Enforcement Funds. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 9, 2011 PAGE 7 OF 15 FISCAL IMPACT: Funding Is Requested From Police Special Law Enforcement -Local (Line Code 103 - 64000) In The Amount Of $10,000.00. The Current The Balance In This Fund Is $21,374.78. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney /Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public, And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATIONS: Approve The Use Of Fleet Financial Auto Sales And Leasing Of Longwood, Florida Using Quote /Bid Process For The Purchase Of One (1), Three (3) Year Old Vehicle From Special Law Enforcement Funds Local For A Total Expenditure Of $10,000.00. CONSENT 205. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The April 25, 2011 City Commission Workshop Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney /Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations/ Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The April 25, 2011 City Commission Workshop Minutes. CONSENT 206. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The April 25, 2011 City Commission Regular Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 9, 2011 PAGE 8 OF 15 COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney /Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations/ Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The April 25, 2011 City Commission Regular Meeting Minutes. CONSENT 207. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The May 2, 2011 City Commission With The Board Of Trustees Special Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney /Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations/ Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The May 2, 2011 City Commission With The Board Of Trustees Special Meeting Minutes. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Land Design Innovations, Inc. — City Consultant REQUEST: Asking The City Commission To Receive A Presentation From Land Design Innovations, Inc. Updating The City Commission On Economic Development Efforts. (Follow Up Presentation From Informational Agenda Item "101 ".) RECESS CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 9, 2011 PAGE 9 OF 15 REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire REPORTS 401. Office Of The City Manager — Kevin L. Smith REPORTS 402. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC REPORTS 403. Office Of The Mayor — The Honorable Charles Lacey REPORTS 404. Office Of Commissioner Seat One /Deputy Mayor — The Honorable Jean Hovey REPORTS 405. Office Of Commissioner Seat Two — The Honorable Rick Brown REPORTS 406. Office Of Commissioner Seat Three — The Honorable Gary Bonner REPORTS 407. Office Of Commissioner Seat Four — The Honorable Cade Resnick REPORTS 408. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs PUBLIC INPUT (Anyone Who Wishes To Speak At Public Input On Any Agenda Item Or Subject Matter Will Need To Fill Out A "Public Input" Form. You Will Be Given Three (3) Minutes To Speak; If You Are Speaking For A Group Or Homeowner's Association You Will Be Given Five (5) Minutes To Speak. It Is At The Discretion Of The City Commission To Allow A Speaker More Than The Allotted Time. If You Wish To Speak At The Public Hearing Portion Of The Agenda, You Will Also Need To Fill Out A "Public Input" Form And Will Be Given The Same Time Allotment As Mentioned Above.) CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 9, 2011 PAGE 10 OF 15 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department REQUEST: Requests That City Commission Review And Adopt On Second Reading, Ordinance No. (Number) 2011 -02, Which Will Repeal And Replace Most Of The Existing Planned Unit Development (PUD) Language In The City Code Of Ordinances. FISCAL IMPACT: The Cost Of Administering One PUD (Planned Unit Development) Regulation That Is Understandable And Defensible Should Be Less Than It Is At Present, Due To Less Staff Time, City Attorney Time, And Commission Time Expended. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney /Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. This Proposed Ordinance Was Advertised In The Orlando Sentinel, On April 14 And May 1, 2011, In Addition To The Postings By The City Clerk's Office. RECOMMENDATION: The Planning And Zoning Board And Staff Recommend That The City Commission Approve Second Reading And Adoption Of Ordinance No. (Number) 2011 -02. PUBLIC HEARINGS 501. Community Development Department — Planning Division REQUEST: Requests That The City Commission Hold A Public Hearing For Second Reading And Consideration Of Ordinance (Number) 2011 -01, Amending The Comprehensive Plan To Incorporate The Annual Update To The Capital Improvement Element (CIE) Required By Rule 9.1-5.016 FAC (Florida Administrative Code) And Chapter 163, Part 11, F.S. (Florida Statutes). FISCAL IMPACT: No Measurable Fiscal Impact Resulting From The Proposed Change. COMMUNICATION EFFORTS: Apr. (April) 28, 2011 Public Noticing in Orlando Sentinel of Commission Public Hearing for 2nd Reading. Apr. (April) 25, 2011 City Commission Public Hearing for 1 st Reading of Ordinance 2011 -01. Apr. (April) 6, 2011 Local Planning Agency Public Hearing. Mar. (March) 24, 2011 Public Noticing in Orlando Sentinel of Local Planning Agency Public Hearing CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 9, 2011 PAGE 11 OF 15 This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney /Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. Anticipated Implementation Schedule: May 9, 2011 - 2nd Reading /Adoption Public Hearing For Ordinance 2011 -01 May 16, 2011 - Transmittal To Florida Dept. (Department) Of Community Affairs. RECOMMENDATION: LOCAL PLANNING AGENCY RECOMMENDATION: The Board Made A Unanimous Recommendation That The Comprehensive Plan Be Amended With Ordinance 2011 -01 To Incorporate The Annual Update Of The Capital Improvement Element Required By Rule 9.1-5.016 FAC (Florida Administrative Code) And Chapter 163, Part 11 Florida Statutes. STAFF RECOMMENDATION: Staff Recommends That The City Commission Hold A Public Hearing And Adopt Ordinance 2011 -01, Which Amends The Comprehensive Plan To Incorporate The Annual Update To The Capital Improvement Element (CIE) Required By Rule 9.1-5.016 FAC (Florida Administrative Code) And Chapter 163, Part 11, F.S. (Florida Statutes). REGULAR AGENDA REGULAR 600. Finance And Administrative Services Department REQUEST: Requests That The Commission Review The Proposed Revisions To The Utility Billing And Collection Process And Provide Direction As Deemed Appropriate. FISCAL IMPACT: No Funding Is Necessary To Implement The Revisions. Application Fee Waiver — This Revision Would Decrease One -Time Application Fee Revenues (Presently $20.00 /Acct.; Approximately $1,500.00/FY[Fiscal Year]) But Would Also Increase The Likelihood Of Timely Payment While Decreasing Staff Time On An Ongoing Basis. Late Fee Waivers - Although Staff Believes Penalty Revenues Would Be Somewhat Reduced (Estimated As Much As $8,000.00/FY[Fiscal Year]), Staff Efficiency Would Increase As Would Goodwill With Those Customers Who Perceive The System To Be Unfair And Inflexible. `Cash Only' Status / Revocation of Bank Draft Privilege — This Revision Is Primarily A Convenience Issue For The Customer. While It Is Possible That Some Customers May Fall Back Into NSF (Non- Sufficient Fund) Status, The Prevailing Fees Would Serve As The Appropriate Consequence /Disincentive. Special Payment Arrangements — The Purpose Of This Revision Is To Work With The Customer Toward Payment Of Their Ongoing User Fees While Chipping Away At Their Outstanding Balance. Wide Utilization Of Payment Installments Will Not Exist, But To The Extent Utilized, Delinquent Account Balances Are Expected To Decline As Well As Disconnections And Accounts Being Sent To `Collections'. After -Hours Reconnection Fee — Revenues Would Increase In Order To Recover Additional And Incremental Costs Related To After - Hours' Reconnection Services. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 9, 2011 PAGE 12 OF 15 COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney /Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. Furthermore, If Approved, The Following Will Be Updated To Reflect The Revisions In The Utility Billing /Collection Process: • Invoice • Website • Delinquent Cards • Welcome Packet • Form Letters • Letters Sent To All `Cash Only' Customers RECOMMENDATION: It Is Recommended That The City Commission Authorize The City Attorney To Move Forward With The Following Revisions To The Utility Billing And Collection Process Or Whatever Revisions It Deems Best: • Waive Application Fee For Those Customers Who, At Time Of Application, Activate And Maintain Preferred Payment Method For A Minimum Of 12 Months • Authorize Staff To Waive One Late Fee Within A 24 -Month Period, When Unusual Hardship Exists Or If The Customer Opts To Activate Preferred Payment Method • Release All Customers From The Ongoing `Cash Only' Requirement And Only Under Circumstances Deemed Appropriate By The City Manager, Or His Designee, Would A Customer Be Placed Under An Ongoing `Cash Only' Requirement • Revise Bank Draft Policy Such That Bank Draft Privileges Are Not Revoked For Reasons Of Returned Payment Unless Deemed Appropriate By The City Manager, Or His Designee • Authorize The City Manager, Or His Designee, To Enter Into Special Payment Arrangements With Utility Customers (Payment Extensions And Payment Installments) • Authorize A $25.00 After - Hours' Reconnection Fee When After - Hours' Service Has Been Initiated By The Customer To Restore Services Which Have Been Disconnected For Non - Payment • Authorize The City Manager And City Attorney To Bring Back Ordinance /Resolution And Any And All Necessary Documents To Reflect The Preceding Revisions Or Those Revisions Deemed Appropriate By The Commission REGULAR 601. Office Of The City Attorney And Office Of The City Manager REQUEST: Request That The City Commission Consider Adopting Resolution No. (Number) 2011 -20 Initiating The Interlocal Service Boundary Agreement Act Process With Seminole County Regarding The Annexation Of Existing Enclaves Within The City. FISCAL IMPACT: Over Time, The Annexation Of The Enclaves Will Add Additional Properties To The City's Tax Roles And Thereby Increase The City's Tax Base. The Increase Will Be Determined At Such Time The Properties Are Annexed And On The Millage Rate At That Time. The Increase May Also Depend On The Kind Of Future Development Of Vacant Enclaves. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 9, 2011 PAGE 13 OF 15 COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, Staff, And All eAlert/eCtizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Attorney And City Manager Recommend That The City Commission Adopt Resolution No. (Number) 2011 -20 Initiating The ISBA (Interlocal Service Boundary Agreement ) Process With Seminole County Regarding The Annexation Of Existing Enclaves Within The City. Further, That The City Clerk Shall Send Resolution No. (Number) 2011 -20 To The Seminole County Manager By United States Certified Mail Pursuant To Section 171.203(1)(b), Florida Statutes. REGULAR 602. Office Of The City Attorney And Information Services Department REQUEST: Request That The City Commission Review The Presented Materials Regarding Municipal Social Media Policies And Provide Further Direction. FISCAL IMPACT: There Is No Fiscal Impact At This Time. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Attorney And The IS (Information Services) Department Request That The City Commission Review The Presented Materials Regarding Municipal Social Media Policies And Provide Further Direction. REGULAR 603. Office Of The City Attorney REQUEST: Requests That The City Commission Consider The Attached Legal Opinion Regarding Whether The City Is Permitted, Under The City Light Pole (Traffic Mast -Arm) Banner Program Adopted By The City Commission Under Resolution (Number) 2009 -29 ( "Resolution "), To Install Temporary Banners During The December Holiday Season That State "Merry Christmas" And "Happy Chanukah." FISCAL IMPACT: There Is No Fiscal Impact At This Time. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 9, 2011 PAGE 14 OF 15 COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Attorney Recommends That The City Commission Consider The Attached Legal Opinion And Provide Staff Such Direction That The City Commission May Deem Necessary. REGULAR 604. Office Of The City Attorney REQUEST: Request The City Commission Consider A Property Owner's (Elaine And Michael Jones) Request To Approve The Attached Release And Relinquishment Of Reservation And Rights Regarding Covenants And Conditions Set Forth In A Quit Claim Deed Recorded At Book 2071, Page 0937 Of The Public Records Of Seminole County, Florida. FISCAL IMPACT: None. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, Staff, And All eAlert/eCitizen Recipients; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, Homeowner's Associations /Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Or Any Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Attorney Recommends That The City Commission Approve The Attached Release And Relinquishment Of Reservation And Rights And Authorize The Mayor To Execute The Same. ADJOURNMENT CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MAY 9, 2011 PAGE 15 OF 15 PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327 -1800 "at least 48 hours prior to the meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.