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HomeMy WebLinkAbout_2011 03 14 City Commission Regular AgendaCITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION AGENDA REGULAR MEETING MONDAY, MARCH 14, 2011 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Cade Resnick - Seat Four Commissioner Joanne M. Krebs - Seat Five ❖ ❖ NOTE: IT IS NOT UNCOMMON THAT THERE MAY BE CHANGES TO THIS AGENDA, INCLUDING ADDITIONAL INFORMATION TO BE PROVIDED TO THE MAYOR AND CITY COMMISSION. ❖❖ PLEASE SILENCE CELLULAR TELEPHONES AND /OR PAGERS DURING THE MEETING CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MARCH 14, 2011 PAGE 2 OF 8 CALL TO ORDER Roll Call Invocation Pledge Of Allegiance Agenda Changes INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. INFORMATIONAL 101. Land Design Innovations, Inc. - City Consultant REQUEST: Presenting The Summary Report For Economic Development Activities From January 31, 2010 Through February 28, 2011. The Information In This Agenda Item Will Be Verbally Presented Under Item 300 At The March 14, 2011 City Commission Meeting. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING- MARCH 14, 2011 PAGE 3 OF 8 INFORMATIONAL 102. Utility Department REQUEST: Reporting To The City Commission The Completion Of The First Year Of The Biosolids Disposal Agreement With The City Of Sanford And Maxwest Environmental Systems. FISCAL IMPACT: The Price In The Biosolids Disposal Agreement Is For $0.085 Per Gallons Which Includes $0.035 Per Gallon For Treatment And $0.05 Per Gallon For Transportation. The Projected Annual Increase Was $70K Higher Than Land Application And $300K Was Budgeted In FY (Fiscal Year) 2011. The First Year Actual Costs Were $275K And We Expect Expenses To Be Consistently In That Same Range Moving Forward. One Main Reason We Project Being Under Budget Was Garnering FDEP Approval To Eliminate The Need For Separate Lead Wastewater Operators At The East And West Plants So Now A Single Lead Operator Manages Both Facilities. Biosolids Removal Needs Are Now Shifted Back And Forth Between The East And West Plants, As Needed, Which Is More Efficient. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends The City Commission Accept This Information. CONSENT AGENDA CONSENT 200. Office Of The City Manager And Finance And Administrative Services Department REQUEST: Requests The Commission Approve Resolution 2011 -07 To Allow Loans Against The Employee's 457 Deferred Compensation Retirement Plan. Additionally, To Authorize The City Manager And Finance And Administrative Services Director To Execute Any And All Documentations Required By Nationwide On Behalf Of The City Of Winter Springs To Facilitate Such Loans. FISCAL IMPACT: This Action Will Have No Fiscal Impact To The City. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Will Be Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: It Is The Recommendation Of The City Manager And The Finance Department That The City Commission Approve Resolution 2011 -07 To Allow Loans From The Employees 457 Deferred Compensation Plan And To Authorize The City Manager And City Attorney To Prepare And Execute Any And All Documentations Required By Nationwide On Behalf Of The City Of Winter Springs To Facilitate Such Loans. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MARCH 14, 2011 PAGE 4 OF 8 CONSENT 201. Public Works REQUEST: Requesting the City Commission Approve a One Year Extension to the Magnolia Park Final Engineering and Aesthetic Review. FISCAL IMPACT: There Is No Fiscal Impact To Extending The Final Engineering And Aesthetic Review Approval To March 22, 2012. The Magnolia Park Amphitheater Is Budgeted In The 1999 Construction Fund At Just Under $1.2M. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends The City Commission Extend The Final Engineering And Aesthetic Review Approvals For The Magnolia Park Amphitheater To March 22, 2012. CONSENT 202. Police Department REQUEST: Requests To Use Fleet Financial Auto Sales And Leasing, Via Quote /Bid Process, For The Purchase Of Two (2), One Year Old Vehicles In The Amount Of $13,720.00 From Local And Federal Special Law Enforcement Funds. FISCAL IMPACT: Funding Is Requested From Police Special Law Enforcement -Local (Line Code 103- 64000) In The Amount Of $7,750.00. The Current Balance In This Fund Is $22,977.28. Funding Is Requested From Police Special Law Enforcement - Federal (Line Code 108 - 64000) In The Amount Of $5,970.00. The Current Balance In This Fund Is $16,732.88. COMMUNICATION EFFORTS: Post The Agenda Prior To The Meeting At Various Locations Throughout The City. RECOMMENDATION: Approve The Use Of Fleet Financial Auto Sales And Leasing Of Longwood, Florida Using Quote /Bid Process For The Purchase Of Two (2), One Year Old Vehicles From Special Law Enforcement Funds Local And Special Law Enforcement Funds Federal For A Total Expenditure Of $13,720.00. Additionally, Approve The Disposition Of Existing City Vehicle Assets Numbered 307418 And 301732 Through Trade -In Procedures. CONSENT 203. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The February 28, 2011 City Commission Regular Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MARCH 14, 2011 PAGE 5 OF 8 COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Department Directors; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information; Homeowner's Associations /Representatives On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information. This Agenda Item Has Also Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The February 28, 2011 City Commission Regular Meeting Minutes. CONSENT 204. Information Services Department REQUEST: Requests Authorization To Dispose Of Surplus Assets According To The Attached Disposition Sheets. FISCAL IMPACT: There Is No Cost To Dispose Of These Surplus Assets. The City Receives Revenue Generated From Items Sold At Auction. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Placed In The Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: It Is Requested That The City Commission Approve The Disposition Of The Attached List Of Surplus Assets. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Office Of The City Manager And Office Of The Chief Of Police Presenting To The Mayor And City Commission The Following Awards And Commendations From The Winter Springs Police Department: "Life Saving" Awards; "Officer of the Month" (February 2011; And The "Officer Mark Messeguer Community Service" Award. AWARDS AND PRESENTATIONS 301. Land Design Innovations, Inc. — City Consultant Presentation From Land Design Innovations, Inc. Updating The City Commission On Economic Development Efforts. (Follow Up Presentation Related To Informational Agenda Item "101 ".) RECESS CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MARCH 14, 2011 PAGE 6 OF 8 REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire REPORTS 401. Office Of The City Manager — Kevin L. Smith REPORTS 402. Office Of The City Clerk — Andrea Lorenzo - Luaces, MMC REPORTS 403. Office Of Commissioner Seat Two — The Honorable Rick Brown REPORTS 404. Office Of Commissioner Seat Three — The Honorable Gary Bonner REPORTS 405. Office Of Commissioner Seat Four — The Honorable Cade Resnick REPORTS 406. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs REPORTS 407. Office Of The Mayor — The Honorable Charles Lacey REPORTS 408. Office Of Commissioner Seat One /Deputy Mayor — The Honorable Jean Hovey PUBLIC INPUT (Anyone Who Wishes To Speak At Public Input On Any Agenda Item Or Subject Matter Will Need To Fill Out A "Public Input" Form. You Will Be Given Three (3) Minutes To Speak; If You Are Speaking For A Group Or Homeowner's Association You Will Be Given Five (5) Minutes To Speak. It Is At The Discretion Of The City Commission To Allow A Speaker More Than The Allotted Time. If You Wish To Speak At The Public Hearing Portion Of The Agenda, You Will Also Need To Fill Out A "Public Input" Form And Will Be Given The Same Time Allotment As Mentioned Above.) CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MARCH 14, 2011 PAGE 7 OF 8 PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. REGULAR AGENDA REGULAR 600. Office Of The City Clerk REQUEST: Requesting The City Commission Consider The Information In This Agenda Item As A Follow -Up To The Discussion Held At The February 14, 2011 City Commission Regular Meeting In Which The City Commission Agreed That They Wished To Recognize The City's Volunteers With A Board And Committee Appreciation Event. FISCAL IMPACT: Most Costs For This Event Would Come From The "Promotion Expense Appreciation Dinner" Line Code, 1100 - 54800- 11002. Currently There Is Approximately Three Thousand Dollars ($3,000.00) Available In The "Promotion Expense Appreciation Dinner" Line Code. COMMUNICATION EFFORTS: This Agenda Item Has Been Electronically Forwarded To The Mayor And City Commission; City Manager; City Attorney /Staff; Department Directors; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media /Press Representatives Who Have Requested Agendas /Agenda Item Information; Homeowner's Associations /Representatives On File With The City, All Individuals Who Have Requested Agendas /Agenda Item Information. This Agenda Item Has Also Been Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: 1) The City Commission Is Requested To Decide If They Like Any Of The Options Noted In This Agenda Item And If So, What Is Their Choice Of Venue, Menu /Costs And To Confirm Attendees. The City Clerk Would Like To Request To Be Able To Spend No More Than Fifty Dollars ($50.00) Out Of The Budgeted Three Thousand Dollars ($3,000.00), If Necessary, On Miscellaneous Decorations For This Proposed Event. 2) The City Commission Is Respectfully Requested To Select Two (2) Dates For This Event. ADJOURNMENT CITY OF WINTER SPRINGS, FLORIDA AGENDA CITY COMMISSION REGULAR MEETING - MARCH 14, 2011 PAGE 8 OF 8 PUBLIC NOTICE This is a Public Meeting, and the public is invited to attend. This Agenda is subject to change. Please be advised that one (1) or more Members of any of the City's Advisory Boards and Committees may be in attendance at this Meeting, and may participate in discussions. Persons with disabilities needing assistance to participate in any of these proceedings should contact the City of Winter Springs at (407) 327 -1800 "at least 48 hours prior to the meeting, a written request by a physically handicapped person to attend the meeting, directed to the chairperson or director of such board, commission, agency, or authority" - per Section 286.26 Florida Statutes. "If a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based" - per Section 286.0105 Florida Statutes.