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HomeMy WebLinkAbout2011 04 20 Consent 200 Requesting Approval of the TLBD Regular Meeting Minutes of October 11, 2010CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING JANUARY 19, 2011 CALL TO ORDER The Regular Meeting of Wednesday, January 19, 2011 of the Tuscawilla Lighting and Beautification District Advisory Committee was called to Order by Chairperson Mary Brook at 7:00 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Mary Brook, present Vice Chairperson Helen Baker, present Committee Member Luci Coker, present Committee Member ponald Gilmore, present Committee Member Lidya Gongage, arrived at 7:23 p.m. A moment of silence was followed by the Pledge of Allegiance. ❖❖ AGENDA NOTE: THE FOLLOWING CONSENT AGENDA ITEM WAS DISCUSSED FIRST, FOLLOWED BY THE REST OF THE AGENDA, AS DOCUMENTED. ❖ ❖ CONSENT AGENDA CONSENT 200. Office Of The City Clerk Requesting Approval Of The October 20, 2010 Tuscawilla Lighting And Beautification District Advisory Committee Regular Meeting Minutes. "I MAKE A MOTION TO APPROVE THE MINUTES [OCTOBER 20, 2010]." MOTION BY ADVISORY COMMITTEE MEMBER COKER. SECONDED BY VICE CHAIRPERSON BAKER. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JANUARY 19, 2011 PAGE 2 OF 7 VOTE: CHAIRPERSON BROOK: AYE VICE CHAIRPERSON BAKER: AYE COMMITTEE MEMBER COKER: AYE COMMITTEE MEMBER GILMORE: AYE MOTION CARRIED. REGULAR AGENDA - PART I REGULAR 600. Office Of The City Clerk Requesting An Election Of Chairperson Be Held For 2011. "I NOMINATE MARY BROOK." MOTION BY ADVISORY COMMITTEE MEMBER COKER. SECONDED BY VICE CHAIRPERSON BAKER. DISCUSSION. VOTE: VICE CHAIRPERSON BAKER: AYE COMMITTEE MEMBER COKER: AYE COMMITTEE MEMBER GILMORE: AYE CHAIRPERSON BROOK: AYE MOTION CARRIED. REGULAR 601. Office Of The City Clerk Requesting An Election Of Vice Chairperson Be Held For 2011. "MOTION TO RETAIN HELEN BAKER AS VICE CHAIR[PERSON]." MOTION BY ADVISORY COMMITTEE MEMBER GILMORE. SECONDED BY ADVISORY COMMITTEE MEMBER COKER. DISCUSSION. VOTE: COMMITTEE MEMBER COKER: AYE COMMITTEE MEMBER GILMORE: AYE CHAIRPERSON BROOK: AYE VICE CHAIRPERSON BAKER: AYE MOTION CARRIED. CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JANUARY 19, 2011 PAGE 3 OF 7 INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used. 400. REPORTS Advisory Committee Member ponald Gilmore stated, "I did a tour of Winter Springs Boulevard at the one entrance today." Advisory Committee Member Gilmore added, "Things look good except for some of the plants suffered from frost and I think are going to need replacement." Mr. Steven Richart, Urban Beautification Services Division Manager, Community Development Department commented, "Don (Gilmore) helped us get the flag replaced at the entrance, and we have a spare now and we have the right size." Committee Member Gilmore noted, "That is not the responsibility of the TLBD (Tuscawilla Lighting and Beautification District); that is the THOA (Tuscawilla Homeowner's Association)." Mr. Richart added, "It does affect how the TLBD (Tuscawilla Lighting and Beautification District) looks; so, we want to keep it in tip top area and the TLBD (Tuscawilla Lighting and Beautification District) does provide the lighting for that pole." Discussion ensued regarding the different plantings that will need to be done in the future, possibly March or April of this year. PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JANUARY 19, 2011 PAGE 4 OF 7 REGULAR AGENDA - PART II REGULAR 602. Community Development Department — Urban Beautification Services Division Review Of Budget. Mr. Richart presented this Agenda Item and stated, "This is for the "184" Fund; this is the Maintenance Fund." With further discussion, Mr. Richart reviewed the remainder of the Budget Items. Mr. Richart noted, "Progress Energy (Florida, Inc.) came up a little short last year so we had to bring in some money from a couple of other Line Codes." Continuing, Mr. Richart explained, "We are starting off this year with the Budget of three thousand dollars ($3,000.00) short for street lighting. Hopefully, we will be able to pull that from the entrances and the pond budget that takes care of the fountains and the lights for the entrances." Mr. Richart discussed that the street light rates came down slightly. With further discussion, Mr. Richart stated, "We are getting now from our new Assessment Management Company, an Annual Report, which is really nice, we never received that before." Advisory Committee Member Lidya Gongage arrived at 7: 23 p. m. REGULAR 603. Community Development Department — Urban Beautification Services Division Review Of Maintenance Items And Progress Report. Mr. Richart introduced this Agenda Item and briefly commented that they had to fix the north fountain controls. Mr. Richart stated, "P and L Landscaping was doing our chemical application services and we switched to Power Exterminators (Inc.) — they will be saving us four thousand dollars ($4,000.00) a year on our chemical services." Discussion. Brief discussion ensued regarding signs and poles being replaced as needed. CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING - JANUARY 19, 2011 PAGE 5 OF 7 REGULAR 604. Community Development Department — Urban Beautification Services Division Update On The Landscaping Replacement Project. Mr. Richart presented this Agenda Item and noted, "As you all know we did — the irrigation and controller upgrade and that has been working very well. I also recently installed a freeze click on the main entrance controller and now we have a freeze click on that and the medians." Discussion followed regarding the plants and the cold weather and the possibility of waiting before doing any new plantings. Mr. Richart added, "We want to keep this (landscaping) maintained into being a premier community. We have a list and we are taking Bids and we have sixteen thousand [dollars] ($16,000.00) left for this year. We budgeted it tight. We are spending more than we make." Continuing, Mr. Richart commented, "We have hit the point now where we need to decide where we are going to go. Continuing Mr. Richart noted, "Do we cut the Budget? Or do we raise the Assessments to fulfill the need?" Chairperson Brook stated, we are not really talking about raising the Assessments, because it is already approved by the Homeowners. We just put it into temporary hold until we Voted to restart it." Further discussion ensued regarding the raising of the Assessments and continued into the next Agenda Item, and Mr. Richart stated, "There is a maximum rate approved by the Commission and the people and it is one hundred and twenty-eight dollars ($128.00) an E.R.U. (Equivalent Resident Unit). Over two (2) years ago, we were collecting one hundred and twenty-six dollars ($126.00) an E.R.U. (Equivalent Resident Unit). The Board recommended that we lower it by six dollars ($6.00) to a hundred and twenty [dollars] ($120.00) an E.R.U. (Equivalent Resident Unit), but we did lower it. We would raise it back up to whatever number that you decide you want to recommend to the Commission." REGULAR 605. Community Development Department — Urban Beautification Services Division Discussion Of The 184 Maintenance Assessment For The Upcomin� Fiscal Year. In presenting this Agenda Item, Mr. Richart continued discussion regarding the "184" Maintenance Assessment for the Upcoming Fiscal Year. Mr. Richart explained, "I will tell you the numbers and let you decide where you want to be on this. As we have talked about, we lowered the Assessment, we did the irrigation project — we have done all these plants — which are things that we needed to do. We are getting to the age now where things are breaking down; plants, signs, walls, irrigation, trees. Every time we get a rate increase on the street lights, we have (635) street light poles out there; that is a huge increase." CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING — JANUARY 19, 2011 PAGE 6 OF 7 A document entitled, "The "184" Fund Rate Analysis" was distributed to the Committee Members. Discussion. Tape 1/Side B Further discussion ensued regarding the spending and the possibility of raising the Assessment. ��I WOULD BE WILLING TO MAKE A MOTION TO GO WITH ONE (HUNDRED] TWENTY-EIGHT [DOLLARS] ($128.00) PER E.R.U. (EQUIVALENT RESIDENT UNIT)." MOTION BY ADVISORY COMMITTEE MEMBER GILMORE. SECONDED BY ADVISORY COMMITTEE MEMBER GONGAGE. DISCUSSION. VOTE: CHAIRPERSON BROOK: AYE COMMITTEE MEMBER GONGAGE: AYE COMMITTEE MEMBER COKER: AYE COMMITTEE MEMBER GILMORE: AYE VICE CHAIRPERSON BAKER: AYE MOTION CARRIED. Mr. Richart commented, "We will take that to the City Commission when we go for the rates. The next step is, and I have met with Finance, and we will take this to the Consultant next and let him know the rate." Mr. Richart added that the computations based on the new rate will be done by NBS (Government Finance Group) and stated, "Then we will take it to Commission and then it will end up on the tax bill." Discussion. Advisory Committee Member Gongage commented, "We are getting a lot of eighteen (18) wheelers going through Winter Springs Boulevard." Advisory Committee Member Gongage wanted to know if there is anything that can be done about this. Mr. Richart stated, "We have looked at this, — I went to Kip (Lockcuff, Director, Public Works/Utility Department) and Brian Fields, the City Engineer; and we were not able to get anywhere on it. If you would like, I will revisit the issue a little more strongly and see if there is anything that can be done. But I think that the response was that we were not able to limit the traffic on that road." Mr. Richart stated, "I will email the Board on that — I will not wait until next Meeting." Discussion. CITY OF WINTER SPRINGS, FLORIDA MINUTES TUSCAWILLA LIGHTING AND BEAUTIFICATION DISTRICT ADVISORY COMMITTEE REGULAR MEETING — JANUARY 19, 2011 PAGE 7 OF 7 ADJOURNMENT Chairperson Brook adjourned the Regular Meeting at 8:13 pm. RESPECTFULLY SUBMITTED: CAROL A. LALLATHIN ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the , 2011 Tuscawilla Lighting and Beautification District Advisory Committee Regular Meeting.