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Home My WebLink About2011 04 11 Consent 203 Surplus Assets Disposition COMMISSION AGENDA Informational ITEM 203 Consent X Public Hearings Regular April 11, 2011 JD Regular Meeting Mgr. / Dept. Authorization REQUEST: The Information Services Department requests authorization to dispose of surplus assets according to the attached disposition sheets. SYNOPSIS: Each month, the Information Services Department coordinates the disposal of assets from each department. Once the assets have been inventoried a list is provided to the City Manager for approval for disposal by various methods based upon the requesting department’s preference. The disposal of these items must then be approved by Commission. CONSIDERATIONS: The disposal of surplus assets is governed by Section 2-194 of the City’s Code of Ordinances. Items that have been identified as surplus no longer provide a useful purpose for the City. Each month, the City’s surplus assets list is compiled and reviewed by the Information Services Department in order to identify any potentially usable computers or technology-related items to determine if any may provide added value in other locations throughout the City. The process is as follows: 1.Information Services reviews the list to identify any functioning computers that may potentially be utilized as a spare PC or as a replacement for someone with an older PC. 2.Once this review has been completed, the entire list of surplus asset items (which includes technology and non-technology items) is sent to all departments to see if they may be able to utilize any of the items on the list. 3.Once the departments have completed their review, a final list of the surplus computers is forwarded to the Winter Springs Senior Center REGULAR MEETING – APRIL 11, 2011 AGENDA ITEM - CONSENT 203 PAGE 2 OF 3 Association to determine if they might be interested in purchasing any of the equipment. 4.Then a final list of surplus assets is compiled and included with the Commission consent agenda item requesting authorization to dispose of the listed surplus assets. Functioning computers on the final list are generally out of warranty and are unable to meet the computing demands placed upon them with the present suite of applications utilized by the City. A vast majority of these assets are no longer functioning properly, and are either beyond repair or the cost to repair such items is prohibitive. The following includes a brief explanation of the methods of disposal for the City’s assets which are deemed surplus: Auction or Online Auction - Items that do hold some market value are sold at auction or on Ebay. eWaste – Some electronic items that no longer work, are beyond repair, are not eligible for auction, and contain some hazardous parts/materials are considered eWaste and must be disposed of properly. We currently take advantage of Seminole County’s “Electronic Collection and Recycling Program” for these items. Destroy/Salvage - Occasionally there are items from Public Safety that cannot be sent to auction and must be destroyed due to the function they performed. Items that cannot be repaired, traded, or sold at auction are destroyed or may be sold for salvage. Trade-in - Some items may be used as a trade-in on newer or better items; this includes but is not limited to network equipment and vehicles. The trade-in must be approved by Commission. Totaled/Accident - Vehicles that have been totaled in an accident. Lost – Items that have been lost. Stolen – Items that have been stolen – a police report is required for these items. Donated – Items to be given to another person or entity. The donation must be approved by Commission. rd Public auctions are held by George Gideon Auctioneers on the 3 Saturday of every month, with the exception of December. When disposing of items that are beyond repair, the Information Service Department attempts to provide the most cost effective and environmentally friendly method for their disposal. FISCAL IMPACT: There is no cost to dispose of these surplus assets. The City receives revenue generated from items sold at auction. surplus_assets_disposition.docx i:\admin_docs\agenda items\fy 2011\041111_comm_consent_203_ REGULAR MEETING – APRIL 11, 2011 AGENDA ITEM - CONSENT 203 PAGE 3 OF 3 COMMUNICATION EFFORTS: This Agenda item has been forwarded to the Mayor and City Commission; City Manager; City Attorney/Staff; placed in the Press Packets; placed in the City Hall (Lobby) City Commission Meeting binder; and is available on the City’s Website, LaserFiche, and the City’s Server. Additionally, information related to this Agenda Item has been sent to media/press representatives who have requested Agendas/Agenda item information, all Homeowner’s Associations on file with the City, all individuals who have requested Agendas/Agenda Item information, Department Directors; and also posted outside City Hall; posted inside City Hall with additional copies available for general public; and posted at five(5) different locations around the City. RECOMMENDATION: It is requested that the City Commission approve the disposition of the attached list of surplus assets. ATTACHMENTS: Surplus Asset List Sheet(s) surplus_assets_disposition.docx i:\admin_docs\agenda items\fy 2011\041111_comm_consent_203_ SurplusAssetsCommissionForm_2011-04-11.xmlPage 1of 1 Í«®°´«ß»¬Ú·²¿´Ô·¬¬±Ý±³³··±² Ð®±ª·¼»¼¾§Ý·¬§±ºÉ·²¬»®Í°®·²¹ Ý±³³··±²Ü¿¬»Ó»¬¸±¼±ºÜ·°±¿´ ïß«½¬·±²éÌ±¬¿´»¼ñß½½·¼»²¬ ìñïïñîðïï îÑ²´·²»ß«½¬·±²èÔ±¬ í»É¿¬»çÍ¬±´»² ìÜ»¬®±§ïðÜ±²¿¬»¼ ëÍ¿´ª¿¹»ïïÌ®¿²º»® êÌ®¿¼»·² Í«®°´«ß»¬ Ü»°¿®¬³»²¬Ü»½®·°¬·±²ß»¬ýÊ·²ýñÍ»®·¿´ýÑ®·¹·²¿´Ý±¬Ó±¼»´ýÌ®¿²º»®Ú®±³Ì®¿²º»®Ì±Ó»¬¸±¼±ºÜ·°±¿´ îððíÝ¸»ª®±´»¬îÙïÉÚëëÕçíçìïíêïèÐ±´·½»×³°¿´¿ ÐÜíðïììîïçèèïòéðÒ±²»Ò±²»ë Í¬¿´µ»®ßÌÎ®¿¼¿®îíçîí ÐÜíðïìëìîîðëÒ±²»Ò±²»ì ÎÛÓÑÌÛßÝÝÛÍÍÝÑÒÌÎÑÔÞÑÈ ÍÉíððîðîïéêëòïðÒ±²»Ò±²»ï ØÇÜÎßËÔ×ÝÞÎÛßÕÛÎÚÑÎÞÑÞÝßÌ ÍÉíððçèéïèìéòíëÒ±²»Ò±²»ï ßñÝÎÛÝÑÊÛÎÇúÎÛÝÇÝÔÛÍÇÍÌÛÓðêîïð ÐÉíðéêððïèìðòððÒ±²»Ò±²»ï ÛÒÙ×ÒÛÜ×ßÙÒÑÍÌ×ÝÌÑÑÔØßíêéèéðìëÑÌÝíðððÛ ÐÉíðéêïèïíéèòêíÒ±²»Ò±²»ï îÝÑÎÕÍÝÎÛÉÝÔ×ÓÞÛÎÍÐÔßÇÙÎÑËÒÜ ÐÎíððïçèîôêêëòììÒ±²»Ò±²»ì ÛÏË×ÐÓÛÒÌøÑßÕØÑÔÔÑÉ÷ ØÛÉÔÛÌÌÐßÝÕßÎÜÔßÍÛÎÖÛÌëÒÍËÍÖÝîçíîíèÔßÍÛÎÖÛÌëÒ ÐÉíðïðîèïôîíðòîêÒ±²»Ò±²»ï ×ÍÚîððìïðððÌ»³°´¿¬»Ô¿¬Ó±¼·º·»¼æÖ¿²«¿®§ïîôîðïï http://wsportal/_layouts/Print.FormServer.aspx3/31/2011