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HomeMy WebLinkAbout2011 04 05 Consent 200 Approval Of January 4, 2011 Meeting MinutesCITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING JANUARY 4, 2011 CALL TO ORDER The Regular Meeting of Tuesday, January 4, 2011 of the Beautification of Winter Springs Board was called to Order by Chairperson Alice Bard at 7:04 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Chairperson Alice Bard, present Vice Chairman Roberto Carlos Acevedo, arrived at 7:47 p.m. Board Member Larry Chmura, arrived at 7:09 p.m. Board Member JoAnn Mattie, present Board Member Lorry Roero, present The Pledge of Allegiance was led by Board Member Bard. Next, Chairperson Bard stated, "Regular Agenda Item `600' and `601' has to do with Elections. Since we know two (2) other Members of the Board will be here in a little while, I would suggest we do like we did our last Meeting and put that to later, maybe last item on the Agenda. Does anyone have any objections to that ?" Board Member JoAnn Mattie said, "No." Board Member Lorry Roero nodded in agreement. ❖ ❖ AGENDA NOTE: THE FOLLOWING REPORTS WERE DISCUSSED FIRST, FOLLOWED BY THE REST OF THE AGENDA, AS DOCUMENTED. 400. REPORTS Mr. Mike Mingea, Arborist, Urban Beautification Services Division, Community Development Department provided an informational article entitled, "Bad Pruning Is An Expensive Way To Save Money" and a letter in regards to supporting the Moving Outdoors in Nature Act (MONA). Board Member Larry Chmura arrived at 7:09 p.m. Chairperson Bard then provided the Board with copies of the flyer, "Central Florida CISMA's (Cooperative Invasive Species Management Areas) Air Potato Mega- Raid" and explained, "A CISMA (Cooperative Invasive Species Management Areas) is a group of different cities, counties, municipalities, groups like the Nature Conservancy, etc., that band together in a regional sense to say, `Let's target the invasive species in our area and try to reduce the worse of the worse, so that our biological diversity is not hurt." CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JANUARY 4, 2011 PAGE 2OF7 Next, Chairperson Bard briefed the Board on the "Tree City USA Bulletin No. 54" handout. Discussion regarding surrounding cities becoming a "Tree City" ensued. INFORMATIONAL AGENDA INFORMATIONAL 100. Not Used. CONSENT AGENDA CONSENT 200. Office Of The City Clerk Approval Of The October 5, 2010 Beautification Of Winter Springs Regular Meeting Minutes. "I MAKE A MOTION TO APPROVE IT" (OCTOBER 5, 2010 MEETING MINUTES). MOTION BY BOARD MEMBER MATTIE. SECONDED BY BOARD MEMBER ROERO. DISCUSSION. VOTE: BOARD MEMBER ROERO: AYE CHAIRPERSON BARD: AYE BOARD MEMBER MATTIE: AYE BOARD MEMBER CHMURA: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Not Used. PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JANUARY 4, 2011 PAGE 3 OF 7 REGULAR AGENDA - PART II REGULAR 602. Community Development Department — Urban Beautification Services Division Discussion Regarding City Of Winter Springs' Arbor Day Event. Mr. Mingea presented this Agenda Item and announced that the City's Arbor Day Event usually followed the National Arbor Day, the last Friday of April and noted, "That is what we are proposing is for it to be April the 30 th , ( 2011)." Discussion on attendance and school schedules followed. Next, Mr. Mingea provided itinerary details to the Board. Mr. Mingea then commented about tree giveaways and stated, "What we talked about is maybe something toward some smaller type, a three (3) gallon size material. First benefit, it is a little bit of a reduced cost and right now we don't have a whole lot of additional monies to be spent." Continuing Mr. Mingea mentioned, "The second item was the ability to easily sustain." The venue of Central Winds Park was then addressed. The concept of having tables with educational information such as "Pruning ", "Tree Diseases ", "Watering ", "Water Conservation" and "Fertilizers" were discussed. The attendance of particular Vendors was also addressed, and that the City's Water Conservation Coordinator, Ms. Stephanie Wolfe would be in attendance also. Further discussion. Chairperson Bard inquired, "Is there anything that we need to do, the Board, between now and then ?" Mr. Mingea replied, "If you could find `benign sponsors'," and then recommended they contact Mr. Steven Richart, Urban Beautification Services Division Manager, Community Development Department regarding sponsorships. Chairperson Bard stated, "I assume that the City Staff will be contacting all the Vendors we used in the past to see if they are going to have continued interest ?" Mr. Mingea responded, "I think it would be the right thing to do, to at least offer it to them." Further discussion regarding Vendors continued. Chairperson Bard then remarked, "I am going — to a Couplet Fern Chapter next Monday night, I could bring it up." Chairperson Bard continued, "They could hand out informational material." CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING — JANUARY 4, 2011 PAGE 4 OF 7 Mr. Mingea mentioned the City would be soon distributing a brochure relating to the Arbor Day Event and added, "We will probably — need to limit this to the first 500 tree giveaways." Continuing, Mr. Mingea confirmed the tree giveaway would be available for City residents only. Vice Chairman Roberto Carlos Acevedo arrived at 7: 47 p. m. Mr. Mingea then suggested the Event commence at 9:00 a.m. and volunteers should arrive at 8:00 a.m. There were no objections from the Board. Tape 1 /Side B Discussion regarding Utility Bill inserts, a brochure and copying costs ensued. Vice Chairman Acevedo asked Mr. Mingea, "Could you be in charge of putting the Event on the website again ?" Mr. Mingea replied, "We are going to do that — we've got our electronic board." With no objections, Vice Chairman Acevedo volunteered to assist with the advertising of this event. Next, comparison of past Arbor Day Events along with associated costs was discussed. Following, Vice Chairman Acevedo inquired, "Has the new Mayor planted a tree, yet ?" Mr. Mingea mentioned, "I'd be willing to discuss it with him." Further discussion regarding the Mayor and Commission involvement with the City of Winter Springs' Arbor Day Event ensued. Continuing, Vice Chairman Acevedo then asked, "Are you going to go ahead and develop an itinerary, then ?" Mr. Mingea replied, "Yes." Next, Vice Chairman Acevedo asked, "So, we will be able to tie any loose ends in April ?" Mr. Mingea responded, "I would say you'd have all of it." Vice Chairman Acevedo then asked, "Do you need anything from us ?" Discussion followed on which Board Members were planning to attend. Sponsorship opportunities were further discussed and Vice Chairman Acevedo inquired, "Do you have a list of potential sponsors that you could create for us and if everyone is okay, we could divide that list and contact them ?" With further comments, Vice Chairman Acevedo said, "You are willing to do that ?" Mr. Mingea stated, "I would do that in house." REGULAR 603. Community Development Department — Urban Beautification Services Division Providing Updates For The Holiday Parade, Christmas Tree Lighting Event And State Road 434 Christmas Decorations. Mr. Mingea provided the Board with a copy of Consent Agenda Item "213" from the September 27, 2010 City Commission Regular Meeting and commented on the success, attendance, entertainment, weather and decorations for this Event. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING — JANUARY 4, 2011 PAGE 5 OF 7 Next, Mr. Mingea discussed the holiday pole lightings and the cost savings to the City. Discussion then ensued regarding previous decorations, the durability, and the banners that were selected by the City of Winter Springs and surrounding cities. REGULAR 604. Community Development Department — Urban Beautification Services Division Providing Additional Information On The Memorial Tree Planting Program. This Agenda Item was introduced by Mr. Mingea who stated, "What I understand from this was the information that the Board provided went out to the City Attorney and their Staff, and they provided in this document that you have present here, all the things that were requested and they're spelled out in each paragraph." Mr. Mingea then explained that this Resolution would be presented to the City Commission at the Regular Meeting on January 24, 2011. REGULAR 605. Community Development Department — Urban Beautification Services Division Update On The City Banner Program. A copy of Regular Agenda Item "602" from the September 13, 2010 City Commission Regular Meeting was provided by Mr. Mingea who reviewed briefly the levels of sponsorships, locations, terms of the Banner Program and "Resolution No. 2010 -43" associated with this Agenda Item. Discussion followed on the seasonal banners, advertising, labor involvement, and locations. Chairperson Bard inquired, "Do we have any sponsors that have come forward ?" Mr. Mingea replied, "I have not been informed of any of them." Next, Vice Chairman Acevedo asked, "How are sponsors suppose to know about this ?" Chairperson Bard suggested this be an Agenda Item at the next meeting. There were no objections voiced. Tape 2 /Side A CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING - JANUARY 4, 2011 PAGE 6OF7 ❖ ❖ AGENDA NOTE: THE FOLLOWING AGENDA ITEMS WERE DISCUSSED NEXT, IN THE ORDER DOCUMENTED. ❖ ❖ REGULAR AGENDA - PART I REGULAR 600. Office Of The City Clerk Requesting An Election Of Chairperson Be Held For 2011. Chairperson Bard asked, "Anybody want to volunteer to be Chairperson ?" Board Member Mattie suggested to the current Officers, "I think you need more than one (1) Meeting." Chairperson Bard announced, "I am willing to do it if one (1) of the people who has not already been the Vice Chair(person) offers — to be Vice Chair(person)." BOARD MEMBER LARRY CHMURA SAID, "I WOULD LIKE TO TAKE THIS OPPORTUNITY TO NOMINATE ROBERTO ( CARLOS ACEVEDO) FOR VICE CHAIR(PERSON) IF HE IS WILLING." "I REALLY THINK YOU GUYS NEED MORE THAN ONE (1) MEETING, SO I RE- NOMINATE YOU GUYS" (CHAIRPERSON BARD AND VICE CHAIRMAN ACEVEDO). MOTION BY BOARD MEMBER MATTIE. CHAIRPERSON BARD NOTED, "AS WE ALL KNOW, WE ARE ALL TERM LIMITED. WHEN MY TIME COMES AROUND, WHICH WILL NOT BE FOR A COUPLE OF YEARS; THAT WILL BE IT." SECONDED BY BOARD MEMBER CHMURA. DISCUSSION. VOTE: BOARD MEMBER MATTIE: AYE VICE CHAIRMAN ACEVEDO: AYE BOARD MEMBER ROERO: AYE CHAIRPERSON BARD: AYE BOARD MEMBER CHMURA: AYE MOTION CARRIED. REGULAR 601. Office Of The City Clerk Requesting An Election Of Vice Chairperson Be Held For 2011. CHAIRPERSON BARD THEN RESTATED, " ROBERTO CARLOS (ACEVEDO) WAS NOMINATED FOR THE VICE CHAIRPERSON (BY BOARD MEMBER CHMURA)." SECONDED BY BOARD MEMBER MATTIE. DISCUSSION. CITY OF WINTER SPRINGS, FLORIDA MINUTES BEAUTIFICATION OF WINTER SPRINGS BOARD REGULAR MEETING — JANUARY 4, 2011 PAGE 7 OF 7 VOTE: BOARD MEMBER CHMURA: AYE CHAIRPERSON BARD: AYE VICE CHAIRMAN ACEVEDO: AYE BOARD MEMBER MATTIE: AYE BOARD MEMBER ROERO: AYE MOTION CARRIED. In other business, Chairperson Bard mentioned Items for the Agenda at the April 5, 2011 Regular Meeting including, the "City's Arbor Day Event ", "Memorial Tree Planting Program ", and an "Update On The City Banner Program ". Board Member Mattie commented, "I would like to see a picture of how this Banner with the advertising — is going to look." Mr. Mingea then explained because there were no sponsorships, there were no samples available. Chairperson Bard asked, "Was the City planning on having — a mock -up ?" Mr. Mingea answered, "I have never seen one, but if you wanted to check with Steven (Richart) to see if he has seen one, he may have." Further discussion ensued regarding the banner program. Board Member Chmura asked if "Volunteerism" could be added to the April 2011 Agenda. There were no objections voiced. Board Member Mattie then inquired about Volunteer recognition. Mr. Mingea commented, "They include that in things like our `Insider' publication. Just get in touch with the City Manager's secretary." Next, Vice Chairperson Acevedo inquired, "In the past, was our Board allotted a Budget for a certain amount ?" Mr. Mingea responded, "There use to be monies provided." Additionally, "Potential Future Projects" was mentioned as an Agenda Item for April 2011. No objections were voiced. ADJOURNMENT Chairperson Bard adjourned the Regular Meeting at 8:48 p.m. RESPECTFULLY SUBMITTED: GAYLE COUTANT ASSISTANT TO THE CITY CLERK NOTE: These Minutes were approved at the 1 2011 Beautification of Winter Springs Board Regular Meeting.