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HomeMy WebLinkAbout2011 04 11 City Commission Regular Meeting MinutesCITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION MINUTES REGULAR MEETING MONDAV, APRIL 11, 2011 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Cade Resnick - Seat Four Commissioner Joanne M. Krebs - Seat Five CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 11, 2011 PAGE 2 OF 18 CALL TO ORDER The Regular Meeting of Monday, April 11, 2011 of the City Commission was called to Order by Mayor Charles Lacey at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor Jean Hovey present Commissioner Rick Brown, present Commissioner Gary Bonner, present Commissioner Cade Resnick, present Commissioner Joanne M. Krebs, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present A moment of silence was held, followed by the Pledge of Allegiance. INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. No discussion INFORMATIONAL 101. Land Design Innovations, Inc. — City Consultant REQUEST: Presenting The Summary Report For Economic Development Activities From February 29, 2010 Through March 31, 2011. The Information In This Agenda Item Will Be Verbally Presented Under Item 302 At The April 11, 2011 City Commission Meeting. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 11, 2011 PAGE 3 OF 18 COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. There was no discussion on this Agenda Item. INFORMATIONAL 102. Police Department REQUEST: Wishes To Provide The City Commission With A Review And Update Of The Red Light Camera Program. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: No Communication Efforts Beyond The Advertising Of The Commission Agenda Are Necessary In Conjunction With This Agenda Item. The Commission Agenda Has Been Posted On The Bulletin Board Outside City Hall, On The City's Electronic Sign; The Agenda Is Electronically Posted According To The City Clerk's Procedure. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. No discussion. INFORMATIONAL 103. Parks And Recreation Department REQUEST: Wishes To Inform The City Commission Regarding An Upcoming Easter Egg Hunt Event Sponsored By Herba Chiropractic. FISCAL IMPACT: All Parks And Recreation Staffing Will Use Regularly Scheduled Time Or Flex Time For The Event. There Will Be No City Of Winter Springs Employees Using Overtime For This Event. The Cost Of The Recommended Three (3) City Of Winter Springs Police Officers For The Event Will Be Covered In Full By Dr. Matthew Herba. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 11, 2011 PAGE 4 OF 18 COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Parks And Recreation Recommends That The City Commission Review The Information Presented. This Agenda Item was not discussed. "MOTION TO APPROVE (INFORMATIONAL AGENDA)." MOTION BY DEPUTY MAYOR HOVEY. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: COMMISSIONER BROWN: AYE COMMISSIONER RESNICK: AYE COMMISSIONER BONNER: AYE DEPUTY MAYOR HOVEY: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. ❖ ❖ AGENDA NOTE: THE FOLLOWING CONSENT AGENDA ITEMS WERE DISCUSSED NEXT, BUT NOT NECESSARILY IN THE ORDER DOCUMENTED. ❖ ❖ CONSENT AGENDA CONSENT 200. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Requesting The Commission Adopt Bond Resolution 2011 -15 To Accept The Proposal By SunTrust Bank To Purchase The City's, Not To Exceed $8.5 Million, Water And Sewer System Revenue Refunding Revenue Notes, Series 2011A To Refund All Of The City's Outstanding Water And Sewer Revenue Bonds, Series 2002; And Authorize The City Manager And City Attorney To Execute All Necessary Documents To Complete A Loan Agreement With SunTrust Bank. FISCAL IMPACT: Upon Acceptance Of The Refinancing Of The Water And Sewer Revenue Bonds, Series 2002 By SunTrust Bank The City Will Realize A Net Present Value Savings Of $528,305.00 (6.36 %) Over The Remaining 9 Years Until Final Maturity Of The SunTrust Note On 4/1/2020 (April 1, 2020). This Equates To A Savings For The Water And Sewer Fund Of $68,000.00 (Nominal) Annually. This Coupled With The Future Recommendation To Refinance The Water And Sewer Revenue Bond, Series 2000, Will Yield Significant Savings For The City's Utility Operations. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 11, 2011 PAGE 5 OF 18 COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff, Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Will Be Available On The City's Website, Laser Fiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Manager And Finance Department Recommend That The City Commission Accept The SunTrust Proposal To Issue A Bank Note To Refund The Water And Sewer Revenue Bonds, Series 2002 Not To Exceed $8.5, Adopt Resolution 2011 -15, And To Authorize The City Manager And City Attorney To Complete All Applicable Paperwork Necessary To Complete This Refinancing. Mayor Lacey stated, "I think we need to pass some kudos on to our Finance Department for their creative approach to saving the City some money on that." Mr. Shawn Boyle, Director, Finance and Administrative Services Department stated, "I would like to thank both The PFM (Group) and Mike Williams — Brent Wilder, sitting behind me too. Mr. Michael D. Williams, Esquire, Akerman Senterfrtt, 420 South Orange Avenue, Suite 1200, Orlando, Florida: recognized the City Commission. Mr. Brent Wilder, Senior Managing Consultant, The PEW Group, 300 South Orange Avenue, Suite 1170, Orlando, Florida: also recognized the City Commission. Mr. Boyle added, "I would like to thank both of them for working with the City diligently to overturn every stone we could find." CONSENT 201. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Requests The Commission Approve A Utility Relief Program To Be Administered By Heart Of Florida United Way Foundation. Additionally, To Authorize The City Manager And City Attorney To Execute Any And All Documentations Required By United Way On Behalf Of The City Of Winter Springs To Facilitate The Utility Relief Program. FISCAL IMPACT: The Utility Relief Program Will Require An Initial Investment Of Approximately $500.00 For Printing Materials That Will Be Used To Solicit Donation. This Investment Will Also Provide Sufficient Funds To Allow An Initial Mailing To All 13,000 Utility Customers Explaining The New Program. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Will Be Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 11, 2011 PAGE 6 OF 18 RECOMMENDATION: It Is The Recommendation Of The City Manager And The Finance Department That The City Commission Approve The Utility Relief Program As Presented In This Agenda Item And Authorize The City Manager And City Attorney To Prepare And Execute Any And All Documentations Required By United Way To Implement The Utility Relief Program. Commissioner Joanne M. Krebs asked that this Agenda Item be pulled and heard under the Regular Agenda. CONSENT 202. Finance And Administrative Services Department And Winter Springs Police Department — Criminal Investigations Unit REQUEST: Requesting City Commission Authorize The Establishment Of A Separate And Distinct Bank Account For The Purpose Of Allowing The Criminal Investigations Personnel Access To Funds Via A Debit Card For The Purpose Of Investigative Expenditures So As To Apprehend Alleged Criminals And Secure Arrests. FISCAL IMPACT: Funds For The Confidential Fund Account Are To Come From The Special Law Enforcement Trust Fund (Local And/Or Federal). This Fund Was Established To Receive Revenues Derived From Confiscated Property Obtained During The Enforcement Of Law On Illegal Operations. The Expenditures Of These Funds Are Restricted For The Purposes Of Furthering Law Enforcement Efforts. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: It Is Recommended That The Commission Authorize The Establishment A Use Of A Separate Bank Account For The Sole And Specific Use Of Confidential Funds By The Winter Springs Police Department And Authorize The City Manager And City Attorney To Prepare And Execute All Applicable Documents. Commissioner Krebs requested that this Agenda Item also be pulled and heard under the Regular Agenda CONSENT 203. Information Services Department REQUEST: Requests Authorization To Dispose Of Surplus Assets According To The Attached Disposition Sheets. FISCAL IMPACT: There Is No Cost To Dispose Of These Surplus Assets. The City Receives Revenue Generated From Items Sold At Auction. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 11, 2011 PAGE 7 OF 18 COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Placed In The Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For General Public; And Posted At Five(5) Different Locations Around The City. RECOMMENDATION: It Is Requested That The City Commission Approve The Disposition Of The Attached List Of Surplus Assets. This Agenda Item was not discussed. CONSENT 204. Public Works Department REQUEST: Requesting The City Commission Adopt Resolution 2011-11 Supporting The Florida Department Of Transportation's Widening Of US 17-92 From Shepard Road To Lake Mary Boulevard. FISCAL IMPACT: There Is No Fiscal Impact Associated With Resolution 2011-11, And The City Is Not Funding Any Part Of FDOT's (Florida Department Of Transportation) US 17-92 Widening Project. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends The City Commission Adopt Resolution 2011-11 Supporting The Florida Department Of Transportation's Widening Of US 17-92 From Shepard Road To Lake Mary Boulevard, And Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. No discussion CONSENT 205. Public Works Department REQUEST: Requesting The City Commission Validate The Staff Recommendation Finding The Bright House Equipment Building Site At 197 South Moss Road To Be Built In Substantial Accordance With The Final Engineering Plans. FISCAL IMPACT: All Applicable Fees Associated With The Development Of The Bright House Equipment Building Project Have Been Paid By The Owner. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 11, 2011 PAGE 8 OF 18 COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends That The City Commission Validate The Staff Recommendation Finding The Bright House Equipment Building Site To Be Built In Substantial Accordance With The Final Engineering Plans. Deputy Mayor Jean Hovey commented on the great improvements to this site. Further comments. Commissioner Krebs commented that the before and after photos were helpful and noted, "Thank you very much. They really do help." CONSENT 206. Utility/Public Works Department REQUEST: Requests That The City Commission Approve Resolution Number 2011-12 Recognizing The Retirement Of Utility Department Employee Clarence Graham. FISCAL IMPACT: There Is No Fiscal Impact If Resolution Number 2011-12 Is Approved. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: It Is Recommended That The City Commission Approve Resolution Number 2011-12 In Honor Of Utility Department Employee Clarence Graham And His 12 Years Of Dedicated Service To The City Of Winter Springs. There was no discussion on this Agenda Item. CONSENT 207. Utility/Public Works Department REQUEST: Requests That The City Commission Approve Resolution Number 2011-13 Recognizing The Retirement Of Utility Department Employee Mike Goodall. FISCAL IMPACT: There Is No Fiscal Impact If Resolution Number 2011-13 Is Approved. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 11, 2011 PAGE 9 OF 18 COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: It Is Recommended That The City Commission Approve Resolution Number 2011-13 In Honor Of Utility Department Employee Michael Goodall And His 22 Years Of Dedicated Service To The City Of Winter Springs. No discussion. CONSENT 208. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The March 28, 2011 City Commission Regular Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission, City Manager, City Attorney/Staff, And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Portions Of This Agenda Item Are Typed Verbatim On The Respective Meeting Agenda Which Has Also Been Electronically Forwarded To The Individuals Noted Above; And Which Is Also Available On The City's Website, LaserFiche, And The City's Server; Has Been Sent To City Staff, Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, Homeowner's Associations/ Representatives On File With The City, And All Individuals Who Have Requested Such Information; And Has Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. This Agenda Item Is Also Available To Any New Individual Requestors. City Staff Is Always Willing To Discuss This Agenda Item With Any Interested Individuals. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The March 28, 2011 City Commission Regular Meeting Minutes. This Agenda Item was not discussed. Mayor Lacey stated, "We are looking for a Motion to Approve the Consent Agenda without items `201' and `202' " "MOTION TO APPROVE AS AMENDED." MOTION BY DEPUTY MAYOR HOVEY. SECONDED BY COMMISSIONER BONNER. DISCUSSION. VOTE: COMMISSIONER KREBS: AYE COMMISSIONER BONNER: AYE DEPUTY MAYOR HOVEY: AYE COMMISSIONER BROWN: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 11, 2011 PAGE 10 OF 18 AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Office Of The City Manager Presentation Of Resolution Number 2011-12 Recognizing Mr. Clarence Graham For His 12 Years Of Dedicated Service As An Employee Of The City Of Winter Springs And Expressing Our Appreciation On Behalf Of The Mayor And City Commission, City Manager, City Staff, And The Citizens Of The City Of Winter Springs. Resolution 2011-12 was read into the Record by Mayor Lacey. Joining Mayor Lacey for the Presentation included the City Commission, City Manager Kevin L. Smith, and Mr. Kip Lockcuff, P.E., Director, Public Works/Utility Department. Mr. Clarence Graham was congratulated and commended for his dedicated service to the City. AWARDS AND PRESENTATIONS 301. Office Of The City Manager Presentation Of Resolution Number 2011-13 Recognizing Mr. Mike Goodall For His 22 Years Of Dedicated Service As An Employee Of The City Of Winter Springs And Expressing Our Appreciation On Behalf Of The Mayor And City Commission, City Manager, City Staff, And The Citizens Of The City Of Winter Springs. As Mr. Mike Goodall was unable to attend this Commission Meeting, this Presentation was not given. AWARDS AND PRESENTATIONS 302. Land Design Innovations, Inc. — City Consultant Presentation From Land Design Innovations, Inc. Updating The City Commission On Economic Development Efforts. (Follow Up Presentation From Informational Agenda Item "101".) Mr. John M. Jones, AICP, Senior Planner, Land Design Innovations, Inc., 1770 Fennel Street, Suite 200, Maitland, Florida: addressed the City Commission and reviewed some additional items that were not noted in the latest Activity Report. Mr. Jones mentioned that "A Strategic Planning exercise that has been undertaken by the UCF (University of Central Florida) Grad[uate] class over at the - Public Administration College at UCF (University of Central Florida) — they are going to be presenting their findings and recommendations of their Strategic Planning exercise, focusing on Economic Development in the City of Winter Springs on the 281h of this month at 6:00 p.m., here at City Hall. So, if you would like to be here at City Hall to witness that presentation and see what their findings and recommendations are, I am sure it will be very interesting and illuminating. Also, on the I I'h of May (2011), there is going to be a Seminole County Business Forum here at City Hall and that will be at 8:30 in the morning and that will be to present the City's Economic Development programs and activities to the Seminole County Chamber (Of Commerce) members." Further comments. Commissioner Rick Brown asked Mr. Jones, "Will we get something with the upcoming dates?" Mr. Jones responded by saying, "Yes Sir. I will send out a formal notification." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 11, 2011 PAGE 11 OF 18 REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire City Attorney Anthony A. Garganese remarked that "On April 19th, (2011) there will be an Evidentiary Hearing before the District Court in the Atlantic Housing Case. Their request for a preliminary injunction will be heard on that date." Further comments REPORTS 401. Office Of The City Manager — Kevin L. Smith Manager Smith asked that Chief of Police Kevin Brunelle, Police Department address the City Commission. Chief Brunelle presented the 3rd Annual Cops for Kid's House charity flag football game trophy and noted that ten thousand, three hundred dollars ($10,300.00) had been raised. Commissioner Gary Bonner said, "Well done Chief" Secondly, Manager Smith noted that Mr. Boyle had provided the Mayor and City Commission with a binder of Pension related document, and reminded the Mayor and City Commission that there is a Workshop on the Pension Plan tomorrow, Tuesday, April 12, 2011. Manager Smith also commented that there are two (2) PUD (Planned Unit Development) Ordinances on the books and that Staff was hoping these two (2) Ordinances could be discussed at the City Commission's next Regular meeting, or perhaps during a Workshop. Manager Smith then suggested, "My recommendation would be that we go ahead with the Agenda Item at the next meeting, see how we do and if it turns out where we maybe need to defer to a Workshop, we do so at that time." Mr. Randy Stevenson, ASLA, AICP, Director, Community Development Department also spoke on this matter. Manager Smith then asked, "Is everyone okay with that?" No objections were heard. REPORTS 402. Office Of The City Clerk — Andrea Lorenzo-Luaces, MMC City Clerk Andrea Lorenzo-Luaces asked if the City Commission would like to review some information that she had received at a recent Seminar on "Effective Advisory Boards and Committees". Members of the City Commission noted this was fine. Mayor Lacey stated, "I want to commend Andrea (Lorenzo-Luaces) for going to this Workshop. It just came up at the last minute in our meeting two (2) weeks ago and I was very glad to see that Andrea (Lorenzo-Luaces) was willing to take a Saturday out of her busy schedule and spend time doing this. I think it showed the Board Members who went to it that they have got some real support of the City." City Clerk Lorenzo-Luaces went through some information with the Mayor and City Commission from a Seminar on "Effective Advisory Boards and Committees". CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 11, 2011 PAGE 12 OF 18 Mayor Lacey noted, "The part of this that resonated with me was it seems to me that most of our Boards operate so independently and autonomously that they are almost apart from this Commission and we are supposed to rely upon them for advice. I think it would improve the process for all of them if they felt a little more integrated in the decision processes. They know who we are. We know who they are and understand what their rationale is." REPORTS 403. Office Of Commissioner Seat Four — The Honorable Cade Resnick No Report. REPORTS 404. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs Commissioner Krebs remarked that she had advised Mr. Steve Richart, Urban Beautification Services Division Manager, Community Development Department about some bushes that were hard to see over and added, "He trimmed it and I wanted to thank him because it really, really did make a difference." Commissioner Krebs also mentioned that Mr. Richart had advised her that "All a citizen has to do is just mention that they are having trouble and he will go out and check it, and he will make sure there is a clear line of vision." Commissioner Krebs asked that this be shared with Mr. Richart. Manager Smith stated, "Will do." REPORTS 405. Office Of The Mayor — The Honorable Charles Lacey Mayor Lacey noted that he had been invited by Choices in Learning to be a Judge at their Science Fair on May loth, 2011 from 10 a.m. to 2:00 p.m. and said that if any Commissioner also wanted to participate, to let City Clerk Lorenzo-Luaces know. Secondly, Mayor Lacey commented that Congresswoman Sandy Adams' office has asked to hold a Congressional Art Competition (from 10:00 a.m. — 11:00 a.m.), followed by a Town Hall Meeting (from 11:00 a.m. — Noon) on Saturday, April 30th, 2011 in our Commission Chambers. Commissioner Brown stated, "I support it one hundred percent (100%)." Commissioner Bonner agreed with Commissioner Brown. "I WILL MOTION THAT WE APPROVE THE SUPPORT OF THAT." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER BONNER. DISCUSSION. VOTE: COMMISSIONER BROWN: AYE COMMISSIONER RESNICK: AYE COMMISSIONER BONNER: AYE DEPUTY MAYOR HOVEY: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING- APRIL 11, 2011 PAGE 13 OF 18 REPORTS 406. Office Of Commissioner Seat One/Deputy Mayor — The Honorable Jean Hovey Deputy Mayor Hovey stated, " I want to thank Kevin (Smith) - thank all of the employees in Winter Springs. I know that times are tough but I know that all of you have gone over and above. I have had occasion in the last couple of weeks to call several City employees and ask them to take care of something that a resident has called for, and it was taken care of and handled and I appreciate it and I know our residents do. So, thank you for all you do for all of us, and all of them." REPORTS 407. Office Of Commissioner Seat Two — The Honorable Rick Brown Commissioner Brown also noted his appreciation of City Staff. REPORTS 408. Office Of Commissioner Seat Three — The Honorable Gary Bonner Commissioner Bonner remarked, " I too want to extend my appreciation to Staff, in particular, Kip's (Lockcuff) organization for their really terrific response to the storm event." Continuing, Commissioner Bonner noted, " I also want to thank the Manager for his diligence in the communication efforts to get the word out to our citizens. Thank you for that. And I appreciated particularly, Steve Richart and team's effort." Commissioner Bonner mentioned he would be attending the next U.S. Highway 17/92 RPA (Redevelopment Planning Agency) meeting on the 21" of April 2011 and noted he was pleased that he could serve in this capacity. Manager Smith thanked Volunteer Police Officers for their recent assistance directing traffic. PUBLIC INPUT Ms. Carol Cannell, 221 Torcaso Court, Winter Springs, Florida: commented on the Winter Springs Village project, and complimented the Mayor and City Commission, and everyone who assisted in this effort. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. REGULAR AGENDA REGULAR 600. Not Used. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — APRIL 11, 2011 PAGE 14 OF 18 ❖❖ AGENDA NOTE: THE FOLLOWING TWO (2) AGENDA ITEMS, PREVIOUSLY LISTED ON THE CONSENT AGENDA WERE DISCUSSED NEXT AS PART OF THE REGULAR AGENDA, AS DOCUMENTED. ❖ ❖ REGULAR AGENDA FORMERLY LISTED ON THE CONSENT AGENDA AS CONSENT "201" Office Of The City Manager And Finance And Administrative Services Department REQUEST: Requests The Commission Approve A Utility Relief Program To Be Administered By Heart Of Florida United Way Foundation. Additionally, To Authorize The City Manager And City Attorney To Execute Any And All Documentations Required By United Way On Behalf Of The City Of Winter Springs To Facilitate The Utility Relief Program. FISCAL IMPACT: The Utility Relief Program Will Require An Initial Investment Of Approximately $500.00 For Printing Materials That Will Be Used To Solicit Donation. This Investment Will Also Provide Sufficient Funds To Allow An Initial Mailing To All 13,000 Utility Customers Explaining The New Program. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Will Be Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: It Is The Recommendation Of The City Manager And The Finance Department That The City Commission Approve The Utility Relief Program As Presented In This Agenda Item And Authorize The City Manager And City Attorney To Prepare And Execute Any And All Documentations Required By United Way To Implement The Utility Relief Program. Commissioner Krebs began the discussion on this Agenda Item. Mr. Boyle addressed the City Commission. Discussion. Related to a list of possible resources, Commissioner Krebs suggested this information could be listed on the City's Utility Bills. With further comments on such resources, Commissioner Krebs stated, "Having that information would be really beneficial." Mr. Boyle remarked, "We can definitely create a list and disseminate it to everybody." Mr. Boyle then said, "We could do that for you and will do that for you." Commissioner Cade Resnick asked if item 1) through 10) shown on page 2 of this Agenda Item could be handled by Staff. Manager Smith said this could be done by Staff, if the City Commission so desired. Regarding this Agenda Item and suggested plan, discussion followed on the five hundred dollars ($500.00); marketing efforts; getting a list of resources to the Elected Officials; and whether the City Commission wished to go forward on this program without using the five hundred dollars ($500.00) on marketing efforts. Tape 1/Side B CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 11, 2011 PAGE 15 OF 18 Commissioner Bonner spoke of previous similar experiences and related to the proposed ten percent (10%), Commissioner Bonner suggested, "I would think that it could be supplemented by additional communications so if we have the ability to compliment an active marketing program with integrated marketing through the solutions that we have, whether that is our marquee sign at the road, a mention on the utility bill, whatever vehicles we may get from press supporting the effort; and all of that was timed so that that message was out in the community all at the same time; that would be an integrated marketing solution that may elevate the amount of results — I would want to make darn sure that the money was dedicated to Winter Springs' citizens, or at least Winter Springs Utility customers." Numbers 6) and 8) on page 2 of the Agenda Item was further discussed and Commissioner Bonner recommended that "If we are going to ask an outside agency to run the program for us, I don't know that we need to put any velvet handcuffs on them — just allow them to do what they do best and not necessarily impose our internal controls." Further comments ensued on a possible citizen's Committee to assist with this effort; United Way's services; and advocacy. Commissioner Bonner then noted, "I don't want to do the program just to do the program. I want to do the program to fill a genuine need of providing service to our neighbors and really going out there and see if we can do that." Discussion followed on the process of how customers unable to pay Utility Bills are assisted; how Commissioner Bonner envisioned citizens helping; and number 6) on page 2 of the Agenda Item. "I MAKE A MOTION THAT WE APPROVE THIS ITEM." MOTION BY COMMISSIONER BROWN. SECONDED BY DEPUTY MAYOR HOVEY. DISCUSSION. COMMISSIONER BONNER ASKED, "DOES THE CONTRACT INCLUDE ANY REGULAR REPORTING?" MR. BOYLE RESPONDED, "YES..." MANAGER SMITH ADDED, "...AND ANNUAL AUDITING BY AN INDEPENDENT CPA (CERTIFIED PUBLIC ACCOUNTANT) FIRM." COMMISSIONER RESNICK COMMENTED FURTHER ON ITEMS 6) AND 8) AS SHOWN ON PAGE 2 OF THE AGENDA ITEM AND MENTIONED THAT PERHAPS 6) MIGHT BE RESTRICTIVE, AND THEN SUGGESTED, "MAYBE SOME OF THE LANGUAGE COULD BE CHANGED OR ALTERED ON OUR BEST BENEFIT TO HELP." FURTHERMORE, COMMISSIONER RESNICK REMARKED ABOUT A MARKETING BLITZ, AND ASKED WHAT WOULD HAPPEN IF FUNDS WERE EXHAUSTED? ADDITIONALLY, COMMISSIONER RESNICK ADDED, "DO WE NEED TO PUT A PLAN IN EFFECT FOR THAT, AS WE PUT THIS TOGETHER?" COMMISSIONER KREBS COMMENTED ON HER CONCERN WITH USING TAXPAYER MONEY FOR THIS PURPOSE, BUT STATED, "I SUPPORT DONATIONS. I SUPPORT IF THERE IS SOMETHING YOU CAN SET UP WITH UNITED WAY." DEPUTY MAYOR HOVEY SAID TO MR. BOYLE, "WE ARE GOING TO BE ENTERING INTO A CONTRACT WITH UNITED WAY - CAN THAT BE TERMINATED AT ANY TIME?" DEPUTY MAYOR HOVEY INQUIRED ABOUT INDIVIDUALS WHO MAKE DONATIONS TO THE UNITED WAY, AND ASKED IF THEY WOULD BE ABLE TO SPECIFY THAT DONATIONS GO TO THIS UTILITY FUND, IF DESIRED? DEPUTY MAYOR HOVEY THEN ASKED IF MR. BOYLE COULD CHECK INTO THIS. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 11, 2011 PAGE 16 OF 18 MR. BOYLE AGREED TO RESEARCH THIS POSSIBLE OPTION AND STATED, "I CAN CHECK INTO THAT AND I CAN ASSURE YOU IF THE DONATION IS MADE IN THE UTILITY FUND, THAT IT WILL GO TO A UTILITY CUSTOMER OF WINTER SPRINGS." ADDITIONALLY, DEPUTY MAYOR HOVEY ASKED IF INFORMATION COULD BE ADDED TO UTILITY BILLS WHEREAS A RESIDENT COULD OFFER TO CONTRIBUTE TO A FUND ASSISTING OTHER CITY RESIDENTS. MR. BOYLE ADDRESSED THIS INQUIRY AND EXPLAINED, "WE DON'T IN OUR SYSTEM, HAVE THAT ABILITY." COMMISSIONER BROWN SUGGESTED THAT PERHAPS THIS SHOULD BE FURTHER CONSIDERED. COMMISSIONER BONNER AGREED WITH COMMISSIONER BROWN'S COMMENTS AND REMARKED THAT HE WAS INTERESTED IN THE SUGGESTION THAT "A PORTION OF THE FUNDS ARE COLLECTED BEING EARMARKED TOWARDS FUTURE MARKETING EFFORTS ON A REPEAT CYCLE." MAYOR LACEY ASKED THE CITY COMMISSION, "IS THERE ANY OBJECTION TO WITHDRAWING THE MOTION?" HEARING NO OBJECTIONS, MAYOR LACEY NOTED, "MOTION STANDS WITHDRAWN." In terms of asking for further direction before bringing this Agenda Item back to the City Commission, Manager Smith remarked, "I am hearing some Commissioners thinking that or opining that we do a sufficient job as we currently do." Continuing, Manager Smith said, "I am hearing others thinking that this program with some tweaks and amendments may be viable — I would be interested to know if we do want to consider pursuing this option? I also would be interested in knowing anybody's thoughts on outsourcing it, so to speak, if I could use that word, to a charitable organization such as United Way or is there a preference to have us look at doing it in house; and should there be any marketing materials or taxpayer dollars allocated to marketing, or should we try to take more passive approaches that don't involve the expenditure of funds?" Commissioner Brown suggested, "If there is any way to do this on an outsource basis without affecting our Budget in any way, I would one hundred percent (100%) support that. Ultimately, I think charity belongs in the community. If it comes down between not having a program and our ability to help our citizens who are in need — if you can find a way to do it outside of the realm of the City control, then that would be my first preference." Commissioner Bonner remarked, "I also concur with outsourcing — the management of charitable giving, making the tough call on the who gets and who doesn't — it really doesn't belong within your world of Ordinances and regulations and so on." Commissioner Bonner added, "I agree with outsourcing to an agency that specializes in dealing with those challenging decisions. I also like the idea of a self -funded model. I am going to suspect that the contract negotiations are going to be inopportune for you to explore a self -funded model with the agency that you end up selecting as your outsource agency, whoever that is." Deputy Mayor Hovey noted, "I agree with both Rick (Brown) and Gary (Bonner) but I was thinking of a couple of things to do to market this - market this through the Police Citizens Advisory Committee group and we could even develop a black and white flyer that could be handed out at City events or other avenues and - we have PTA's (Parent -Teachers Associations) that are in the City, I know would be willing to hand out the information and distribute it in their newsletters; so there are lots of ways we could market this because it is a benefit to all of our residents, especially those in need; and I think it is a good idea." Commissioner Krebs remarked, "I, too, think that if you do something like this, it should be should be an out - sourced agency. I really would like to see Staff not spending a lot of time on this because they don't have it." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 11, 2011 PAGE 17 OF 18 Manager Smith further referenced 6) and 8) shown on page 2 of the Agenda Item and asked the City Commission, "Any particular thoughts on 6) and 8)? For example, would we like to see 6) just go away and there be no restrictions; and have the agency utilize their expertise?" Commissioner Brown stated, "I think once we outsource it, we pick the right organization who hopefully has done this numerous times before, and we leave it to their expertise." Commissioner Resnick remarked, "And if we don't take that route, I would say we to speak with the organization and see what is going on right now. As an average, my thought process might be to receive no more than two (2) months in assistance, depending on what two (2) months is; we have different variables. And maybe instead of a twenty-four (24) months, a twelve (12) month period." Commissioner Bonner said, "I like Commissioner Resnick's suggestion that you seek the advice of the agencies that you are interviewing to be the potential outsource. They may have some excellent recommendations that would cover this ground and would help you in rendering a good recommendation to us next time." FORMERLY LISTED ON THE CONSENT AGENDA AS CONSENT "202" Finance And Administrative Services Department And Winter Springs Police Department —Criminal Investigations Unit REQUEST: Requesting City Commission Authorize The Establishment Of A Separate And Distinct Bank Account For The Purpose Of Allowing The Criminal Investigations Personnel Access To Funds Via A Debit Card For The Purpose Of Investigative Expenditures So As To Apprehend Alleged Criminals And Secure Arrests. FISCAL IMPACT: Funds For The Confidential Fund Account Are To Come From The Special Law Enforcement Trust Fund (Local And/Or Federal). This Fund Was Established To Receive Revenues Derived From Confiscated Property Obtained During The Enforcement Of Law On Illegal Operations. The Expenditures Of These Funds Are Restricted For The Purposes Of Furthering Law Enforcement Efforts. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: It Is Recommended That The Commission Authorize The Establishment A Use Of A Separate Bank Account For The Sole And Specific Use Of Confidential Funds By The Winter Springs Police Department And Authorize The City Manager And City Attorney To Prepare And Execute All Applicable Documents. Commissioner Krebs asked to hear more details related to this Agenda Item. Chief Brunelle explained additional aspects of this Agenda Item to the City Commission Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - APRIL 11, 2011 PAGE 18 OF 18 "MOTION TO APPROVE." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER KREBS. DISCUSSION. VOTE: COMMISSIONER BONNER: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR HOVEY: AYE COMMISSIONER BROWN: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 6:36 p.m. RESPECTFULLY SUBMITTED: APPROVED: N+AVRT ES LAC, _ f NOTE: These Minutes were approved at the April 25, 2011 City Commission Regular Meeting.