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HomeMy WebLinkAbout_2011 03 28 City Commission Regular Agenda CITY OF WINTER SPRINGS FLORIDA osTER S,o � Z u c Incorporated 1959 CITY COMMISSION AGENDA REGULAR MEETING MONDAY, MARCH 28, 2011 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey • Deputy Mayor Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Cade Resnick - Seat Four Commissioner Joanne M. Krebs - Seat Five ❖❖ NOTE: IT IS NOT UNCOMMON THAT THERE MAY BE CHANGES TO THIS AGENDA, INCLUDING ADDITIONAL INFORMATION TO BE PROVIDED TO THE MAYOR AND CITY COMMISSION. ❖❖ PLEASE SILENCE CELLULAR TELEPHONES AND /OR PAGERS DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MARCH 28, 2011 PAGE 2 OF 13 CALL TO ORDER Roll Call Invocation Pledge Of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. INFORMATIONAL 101. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Would Like To Make Available For Review By The City Commission The 2011 Fitch Ratings Affirmation Of The City's AA Rating On The $11.8 Million Dollars Of General Fund Revenue Bonds. FISCAL IMPACT: It Is Difficult To Assess The Exact Impact Of Such A Strong Credit Rating In The Near Future. However, In A Market Such As We Are In Today, It Is Obvious That Both Institutions And Individual Investors Still Have A Strong Appetite For Winter Springs Debt. This Was Recently Demonstrated When We Went To The Market For Funding The "Reclaimed Water Project" And Three Major Investors Step Forward And Competed For The Right To Finance The Project. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Will Be Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends That The City Commission Review And Accept The Information In This Agenda Item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MARCH 28, 2011 PAGE 3 OF 13 INFORMATIONAL 102. Not Used. INFORMATIONAL 103. Parks And Recreation Department REQUEST: Wishes To Inform The City Commission Of The Results Of A Senior Center Therapy Pool Survey. FISCAL IMPACT: None, Information Only. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff, Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends That The Commission Review And Accept The Information In This Agenda Item. INFORMATIONAL 104. Community Development Department — Planning Division And Public Works Department — Engineering Division REQUEST: Wishes To Provide The Pedestrian Plan, As Developed By The Bicycle And Pedestrian Advisory Committee (BAPAC). FISCAL IMPACT: None At This Time; The City Is In The Process Of Applying For Grants To Fund These Projects. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Requests That The Commission Review And Receive The Bicycle And Pedestrian Advisory Committee's Pedestrian Plan. The Plan Will Be A Useful Tool In Applying For Grants. The Plan Is Subject To Change, As Priority Areas Are Further Identified. INFORMATIONAL 105. Community Development Department — Planning Division And Public Works Department — Engineering Division REQUEST: Wishes To Provide City Commission With The 2030 Bicycle Plan, As Developed By The Bicycle And Pedestrian Advisory Committee (BAPAC). CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MARCH 28, 2011 PAGE 4 OF 13 FISCAL IMPACT: None At This Time; The City Is In The Process Of Examining Implementation Strategies And Funding Sources. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed hi The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. The 2030 Bicycle Plan Was Adopted By The BAPAC (Bicycle And Pedestrian Advisory Committee) At Their Meeting On February 16, 2011. RECOMMENDATION: Staff Requests That The Commission Review And Receive The Bicycle And Pedestrian Advisory Committee's 2030 Bicycle Plan. The Plan Will Be A Useful Tool In Applying For Grants. The Plan Is Subject To Change, As Priority Areas Are Further Identified. INFORMATIONAL 106. Public Works Department REQUEST: Providing Information To The City Commission Regarding A Possible Guardrail Along S.R. (State Road) 434 Westbound Adjacent To The Choices -hi- Learning Charter School Wet Detention Pond. FISCAL IMPACT: This Agenda Item Is For Information Only And Has No Fiscal Impact. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. . Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends That The City Commission Review And Accept The Information In This Agenda Item. CONSENT AGENDA CONSENT 200. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The March 14, 2011 City Commission Regular Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MARCH 28, 2011 PAGE 5 OF 13 COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Department Directors; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information; Homeowner's Associations /Representatives On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information. This Agenda Has Also Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The March 14, 2011 City Commission Regular Meeting Minutes. CONSENT 201. Utility /Public Works Department REQUEST: Requests That The City Commission Approve Resolution Number 2011 -09 Recognizing The Retirement Of Utility Department Employee Don Cheney. FISCAL IMPACT: There Is No Fiscal Impact If Resolution Number 2011 -09 Is Approved. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: It Is Recommended That The City Commission Approve Resolution Number 2011 -09 In Honor Of Utility Department Employee Don Cheney And His 25 Years Of Dedicated Service To The City Of Winter Springs. CONSENT 202. Utility /Public Works Department REQUEST: Requests That The City Commission Approve Resolution Number 2011 -10 Recognizing The Retirement Of Utility Department Employee Richard Brookover. FISCAL IMPACT: There Is No Fiscal Impact If Resolution Number 2011 -10 Is Approved. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: It Is Recommended That The City Commission Approve Resolution Number 2011 -10 In Honor Of Utility Department Employee Richard Brookover And His 26 Years Of Dedicated Service To The City Of Winter Springs. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MARCH 28, 2011 PAGE 6 OF 13 CONSENT 203. Public Works Department REQUEST: Requesting The City Commission Validate The Staff Recommendation Finding The Starlight Baptist Church Basketball Court Enclosure Site To Be Built In Substantial Accordance With The Final Engineering Plans And To Accept The Potable Water Infrastructure For Ownership And Maintenance. FISCAL IMPACT: All Applicable Fees Associated With The Development Of The Starlight Baptist Church Basketball Enclosure Project Have Been Paid By The Owner. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends That The City Commission Validate The Staff Recommendation Finding The Starlight Baptist Church Basketball Enclosure Site To Be Built In Substantial Accordance With The Final Engineering Plans And To Accept The Potable Water Infrastructure For Ownership And Maintenance, Subject To Satisfactory Completion Of All Site Punchlist Items Listed Herein. CONSENT 204. Public Works Department REQUEST: Requesting Authorization To Enter Into A Boundary Line Agreement For The Resolution Of A Boundary Line Dispute Along The Southern Boundary Of The Solary Canal Regional Stormwater Treatment Area Property. FISCAL IMPACT: The Fiscal Impact Associated With This Boundary Line Agreement Is Payment Of The Recording Fees For Recording The 12 -Page Document, Which Are Estimated To Be Less Than $100 And Will Be Paid Out Of The Stormwater Fund. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends The City Commission Provide Authorization To Enter Into A Boundary Line Agreement For The Resolution Of A Boundary Line Dispute Along The Southern Boundary Of The Solary Canal Regional Stormwater Treatment Area Property, And Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MARCH 28, 201 1 PAGE 7 OF 13 CONSENT 205. Not Used. CONSENT 206. Parks And Recreation Department REQUEST: Requesting The City Commission To Accept The Proposal (Bid) Of Bay Fireworks, LLC And Authorize The City Manager To Execute An Agreement With The Approved Proposal For A Fireworks Display On July 4, 2011. FISCAL IMPACT: Budgeted Amount - $10,000.00 Acct. # 118 -54800 -90100 — July 4th (Our Goal Is To Have This Entire Amount, $10,000.00 Covered By Sponsorship). COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals. Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The Parks And Recreation Department Is Requesting The City Commission To Accept The Proposal (Bid) Of Bay Fireworks, LLC And Authorize The City Manager And City Attorney To Prepare And Execute An Agreement Based On Bay Fireworks, LLC Submitted Proposal For Fireworks Display On July 4, 2011. CONSENT 207. Office Of The City Attorney REQUEST: Requests That The City Commission Provide Final Approval For The Termination Agreement, Which Terminates The City Of Oviedo /City Of Winter Springs Interlocal Agreement Relating To A Joint Economic Task Force. FISCAL IMPACT: The Fiscal Impact Will Be Nominal. There May Be A Reduction In Administrative Costs To The City In Connection With Staffing Of Certain Public Meetings Of The Joint Economic Development Task Force. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Further, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Attorney's Office Recommends That The City Commission Provide Final Approval Of The Termination Agreement, Which Terminates The Interlocal Agreement. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MARCH 28, 2011 PAGE 8 OF 13 CONSENT 208. Community Development Department - Urban Beautification Services Division REQUEST: Requesting That The City Commission Approve Change Order No. 1 To Task Assignment No. 3, In The Amount Of $10,666.00, For Continuing Services Contractor Bellomo- Herbert & Company, Inc. To Perform Additional Work Required For The Shepard Road Streetscape Project. FISCAL IMPACT: The Shepard Road Streetscape Project is funded from the CRA (Community Redevelopment Agency) RTF (Redevelopment Trust Fund) in the amount of $546,623.58, paid to the City as follows: Project Start $176,874.52 Paid To The City From RTF (Redevelopment Trust Fund) (PAID) 50% Completion $176,874.53 Paid To The City From RTF (Redevelopment Trust Fund) Completion $176,874.53 Paid To The City From RTF (Redevelopment Trust Fund) Year 1 &2— Maintenance $16,000.00 Paid To The City From RTF (Redevelopment Trust Fund) TOTAL $546,623.58 Approval Of Change Order No. 1 To Task Assignment No. 3 In The Amount Of $10,666.00 Will Not Add Any Cost To The City As It Will Be Payable As Part Of The Abovementioned Funding Provided By The CRA (Community Redevelopment Agency) RTF (Redevelopment Trust Fund). COMMUNICATION EFFORTS: This Agenda Item Has Been Distributed To The Mayor And City Commission, City Manager, City Attorney, And Department Directors; Placed In Press Packets; Placed In The Lobby Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Further, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends That The Commission Review And Approve Change Order No. 1 To Task Assignment No. 3, In The Amount Of $10,666.00, For Bellomo- Herbert & Company, Inc. to perform Additional Work Required For The Shepard Road Streetscape Project. The Change Order Is Payable From Funding In The Amount Of $546,623.58 Provided To The City From The CRA (Community Redevelopment Agency) RTF (Redevelopment Trust Fund). Also, Staff Recommends The City Commission Authorize The City Manager And The City Attorney To Prepare And Execute Any And All Applicable Documents Required For This Project. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Office Of The City Manager Presentation Of Resolution Number 2011 -09 Recognizing Mr. Don Cheney For His 25 Years Of Dedicated Service As An Employee Of The City Of Winter Springs And Expressing Our Appreciation On Behalf Of The Mayor And City Commission, City Manager, City Staff, And The Citizens Of The City Of Winter Springs. AWARDS AND PRESENTATIONS 301. Office Of The City Manager Presentation Of Resolution Number 2011 -10 Recognizing Mr. Richard Brookover For His 26 Years Of Dedicated Service As An Employee Of The City Of Winter Springs And Expressing Our Appreciation On Behalf Of The Mayor And City Commission, City Manager, City Staff, And The Citizens Of The City Of Winter Springs. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING MARCH 28, 2011 PAGE 9 OF 13 RECESS REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire REPORTS 401. Office Of The City Manager — Kevin L. Smith REPORTS 402. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC REPORTS 403. Office Of Commissioner Seat Three — The Honorable Gary Bonner REPORTS 404. Office Of Commissioner Seat Four — The Honorable Cade Resnick REPORTS 405. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs REPORTS 406. Office Of The Mayor — The Honorable Charles. Lacey REPORTS 407. Office Of Commissioner Seat One/Deputy Mayor — The Honorable Jean Hovey REPORTS 408. Office Of Commissioner Seat Two — The Honorable Rick Brown CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MARCH 28, 2011 PAGE 10 OF 13 PUBLIC INPUT (Anyone Who Wishes To Speak At Public Input On Any Agenda Item Or Subject Matter Will Need To Fill Out A "Public Input" Form. You Will Be Given Three (3) Minutes To Speak; If You Are Speaking For A Group Or Homeowner's Association You Will Be Given Five (5) Minutes To Speak. It Is At The Discretion Of The City Commission To Allow A Speaker More Than The Allotted Time. If You Wish To Speak At The Public Hearing Portion Of The Agenda, You Will Also Need To Fill Out A "Public Input" Form And Will Be Given The Same Time Allotment As Mentioned Above.) PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Community Development Department REQUEST: Requests The City Commission Review The Information Presented In This Agenda Item And Consider Four (4) Requests For The Proposed Winter Springs Village: (1) The Special Exception Requests, (2) The Final Engineering /Subdivision Plans, (3) The Aesthetic Review Drawings, And (4) The Development Agreement, Which Will Incorporate The Requested Code Deviations If They Are Approved As Part Of The Special Exception Requests. FISCAL IMPACT: An Economic Impact Analysis Is Included With This Agenda Item As Attachment G. The City's Finance Director Has Reviewed This Analysis And, Based Upon The Information Provided, Is Of The Opinion That This Project Will Yield A Positive Economic Impact On The City Of Winter Springs. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. In Addition To The Communication Efforts Outlined Above: 1. A Substantial And Conspicuous Sign Has Been Erected At The Site To Notice The Public Hearing And Property Owners Within 150 Feet Of The Site Have Been Notified By Mail In Addition To The Postings By The City Clerk's Office. 2. All Previous Meetings Relating To The Project Have Been Advertised In Accordance With City Policy Including The Concept Plan Approval And The Early Work Permit. 3. Both The Applicant And The City Have Had Several Meetings With The Adjacent Developments Of Tuskawilla Trace And St. John's Landing, Both The HOA Representatives As Well As Individual Homeowners. These Meetings Have Resulted In The Addition Of Several Elements To The Plans As Well As Accommodations To Create A Transition Area Adjacent To The St. John's Landing Development. RECOMMENDATION: Staff Recommends That The City Commission Act On The Requests For The Winter Springs Village Development As Follows: 1. Approve The Requested Special Exceptions/Deviations As Detailed In This Agenda Item. All Approved Special Exceptions/Deviations Will Be Memorialized In The Development Agreement. 2. Approve The Aesthetic Review For The Project As Outlined In This Agenda Item. This Approval Would Include The New Estate Homes On The 75 -Foot Lots, Recognizing That These Units Are Not True TND Products But Represent Part Of The Makeup For The "Transition Area" At The Edge Of The Town Center District And, In This Case, Adjacent To The St. John's Landing Subdivision. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MARCH 28, 2011 PAGE I I OF 13 3. Approve The Final Engineering Plans And Minor Modifications To The Concept Plan That Were The Results Of Negotiations With The St. John's Landing HOA And Authorize The City Manager And City Staff To Work With The Developer To Incorporate Those Modifications Into The Final Engineering Plans. Approve The Development Agreement And Authorize The City Attorney And City Manager To Finalize The Document For Execution And Recordation. REGULAR AGENDA REGULAR 600. Community Development Department — Planning Division And Public Works Department Along With The Bicycle And Pedestrian Advisory Committee (BAPAC) REQUEST: Requests The City Commission Approve Resolution 2011 -08 Amending The Capital Improvements Program For FY (Fiscal Year) 2010420111 Thru FY (Fiscal Year) 2015420116. FISCAL IMPACT: None At This Time; The City Is In The Process Of Applying For Grants To Fund These Projects. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends That The City Commission Approve Resolution 2011 -08 Which Amends The City's Capital Improvements Program For FY 2010420111 Thru FY 2015420116, To Include Bicycle And Pedestrian Projects Not Previously Identified At The Time Of The CIP (Capital Improvements Program) Adoption In September, And To Allow The City To Better Compete For Grant Funding For These Projects. REGULAR 601. Community Development Department REQUEST: Requests The Commission Consider The Proposed Development Agreement Modification To Allow The Pedestrian Ramp To The Gazebo In Heritage Park Entrance Area To Be Removed And The Gazebo Made To Function Only As A Decorative Feature. FISCAL IMPACT: The Proposed Modifications To Both The DA (Development Agreement) And The Structure Should Have No Fiscal Impact Upon The City, But Is Anticipated To Limit The Liability Of The HOA (Homeowner's Association). CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MARCH 28, 2011 PAGE 12 OF 13 COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends That The City Commission Approve The Requested Modification And Authorize The City Manager And City Attorney To Draft The Development Agreement Modification For Execution By The Mayor. REGULAR 602. Finance And Administrative Services Department REQUEST: The City Manager Is Requesting City Commission Acceptance Of The Comprehensive Annual Financial Report (CAFR) As Presented For The Fiscal Year Ended September 30, 2010. FISCAL IMPACT: None. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representative Who Have Requested Agendas /Agenda Item Information, All Homeowner's Association On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. Furthermore, Within A Week Of Acceptance, The 2010 CAFR (Comprehensive Annual Financial Report) Will Be Posted To The City's Website Within The Finance And Administrative Services Section For Budget And Financial Documents Along With Prior Year CAFR (Comprehensive Annual Financial Report). RECOMMENDATION: It Is Recommended That The Commission Accept The Comprehensive Annual Financial Report (CAFR) As Presented For The Fiscal Year Ended September 30, 2010. REGULAR 603. Community Development Department — Planning Division REQUEST: Requests That The City Commission Approve The Proposed 4 Parcel Plat And Authorize The City Attorney To Finalize All Required Documents. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING MARCH 28, 2011 PAGE 13 OF 13 RECOMMENDATION: Staff Recommends That The City Commission Approve The 4 Parcel Plat And Authorize The City Attorney To Finalize All Required Documents. ADJOURNMENT # PUBLIC NOTICE at This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter. Springs at (407) 327 -1800 "at least 48 hours prior to the meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.