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HomeMy WebLinkAbout_2011 01 10 City Commission Regular Meeting MinutesCITY OF WINTER SPRINGS, FLORIDA CITY COMMISSION MINUTES REGULAR MEETING MONDAV, JANUARY 10, 2011 - 5:15 P.M. CITY HALL — COMMISSION CHAMBERS 1126 EAST STATE ROAD 434, WINTER SPRINGS, FLORIDA Mayor Charles Lacey Deputy Mayor Jean Hovey - Seat One Commissioner Rick Brown - Seat Two Commissioner Gary Bonner - Seat Three Commissioner Cade Resnick - Seat Four Commissioner Joanne M. Krebs - Seat Five CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY CO%I%IISSION REGULAR NiFFTING JANUARY 10. 2011 PAGE 2 OF 21 CALL TO ORDER The Regular Meeting of Monday. January 10, 2011 of the City Commission was called to Order by Mayor Charles Lacey at 5:15 p.m. in the Commission Chambers of the Municipal Building (City Hall, 1126 East State Road 434, Winter Springs, Florida 32708). Roll Call: Mayor Charles Lacey, present Deputy Mayor, Jean Hovey present Commissioner Rick Brown, present Commissioner Gary Bonner, present Commissioner Cade Resnick, present Commissioner Joanne M. Krebs, present City Manager Kevin L. Smith, present City Attorney Anthony A. Garganese, present A moment of silence was followed by the Pledge of Allegiance. INFORMATIONAL AGENDA INFORMATIONAL 100. Community Development Department REQUEST: Advising The City Commission Of The Status Of Various Current Planning Projects. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. There was no discussion on this Agenda Item. INFORMATIONAL 101. Land Design Innovations, Inc. — City Consultant REQUEST: Presenting The Summary Report For Economic Development Activities From November 13, 2010 Through December 31, 2010. The Information In This Agenda Item Will Be Verbally Presented Under Item 300 At The January 10, 2011 City Commission Meeting. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. CITY OF WINTER SPRINGS, FLORIDA MINLTES CFFN' COMMISSION REGLL.AR MEETING JANUARY M 2011 PAGE 3 OF? 1 COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Being Asked To Review And Accept The Information In This Agenda Item. No discussion. INFORMATIONAL 102. Finance And Administrative Services Department REQUEST: Would Like To Provide The Commission With An Update On The Status Of The Identity Theft Prevention "Red Flag Rules" Program. FISCAL IMPACT: Lobby Cameras — Approximately $1,000.00 From Existing Utility Billing Budget (1360-General Fund) COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff, Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: It Is Recommended That The City Commission Receive The Informational Report. This Agenda Item was not discussed. "MOTION TO APPROVE (INFORMATIONAL AGENDA)." MOTION BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: COMMISSIONER KREBS: AYE COMMISSIONER RESNICK: AYE COMMISSIONER BROWN: AYE DEPUTY MAYOR HOVEY: AYE COMMISSIONER BONNER: AYE MOTION CARRIED. CIJ N OF milNTER SPRINGS. FLORIDA %IINLI ES CITI COMMISSION REGULAR MEETING JANUARY 10. 2011 PAGE 4 OF _' 1 CONSENT AGENDA CONSENT 200. Public Works Department REQUEST: Requesting Authorization To Enter Corporation For Asphalt Resurfacing Of Various $352,044.20. Into A Contract Agreement With The Middlesex City Streets (ITB# 002-11-BF) In The Amount Of FISCAL IMPACT: The Funding Source For The City's Asphalt Resurfacing Program Is The Transportation Improvement Fund #104 (Local Option Gas Tax). The Project Cost Is $352,044.20 Plus A 10% Contingency. The Project Budget Is $350,000.00 (Line Code #104-65000-30075) And The Remaining $2,044.20 Plus The 10% Contingency Will Be Funded Through A Supplemental Appropriation From The Transportation Improvement Fund Balance. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. Staff Communicates With Residents For Each Paving Segment Through Items Such As Written Notices, E- Mail Alerts, Website Notices, Direct Communication With Homeowner's Associations, And By The Onsite Presence Of The City's Inspector. RECOMMENDATION: Staff Recommends That The City Commission Approve The Middlesex Corporation For Asphalt Resurfacing Of Various City Streets In The Amount Of $352,044.20 Plus 10% Contingency, Funded From The Transportation Improvement Fund Including A Supplemental Appropriation Of $33,160.22, And Authorize The City Manager And City Attorney To Prepare And Execute Any And All Applicable Documents. There was no discussion on this Agenda Item. CONSENT 201. Office Of The City Manager And Police Department — Code Enforcement Division REQUEST: Request The Commission Authorize The City Manager To Extend The Permit Time Period For A Temporary Storage Structure (POD) Located At 671 Vistawilla Drive. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: No Communication Efforts Beyond The Advertising Of The Commission Agenda Are Necessary In Conjunction With This Agenda Item. The Commission Agenda Has Been Posted On The Bulletin Board Outside City Hall, On The City's Electronic Sign; The Agenda Is Electronically Posted According To The City Clerk's Procedure. CITY OF WINTER SPRINGS, FLORIDA MINI- TES CITY CONIN11SSION REGLLAR MEETING JANUARY 10, 2011 PAGE i OF 21 RECOMMENDATION: The City Manager Recommends The Commission Approve A 30 Day Extension Of The Permit Time Period, Until February 9, 2011, For A Temporary Storage Structure (POD) Located At 671 Vistawilla Drive And Authorize The City Manager To Extend The Associated Permit, Accordingly. No discussion was held on this Agenda Item, at this time. CONSENT 202. Information Services Department REQUEST: Requests Authorization To Dispose Of Surplus Assets According To The Attached Disposition Sheets. FISCAL IMPACT: There Is No Cost To Dispose Of These Surplus Assets. The City Receives Revenue Generated From Items Sold At Auction. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Placed In The Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For General Public; And Posted At Five(5) Different Locations Around The City. RECOMMENDATION: It Is Requested That The City Commission Approve The Disposition Of The Attached List Of Surplus Assets. City Manager Kevin L. Smith said, "In our ongoing efforts to make sure we utilize any assets before we send it to Auction, I would ask that the Commission entertain a change to item `202' which is our Surplus Assets. There is a laptop computer that is on that list." Mayor Lacey noted, "We will pull item `202' from Consent. CONSENT 203. Office Of The City Clerk REQUEST: Requests That The City Commission Review And Approve Resolution Number 2011-02 Offering Their Appreciation And Gratitude For The Contributions And Service Of Mr. John F. Bush As The Most Recent Mayor Of Winter Springs. FISCAL IMPACT: There Is No Fiscal Impact With The Approval Of Resolution Number 2011-02. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. CITY OF �k INTER SPRINGS. FLORIDA MINLTES CITY COMMISSION REGULAR MEETI\G JANUARY 10, 2011 PAGE 6 OF' 1 Upon Approval Of This Resolution, The City Clerk Will Contact Former Mayor John F. Bush, In Keeping With The City Commission's Agreed Upon Recommendation As Noted In This Agenda Item. RECOMMENDATION: The City Clerk Is Requesting That The City Commission Review And Approve Resolution Number 2011-02, And Decide If They Would Like To Present This Resolution At A Future City Commission Regular Meeting Or At The Upcoming Farewell Event, Recently Approved By The City Commission. This Agenda Item was not discussed. CONSENT 204. Office Of The City Clerk REQUEST: Requests That The City Commission Review And Approve Resolution Number 2011-03 Offering Their Appreciation And Gratitude For The Contributions And Service Of Ms. Sally McGinnis As The Recent Commissioner For District Four. FISCAL IMPACT: There Is No Fiscal Impact With The Approval Of Resolution Number 2011-03. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff, Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. Upon Approval Of This Resolution, The City Clerk Will Contact Former Commissioner Sally McGinnis, In Keeping With The City Commission's Agreed Upon Recommendation As Noted In This Agenda Item. RECOMMENDATION: The City Clerk Is Requesting That The City Commission Review And Approve Resolution Number 2011-03, And Decide If They Would Like To Present This Resolution At A Future City Commission Regular Meeting Or At The Upcoming Farewell Event, Recently Approved By The City Commission. No discussion. CONSENT 205. Office Of The City Clerk REQUEST: Requesting The City Commission Approve The December 13, 2010 City Commission Regular Meeting Minutes. FISCAL IMPACT: There Is No Specific Fiscal Impact To This Agenda Item. CITY OF WINTER SPRINGS. FLORIDA MINLTES CITY COMMISSION REGULAR MEETING J.ANUARY 10.2011 PAGE , OF-2 I COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff, Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Respectfully Requested To Approve The December 13, 2010 City Commission Regular Meeting Minutes. There was no discussion on this Agenda Item. "MOTION TO APPROVE (CONSENT AGENDA LESS CONSENT AGENDA ITEM `202')." MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: DEPUTY MAYOR HOVEY: AYE COMMISSIONER BONNER: AYE COMMISSIONER BROWN: AYE COMMISSIONER KREBS: AYE COMMISSIONER RESNICK: AYE MOTION CARRIED. ❖❖ AGENDA NOTE: THE FOLLOWING CONSENT AGENDA ITEM WAS DISCUSSED NEXT, AS DOCUMENTED. ❖ ❖ CONSENT AGENDA CONSENT 201. Office Of The City Manager And Police Department — Code Enforcement Division REQUEST: Request The Commission Authorize The City Manager To Extend The Permit Time Period For A Temporary Storage Structure (POD) Located At 671 Vistawilla Drive. FISCAL IMPACT: There Is No Fiscal Impact Associated With This Agenda Item. COMMUNICATION EFFORTS: No Communication Efforts Beyond The Advertising Of The Commission Agenda Are Necessary In Conjunction With This Agenda Item. The Commission Agenda Has Been Posted On The Bulletin Board Outside City Hall, On The City's Electronic Sign; The Agenda Is Electronically Posted According To The City Clerk's Procedure. RECOMMENDATION: The City Manager Recommends The Commission Approve A 30 Day Extension Of The Permit Time Period, Until February 9, 2011, For A Temporary Storage Structure (POD) Located At 671 Vistawilla Drive And Authorize The City Manager To Extend The Associated Permit, Accordingly. Mayor Lacey spoke of this Agenda Item and stated, "It would seem to me to make sense, that we have hired a competent City Manager and something like that is probably an item that he can Approve." Furthermore, Mayor Lacey asked the Commission if they would, "Be interested in a modification to that Ordinance." CITY OF WINTER SPRINGS, FLORIDA MINUTES CITY CONINJISSION REGULAR MEETING J.ANUARY 10. ?UI 1 PAGE K OF;1 Commissioner Rick Brown stated, "I would like to see that corrected." Commissioner Gary Bonner added, -I too would support a change of that nature." As to a revised Ordinance coming back to the City Commission for their review, City Attorney Anthony A. Garganese said, "I will go ahead and prepare the Ordinance to modify it." Mayor Lacey stated, "What we need now is a Motion to direct the Attorney to make that change." "I WILL MAKE THAT MOTION." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER KREBS. DISCUSSION. MAYOR LACEY SUMMARIZED THE MOTION AS, "WE DIRECT THE ATTORNEY TO MODIFY THE ORDINANCE CONCERNING PODS (PORTABLE ON DEMAND STORAGE"TEMPORARY STORAGE STRUCTURES) AND THE APPROVAL THEREOF." VOTE: COMMISSIONER KREBS: AVE COMMISSIONER BONNER: AVE DEPUTY MAYOR HOVEY: AVE COMMISSIONER RESNICK: AYE COMMISSIONER BROWN: AVE MOTION CARRIED. ❖❖ AGENDA NOTE: THE FOLLOWING CONSENT AGENDA ITEM WHICH WAS PULLED EARLIER, WAS DISCUSSED NEXT, AS DOCUMENTED. ❖❖ CONSENT AGENDA CONSENT 202. Information Services Department REQUEST: Requests Authorization To Dispose Of Surplus Assets According To The Attached Disposition Sheets. FISCAL IMPACT: There Is No Cost To Dispose Of These Surplus Assets. The City Receives Revenue Generated From Items Sold At Auction. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff, Placed In The Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For General Public; And Posted At Five(5) Different Locations Around The City. CITY OF WINTER SPRINGS. FLORIDA MINUTES CITY COMMISSION REGULAR MEETING JANLARY IU, 2w I PAGE 9OF 21 RECOMMENDATION: It Is Requested That The City Commission Approve The Disposition Of The Attached List Of Surplus Assets. Mr. Joe Alcala, MCSE, CISSP, IT Coordinator/Security Administrator, Information Services Department explained, that he received a telephone call today from the Police Department that "They would like to keep one (1) of the 'Panasonic Toughbooks' specifically asset number 301504 to use in the COP (Citizens on Patrol) Program. So we're just requesting that that one ('Panasonic') 'Toughbooks' be removed from this list so that they can utilize that asset." "MOTION TO APPROVE (THIS AGENDA ITEM, MINUS ASSET NUMBER 301504)." MOTION BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR HOVEY: AYE COMMISSIONER BROWN: AYE COMMISSIONER BONNER: AYE MOTION CARRIED. AWARDS AND PRESENTATIONS AWARDS AND PRESENTATIONS 300. Land Design Innovations, Inc. — City Consultant Presentation From Land Design Innovations, Inc. Updating The City Commission On Economic Development Efforts. (Follow Up Presentation From Informational Agenda Item "101".) Mr. Chris Dougherty, Community Planner, Land Design Innovations, Inc., 1770 Fennel Street, Suite 200, Maitland, Florida: addressed the City Commission and noted, "I will go through the activity report. The reason you haven't seen us recently is because we changed our reporting period. It was middle of the month to middle of the month. Now it's starting from the first of the month to the end of the month." A draft brochure was distributed. Discussion followed on SEMATECH. Page 3 of the draft brochure was referenced and discussion ensued on whether "Jesup" or "Jessup" should be used. Discussion followed. Ms. Crowe, President, Land Design Innovations, Inc., 1770 Fennel Street, Suite 200, Maitland, Florida: answered questions from the City Commission With further comments, Commissioner Joanne M. Krebs then asked Mr. Dougherty if the Incubator has a name. Mr. Dougherty stated, "It is the UCF/Winter Springs Small Business Incubator." Commissioner Krebs added, "In here, I did not see that." Manager Smith suggested, "UCF/Winter Springs Incubator — that would be my suggestion Commissioners, or you may make that change. If you all are okay with that." Commissioner Krebs said, "Yes." No objections were voiced. With further comments on using "Jesup" or "Jessup", Manager Smith and Mayor Lacey recommended that "Jesup" be used. There were no objections noted. Mr. Dougherty then said, "I am just going to make a quick note of that." CITY OF WINTER SPRINGS. FLORIDA MINUTES CITY( ONIMISSION REGLLAR MEETING JANUARY 10, 2011 PAGE 10 OF 21 Ms. Crowe then referenced some Conferences and noted, "We have researched the companies that we were introduced to at those. And so we have twenty-six (26) Developers and we know what they do and we have got letters tailored ready to go, when we have the brochures ready to send out to them; as well as sixteen (16) companies - that we think have potential here in Winter Springs that are ready to go as soon as the brochures are printed. So that's forty-two (42)." Mr. Dougherty continued, "Upcoming activities - we want to print and distribute that brochure, get it out everywhere as much as we possibly can. We want to design the Website for the Economic Development Program as well as finalize the operational language for and implement the Tax Abatement Program; adopt and implement the jobs growth incentive program; monitor and implement the SEMATECH project as it hopefully gets Approved by the Department of Energy - and identify and remedy and regulatory impediments currently in the Comprehensive Plan or Land Development Code; continue marketing of the Opportunity Sites as Tracy (Crowe) mentioned; following up with our - Conference contacts as well as the - Conference contacts; follow up with the Incubator clients as well as follow up with the Town Center Broker; the U.S. (Highway) 17/92 CRA (Community Redevelopment Agency) Director, and continue coordination with the Metro Orlando EDC (Economic Development Committee). Finally, we're going to continue our local business outreach, and target the top five (5) largest employers here in Winter Springs, see what we can assist them with. And in Ms. Krebs' case, she had mentioned a couple of Meetings ago about a local business that was expanding. We have reached out to them, to the local Realtor community and hopefully that will resolve his issues. But again if you have any leads into local businesses that are looking to expand in the area, we'd love to hear it. Because we have our tendrils that we can go out and put our feelers out and see what kind of information we can get back for them." Commissioner Bonner commented, "Relative to the follow up and practically for the (U.S. Highway) 17/92 CRA (Community Redevelopment Agency) development as this body is representative to that RPA (Redevelopment Planning Agency), I would appreciate the understanding of what you are pursuing on behalf of that so I can likewise represent that when I represent the City - at those meetings. Mr. Dougherty responded, "Absolutely." Continuing, Commissioner Bonner said, "Back to the brochure — on page 2, the `Top 10 Reasons' they are a good list. I wondered what the basis was for sourcing the `Top 10 Reasons'. And my thinking is that if you have not had a chance to socialize these with our various citizen committee representative organizations that we have — it might not be a bad approach to just run it by them to see if we get any additional items to throw on the list. Particularly for me, there is a very subtle reference on one of these - I believe it is the item number 3, `Greenfield Opportunity Sites' and `In -fill Opportunities with Incentive Programs'. I know this body has not finalized our direction on incentive programs; but certainly when we do accomplish that, I would think it would be important to add that to the list at that time. So, relative to your publication dates, sounds like you are moving ahead expeditiously." Commissioner Bonner then said to Manager Smith, "We have not finalized addressing that as an Agenda item from a timing standpoint. There may be an opportunity to sync the timing on us bringing that forward as an Agenda for discussion and getting this out for publication. Relative to my comment is on page 9, where you have the four (4) `Opportunity Sites' called out, just a very subtle reference - this is a four (4) color publication. I don't know if using the same color for all four (4) sites, trying to call that out with numerical definitions, which I understand the geography but to someone investigating this and having this as their own resource, you might actually differentiate that with perhaps different colors for the different zones; or something that helps them to understand that there is — what is in what particular area." Mr. Dougherty added, "Now that map also shows facilities as well, in green." Commissioner Bonner continued, "It is a little struggle with, you running out of colors - maybe draw circles or lines or something around that - I know what you're trying to do is highlight four (4) geographic areas. Maybe a simple circle around it might..." CITY OF NA INTER SPRINGS. FLORIDA MINUTES CITY COMMISSION REGULAR MEETING JANUARY Iu, 2011 PAGE 11 OF _21 Mr. Dougherty remarked. "...To address your previous comment in regards to incentives, whether the City offers incentives is kind of a moot point, because we discuss the State incentives and Federal incentives. You do have the S.E.E.D. (Seminole Economic Enhancement District) Program which essentially all those sites are — Brownfields which are eligible for incentives." Commissioner Bonner agreed and added, "Absolutely. If there are any other incentives out there that we are aware of, I think the more we can bring that forward that those are known, please ask us about them if you are entertaining relocating from out of state for example - that is in my `Top 10 Reasons' why I would consider contacting you to find out more about that aside from all of the other wonderful reasons to live in Central Florida and Winter Springs." Commissioner Resnick inquired, "Have timelines been set for requests to LDI (Land Design Innovations, Inc.) because the gentlemen mentioned that items are being worked on but without ending dates. When we can expect these to be completed?" With no response, Commissioner Resnick further said, "I take that as `No'. Then to all of us up here and to the gentleman, would it be fair to ask for expectation dates, when the item is done? Because looking at your work it says we are underway, working on these things. But that can take the whole year if you are underway, just a thought." Mayor Lacey said to Ms. Crowe, "Can you get back to us with, now or later, a timeline?" Ms. Crowe commented, "On the few minor changes that I have been hearing, we are ready to print the brochure and we really want to get those packages out; which will actually - they will be coming — a letterhead from your signature to go out with the brochure. It will have a cover letter that will explain why — we'd like to tell them why Winter Springs is such a great place to locate their business; and then give them some materials." Continuing, Mayor Lacey remarked to Ms. Crowe, "Were you planning on bringing the final changes back to this Commission or just to the Manager for Approval?" Ms. Crowe commented "We had hoped we would go to the Manager from here, because we already have quotes from the printers for different quantities and to go ahead and get these out. And, you have to remember these can get to you in the future but that's why all throughout the document we are referring to the Website - the ED (Economic Development) Website, because we expect that to be evolving. That's always current and immediately when you adopt a Jobs Growth Incentive Program here locally; it will probably be the tag line on the front for awhile of the ED (Economic Development) Website page. So, you can always get attention to that front page and attract them to that." Deputy Mayor Jean Hovey stated, "Just in reading through this, there are several places where corrections need to be made. So, if I don't do it tonight, I will finish it tomorrow and bring it to Kevin (Smith) - for example, High School — is in here as one (1) word and High School is not one (1) word. So, I will - bring them to Kevin (Smith) tomorrow." Ms. Crowe commented "We are scheduled for our initial meeting to get on with the Website after the brochure. That meeting has already been scheduled for the end of January." Commissioner Krebs stated, "We just only got these and I don't want any buttons being pushed to print until we have had an opportunity to look at it; because if we had it before, we could have come prepared to the meeting with something; but we didn't. And to Jean's (Hovey) point, I agree." Mayor Lacey asked, "My question of the Commission is, are you comfortable in sending your input to Tracy (Crowe) and Chris (Dougherty), and then letting the Manager make final Approval or do you want to actually see this and give Approval before it goes to press?" CITY OF"IN VER SPRIGS, FLORIDA MINUTES CITY CONIMISSION REGULAR MEETING JANUARY 10, 2011 PAGE 12 OF 21 Commissioner Krebs stated, "It is fine if Kevin (Smith) wants to put his John Hancock on it as Approval. I don't have a problem with that. But 1 think that if we are going to look through and find something that we think needs to be changed — I think there needs to be one (1) point to go to so that everybody is aware of what those changes are, so that when they come back, they can make sure those changes have been made. That is my suggestion." Deputy Mayor Hovey remarked, "I agree." Mayor Lacey said, "So you are clear with the process Tracy (Crowe), Chris (Dougherty)? Mr. Dougherty said, "Absolutely." Commissioner Bonner asked, "What is the printing budget and do you envision a reprint; and if so at what frequency do you envision reprinting?" Ms. Crowe said, "I would recommend that we do a thousand. The thousand is just — under three thousand for printing with color. And, I anticipate it lasting for five (5) years at a minimum when we're going to have the Website. You're going to have parcels that are coming in and out of those development sites but like I said, all throughout the brochure we're referring to that website that will have the most recent information and adding any new parcels that come online that are ready for development or new tenants." Commissioner Bonner further said, "So what I heard — in there is a five (5) year shelf life on this publication at a thousand pieces...?" Ms. Crowe commented, "...And, if we distribute all of them, and we're out, we'll come back to you and ask if you would like to budget it, to reprint again." Continuing, Commissioner Bonner added, "Certainly, - just my own thinking is that five (5) years is a pretty long time in a dynamic community like Winter Springs; so, even though it may cost more per piece — if that is really the consumptive rate, we might want to go with a smaller print that affords the opportunity for refresh with new information, new opportunities, new things we would want to share. I personally think five (5) years is a little bit long for a shelf life." Ms. Crowe said, "The biggest concern I guess telling you like the difference between 500 copies and a 1000 copies is — it's such a minimal cost difference; like you might save a hundred dollars ($100.00) or two hundred dollars ($200.00). But, we will provide all that information to Mr. Smith to make a decision." Commissioner Bonner remarked, "And I trust the Manager to make the right call on this. This is well within his decision purview for expenditures; so, I am comfortable with the Manager's decision. I just think five (5) years is a long time." Commissioner Cade Resnick said, "Going off of the five (5) year idea as things change, and the economy changes and everything changes. What then — what if things change in three (3) years, or quicker than that? Any of the data that is in here, the dynamic data are you going to change it just on the Website?" Ms. Crowe said, "Right now, I'm giving them information about the quality of life. I mean you're going to continuously improve. I mean at one point the Trail wasn't here. You have phenomenal improvements that are always going to come; but you have some basis right now to get out there to companies that you had nothing to hand to EDC (Economic Development Commission) or anyone before. And that is the name of the game with Economic Development - is pull the trigger and tell somebody about yourself. I mean you've got to do that. And like I said, if that all of a sudden brings us something like a SEMATECH and we've got more money in the General Fund, we can afford to print next year again. So, things will change and we can have that expectation but at least you'll have something. You will have a base, and the website — and I've already seen witness, from what Chris (Dougherty) has the skill set to do, with keeping up with your Website; and I feel extremely confident with how quickly we'll be able to update everything here in the City; so, much better than I've seen in some cases." Deputy Mayor Hovey said to Ms. Crowe, "On the inside cover, there is what appears to be a Logo — I mean I know we have had several conversations about this. Did we ever finalize a Logo?" Commissioner Krebs stated, "No, you did not." Deputy Mayor Hovey commented, "And I am not real thrilled with how this looks." CITY OF WINTER SPRINGS. FLORIDA MINUTES CITY COMMISSION REGULAR MEETING JANUARY 10,'-UI 1 PAGE I',OF _I Mr. Randy Stevenson, ASLA. AICP, Director, Community Development Department explained, "We were looking for something and we understood this was not Approved for first printing, or something for you to look at. Something more than this square on the front." Commission Krebs noted, "I appreciate your effort." Continuing, Commissioner Krebs spoke of watching parades and how the theme is run throughout the parade on many of the floats and suggested, "We need that mindset to do that for the Logo — for Winter Springs." Commissioner Krebs then commented to Ms. Crowe, "You might have told me Tracy (Crowe) that this Logo is — not the Winter Springs Logo..." Ms. Crowe stated, "...Economic Development." Ms. Crowe added, "We are just focusing on getting the brochure and getting - the ED (Economic Development) message out there." Commissioner Krebs said, "But you are right, we do need a branding." REPORTS REPORTS 400. Office Of The City Attorney — Anthony A. Garganese, Esquire Attorney Garganese reported that "Atlantic Housing filed a federal law suit alleging that the City violated the state and Federal Fair Housing Act with respect to their project that they proposed some time ago and we're in the process of putting our defense together." Next, Attorney Garganese mentioned that "Tomorrow I believe, the Seminole County Commission is going to be considering a County wide Ordinance regarding, basically a prohibition against those internet cafes that you've read about. As I understand the Ordinance that they're going to be considering, it will have a County -wide effect unless a Municipality opts out; so that Ordinance would affect Winter Springs if it gets approved." Lastly, Attorney Garganese thanked Mr. Chris Edwards, Web Multimedia Technician, Information Services Department and his colleagues for the new "Dropbox" program. REPORTS 401. Office Of The City Manager — Kevin L. Smith Manager Smith congratulated Mr. Brian Fields, P.E., City Engineer, Public Works Department who came in first in his age group in the Candy Cane 5K. Secondly, Manager Smith advised the Mayor and City Commission about some upcoming Workshops on the Budget and the City's Pension Plan. REPORTS 402. Office Of The City Clerk — Andrea Lorenzo-Luaces, MMC City Clerk Andrea Lorenzo-Luaces asked if the Commission was available February 4`h, 2011 for the Farewell Event. The Mayor and City Commission and Manager Smith all agreed they were available on this date. City Clerk Lorenzo-Luaces said that additional information would be forthcoming. CITY OF A INTER SPRINGS. FLORIDA MINUTES CIT)' CO' (MISSION REGLLAR 1tEETING JANLARN' 10, 2UI 1 PAGE 14 OF 21 REPORTS 403. Office Of Commissioner Seat Four— The Honorable Cade Resnick No Report. REPORTS 404. Office Of Commissioner Seat Five — The Honorable Joanne M. Krebs Commissioner Krebs wished everyone a Happy New Year. Next, Commissioner Krebs commented on audio streamed City Commission meetings being available on the Internet after a meeting, but that Advisory Board Meetings were not kept on the City's Website. Discussion followed on a recent Planning and Zoning Board/Local Planning Agency meeting which was a very long meeting and how such long meetings did not follow the same City Commission protocol as it related to meeting length. Commissioner Brown said, "I would support that and this and also be willing to look at any additional expenditures that might be necessary to improve the amount of storage or server format that we currently have to support that." Commissioner Bonner remarked, "In the spirit of transparency, I likewise support that." No objections were voiced. Discussion followed on staff time to post such meetings on our Website; to which Ms. Joanne Dalka, Director, Information Services Department stated, "It can be done. It is not a problem." Commissioner Brown then said, "Let's do it then." No one voiced any objections. Commissioner Krebs then asked Ms. Dalka if the recent Planning and Zoning Board/Local Planning Agency meeting could be added to the City's Website; to which Ms. Dalka responded, "Yes." Continuing, Commissioner Krebs mentioned the lateness of the recent Planning and Zoning Board/Local Planning Agency meeting and that there does not seem to be a Policy on this. Commissioner Krebs then stated, "I think we should look at that." Commissioner Brown agreed and remarked, "Yes." Mayor Lacey stated, "I agree." Continuing, Mayor Lacey thought that such Policies should be reviewed every two (2) years when new Elected Officials take Office. Next, Commissioner Brown spoke for the Record about his support of time limits for Board and Committee meetings, as well as the City Commission. Commissioner Brown added, "I don't think that our Boards should be operating at times that are inconvenient for the large number of our citizens to attend and I think going past ten o'clock (p.m.) is unreasonable." Mayor Lacey mentioned the Uniform Boards and Procedures for the City's Boards and Committees. Attorney Garganese noted, "We would have to pull that document and bring it to you to review and revise." Manager Smith mentioned that "Not only do frequency of meetings have a cost, the duration of meetings has a cost also — so, we always ask that we please be as efficient as they can to do their good work." Tape (Side B CITY OF WINTER SPRINGS. FLORIDA MINUTES CITY CONi%IISSION REGLLAR MEETING JANLARY 11L'-UI 1 PAGE IS OF 21 REPORTS 405. Office Of The Mayor — The Honorable Charles Lacey Mayor Lacey stated, "I believe that since this body reconstitutes itself every two (2) years it is appropriate at the beginning of that to do certain things. We Elect a Deputy Mayor every year but every two (2) years, we should take a look at the general rules and procedures that this body operates under. Things like the termination at ten o'clock..." Commissioner Brown added, "... Transparency." Mayor Lacey continued and said, "Certain way things are handled, both to make sure that we keep it fresh and as a courtesy to new people joining the Boards so they understand what the procedures are, even if we are not going to make any changes." Additionally, Mayor Lacey suggested, " I would like to propose that we have an Agenda Item next time to discuss [Resolution] 2010-42 again to see if there any changes." Continuing, Mayor Lacey mentioned, "As part of that then, we could take the Uniform Rules And Procedures for Boards, see if any of the things that are in there are appropriate to apply to the Commission and then also use that opportunity to look to see if we want to make any changes to that that would apply to appointed Boards. So, if there is no objection, we will ask the Manager and Attorney to prepare that item." "I WILL MAKE THAT MOTION." MOTION BY COMMISSIONER BROWN. SECONDED BY COMMISSIONER KREBS. DISCUSSION. MAYOR LACEY RESTATED THE MOTION AS, "TO REVIEW POLICIES AND PROCEDURES — AN AGENDA ITEM AT THE NEXT MEETING." VOTE: DEPUTY MAYOR HOVEY: AYE COMMISSIONER KREBS: AYE COMMISSIONER RESNICK: AYE COMMISSIONER BONNER: AYE COMMISSIONER BROWN: AYE MOTION CARRIED. Mayor Lacey then said, "We will see that in two (2) weeks." Next, Mayor Lacey offered his appreciation that Weblink was now more user-friendly. Lastly, Mayor Lacey mentioned that from most of the emails he receives, the only emails that he received from angry individuals had to do with the holiday content of the new Banners. Mayor Lacey then inquired how the Commission would feel about "Using `Christmas' and `Hanukah' on our Banners, and if it is the will of the Commission to do something like that, I am sure we will want to pose the question to the Attorney, as to what the risks are." Commissioner Brown remarked, "I have always supported that." Mayor Lacey then asked the City Commission, "Is there any objection to our asking the Attorney to opine on this?" No one voiced any objections. Attorney Garganese stated, "I will be happy to bring back a report on that First Amendment issue and you all can make an informed decision at that time." REPORTS 406. Office Of Commissioner Seat One/Deputy Mayor — The Honorable Jean Hovey Deputy Mayor Hovey asked about social media and using "facebook" as a way to share City information and events. CITY OF WINTER SPRINGS. FLORIDA MINUTES CITY COMMISSION REGULAR MEETING - JANUARY 10. 2011 PAGE 16 OF 21 Commissioner Resnick thought that it might possibly be a better tool than the City's eAlerts. Deputy Mayor Hovey thought that Attorney Garganese could check on any updated information, to which Attorney Garganese stated, "I would be happy to update my research on it, but it may come down to a policy call by the Commission and possibly some training and some do's and don'ts if you want to go into the "facebook" arena." Next, Commissioner Bonner commented on some marketing and communication efforts that he was aware of and stated, "I would like the Manager to have adequate time to research , as well as the Attorney — not only the current legal guidelines in regards to this, but also possibly have a chance to check with organizations such as the League of Cities and so on, to get some understanding about the potential responsibilities that go along with responsible social media management, on behalf of our brand and our message." Secondly, Deputy Mayor Hovey suggested that for the next City newsletter, could we include information about City employees who have been with the City for a while and added, "Because that is good for people to know that we have a great place to work and we have employees that have been with us a really long period of time." Manager Smith commented, "We typically do that - I will be happy to do that." REPORTS 407. Office Of Commissioner Seat Two— The Honorable Rick Brown Commissioner Brown commented on a recent trip to Washington D.C. and noted optimism which he hoped would filter down to the States. Next, Commissioner Brown encouraged everyone to attend the Highland Gathering event this Thursday evening, January 13, 2010 at the Winter Springs Town Center. REPORTS 408. Office Of Commissioner Seat Three — The Honorable Gary Bonner Commissioner Bonner thanked Commissioner Brown for his businesses' sponsorship of the Scottish Highland Games. Secondly, Commissioner Bonner said he would be attending the U.S. Highway 17/92 Community Development Agency meeting on January 201h, 2011. Further comments. PUBLIC INPUT No one spoke. PUBLIC HEARINGS AGENDA PUBLIC HEARINGS 500. Not Used. CITYOF \L I\TER SPRIGS, FLORIDA MINUTES CITI' COMMISSION REGULAR MEETING JANLARN l0 2011 PAGE 17 OF 21 REGULAR AGENDA REGULAR 600. Office Of The City Manager And Community Development Department REQUEST: Requests The Commission Review The Previously Appointed Members Of The Joint Economic Development Task Force And Make The Final Appointments For The Remaining Members. FISCAL IMPACT: There Is No Direct Fiscal Impact To The City In Approving The Membership Of The Joint Task Force. The Fiscal Impact Of Chairing The Meetings And ProAding Clerk Services For The First Two Years Was Presented And Discussed By The City Commission At The December 13, 2010 Meeting. COMMUNICATION EFFORTS: This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: Staff Recommends That The City Commission: 1. Approve The Membership Outlined Above For The Joint Economic Development Task Force. The City's Direct Appointees Are John Bush As An At -Large Member And Ed Schons As The City's Representative From UCF. 2. If The Commission Confirms The Individuals Listed For Membership, Staff Will Work With The City Of Oviedo To Contact These Individuals And Make Formal Requests That They Serve On The Task Force. Brief discussion followed with Mr. Stevenson. Mayor Lacey stated, "I think that we are ready to Appoint two (2) people and to Approve two (2) others, based upon their Ex Officio status. The Metro EDC (Economic Development Commission) has formally put forward the name of Ryan Walters and through Ann McGee, (Seminole State College) has formally appointed James Henningsen. I have spoken to both those people and they are anxious, willing and enthusiastic about serving." Continuing, Mayor Lacey pointed out that "Seminole County has not come back with their Appointment yet so we will endeavor to make sure that happens by the next meeting, but hopefully the Task Force will move on without that Appointee. The four (4) Ex Officio's; from - the Oviedo -Winter Springs (Regional) Chamber (Of Commerce), Todd Cluxton; and Tricia Johnson from the Seminole Regional has — designated Frank Ioppolo." Mayor Lacey noted, "As Ex Officio's, we will handle it the same way the Commission wishes, but technically I don't think we need to Approve it but I think I would recommend for the sake of clarity that we do formally put our stamp of Approval on those." "1 RECOMMEND APPROVAL OF ALL MENTIONED BY THE MAYOR." MOTION BY COMMISSIONER BONNER. SECONDED BY COMMISSIONER KREBS. DISCUSSION. CITYOF WINTER SPRINGS. FLORIDA MINUTES CITY COMMISSION REGULAR MEETING JANUARY 10.?U11 PAGE 18 OF ZI VOTE: COMMISSIONER RESNICK: AYE COMMISSIONER KREBS: AYE COMMISSIONER BROWN: AYE COMMISSIONER BONNER: AYE DEPUTY MAYOR HOVEY: AYE MOTION CARRIED. REGULAR 601. Office Of The City Manager REQUEST: Requests That The City Commission Decide Upon A Date For A Workshop With The Oviedo - Winter Springs Regional Chamber Of Commerce. FISCAL IMPACT: There is No Specific Fiscal Impact To This Agenda Item. COMMUNICATION EFFORTS: Mayor Charles Lacey Has Been In Contact With The Oviedo -Winter Springs Regional Chamber Of Commerce About A Proposed Workshop With Our City Commission. This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Attorney/Staff, Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. Once The Mayor And City Commission Decide Upon Possible Workshop Date(s), The City Manager And/Or Mayor Will Reach Out To The Oviedo -Winter Springs Regional Chamber Of Commerce About Their Availability. RECOMMENDATION: The Mayor And City Commission Are Requested To Suggest Possible Dates For A Workshop With The Oviedo -Winter Springs Regional Chamber Of Commerce. Discussion ensued on possible dates. "I MOVE THAT WE HAVE THE MEETING WITH THE OVIEDO-WINTER SPRINGS (REGIONAL) CHAMBER (OF COMMERCE) ON JANUARY 31s1, AT SIX O'CLOCK (P.M.). MOTION BY COMMISSIONER HOVEY. SECONDED BY COMMISSIONER KREBS. DISCUSSION. VOTE: COMMISSIONER BONNER: AYE DEPUTY MAYOR HOVEY: AYE COMMISSIONER BROWN: AYE COMMISSIONER RESNICK: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. Mayor Lacey summarized, "So we will be meeting on January 31 ", at six o'clock (p.m.) in these Chambers. CITY OF N IN I ER SPRINGS, FLORIDA MINUTES CITICOMMISSION REGULAR MEETING JANL ARY lo, 2011 PAGE I9 OF ? I REGULAR 602. Office Of The City Manager And Office Of The City Clerk REQUEST: Request That The City Commission Make One (1) Remaining Appointment To The City's New "Parks And Recreation Advisory Committee", Which Was Approved At The August 23, 2010 Regular City Commission Meeting With The Ratification Of Ordinance 2010-07. FISCAL IMPACT: There Is No Specific Fiscal Impact To These Appointments. However, Once The "Parks And Recreation Advisory Committee" Begins Meeting, Office Of The City Clerk's Staff Will Be Providing Administrative Assistance To The "Parks And Recreation Advisory Committee". Such Costs Are Estimated To Be Approximately $3,076.00 Per Year; And Have Been Budgeted For Fiscal Year 2010-2011; With Funds Coming From Office Of The City Clerk Overtime Salaries (Line Code 1210- 51214). Parks And Recreation Department Liaison Staff Costs Have Been Absorbed Otherwise. COMMUNICATION EFFORTS: As Requested By The Mayor And City Commission (As Noted On Attachment "A" Of This Agenda Item), The City Clerk Has Been In Touch With The Individuals Who Have Been Appointed, To Find Out Which Of The Nine (9) Suggested Categories They Would Represent And Any Information Received, Has Been Forwarded To The City Commission. This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff; Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Commission Is Requested To Make One (1) Last At Large Appointment To The "Parks And Recreation Advisory Committee". Discussion followed on possible Appointees. Ms. Chris Caldwell, Interim Director, Parks and Recreation Department addressed the Mayor and City Commission. Discussion followed on which Commissioner would be responsible for making the final Appointment and possible candidates. "I WOULD LIKE TO MAKE A MOTION THAT WE APPOINT LARRY (BRICKEL) AS THE LAST - AT LARGE POSITION." MOTION BY COMMISSIONER KREBS. SECONDED BY COMMISSIONER BROWN. DISCUSSION. VOTE: COMMISSIONER RESNICK: AYE COMMISSIONER KREBS: AYE DEPUTY MAYOR HOVEY: AYE COMMISSIONER BROWN: AYE COMMISSIONER BONNER: AYE MOTION CARRIED. CITY OF %k INTER SPRINGS. FLORIDA MINUTES CITY COMSIISSION REGULAR MEETING JANU ARY 10. 2011 PAGE 20 OF 21 REGULAR 603. Not Used. REGULAR 604. Office Of The City Manager And Office Of The City Clerk REQUEST: Request The City Commission Consider The Requested Information, Provided Herein, From A Discussion At The December 13, 2010 Regular Meeting Of The City Commission, As It Relates To Office Of The City Clerk Responsibilities And The New Joint Economic Development Task Force. FISCAL I IPACT: There Is No Specific Fiscal Impact To This Particular Agenda Item. COMMUNICATION EFFORTS: As Requested By The Mayor And City Commission, The City Manager And The City Clerk Have Met And Began The Discussion On This Issue. Additionally, This Agenda Item Has Been Forwarded To The Mayor And City Commission; City Manager; City Attorney/Staff, Placed In Press Packets; Placed In The City Hall (Lobby) City Commission Meeting Binder; And Is Available On The City's Website, LaserFiche, And The City's Server. Additionally, Information Related To This Agenda Item Has Been Sent To Media/Press Representatives Who Have Requested Agendas/Agenda Item Information, All Homeowner's Associations On File With The City, All Individuals Who Have Requested Agendas/Agenda Item Information, Department Directors; And Also Posted Outside City Hall; Posted Inside City Hall With Additional Copies Available For The General Public; And Posted At Five (5) Different Locations Around The City. RECOMMENDATION: The City Manager And The City Clerk Recommend And Request The Following: 1. Recommend The City Commission Approve The Plans Recommended In This Agenda Item For Purposes Of Staffing The Joint Economic Development Task Force. 2. Respectfully Request The Commission Allow The Manager And Clerk To Provide A Follow -Up Agenda Item At The February 14, 2010 City Commission Regular Meeting Relative To Proposed Solutions For Addressing The Workload In The Clerk's Office. Discussion followed on whether City Clerk administrative support was actually required for the Joint Economic Development Task Force. Attorney Garganese explained, "The legal requirement is that this Committee must take Minutes in order to comply with the Sunshine Law and have their meetings noticed; so somebody is going to have to be responsible for that requirement. Who does that? I'll leave that for you all to decide. Whether it needs to be the Clerk or someone else." Mayor Lacey remarked, "So, legally it could anyone who is competent to take Minutes, write them down and submit them to satisfy our legal obligations..." Attorney Garganese added, "...And Notice the meetings; Post the Public Notice. Of course, all the records of the Committee will be Public Records, those will have to be maintained by somebody." With further comments, Mayor Lacey stated, "I think if we go back to the Agenda Item, the Manager and the Clerk have come up with a viable approach to handle the staffing requirement of this under their `Part 1' proposal on this item. I think it would probably be less expensive and more efficient for us to use the resources that the Manager has identified than it would be to spend any of our actual dollars to hire in additional capability, is my take on it." CITY OF WINTER SPRINGS. FLORIDA MINUTES CITY COMMISSION REGULAR MEETING — JANUARY 10. 2011 PAGE 21 OF 21 Manager Smith noted. "To the original recommendation — I feel like in concert with a discussion with our Department Directors. that we have sufficient capacity within the City in order to reallocate certain duties to free up some Clerk time sufficient to properly man this Board. We believe we can do that." Furthermore, Manager Smith pointed out, "My short time goal was to get this Board off the ground and running and to provide sufficient support to it: to do that, and not to hamper its ability to get moving forward: so, I believe we can do that." Mayor Lacey stated, " If there is no objection then. I take it that the Commission is content with the plan for the staffing of the [Joint] EDTF (Economic Development Task Force) and the direction for the Manager and the Clerk to come back with further recommendation on February 14th. (2011) with a more comprehensive plan to discuss the staffing of the Clerk's Office. Do we have a Motion to that effect?" "SO ?MOVED." MOTION BY DEPUTY MAYOR HOVEY. SECONDED BY COMMISSIONER BROWN. DISCUSSION. MANAGER SMITH SAID, "I WOULD CERTAINLY THINK THAT THE BOARD UNDER CHAIRMAN BUSH'S LEADERSHIP COULD DISCUSS STAFFING, AND SEE HOW THEY SEE FIT AND BRING IT BACK TO US FOR ANY RECOMMENDATION. I DON'T THINK WE ARE LOCKED INTO THIS ONE PLAN." MAYOR LACEY SUMMARIZED, "THE MOTION IS TO APPROVE THE PLAN AS PRESENTED IN ITEM `604'." VOTE: COMMISSIONER BONNER: AYE COMMISSIONER BROWN: AYE DEPUTY MAYOR HOVEY: AYE COMMISSIONER RESNICK: AYE COMMISSIONER KREBS: AYE MOTION CARRIED. Brief comments. ADJOURNMENT Mayor Lacey adjourned the Regular Meeting at 6:33 p.m. r RES E TFLZLJ, 8jIHTTED: ND LORENZO-LUACES, MMC CITY CLERK ,4PPROI TD: MA CHAR Y NOTE These Minutes were approved at the JanuarN 24. 2011 Cit} Commission Regular Meeting.